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T2 - Part C - Q1 - Monitor Impact of Scope Changes
T2 - Part C - Q1 - Monitor Impact of Scope Changes
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3.2 – Manage impact of scope changes within established time, cost and quality
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constraints according to change control procedures
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By the end of this chapter, you should be able to:
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Explain the meaning of change control procedures
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Outline the main steps involved in a change control procedure
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Identify the time, cost and quality constraints on a relevant project
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Explain how you would manage the impact of scope change on a relevant project using
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change control procedures.
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Managing the impact of scope changes
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Managing scope change is critical for the success of your project. As changes to the scope occur, the
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cost, time and quality constraints will be significantly impacted. When scope changes occur, you may
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need to alter your project in order to stick to your schedule.
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This may involve:
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Breaking larger tasks into smaller ones
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Including more tasks
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Adjusting the duration of the tasks.
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Any scope changes that do occur should be considered carefully in order to keep your project on track.
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Time constraints
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Consider time constraints when looking at the impact of scope changes. A change to the project scope
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will require more time, regardless of whether you are given any more time. In many cases, there is just
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not enough time to complete the project. This may lead to overloading everyone’s workload and
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overlapping tasks.
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When extra tasks are required as the result of a scope change, consider:
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What extra tasks are required?
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How long will these tasks take?
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What order should they be completed in?
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Will I still be able to meet my deadline?
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How can I make sure we meet the deadline?
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Cost constraints
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As well as time, scope changes can have an effect on the budget of a project. Scope changes generally
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mean extra work, which means added costs. Not only does a scope change mean there is more work to
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fund, it can sometimes mean that any money spent on tasks that have already been started, or even
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completed, will be completely wasted. When managing scope changes within your project, you should
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keep your established budget in mind. How much will a scope change cost you and your project?
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Quality constraints
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Scope changes can impose greater risks on your project as they are often dealt with using ‘quick fixes’.
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This can reduce the quality of your project. Regardless of what occurs throughout the life cycle of your
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project, you should aim to deliver the desired outcomes that you outlined within your plan. Your project
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should meet the expectations of the client or customer. When a scope change occurs, consider whether
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your project can still be completed at the required standard of quality.
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The process of managing the impact of scope changes should be done according to the change‐control
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procedures that you may have in place.
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Change control procedures
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Change control procedures are formal processes that are developed at the start of a project and used to
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ensure that any changes are introduced in a controlled manner. Whether it is a client or customer
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changing their mind or the outside world changing, changes within a project are inevitable. Having
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change control procedures in place can help keep your project on track when these changes do occur.
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The necessity for change cannot always be prevented, but change control procedures can ensure that
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all changes are agreed upon in advance by the relevant personnel and implemented as effectively as
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possible and with the least possible disruption to project work.
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Your change control procedure may include a sequence of six steps:
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Assess
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Plan
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Build and test
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Implement
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Gain acceptance.
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Change control procedures may include:
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Formal agreements, for example, contracts, subcontracts and memoranda of
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understanding
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Major elements of the project likely to change, for example, design, engineering and
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finance
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Project documentation, including plans, schedules, statements, directives, guidelines
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and instructions.
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