Itmatters 2021 E-Magazine

ITMatterS
InformationTechnologyManagementService
2021-01Issue
About the
Cover
The cover depicts how the ITMS
leadership steps into the path of
the Next Normal and charting
its way up as technology con-
tinues to accelerate amidst the
pandemic. The ITMS strategy of
Innovation, Teamwork, Motivation
and Service-orientedness will be
vital and essential to the future
Inside
of Police Service. Rest assured
that this Unit will continue to be SPOTLIGHT: PBGEN DANIEL C MAYONI
friends with the industry’s digital
IS DEVELOPMENT
trends.
EDITOR-IN -CHIEF HIGH IMPACT PROJECTS

PBGEN DANIEL C MAYONI
MANAGING EDITORS TRAININGS/SEMINARS
PCOL HECTOR C MAESTRAL

PCOL RODERICK AUGUSTUS B ALBA AROUND THE WEB
PCOL JERICO O BALDEO
NUP WILLARD L CARDONA
PCOL RUBEN B BORRES ITMS PROJECTS UNDER THE PNP
PCOL JUNEL Z RAMIREZ S.M.A.R.T POLICING
PCOL FROILAN GENN G TANGO II
PLTCOL AMIR HASSAN R ALI
PMAJ DOMINGO S MURILLO II COVID-19 RESPONSE
NUP MELISSA R LINGAL
NUP MINA HAYDEE B MATILLANO PERSONNEL MANAGEMENT MANAGING
THE WORKFORCE
ISSUE COORDINATORS
PLTCOL MARIBEL M DAMASO
PLT MARICON T CRUZ INFORMATION TECHNOLOGY PROJECT
NUP PAMELA C ALVAREZ OFFICER CORNER
NUP JOSE SALVADOR D RUIVIVAR
IT CORNER
CONTRIBUTORS
NUP ADRIAN JOSE P NADORA
NUP ERIC B NAVARRO
NUP JOSE SALVADOR D RUIVIVAR
page LAY-OUT ARTIST

2 NUP PAMELA C ALVAREZ
ITMatterS
MESSAGE
2021-01Issue
Republic of the Philippines
NATIONAL POLICE COMMISSION
NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
OFFICE OF THE CHIEF, PNP
Camp BGen Rafael T Crame, Quezon City
A
llow me to begin by wishing the entire workforce of the
Philippine National Police (PNP) Information Technology
Management Service (ITMS) a fruitful 56th Founding
Anniversary Celebration. Being the strong and dependable
IT arm of the PNP for 56 long years since your inception
on October 18, 1965 is a remarkable testament of your service to the
organization.
Your theme for this year’s celebration: “Charting the Path to the
Next Normal through Innovation, Teamwork, Motivation and Service-
orientedness Amidst the Pandemic,” reflects the innovative systems
that you have introduced to the PNP during this time of the global health
crisis. One of which is the PNP COVID-19 Data or the PNP CODA which
efficiently stores pertinent information on COVID-19 cases related to
our personnel.
The significance of Information Technology is truly felt and appreciated

with the presence of your IT Project Officers in different PNP offices and units nationwide, since
we need to continue functioning, particularly on the constant coordination with our stakeholders
through videoconferencing platforms during this pandemic.
Truly, I am convinced that ITMS is on its way to conquer the Next Normal through Innovation,
Teamwork, Motivation and being a Service-oriented unit of the PNP.
Once again, let me express my warmest congratulations to the men and women of the PNP
Information Technology Management Service as you celebrate a milestone of 56 dedicated years
of IT service to the PNP.
Mabuhay ang ITMS! Mabuhay ang Philippine National Police!
GUILLERMO LORENZO T ELEAZAR

Police General
Chief, PNP
page
3
ITMatterS
MESSAGE
2021-01Issue

NATIONAL HEADQUARTERS, PHILIPPINE NATIONAL POLICE
DIRECTORATE FOR INFORMATION AND COMMUNICATIONS TECHNOLGY MANAGEMENT
I
would like to express my sincerest congratulations to the PNP
Information Technology Management Service for celebrating
their 56th Founding Anniversary with the theme “Charting
the Path to the Next Normal through Innovation, Teamwork,
Motivation and Service-orientedness Amidst the Pandemic.”
I am simply proud of the fact that you have responded more

than adequately to the technical challenges under the New
Normal. ITMS is definitely onboard with the fast changing times
providing the PNP with the latest trends in the field of Information
Technology to effectively deliver a prompt and quality service to
the public and the community.
With the crafting of the PNP ICT Master Plan, also known
as the PNP Digital Transformation Roadmap or PNP S.M.A.R.T.
Policing, we are now at the forefront of the PNP towards the
realization of a Secured, Mobile, AI-driven and Real Time policing,
particularly during this pandemic.
By embracing the digital age and introducing innovations to the PNP under the
complexities of the New Normal, the men and women of my very own ITMS family more than
deserve to be recognized and acknowledged especially during your 56th Founding Anniversary
Celebration.

Congratulations on your achievements and keep up the good work!
Have a blessed and meaningful anniversary celebration.
RHODERICK C ARMAMENTO
Police Major General
The Director for Information and
Communications Technology Management
page
4
ITMatterS
MESSAGE
2021-01Issue
PHILIPPINE NATIONAL POLICE
INFORMATION TECHNOLOGY MANAGEMENT SERVICE
I
n relation to our theme for the ITMS 56th Founding Anniversary
Celebration this October 2021 “Charting the Path to the Next
Normal through Innovation, Teamwork, Motivation and Service-
orientedness Amidst the Pandemic” I truly believe that we have
just entered the gateway to the future of law enforcement. As the
experts say, Information Technology is inevitable. It has taken over
the private and public industry from shopping, transportation to
food and delivery services. Everything is now online including our
business meetings, trainings, seminars and conferences, and I am
certain that ITMS plays a big part in the digital transformation of
the PNP organization.
It is already a fact that most of our major programs and projects

are future milestones of this organization. Among these are: the
Human Resource Management Information System (HRMIS) and
Support to Operations Management Information System (SOMIS).
These major projects of ITMS are intended for the stakeholders
particularly on the Human Resource Management and Automation
of Front-Line Services of the PNP; the PNP COVID-19 Data (PNP CODA), a database system that
helps expedite the process of recording those infected by the COVID-19 and contact tracing of
those who were in contact with them. It also efficiently stores pertinent information on COVID-19
cases such as RT-PCR testing and its result.
In addition, this Service is also responsible for the development of the E-SUMBONG:
Sumbong Mo, Aksyon Ko! A project of the PNP Chief, Police General Guillermo Lorenzo T Eleazar
which serves as an integral part of the PNP’s Intensified Cleanliness Policy (ICP) to ensure that
community reports are given utmost priority as it is directly conveyed to him.
DANIEL C MAYONI
Police Brigadier General
Director, Information Technology
Management Service
page
5
ITMatterS
2021-01Issue
SPOTLIGHT
PBGEN DANIEL C MAYONI
several years prior to handling IT experience, management

various significant positions skills, and vision for a respon-
with the Highway Patrol Group sive PNP organization using
The Philippine National Police (HPG), with the most notable as
Deputy Regional Chief of RHPU modern technology.
(PNP) has gradually started
shifting to fully ICT-based trans- 12/PRO 12 and later on as C,
formation to be able to develop a RPHRDD for the same region. After a brief stint at the
dynamic, responsive and efficient Directorate for Police
police organization. Percentage of Then he was transferred to Community Relations Group
ICT compliance for administration, the Directorate for Research (PCRG) as Deputy Director, he
operation, intelligence and inves- and Development (DRD) at the was finally reassigned as the
tigation puts emphasis on “full National Headquarters prior Director, ITMS in 2020.
computerization, automation and to becoming the Provincial
integration”. This places the ITMS Director of Northern Samar for PBGEN MAYONI will be step-
at the forefront of transformation. a few more years before his stint ping down as Director, ITMS by
at the Criminal Investigation the end of October 2021 due to
and Detection Group (CIDG) mandatory retirement and will
The PNP ITMS has responded here in Camp Crame.
more than adequately to these be reverting back to civilian life.
challenges and attained signi- His real exposure to informa- In a rare and exclusive inter-
ficant achievements during the tion technology began in 2017 view, he disclosed his insights
tour of duty and under the watch during his watch as Director of
of ITMS Director, PBGEN DANIEL when he was appointed as the ITMS, personal thoughts
CABITAC MAYONI.A noted achie- Chief of Staff, ITMS a position in the brief talk this writer had
ver, he invested time, effort, and he held until he was designa with him.
perseverance to bring innovations ted as the Chief, SIMD, then
to the ITMS during this important ITMatterS: What were your
period of transition. as Executive Officer and later
on as Deputy Director at the challenges encountered as D,
A member of Philippine National Directorate for Information and ITMS and how did you deal with
Police Academy (PNPA) class of Communication Technology them?
1990, PBGEN MAYONI started his MAYONI: I would say that not
illustrious career at the Northern Management (DICTM). These having sufficient IT personnel is
Police District (NPD) Station 1 for assignments further honed his one of the main challenges as
the Director of ITMS. Another
is that the majority of the PNP
offices are now shifting from
stand-alone system to inte-
grated system that could make
use of the legacy system of the
other different offices and units
of the PNP. To address this
challenge, minor adjustments
had to be made such as putting
the right person at the right
job according to their skills
and most importantly, giving a
page clear direction on what should
6 be accomplished at a specified
time.
ITMatterS
2021-01Issue
Director (What could have family for the lost time while serving
been?) for our country.
MAYONI:The plans of the PNP
are already written in the PNP ITMatterS: What is your guiding
S.M.A.R.T. Policing roadmap. principle?
All we need to do is execute/ MAYONI: To be effective in the PNP
implement according to plan, service, you only need 1% instruc-
and of course, that is aligned to tion/guidance but you have to give
the current situation because of 99% supervision. And, I still have this
the pandemic. in mind up to this day: “We are here
to serve, not to be served.”
ITMatterS: Were your vision/
goals for ITMS achieved as D, ITMatterS: Comments on the ICT
ITMS? Roadmap?
ITMatterS:Whatwould
MAYONI: Yes, the long-range MAYONI: I fully agree on the PNP
you consider your biggest
plans are already in place like ICT Roadmap because without a
accomplishment/s:
the PNP Email System, four clear plan we will never reach our
MAYONI:
Regional IT Centers nearing ultimate destiny of achieving Digital
a. D, ITMS – as the Director of
completion, and with the rest Transformation.
this Unit, I could say that my
due for construction soon.
biggest accomplishment is
We were able to deliver short ITMatterS: Advice for the Incoming
the follow through of two
successes such as the imple- D, ITMS.
major projects (HRMIS and
mentation of the E-SUMBONG: MAYONI: Working in a technical Unit
SOMIS) that ITMS embarked
Sumbong Mo, Aksyon Ko!, of the PNP like ITMS is worth the
way back in 2016 and its
E-ACCESS, Internal Disciplinary challenge; just be guided on three
realization even beyond my
Mechanism Information simple things to ensure balance
term. I would also consider
System (IDMIS)., continuous when it comes to ICT. Always con-
as major accomplishment
enhancement of the PNP Drug- sider the 1) people; 2) process; and
the realization of the
Related Data Integration and 3) technology. That way, you will en-
planned Regional IT Centers
Generation System (DRDIGS) sure the future proofing of the PNP.
in NCRPO, PRO 2 (90% com-
and National Police Clearance
pleted as of this date), PRO
System (NPCS). As a parting word, PBGEN DANIEL
6 (95% completed), and PRO
CABITAC MAYONI quoted Bill Dray-
11 (100% completed) which
ITMatterS: How would you rate ton, a social entrepreneur:
is the future of policing
your performance as Director,
using the latest technology “Every successful organization has
ITMS?
in managing its databases,
MAYONI: I could say that I did to make the transition from a world
state of the art teaching
achieve a 100% rating of my defined primarily by repetition to
facilities, innovation labora- one primarily defined by change.
performance as Director, ITMS This is the biggest transformation
tory for proof of concept,
especially in providing technical in the structure of how humans
etc.
expertise where it needed most. work together since the Agricultural
b. As Uniformed Personnel –
having imparted the know Revolution.”
ITMatterS: What is the rele-
ledge I gained in my 33 years
vance of ITMS to the current
of faithful service in the PNP
pandemic?
would somehow ready my
MAYONI: During this time of
subordinate personnel in
pandemic, ITMS is very, very
their future undertakings.
much relevant. Noteworthy to
And to my superior officers,
mention is the development
I hope I lived up to what
and implementation of the PNP
they have expected me to
COVID-19 Data (PNP CODA) in
become.
helping to record and monitor
c. As private individual – to
real-time results of RT-PCR
maintain a just individual
tests conducted by molecular
that lived up to the motto
laboratories of the PNP.
of the PNP: Makadiyos,
Makatao,Makakalikasan and
ITMatterS: What are your plans
Makabansa.
after retirement?
MAYONI: I hope and pray to re-
ITMatterS:What are your other
sist the impulse of serving the
plans/projects for ITMS to
public again and just retire as a
implement, if you are still the
simple man to give back to my page
7
ITMatterS
ISDevelopment
2021-01Issue
Developed And Being Maintained By ITMS
PNP Logistics Data Information

and Management System (PNP LDIMS)
T
h e P N P an effective and effi- Logistics amounting in implementing the
Logistics Data cient logistical services P12.8M paved the way different stages of the
Information and and administrative for the development logistical cycle, provide
Management support to the PNP. and realization for the effective and efficient
System (PNP LDIMS) The Directorate for PNP LDIMS to include logistical services and
institutionalized an Logistics (DL), in coor- the procurement of administrative support
automated logisti- dination of Information hardware and soft- to the PNP as well as an
cal system that can T e c h n o l o g y ware. The Directorate automated generation
efficiently and sys- Management System for Logistics under of inventory reports
tematically manages, (ITMS) developed the strong leadership of all PNP equipment
monitor and control the PNP Logistics of PMGEN EDWIN C and assets and other
various PNP logistics Data Information and ROQUE (Ret), initiated uploaded documents.
equipment/assets. A Management System the adoption of PNP It interfaced with
mechanized repre- (PNP LDIMS). The con- LDIMS, a customized the PNP Personnel
sentation of logistic tinuous procurement webpage application Accounting Information
activity procedures of police equipment purposely to establish System (PAIS) of
and processes as man- under the capability a unified, reliable, and the Directorate for
dated and to establish enhancement program real-time central data- Personnel and Records
and maintain a reli- improves the PNP’s base of comprehensive Management (DPRM).
able central database effort to create an infor- information on all PNP The PNP LDIMS online
of comprehensive mation system that equipment and assets system is a secured
information of all PNP collect and store data, acquired through pro- network with system
equipment/assets. and provide timely and curement, donations or security in collabora-
reliable reports of all loans. tion with Directorate
For the past years, PNP equipment and for Information and
intricacies of the PNP assets. It provides real-time Communications
logistical assets, as monitoring of actual on T e c h n o l o g y
well as reports gen- The support of the procurement, storage, Management (DICTM).
eration and statistics Former Chief, PNP PGEN issuance, dispositions, The PNP LDIMS is cre-
has been observed. ARCHIE FRANCISCO preventive and cor- ated as a tool towards
To address the inaccu- F GAMBOA (Ret), in rective maintenance a World-Class PNP
racies of reports and the release of funds works to its eventual Organization.
inventory records. And on PNP trust receipt disposal. It also serves
to continue providing for the Directorate for as a management tool
page
8
ITMatterS
2021-01Issue
Complaints and Referral
Monitoring Information System (CRMIS)
T
he Complaints and Referral
Monitoring Information System
(CRMIS) is a web-based Information
System that provides a centralized
repository database that shall capture
different complaints forwarded by the
public using different platforms and as well
as complaints referred from the different
government agencies.
The system captures complaints from the

different platforms, monitors action taken
of every complaint received, forwards
same to concerned offices/units, and
assesses and monitors status of every
complaint received. It is being utilized
to ensure that there is an immediate and
appropriate action on every complaint
forwarded by the public/clientele and/or There are minor system adjustments
other government agencies. being undertaken to further maximize the
efficiency and effectiveness of the system.
The implementation of the system
enhanced the complaint filing and feedback
mechanism of the PNP thereby ensuring
that required police services are provided
to its serving clientele.
Since its nationwide implementation and

launching on May 17, 2021 and up to
this date. the E-Sumbong (CRMIS) has
already a total of 8,281 referred complaints
where 6,169 have been complied with by
different PNP units and 2,112 with ongoing
compliance which makes 74.5% compliance
progress rate.
page
9
ITMatterS
PNP Drug Related Data Integration and

2021-01Issue
Generation System (PNP DRDIGS)
I
n support to President Rodrigo Roa stakeholders shall be provided with access and
Duterte’s anti-illegal drugs campaign, the in its module in the system.shall be included in
Philippine National Police gained advantage the system. The stakeholders shall be provided
by utilizing current trends in Information with access and in its module in the system.
Technology which led to the development
of an Information System
(IS) that will optimize the
gathering of data and process
information online. With this, the
PNP through the Information
Technology Management Service
(ITMS) developed a web-based
information system, the PNP
Drug Related Data Integration
and Generation System (PNP
DRDIGS). The system gathers
important data of every drug
personalities involved in Project
Tokhang and in llegal drug
operations. It aims not only to
effectively manage records by
storing, controlling and handling data on anti- With the collaborative contribution of the con-
drug campaign but also provide quick, efficient cerned offices, the enhanced version of the PNP
real time reports and statistics. The PNP DRDIGS shall improve the generation of reliable
DRDIGS project is 100% completed and have illegal drugs related data and reports to adhere
been operational since December 2018. to the requirements of the PNP Command Group
and its Quad Staff, Crime Laboratory Service and
The system has provided a venue for the updated the PNP Drug Enforcement Group. At the same
encoding of drug operations in the country and the time, the requirements of the Anti-Illegal Drugs
consolidation of reports and statistics for policing Information System (AIDIS) of the DILG shall be
strategies and planning of the PNP Command. further addressed. The enhanced version shall
then strengthen system’s security, vulnerability
With its continuous implementation and utiliza- and capability, thus improving its overall effi-
tion from the different Police Stations nationwide, ciency and effectiveness with the added features:
the system was enhanced to further cater to the
growing requirements of the PNP Command The Fingerprint Matching System shall be
focusing on the illegal drugs data and person- the composite module of the Anti-Illegal
alities and police operations on illegal drugs. Drugs Information System (AIDIS) of DILG;
Link Diagram Analysis for Drug Personalities;
It was on July 2020 that this Service together with Access Account of the Crime Lab (CL) for the
the Directorate for Operations initiated the devel- validated illegal drug testing results and reports;
opment of the enhanced version of the system. and Access Account of the Philippine Drug
Enforcement Group (PDEG) for the uploading
This shall cover the migration of the system into of their respective watchlist and drug operations.
a more reliable and secured environment using
Laravel Framework. A module for the other As of this date, the system is already 80.80% done
Quad Staff (Directorate for Investigation and and its target completion estimated to September of 2021.
Detective Management, Directorate for Police
and Community Relations and Directorate for The Directorate for Operations with the ITMS
Intelligence) shall be incorporated in the system Project Team shall conduct its nationwide train-
specifically their respective illegal drugs data, ing of the PNP DRDIGS version 2 specially on
page operations and personalities. Also the data from the utilization of the new features of the system.
10 Crime Laboratory and PNP Drug Enforcement
Group shall be incorporated into the system. The
ITMatterS
2021-01Issue
MG FVCS Fishing Vessel Clearance System
T
he PNP Maritime
Group is one of
the operating units
of PNP primarily
responsible on all police
functions and ensures public
safety and internal security
over Philippine territorial
waters and rivers including
ports of entry and exit; and
sustain the protection of the
maritime environment.
With the passing of Clearance System shall cover On October 19-23, 2020 in
Executive Order 305 series all recording, monitoring Luzon, October 26-30, 2020
of 2004, entitled “Devolving and issuance of “One Police in Visayas and November 3-6,
To Municipal and City Clearance System” to all 2020 in Mindanao, FVCS Pilot
Government the Registration fishing vessels three gross Testing was conducted via
of Fishing Vessels Three (3) tonnage and below which zoom on MG Units: Regional
Gross Tonnage and below”, shall be implemented, Maritime Unit (RMU), Special
the PNP through the Maritime managed, controlled and Operations Unit (SOU),
Group implemented the supervised by PNP Maritime Maritime Police Station, and
registration process of Group’s Fishing Vessel Special Boat Unit (SBU).
fishing vessels three gross Clearance Office (FVCO).
tonnage and below as Consequently, a webinar re
indicated in Section 5.3 of The system aims: Train the Trainors for FVCS
the implementing guidelines was conducted on November
of the said Executive Order . To establish a database 9-11, 2020. The project team
which states that “LGUs shall system of fishing vessels facilitated the user’s training
require all fishing vessels applying for registration to webinar via zoom for the
applying for registration to secure a police clearance latter to train future users on
secure a clearance from the from PNP Maritime Group management and operations
PNP Maritime Group or in its or in its absence to local of FVCS.
absence to local PNP unit PNP unit certifying that
certifying that the fishing the fishing vessel is not FVCS was then accepted
vessel is not involved in any involved in any criminal by FVCO, MG on December
criminal offense”. offense 2, 2021 and is now being
implemented in all MG units
To automate the process . To record all criminal cases nationwide. As to this date, a
and speed up the issuance of fishing vessel with three total of 15,762 FV clearance
of clearances, the PNP tonnage and below and certificates has been issued.
Information Technology provide prompt issuance Currently, FVCS Version 2 is
Management Service (ITMS) of Maritime Group Fishing being developed. It covers
developed an information Vessel Clearance as one the enhancement of existing
system to record, monitor of the requirements in web-based centralized
and issue clearance on registration of said vessel. database for fishing vessel
fishing vessel three gross clearance that includes
tonnage and below. System . To generate MG Fishing the online application and
maintenance and support will Vessel Clearance and integration of other systems
be provided in according to various statistical reports (HPG and Crime Lab) related
the needs of PNP MG. pertaining to fishing vessel to clearance issuance and
with three tonnages and validation of derogatory
The MG Fishing Vessel below. records.
page
11
ITMatterS
2021-01Issue
National Police Clerance System
A
s PNP continues to streamline
the process of issuing police
clearances by harnessing
the power of technology, the
National Police Clearance System (NPCS)
has significantly supported the PNP
operations on its anti-criminality campaign.
Since 2018, the PNP through

Information Technology Management
Service (ITMS) launched the NPCS
which continues to support the PNP’s
anti-criminality campaign and make
use of the existing PNP crime-related
databases including e-Rogue, e-War-
rant, Crime Information Reporting
and Analysis System (CIRAS), Case
Information Database and Management
System (CIDMS) or the Next Generation
Investigation Solution (NGIS) of the
Directorate for Investigation and
Detective Management (DIDM). NPCS
modernizes its crime-record checking
and improves investigation and detec-
tion services.By capturing fingerprints in every transaction, we are creating a digital
fingerprint database build-up adding significant records in support for investigations
purposes. Being able to make concrete verification of records in real-time has beneficial
effects on the improvement of Checking Criminal Records.
With NPCS, the applicant can apply online at their most convenient time and get their
clearance at the Police Station of their choice by setting for an appointment. Applicant’s
case history can be verified from the PNP crime-related databases anywhere you are.
SIGNIFICANT ACTIVITIES
MOA Signing between PNP and SM Malls
The MOA Signing between PNP and SM Malls, which coincides with the NPCS Launching of Police
Clearance Desk at SM Mall of Asia, was held last October 14, 2020 with former PNP Chief PGEN
CAMILO PANCRATIUS P CASCOLAN.
The Philippine National Police and the SM Management formalized a new agreement to establish
the National Police Clearance desk in selected SM Malls nationwide aiming to make other police
frontline services more accessible to the public.
page
12
ITMatterS
2021-01Issue
N u m b e r o f a r r e s t e d wanted
persons thru NPCS applications
With the implementation of NPCS, a total

of 60 accounted suspects from September
2020 to July 2021 with outstanding Warrant
of Arrest were apprehended while seeking
National Police Clearance for employment
from other City/Municipality. Said persons
failed to claim their clearance. Instead, they
were arrested for proper disposition
Revenue Generation for the PNP
PNP has already generated revenue

of approximately 132 Million of NPCS
operations starting from September
2020 up to July 2021.
NPCS User’s Training
ITMS NPCS Development Team together

with DIDM personnel has successfully
conducted and assisted the 2nd phase
of NPCS User’s Training nationwide since
2020 to Present. NPCS has successfully
cascaded to additional Police Stations and
are now NPCS-enabled Police Stations
and operational.
PROs Date Conducted
PRO2 December 14-18, 2020
PRO9 February 22-27, 2021
PRO12 February 27 - March
6, 2021
PRO8 March 15-19, 2021
PRO4A May 09-14, 2021 page
PRO1 May 23-28, 2021 13
ITMatterS
PNP COVID -19 Data (PNPCODA), the PNP’s Offici

2021-01Issue
the Fast Spreading COVID-19
F
or more than a year now, we battle recording and monitoring the
against the pandemic brought about real-time result of RT-PCR tests
by the Corona Virus Disease (COVID) conducted by the molecular
and it is surely tough for each and laboratories of the PNP which
every one of us, especially to our medical brought about much ease in
front liners and the police officers. identifying those personnel who
have positive result or confirmed
The men and women of the Information COVID-19 cases. Through this,
Technology Management Service has the isolation or quarantine
stepped up to the plate and faced their of positive personnel were
head-on to help fight this battle. Hence, the immediately carried out.
PNPCODA was developed to help in the
The PNPCODA is a central database system designed to effectively and efficiently

store pertinent information on COVID-19 cases and monitor those with positive
RT-PCR results. Specifically, the system aims to:
> Record PNP Personnel (uniformed, non-uniformed,

and civilian employees) RT-PCR results both from
PNP Testing Laboratories and from other DOH
accredited testing centers.
> Provide executives and unit administrators with

quick look representation of pertinent data through
the dashboards.
> Provide online access to PNP personnel on viewing

RT-PCR result, updating and printing of CIF, COVID
related information, report self-assessment and
vaccination status or adverse symptoms (if any).
> Generate QR codes for PNP personnel to have faster

RT-PCR tests registration.
> Record PNP personnel daily self-assessment or

health conditions and their contact persons.
> Used as tool to facilitate faster contact tracing
process.
page
14
ITMatterS
ial Digital Tool in Battling
2021-01Issue
The following are the salient assessment).
features of the system: . Self-assessment and contact
person reporting.
. Recording of RT-PCR test details . Contact tracing.
and results from PNP testing
laboratories. As of this date, the system is
. Uploading of RT-PCR result from being utilized by PNP Offices/
other DOH approved laboratories Units nationwide. The server
or testing centers. and cloud hosting services of the
. Monitoring of PNP personnel who system was funded by the PNP
were tested COVID-19 Positive. through ASCOTF Commander
. Updating of Personnel and the primary stakeholders are
Assignment (Crame-based, HS, CL, and DPRM. It is also being
NCRPO, and Outside Camp utilized in 2,961 vaccination sites
Crame). all over the country in recording
. Generation of QR codes for PNP vaccinated PNP personnel.
personnel, and civilian employee
who will undergo RT-PCR Test. With the development of the
. Allows PNP Personnel to access PNPCODA, the recording of
their RT-PCR Test result thru infected persons and tracing
Personnel Dashboard. those who were in contact with
. Provide SMS of RT-PCR result. them can be done more quickly.
. Display quick look representation
of important data through The status or medical condition
dashboards. of PNP personnel can also be
. Generation and printing of monitored through online daily
statistical and detailed reports. self-assessment. The system has
. Record and Monitor COVID-19 become a tool that gives invaluable
Vaccination to PNP personnel information for the PNP during the
(vaccination survey, vaccine pandemic.
registration, vaccination
details, pre-assessment/health
screening, and post monitoring/
page
15
ITMatterS
HighImpact Project
2021-01Issue
Human Resource
Management
Information System
(HRMIS)
A
s the PNP embraces the digital 1. From DPRM is the Online PAIS that
transformation roadmap through provides personnel records and
S.M.A.R.T. Policing, the development information;
of ICT projects is in currently in progress 2. From FS is the Payroll Management
to fulfill the organization’s vision and System that is comprehensively collect
mission. and collate all data, being used in all
transactions involving PNP Funds and
The story of the PNP Human Resource Budget;
Management Information System 3. From DL is the Logistics Data Information
(HRMIS) was conceptualized in 2015 Management System (LDIMS) is a
and nearing completion. The project reliable and unified inventory of all PNP
aims to develop an integrated system assets such as firearms and other logistic
that aims to provide accurate, real- equipment;
time, unified transaction scheme, with 4. From DHRDD is the Learning Management
standard procedures and reports on System that systematically manages the
human resource, which shall be used PNP personnel’s training records and
by the decision makers to come up with career development path;
a sound strategy related to personnel 5. From HS is the Medical Records
administration, training management, Management System that stores accurate
personnel clearance, payroll, logistics, and updated medical information of PNP
healthcare monitoring, and pension. personnel and their stakeholders; and
6. From PRBS is the Pension Retirement
The HRMIS, it will help the PNP System records the personal details
organization to simplifies the of pensioners it also automatically
organizational processes and for it to computes claims, lump sum and gratuity.
have a single access information system
that will lead to a collaborative approach Innovative projects such as HRMIS is a
among units/offices. Faster services magnificent tool for the realization of better
and real-time information update for all service delivery as it reminds us that we are
personnel will be available and that it improving our services to our people. With
will lead to the organizational efficiency the implementation of the Project, it will
of the PNP. introduce changes and innovations in the PNP
Organization Related to Human Resource
Once the HRMIS is operational, it will Processes.
page integrate the processes and data
16 sharing among the following existing
PNP Information System Databases:
ITMatterS
2021-01Issue
HRMIS User Acceptance Testing (UAT) Activities
The Workcentric Solutions Consulting Inc. (WSCI), the winning proponent for the HRMIS
Project, conducted UAT activities in each stakeholder’s offices/units to validate the end-
to-end process flow for the HRMIS and they also communicate changes to the technical
team of WSCI.
Conduct of HRMIS Project Trainings

The HRMIS Project conducted series of training to provide a clear understanding of the
system and to obtained the knowledge, skills, and abilities required to support the roles
and technology of HRMIS.
From September 2020 – July 2021, the Service thru the HRMIS PMT conducted 11 courses
and it was attended by personnel from ITMS and stakeholders offices/units.
Training Title Date Conducted Participants
Integration Model Training - SQL October 27-29, 2020 HRMIS PMT
Server Integration Services (SSIS) Selected ITMS Personnel
Training Essentials
Creation of Reports - COGNOS November 4-6, 2020 HRMIS PMT
Analytics Reporting Training Selected ITMS Personnel
Network Management Training February 22, 2021 HRMIS PMT

Selected ITMS Personnel
System Management Training February 23, 2021 HRMIS PMT
Database Management Training February 24, 2021 HRMIS PMT

Security Management Training February 26, 2021 HRMIS PMT
Business Automation Workflow March 1-3, 2021 HRMIS PMT

Training Selected ITMS Personnel
End-user Training – Creation of January 27-28, 2021 Stakeholder’s Offices/

Reports Units (DPRM, DL, DHRDD,
DC, HS, FS, PRBS)
End-user Training – Retirement January 29 – February Stakeholder’s Offices/
Claims Workflow 5, 2021 Units (DPRM, DL, DHRDD,
DC, HS, FS, PRBS)
Executive End-user Training April 29 – May 4, 2021 Stakeholder’s Offices/ page
Units (DPRM, DL, DHRDD, 17
DC, HS, FS, PRBS)
ITMatterS
2021-01Issue
Support to Operations Management

Information System (SOMIS)
the and Ms Trina Castillo,
SOMIS progress updates,
WSCI Project Manager
for issues and concerns,
and recommendations.
SOMIS 2nd Stakeholders

Meeting
S
The SOMIS Project
OMIS project main SOMIS 1st Stakeholders Management Team (PMT)
objective is to Meeting has conducted the 2nd
develop an inte- Stakeholders Meeting on
grated system that The SOMIS Project December 1, 2020, pre-
aims to provide accurate, Management Team (PMT) sided by PCOL RODERICK
standard procedures and has conducted the 1st AUGUSTUS B ALBA, Deputy
reports on frontline services Stakeholders Meeting on Director for Administration,
of the PNP which shall be ITMS. The said meeting was
used as a tool to come up October 6, 2020, presided by attended by the Deputy
with a sound strategy to PCOL RODERICK AUGUSTUS Directors, Executive Officers,
support operational func- B ALBA, Deputy Director for Chief of Staff of SOMIS
tions of the organization. Administration, ITMS. The Stakeholders.
said meeting was attended
SOMIS Major Activities by the Deputy Directors, Discussed during the
Executive Officers, Chief of said meeting were the
SOMIS Project Management Staff of SOMIS Stakeholders. SOMIS Progress Report
and SOMIS Dashboard.
Team (PMT) conducted PLTCOL MA ANGELA M
their Stakeholder’s Meeting SALAYA, Assistant Project SOMIS Technical Training
to have a close monitoring Manager, SOMIS, presented
and regularly updating of the SOMIS background, . Integration Process
the status of the project. SOMIS, has presented (IBM ACE)
page
18
ITMatterS
2021-01Issue
. WASP Analytics
WSCI, in coordination with

SOMIS Core Group, has con-
ducted a three-day SOMIS
Integration Process train-
ing via Zoom app from
December 2 to 4, 2020, 8:00
AM to 5:00 PM. Said training
was attended and partici-
pated by the members of the
training via Zoom appli- Database Management
SOMIS Project Management
cation. Said training was Team, Security Management
Team, headed by PLTCOL
attended and participated Team, Core Group and
MA ANGELA M SALAYA, with
by the Stakeholders’ Focal Persons of each
the presence of NUP Willard
representatives. Stakeholders. ITMS Divisions
L Cardona, DDIT, ITMS.
were also requested
SOMIS Technical Training their own participants to
Further, WSCI has also
attend the said training.
conducted a three-day
technical training on WASP . Network Management
Analytics via Zoom app from Training (March 1, 2021) SOMIS Executive End User
December 9 to 11, 2020, . System Management Training
8:00AM to 5:00 PM. Said Training (March 2, 2021)
training was also attended . Database Management WSCI has conducted the
by SOMIS PMT members, Training (March 3, 2021) SOMIS Executive End
headed by PLTCOL SALAYA. . Security Management Users Training for SOMIS
Training (March 8, 2021 Stakeholders from May 17
SOMIS User Training . Visual Lansa (March 9 – to 20, 2021. Said training
11, 2021) was presided by PBGEN
1. Crime Laboratory Drug DANIEL C MAYONI, D,
Testing Application WSCI has also conducted the ITMS and was attended
2. Health Service Neuro aforementioned technical by the Command Group of
Psychiatric Application training via Zoom applica- SOMIS Stakeholders, PCOL
3. Creation of Reports tion from March 1 to March RODERICK AUGUSTUS B
11, 2021. The said training ALBA, DDA, ITMS, NUP
WSCI, in coordination with was attended by the SOMIS Willard L Cardona, DDIT,
SOMIS PMT, has conducted Network Management Team, ITMS, SOMIS PMT and page
the aforementioned user System Management Team, WSCI representatives. 19
ITMatteS
ITMatterS
Trainings/Seminars
56thFoundingAnniversaryIssue
2021-01Issue
IT Capability Development
for PNP Personnel
The Information Technology Management Service maintains and expands coverage of data
communications network and conducts information technology training programs for the PNP
personnel.
PROGRAMMED TRAININGS
TRAINING TITLE DATE CONDUCTED DESCRIPTION
Basic Computer October 6 – 23, 2020 One of the most basic, but most sought-
Essentials Course Class after trainings that ITMS has in line is
2020 – 03 the PNP Basic Computer Essentials
Basic Computer November 18 – Course (PNP BCEC). The course allows
Essentials Course Class December 9, 2020 the participants to have a hands-on
2020 – 04 computer experience in investigating
and exploring the different capabilities
Basic Computer February 2 – 22, 2021 inside the Windows Office Package and
Essentials Course Class use the internet for research studies and
2020 – 01 communicate through electronic mail.
Basic Computer June 29 – July 16, 2021
Essentials Course Class Graduates of this course can go back to
2020 – 02 their respective Units and Offices having
gained the basic, but critical skill of office
automation, using the right tool for the
right job. From September 2020 – July
2021, the Service conducted 4 courses
page with a total of 93 participants
20
ITMatterS
Magazine
ITMatterS
Information TechnologyManagementService
2021-01ISSUE
Understanding Creativity in its true sense
June / July 2015 Issue 01

2021-01Issue
Computer Hardware February 16 – March Computers have become an empowering tool with
Maintenance and 8, 2021 the “New Normal”. It is used as a device to help
Troubleshooting facilitate communication in cyberspace and it is a tool
(CHMTC) Course Class for creativity and efficiency at work. Troubleshooting
2021 - 01 these machines is essential to ensure reliability and
efficiency at all times. It may involve hardware or
software, or both depending on the diagnosis.
ITMS offers Computer Hardware Maintenance and

Troubleshooting Course (CHMTC), a technical training,
that aims to familiarize the participants with the parts
of the computer system. The participants will learn the
following: the diagnostic procedures for identifying,
isolating and correcting computer hardware and
software problems. They will also be able to identify
tools, diagnostic procedures, troubleshooting
techniques and perform preventative maintenance
on personal computer components. Last February
16 – March 8, 2021, the Service conducted 1 course of
CHMTC with a total of 21 participant
Multimedia Course November 3 – Multimedia is the combined use of photos, text,
Class 2020 - 02 December 7, 2020 graphics, sound and animation. The primary objective
of this course is to teach participants how to utilize
Multimedia Course April 13 – May 17, multimedia programs and to demonstrate how still
Class 2021 - 01 2021 images can be digitized on the computer. It is a
comprehensive IT training course designed to provide
a fully interactive hands-on approach in learning and
understanding various multimedia facets such as
Photography, Photo Shop and Flash Animation. From
September 2020 to July 2021, the Service conducted
2 courses with a total number of 38 participants.
Computer May 25 – June 25, One of the advance courses offered by ITMS is the
Programming Course 2021 Computer Programming Course for PNP personnel.
Class 2021- 01 In this course, the participants will learn the Java
programming language and the essentials of the
Java class library. They will also learn how to write
real working programs, albeit ones on a much smaller
scale than those used in the industry or sold as
commercial software applications and lastly, develop
abstract skills through practice. The training will
greatly enhance the participant’s current skill-set as
they move on to a bigger stage, and eventually grow
to help the PNP to achieve its goals. The Computer
Programming Course Class 01 -2021 was conducted
last May 25 – June 25, 2021, with a total of 36
participants
Webpage September 16 – ITMS also provides training for webpage development,
Development Course October 5, 2020 in which participants learn to create, design, and
Class 01-2020 manage their own website. The course offered is
Webpage July 26 – August 13, design for PNP personnel who wants to be an IT
Development Course 2021 enthusiast or those who are already involved in the
Class 01-2021 design, development, and publishing of web pages.
It will also provide the participants the fundamental
concepts of webpage development using the
HTML, CSS and PHP/MySQL. The participants will page
be acquainted with the development of static and 21
dynamic website
ITMatterS
2021-01Issue
UNPROGRAMMED
Financial Literacy January 19, 2021 Through the directive from the Directorate for
Seminar (Newly Comptrollership, ITMS conducted the financial
Appointed Patrolman/ literacy seminar for the personnel to learn and
Patrolwomen) gain improved awareness on personal finances,
loans, and questionable business transactions
Financial Literacy March 10, 2021 thereby allowing them to make informative and
Seminar (for Trainers) effective decisions with their financial resources.
Information Security July 24 and 31, 2021 With the presence of Ms. Jeannine M Roxas, Vice
Controls Seminar Chairman, ITMS Advisory Council, the conduct of
the seminar for the Information Security Controls
take part and become possible, as she shares her
knowledge and ideas regarding the topic.
The training aims to provide needed knowledge

for the Implementing Information Security
Controls using ISO/IEC 27002. The participants
will be able to understand the security controls
implementation to address potential risks. The
training is conducted in the PTD Computer
Laboratory on July 24 and 31, 2021, and attended
by 110 participants via online and face-to-face
setup
Linux Server Security, October 12-16, 2020 ITMS conducted the Linux Server Security,
Optimization and Optimization and Administration Training that
Administration enables the participants to gain the essential
Training knowledge and skills required to leverage the
wide range of Linux graphical and command line
tools. CentOS - a Linux distribution that is based
on Red Hat Enterprise Linux (RHEL) and Ubuntu.
This course will also help the participants prepare
for the CompTIA Linux+ certification - a highly-
valued certification for Linux administrators.
The training was spearheaded by Mr. Lamberto M

Antonio, Jr, Chairman, ITMS Advisory Council and
it was conducted last October 12-16, 2020 at the
PTD Computer Laboratory.
page
22
ITMatterS
2021-01Issue
Financial Literacy Seminar Financial Literacy Seminar
Information Security MtilinaInformation

quem haedo, ne in Security
des rei pessme
Controls Seminar Controls Seminar
moli ferivir lost omnotemena.
Linux Server Security, Linux Server Security,

Optimization and Administration Optimization and Administration page
Training Training 23
ITMatterS
2021-01Issue
Cybersecurity and other IT-Related Seminar
CERT-PH Cyber Incident Drill (CCID) 2021 (Online)
T
he Philippine National Computer headed by PLTCOL AMIR HASSAN R ALI, AC,
Emergency Response Team (CERT-PH) ISSD, and was joined by other ISSD personnel.
of the Department of Information and
Communications Technology (DICT) The activity is to carry out investigations on
has been conducting annual national cyber drill the scenarios and evidence that will require the
exercises since 2018 to assess and enhance the participants to exercise the skills necessary in
activity of the participating agencies’ response responding to a cyber incident. This includes
in the event of cyber-attacks. It also serves as response time, confirmation, gathering of
an avenue for collaboration among CERTs in evidence, investigation, analysis, and reporting.
the country.
As observed during the Cyber Incident Drill,
With this year’s theme “Enhancing the PLTCOL ALI recommends the following to
Collaboration Among CII Sectors through enhance the capabilities of ITMS and its
Coordinated Incident Response”, CERT-PH personnel in terms of incident response and
has conducted series of Cyber Incident Drills cybersecurity: (a) Continuous participation of
for different government sectors such as ITMS personnel in attending cybersecurity-
Government and Emergency Services and Power related drills; and (b) Continuous participation
Sectors on July 29, 2021. The event proper was of ITMS personnel in attending cybersecurity
held via Discord application and email platform. training and seminars.
The PNP-ITMS Team that participated was
Information Security Controls Seminar (ISO/IEC
T
he Information Systems Security Division 27001, Lead Implementer, CPSI, CDPP, CSX(F),
(ISSD), headed by PLTCOL AMIR HASSAN CSFC, CPFA, and ITMS Vice-Chairman Advisory
R ALI, AC, ISSD, conducted a two-day Council was the speaker/lecturer on the event
seminar on Information Security Controls and she discussed the following: Overview
Seminar (ISO/IEC 27002) on July 24 and 30, of ISO/IEC 27001 – Security Techniques –
2021, 9:00 AM to 5:00 PM. The said training Information Security Management Systems
was simultaneously conducted at PNP ITMS PTD (ISMS) and 27002 – Information Technology
Laboratory for the physical attendees, and via Techniques – Code of Practice for information
Zoom application for the virtual participants. security controls.
ISO/IEC 2007 is an internationally recognized Some participants and Ms Roxas recommends

code of practice used as a reference in selecting the following to enhance the Cyber Security
and implementing information security controls. Knowledge and Capabilities of ITMS personnel:
The said training was participated and attended (a) Conduct of Information Security Controls
by selected personnel from ISSD, SMD, DMD, for policymakers and executive; (b) Conduct of
ITSD, ITPOs, DICTM, and other ITMS Divisions/ workshop to assess the participant’s buy-in into
Offices with a total number of 116 participants. the Training as recommended by the lecturer; (c)
Crafting of general information Security Policy
The training aims to help the organization based on ISO27002 and specific by Division;
page understand and assess the Information Security and (d) Lateral coordination of Division/Offices
24 Controls on the concepts and methodologies, on the Implementation of Information Security
and Ms Jeannine M Roxas, CISA, CPTP, ISO/IEC Controls Practices.
ITMatterS
2021-01Issue
Modified Standard Handgun
Marksmanship Training
A
s part of the
ITMS Master
Training
Action Plan
(MTAP), the PNP
Information Technology
Management Service
through its Plans and
Training Division (PTD)
initiated the conduct of
the Modified Standard
Handgun Marksmanship
Training (SHMT)
for ITMS uniformed
personnel. The SHMT
aims to standardize,
develop, and sustain
the level of skills and
proficiency of ITMS
uniformed personnel
in using their short-
issued firearms. It was
conducted at the PNP
Training Service Firing
Range last December
1-4, 2021 and January
20-21, and 26, 2021.
page
25
ITMatterS
Around the Web

2021-01Issue
ISSD in
ACTiON
PNP Email System (PES)
T
Monitoring of PNP Website
W
he Directorate for Information
and Communications Technology ebsite monitoring is the process of
Management (DICTM) has established testing and verifying that end-users
the PNP E-mail System (PES) to can interact with a website or web
recognize the need for legitimacy in the official application as expected. Website
transactions engaged by all PNP Offices/Units monitoring is often used by organizations to
and its individual PNP personnel for inbound ensure website uptime, performance, and
and outbound communication, emphasizing the functionality are as expected.
security of electronic documents as mandated
by the Data Privacy Act of 2012. The Web Services and Administrative Section
(WSAS), ISSD was designated as the Web
PES, one of PNP’s significant projects, Administrator of the PNP website and responsible
aims to create e-mail accounts for all PNP for the uploading of pertinent documents such
Offices/Units and its personnel for official as documents for Transparency Seal page,
communication purposes, and to maximize the bidding documents, latest news, Computer
existing technology in support of the initiatives Security Bulletins/Advisories, Organizational
integrated into the PNP Master Plan. Structure and Key Positions on the PNP website.
Below is the status of PES utilization: From September to December 2020, the total
number of web contents posted on the PNP and
Calendar PNP Email No. of No. of Users ITMS website was 354 and 137, respectively.
Year System Users who have Moreover, web contents uploaded PNP and
who have not yet ITMS from January to July 2021 is 660 and
Accessed Accessed 172. The total number of published Computer
their their Security Bulletin/Advisory on the ITMS website
Accounts Accounts for the period covered September to December
Sept to PNP Wide 224,172 2,321 2020 is 9 and from January to July 2021 is 14.
Dec 2020 ITMS 476 0
In addition, with the implementation of PNP MC
Jan to July PNP Wide 226,192 375 2011-010, a total of 43 PNP websites were being
2021 ITMS 473 0 monitored which consist of NASU (12), NOSU
page (13) and PROs (17). Also, 14 additional websites
26 PES can be accessed thru: https://mail.pnp.gov.ph from D-Staff (8), P-Staff (4) and CSG (2).
ITMatterS
2021-01Issue
PES: Breakthrough in Communication –
the PNP way
How pandemic shifted the way ITMS communicated
COVID-19 changed how we operate and respond to the need of the PNP Organization.
Work went remote, conferences and accounting went online to reduce workplace
density, and contactless communication was adapted to arrest the upsurge of infection
through physical contact.
From Viber to Patronizing our “own platform” for communication
Convenience has been the primary selling point of Viber app as it offers instant sending
and receiving of communications within the PNP. But alongside this app stood our very
own PNP E-mail System.
On June 10, 2021, PBGEN DANIEL C MAYONI, Director, ITMS, directed the grand shift
on the dissemination of office communications from Viber to PES within ITMS as he
advocates “patronizing our own” and leveraging
the existing service into good use.
Moving Forward, Across PNP
PBGEN MAYONI trust that the shift from mere

“chatting” to “emailing” raised the bar of office
professionalism, Command Responsibility, and
individual cognizance on the state of affairs of the
Service with hopes that the change delivered more
convenience and greater efficiency that would
endure well even after the pandemic has receded.
Further, he envisioned that the practice would

flourish across the PNP to better realize that the
fruit of seamless communication can be harvested
not on any third-party application but on the very
native product within its grounds. page
27
ITMatterS
ITMS Projects under the PNP

2021-01Issue
S.M.A.R.T. Policing
Blessing &
Inauguration of
PRO11 IT Center
T
he Blessing and Inauguration
of the Regional Information
Technology (IT) Center at Police
Regional Office 11 was held on
September 9, 2021 inside Camp Sgt
Quintin M. Merecido, Buhangin, Davao
City.
The blessing was officiated by REV. FR

(FSUPT) RANDY C BALUSO, Chief of
Chaplains, Bureau of Fire Protection and
was graced by no less than the Chief
of the Philippine National Police, PGEN
GUILLERMO LORENZO T ELEAZAR.
Among the guests who joined the event
were PLTGEN MANUEL M ABU, D, DIPO-
EM, PMGEN ALEXANDER J SAMPAGA,
TDICTM, PBGEN FILMORE B ESCOBAL,
RD, PRO 11 and PBGEN DANIEL C
MAYONI, D, ITMS. The Command Group
and Regional Staff of PRO 11 were also
present during the said event.
The activity started with an Invocation

followed by the cutting of the ribbon and
unveiling of the marker. After this came
the actual blessing of the whole building
from the 1st floor to the 5th floor. Before
the Inauguration ended, a token from
TDICTM and Director, ITMS was given to
the Chief, PNP and RD, PRO 11.
All in all, the event was a success and

a solid proof that the PNP leadership
through DICTM and ITMS is truly on its
way towards the establishment of more
Regional IT Centers all over the country as
the PNP moves forward to the realization
of its Digital Transformation Program in
the not so distant future.
page
28
ITMatterS
2021-01Issue
UPDATES ON THE
IT CENTERS
PROs Status/Updates
PRO 2 Status of Completion as of

September 9, 2021 is 90.35%
PRO 6 Status of Completion as of
September 15 , 2021 is 95%
page
29
ITMatterS
COVID-19 Response
2021-01Issue
Readiness of
through this

I
n line with the efforts of ITMS to provide network support to the
PNP, one of its divisions, the Information Technology Support
Division (ITSD) has been conducting network support and
maintenance to different Units/Offices of the PNP. Providing
a reliable and stable internet connection is one of their activities.
From March to April 2021, ITSD Personnel led by PMAJ MICHAEL

T IGNACIO, conducted the following activities for the additional
quarantine facilities within Camp Crame:
Date Activities
March 25-29, 2021 Installation of internet connection at
and PPDC/Provident Fund Office and Deh-Ta
April 6-7 2021 Building.
April 15 – 29, 2021 Installation of internet connection at the

PNP Sports Center
These additional Quarantine Facilities were already connected

page to the internet for the benefit of our Medical Staff and patients
30 in the duration of their stay at these facilities and thru the
initiative of ITMS Director PBGEN DANIEL C MAYONI.
ITMatterS
2021-01Issue
f ITMS
s Pandemic and Health Crisis

D
uring PNP Command spread of the virus, zoom meetings
activities, the Information are also necessary and zoom oper-
Technology Management ators create zoom ID and passcode
Service as one of the pri- to be provided for virtual attendance
mary support units in every event, during this pandemic situation. Also,
provides its technical expertise. As Network Support personnel install
early as the coordinating confer- network and maintain reliable inter-
ence, personnel from this division net connection for the smooth and
attend and contribute technical timely operation during all PNP com-
ideas for the upcoming event. This mand activities like the traditional
will proceed up to the rehearsals Flag Raising and Flag Lowering
until the D-Day. This division has Ceremonies, and other events of
always been on hand in the prepa- the PNP.
ration and conduct of functional test
of IT equipment (laptop, desktop,
camera, etc.), internet connectiv-
ity, audio quality, LED wall, and all
applications to be used during the
event. The LED wall operators will
display the materials given by the
OPR such as presentations, back-
drop and AVP at the LED wall in PNP
MPC or in-front of NHQ Building and
Heritage Park. To exercise the mini-
mum health protocol and to stop the
page
31
ITMatterS
COVID-19response
2021-01Issue
SHU
ASSEMBLE!
T
he onset of COVID-19 during
the first quarter of 2020 took
the whole nation by surprise
and continuously challenged
the operational capability of the
PNP to effectively enforce the
government anti-COVID plans while
ensuring peace and order and
public safety. As the PNP took the
crucial role in the containment of
the disease, manning, and serving
quarantine control points, our
personnel became more vulnerable
to infection as police officers are
exposed inevitably to COVID-19
virus.
To overcome this challenges, Station Health Units were
institutionalized to ensure proper assessment of personnel,
disseminating and facilitating instructions pertaining to Contact
Tracing, other Health and COVID-19 related instructions from
Administrative Support for COVID-19 Task Force (ASCOTF). To
this effect, the ITMS Station Health Unit headed by PLT MARLY M
MOSLARES was officially formed thru ITMS General Order Number
2020-26 on December 4, 2021.
Best Pratices
During the course of its activation, the following best practices were
implemented by SHU:
1. Designation of dedicated support to closely monitor and conduct

Teleconsultation to personnel with reported symptoms for
immediate intervention;
2. Prior the implementation of PNPCODA Self-assessment, Daily
Diary thru Google Form was instituted to monitor the symp-
toms and whereabouts of personnel for Contact Tracing pur-
poses.
3. 3In coordination with BFS and LS, assistance in the form of
Relief Packages to all patients were distributed during their
isolation to help boost their morale and convey the support
of the ITMS family;
4. Weekly COVID-19 Situationer is regularly presented during
Staff Conference to brief the ITMS Command Group and Staff
on the latest standing of the Unit against COVID-19; and
5. Pertinent reports and compliances such as ASCOTF Dash-
board, Symptomatology Monitoring, Self-assessment Com-
page pliance, and Case Tracing Reports are regularly submitted for
32 accounting and appreciation of the Command Group.
ITMatterS
2021-01Issue
ITMS responds
to the COVID-19
A
part from the technical support
and assistance being provided
by ITMS during the COVID-19
pandemic, this Service is also
active in the deployment of its personnel
for the PNP Reactionary Standby
Support Force (RSSF) and Medical
Reserve Force (MRF) at the Mall of Asia
in Pasay City.
page
33
ITMatterS
Personnel Management
2021-01Issue
Managing the Workforce
R EGULA R PROMOT I ON PR OGR A M /

LATERA L E NTRY PR OGR A M

A total of 22 Police Commissioned Officers (PCOs) and 27 Police Non-Commissioned

Officers (PNCOs) passed all the qualification standards for the 2020 and 2021
Continuous and Regular Promotion Program effective December 16, 2020, February
27, 2021, June 2, 2021 respectively.
Promotional PCO PNCO Total

Rank
PCOL 1 1
PLTCOL 18 18
PMAJ 3 3
PCMS 1 1
PSMS 2 2
PMSg 11 11
PSSg 1 1
PCpl 12 12
TOTAL 47
Further, on September 16, 2021, a total of 38 newly appointed Police Lieutenants took
their oathtaking and turnover ceremony for CY 2021 Lateral Entry Program for Technical
Officers.
PGEN GUILLERMO LORENZO T ELEAZAR, Chief, Philippine National administered the

oathtaking in a ceremony held at the PNP Transformation Oval, Camp BGen Rafael T
Crame, Quezon City.
The regular promotion program/lateral entry program ensures streamlined rank structure
according to the staffing pattern approved by the National Police Commission.
page
34
ITMatterS
2021-01Issue
F I L L I N G- U P O F I T MS
N ON-U N I F O R M E D P E RSO N N E L ( N U P)
VACA N T PL A N T I L L A P O SI T I O N S

I
n relation to the Human Resource of ITMS,
this Service processed the filling-up of 16
Non-Uniformed Personnel Vacant Plantilla
Positions last July 2020.
Eight (8) NUP were also promoted to the next

salary grade and 4 newly appointed NUP who
took their Oath of Office and Assumption to
Duty last January 2021 led by the Director, ITMS
PBGEN DANIEL C MAYONI together with the
ITMS Command Group.
Currently, ITMS has filled-up the current pub-

lished vacant positions wherein 16 NUPs has
been promoted and there are 12 are newly
Appointed NUP.
PBGEN DANIEL C
MAYONI, Director, ITMS
together with the ITMS
Key Officers joined
the Oath of Office and
Assumption to Duty of
the Newly Appointed
Non- Uniformed
Personnel of this Service
last January 27, 2021 at
the ITMS Conference
Room
PBGEN DANIEL C
MAYONI, Director, ITMS
together with the ITMS
Key Officers joined
the Oath of Office and
Assumption to Duty of the
Newly Promoted Non-
Uniformed Personnel of
this Service last January page
7, 2021 at the ITMS 35
Conference Room.
ITMatterS
Information Technology
2021-01Issue
Project Officer Corner

DPRM
Internal Disciplinary Mechanism Information System
A s the designated project owner, the Directorate

for Personnel and Records Management through
the Discipline and Law and Order Division utilizes the
Punitive Module of the Philippine National Police Internal
Disciplinary Mechanism Information System which is the flagship project of the PNP
Command Group and developed by Information Technology Management Service, an
online information system that records and monitors the State of Discipline and Squad
Weekly Interactive Meeting activities of the whole PNP.
NATIONWID
The Information Technology
Project Officers of DPRM
facilitated the Punitive module’s
process analysis and design
through the approval of the
DPRM Command Group and
DEPLO
the coordination of the DLOD, DPRM
focal persons. Also, ITPOs were able
to configure the necessary hardware
server requirements and utilized the PNP
One Network to deploy the online web
application.
OF IT
Online Placement Application System
F ollowing the policies and procedures

governing the assignment, reassignment,
placement, and detail of personnel, the
Directorate for Personnel and Records
Management through the Police Non-
Commissioned Officer Placement and Promotion Division spearheaded
the development of the Online Placement Application System. An online
web application that simplifies the assignment process of personnel,
rid undue internal and external interventions on placement of
personnel, and to monitor and provide statistical data on personnel
assignment and staffing pattern.
The Information Technology Project Officers of DPRM facilitated

the systems investigation, design and development of the web
application with the approval of the DPRM Command Group and
the coordination of the PNCOD, DPRM focal persons. Also, ITPOs
were able to recommend the digitization of required reassignment
files and attachments as to provide the ease of access for users in
the application process.
E-Claim Information System
T he Directorate for Personnel and Records Management through the Budget and
Fiscal Office spearheaded the redesign of the standalone claims and reimbursement
system into an interactive and online web application system. The new
online system will bolster the convenience of units and personnel in
verifying the status of their various claims and reimbursements such
page as subsistence allowance, reimbursement of hospitalization expense,
36 clothing allowance, and other related personnel allowances.
ITMatterS
2021-01Issue
PLACE
YOUR
PRO 2
IMAGE IN
ITMS from Police

HERERegional Office 2 conducted networking, cabling, and
installation of internet connectivity to all offices within the camp. This is
one of the best practices or PRO 2 which is highly appreciated by all offices
from the Command Group to the Regional Staff. Despite the pandemic, ITMS
personnel maintains the cleanliness and operation of all computers
of RHQ and RSUs. Every office had their computers cleaned.
Further, the computers for repair and maintenance were brought
for troubleshooting.
Due to the pandemic, all offices are relying on the expertise of ITMS
PRO 2 personnel particularly on the the use of video conferencing
platforms. This Office also initiated the conduct of seminars to
provide basic knowledge pertaining to the utilization of Zoom
Application to selected personnel. The Regional Director together
with his Command Group has been very appreciative of the efforts
DE
of ITMS PRO 2 in providing technical support and assistance in all
PRO 2 activities.
PRO 11
OYMENT
TPOs
The Information Technology Project Officers of
DPRM facilitated the review of the old business
process and the configuration and development
of the web application with the approval of the
DPRM Command Group and the coordination of
the BFO, DPRM focal persons. The ITPOs were
able to deliver the prototype web application using
the newly provisioned development server intended PROCOR NCRPO
for research and Directorate for Personnel and
Records Management.
With the recent institutionalization of the ISO Standard

9001 for Quality Management, the Directorate for
Personnel and Records Management sought to
gather their service efficacy and reach through the
conduct of online survey. This is to further improve
their services and assess feedback for the needed
process realignment.
The Information Technology Project Officers for

DPRM facilitated the creation of an open-source and
agile online survey forms that is ideal in this trying
times of the pandemic. The ITPOs were able to
cascade the online form and mentored the respective
DPRM Division to collate and generate their desired page
statistical analysis based on the captured data from 37
the online survey form.
I.T. Corner
RSTANDING ARNING
UNDE NCE/MACHINE LE
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ARTIFICI ant to
engin
eer
m-s
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ata-dr
ITMatterS
2021-01Issue
WE MAY HAVE
TECHNICAL MINDS
BUT WE ALSO HAVE
GENUINE HEARTS
TO SERVE
THE COMMUNITY
page
40
ITMatterS
2021-01Issue
page
41
ITMatterS
2021-01Issue
page
42
ITMatterS
2021-01Issue
page
43
ITMatterS
2021-01Issue
page
44

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ITMatterS

EDITOR-IN -CHIEF HIGH IMPACT PROJECTS

PCOL HECTOR C MAESTRAL

page LAY-OUT ARTIST

The significance of Information Technology is truly felt and appreciated

Mabuhay ang ITMS! Mabuhay ang Philippine National Police!

GUILLERMO LORENZO T ELEAZAR

Republic of the Philippines

I am simply proud of the fact that you have responded more

Have a blessed and meaningful anniversary celebration.

It is already a fact that most of our major programs and projects

PBGEN DANIEL C MAYONI

several years prior to handling IT experience, management

Developed And Being Maintained By ITMS

PNP Logistics Data Information

The system captures complaints from the

Since its nationwide implementation and

PNP Drug Related Data Integration and

Generation System (PNP DRDIGS)

National Police Clerance System

Since 2018, the PNP through

With the implementation of NPCS, a total

Revenue Generation for the PNP

PNP has already generated revenue

NPCS User’s Training

ITMS NPCS Development Team together

PNP COVID -19 Data (PNPCODA), the PNP’s Offici

the Fast Spreading COVID-19

The PNPCODA is a central database system designed to effectively and efficiently

> Record PNP Personnel (uniformed, non-uniformed,

> Provide executives and unit administrators with

> Provide online access to PNP personnel on viewing

> Generate QR codes for PNP personnel to have faster

> Record PNP personnel daily self-assessment or

ial Digital Tool in Battling

Conduct of HRMIS Project Trainings

Network Management Training February 22, 2021 HRMIS PMT

Database Management Training February 24, 2021 HRMIS PMT

Business Automation Workflow March 1-3, 2021 HRMIS PMT

End-user Training – Creation of January 27-28, 2021 Stakeholder’s Offices/

Support to Operations Management

SOMIS 2nd Stakeholders

WSCI, in coordination with

TRAINING TITLE DATE CONDUCTED DESCRIPTION

June / July 2015 Issue 01

ITMS offers Computer Hardware Maintenance and

TRAINING TITLE DATE CONDUCTED DESCRIPTION

The training aims to provide needed knowledge

The training was spearheaded by Mr. Lamberto M

Information Security MtilinaInformation

Linux Server Security, Linux Server Security,

Cybersecurity and other IT-Related Seminar

CERT-PH Cyber Incident Drill (CCID) 2021 (Online)

Information Security Controls Seminar (ISO/IEC

ISO/IEC 2007 is an internationally recognized Some participants and Ms Roxas recommends

Around the Web

PNP Email System (PES)

From Viber to Patronizing our “own platform” for communication

Moving Forward, Across PNP

PBGEN MAYONI trust that the shift from mere

Further, he envisioned that the practice would

ITMS Projects under the PNP