H PMFR - GroupE1

GROUP E1
DESIGN AND DEVELOPMENT ON SMART

PERSONAL HEAVY-DUTY TROLLEY
1
“ENRICHING LIFE WITH SMART TECHNOLOGY”
2
PROJECT MANAGEMENT AND FINANCE REPORT
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Criteria for Evaluating the Project

Management Aspect
Below
Poor Average Good Excellent
Area Average
0-20% 41-60 61-80% 81-100%
21-40%
Write tangible goals that relate to

Project Set goals for Write goals and organization’s vision, mission,
description project articulate to group and purpose; Articulate goals to
and goals entire group
The Gantt chart The Gantt chart and The Gantt chart and WBS are very
Gantt Chart and
and WBS are very WBS is are average. thorough and comprehensive. All
Work
poor. Most details Necessary detail is details are included. The WBS
Breakdown
are omitted. included. looks
Structure.
professional and detailed.
Calculate time Complete task(s) on

on task and Establish a time – may not follow Follow a clearly defined, well
monitoring of deadline timeline but task is still planned timeline with time left for
tasks completed unplanned issues.
The Risk analysis The Risk analysis is very

The Risk analysis is
is very poor. Most thorough and comprehensive. All
Risk are average.
Analysis details are details are included. The Risk
Necessary detail is
omitted. analysis looks
included.
professional and detailed.
Criteria for Evaluating the Project

Financial Aspect
Below
Poor Average Good Excellent
Area Average
0-20% 41-60 61-80% 81-100%
21-40%
The costing is very thorough and
comprehensive. All details
including financial planning,
Costing on The Costing is The Costing is expenditure cost included.
the actual very poor. Most average. The costing looks professional
project details are Necessary detail is
and
omitted. included. detailed. The quotation from the
manufacturer or price extracted
from catalogue is provided.
The breakeven The breakeven The breakeven calculation is very
Breakeven calculation is calculation is average. thorough and comprehensive.
of actual very Necessary detail is The costing looks professional
project poor. Most details included. and
are omitted. detailed.
The costing is very thorough and
comprehensive. All details are
Costing on
The costing is The costing is average. included. The Costing looks
the prototype Necessary detail is
very poor. Most professional and detailed. The
development
details are included. copy of receipt or proof of
project
omitted. purchase from the manufacturer
or supplier
is provided.
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Project Management and Finance

Report
Below
Area % Poor Average Good Excellent Mark
Average
0-20% 41-60 61-80% 81-100%
21-40%
Project
description and 5 88
goals
Gantt Chart and
Work Breakdown 20 82
Structure.
Calculate time on
task and
5 80
monitoring of
tasks
Risk Analysis 10 83
Expenditure cost of
20 83
actual project
Breakeven of
10 85
actual project
Costing on the
prototype
20 82
development
project
Clarity and
5 80
conciseness
Citing source 5 81
Total Marks
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TABLE OF CONTENTS
CHAPTER 1: PROJECT DESCRIPTION AND GOALS ....................................................... 1

1.1 Organization chart ....................................................................................................... 1
1.1.1 Job description ...................................................................................................... 1
1.2 Organization’s Vision, mission, and Purpose ............................................................... 2
1.2.1 Vision .................................................................................................................... 2
1.2.2 Mission.................................................................................................................. 2
1.2.3 Purpose ................................................................................................................ 2
1.3 Project flowchart .......................................................................................................... 3
CHAPTER 2: DETAILS OF ACTIVITIES .............................................................................. 3

2.1 Gantt Chart and Work Breakdown Structure (WBS) .................................................... 3
2.1.1 Gantt Chart of The Project .................................................................................... 4
2.1.2 Project Work Breakdown Structure (WBS) ............................................................ 5
2.1.3 Project Milestone Implementation Plan ................................................................. 7
CHAPTER 3: RISK ASSESSMENT AND MANAGEMENT ................................................ 10

3.1 Risk / Problem Analysis with Mitigating and Contingency Plan .................................. 10
CHAPTER 4: FINANCIAL ASPECT / COSTING ................................................................ 13

4.1 Design costing ........................................................................................................... 13
4.1.1 Financial Planning ............................................................................................... 13
4.1.2 Budget allocation................................................................................................. 13
4.1.3 Expenditure cost ................................................................................................. 15
4.1.4 Retail price .......................................................................................................... 15
4.1.5 Breakeven analysis ............................................................................................. 16
CHAPTER 5: SELF ASSESSMENT ................................................................................... 18
CHAPTER 6: CONCLUSION.............................................................................................. 22
REFERENCE ...................................................................................................................... 23
APPENDICES..................................................................................................................... 26
A: Expenditure cost research........................................................................................... 26
B: Minutes of meeting ...................................................................................................... 33
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CHAPTER 1: PROJECT DESCRIPTION AND GOALS
1.1 Organization chart

The organization chart is a hierarchy of our project to ensure that we can manage
every workload better. Figure 1.1 below shows the organization chart of our team and
details the job descriptions of the member.
“ENRICHING LIFE WITH SMART TECHNOLOGY”
Figure 1.1 The organization chart, logo, and motto
1.1.1 Job description

TABLE 1.1 The duties of each of the positions
Position Duties
Project • Ensure the group performs efficiently while carrying
Manager out each of their duties.
• All proposed ideas and solutions must be approved
by the project manager.
• Provides moral support as well as encourages the
team to succeed.
Assistant • Assist the project manager in all aspects.

Manager • Monitors, the other department and reports to the
project manager.
• Keeps record of meeting attendance.
Financial • Keeps all financial records.

Manager • Tabulate the cost analysis
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• Marketing and business planner.
Technical • Provides technical details

Manager • An in-depth look at technical features.
• All designs are kept with the technical manager for
reference.
Research • Keeps all research recorded.

Manager • Ensure all research is valid.
• Ensures all references are cited well.
1.2 Organization’s Vision, mission, and Purpose

1.2.1 Vision
Advance Tech has a clear vision regarding smart technology. So, our vision is “To be
the leading smart technology producer worldwide”.
1.2.2 Mission
Advance Tech has a great mission to produce an ergonomic and smart device
which is “Enhance the portability of innovative smart technology with good quality
for customer”.
1.2.3 Purpose
Advance Tech's main purpose in the project is to create a device that is cheap and
able to withstand heavy loads with the combination of minor features like weight
scale and make it easier to move it up the stairs. We believe that the design of the
trolley will be worth its price and cheaper than the current market value with the
purpose to increase its usage in the residential area. It also serves as a solution for the
problem encountered above if the product can spread to the community.
VISION MISSION
To be the leading smart Enhance the portability of
technology producer innovative smart
worldwide. technology with good
quality for costumer.
Figure 1.2: Company’s Vision and Mission
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1.3 Project flowchart

A flowchart is a diagram that illustrates our project's process flow or workflow. Based
on Figure 1.3, shows the phase of our project that we had designed from beginning
to end.
Figure 1.3 The flowchart of the project
CHAPTER 2: DETAILS OF ACTIVITIES
In this chapter, the details of the activities that have been done during the project to
make sure Advance Tech reaches the goal successfully.
2.1 Gantt Chart and Work Breakdown Structure (WBS)

The project Gantt charts are important for guiding project team members to
complete assigned tasks on time and within budget. As a result, the Gantt chart must
be consistently applied by all team members for the task to be finished successfully.
Furthermore, the work breakdown structure (WBS) is created to reflect a simple
structure of tasks necessary to complete with each task divided into individual tasks
that can be handled
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2.1.1 Gantt Chart of The Project

Table 2.1: Gantt Chart of the Project
Activities Weeks
W1 W2 W3 W4 W5 W6 W7 W8 W9 W10 W11 W12 W13 W14
Proposal Report
i) Project Initiation
a. Title selection Planned
Actual
b. Come up Problem statement, Project Planned
objective, Project scope and deliverables and
expected outcome. Actual
ii) Project Planning
a. Project Planning on positions, project Planned
Course Briefing
flow and work breakdown Actual
iii) Project Background Study
a. Design research and benchmarking the Planned
possible competitors. Actual
b. Conduct Survey. Planned
Actual
c. Get to know the costumer requirement and Planned
engineering requirement Actual
d. Come up with product specification Planned
Actual
e. Proposal submission Planned
Actual
Progress Report
i) Project Implementation
a. Amendment of proposal report. Planned
Actual
b. Morphology diagram with different ideas. Planned
Actual
c. Conceptual design by each member. Planned
Course Briefing
Actual
ii) Project Analysis
a. Conduct Pugh matrix. Planned
Actual
b. Final design selection. Planned
Actual
c. Come up with implementation plan. Planned
Actual
d. Progress report submission Planned
Actual
Final Report
i) Project Closeout
a. Amendment of progress report mistakes. Planned
Course Briefing
Actual
b. Research on how marketing videos are done. Planned
Actual
c. Complete the montage video Planned
Actual
d. Design analysis and optimisation Planned
Actual
Milestone W1 W2 W3 W4 W5 W6 W7 W8 W9 W10 W11 W12 W13 W14
1. Proposal Completion ○
2. Conduct Survey ○
3. Progress report Submission ○
4. Montage video Submission ○
5. Conceptual; Design Completion ○
6. Final Report Completion ○
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2.1.2 Project Work Breakdown Structure (WBS)
Figure 2.1: Project Work Breakdown Structure (WBS)

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2.1.3 Project Milestone Implementation Plan
A project phase refers to the activities within a project. Each project phase has a clear
objective and finishes with a milestone. Reaching these milestones means the project
is going ahead and each phase can be divided into sub-phases. The table below
shows the project milestones and phases to ensure the progress of the project is
smooth.
Table 2.2 The Key Milestone of the Project

Milestone Description
Project The project starts with ice breaking, choose a leader, and brainstorming
Research for the project idea. Background research was done after the title
being finalized. A survey is also being conducted to collect customers'
requirements.
Project Discussion on the requirement and format of the proposal submission.

Proposal (Project background, design research and customers and engineering
requirements)
Project Designing the conceptual design and choose the best as a final design
Designing for the project. The final design will be sketched on the software and
analyze the design.
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2.1.3.1 Project Milestones Details Descriptions

Table 2.3: Project Milestone Details
Descriptions
Phases Planned Revised Task details Implementation plan
deadline deadline
Project - Choose leader For this phase, the important part is
Initiation - Brainstorming idea of the choosing a leader to lead the project and
10/02/2021 - project guided the team. This phase also allows
- Finalize the project title every member to came out with their idea
for the project title.
Project - Create project management For this phase, project planning is important
Planning tools (Organization Chart, Job in any group project to ensure the project is
26/02/2021 3/03/2021 Description, Project Flowchart, well planned. At this phase, a few
Work Breakdown Structure, and misunderstand happen but the leader
Gantt Chart) manages to handle them and does not
affect the progress of the project.
Project - Research the project In this phase, all member gives full
Background background (Patents, responsibility to complete the proposal and
Study 26/02/2021 3/03/2021 standards, and codes, etc.) got a few problems and manage to handle
- Surveying customers’ them by discussion. Able to submit the
requirements proposal on time in high quality.
Project 22/03/2021 23/03/2021 - Sketching the conceptual In this phase, every member needs to
Implementation design based on the design sketch their conceptual design this is the
required functions. crucial part of the project to choose the
- Discussion and choose the final final design. This task needs everyone's
design for the project creativity to implement the required
- Improvement of the final design function of the design component that has
- Draw the final design in the been discussed. The due date of the task
CAD software being revised to ensure everyone can
come out with good work.
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Project Analysis 30/03/2021 31/03/2021 - Do analysis design based on the In this phase, the final design that has been
drawing in the software such as chosen will be sketched in the software to
stress analysis. came out with the design analysis to see
- Create a montage video of the whether the design meets the design
final design requirement or need more improvement.
The montage video will be developed to
see how the design functioning.
Project 7/05/2021 7/05/2021 - Improvement of quality of For the last phase, all the work needs to be
Closeout the project design check and touch up to ensure it had been
- Submission of the final report done in good quality and fulfill the
and related documents. requirement of the project.
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CHAPTER 3: RISK ASSESSMENT AND MANAGEMENT
The risk assessment and management has brought a detailed project risk status and
action plan for the risk management. The members of this company have successfully
completed all the project milestones and stages with revised deadline and delays.
Delays are part of any project planning or development. These are bound to happen
at some time during the project. Nevertheless, all objectives were achieved, and all
tasks were completed with good report content.
3.1 Risk / Problem Analysis with Mitigating and Contingency Plan

Risks and problems must be solved and evaluated for mitigating and
contingency action plan from project commencement until project completion. Due
to delays in task, minor issues were encountered in the project status that were solved
by group discussing and extra efforts done by other members to keep the project flow
in good status. Based on the table below, the risks were described by the level of its
likelihood and impact of it if the risks occur whether its ‘low’ meaning less likely to occur
or small impact, ‘medium’ meaning likely to occur or moderate impact or ‘high’
meaning more likely to occur or big impact. Following that, mitigating plan plays an
important role to reduce and mitigate any likelihood of the risks described from
occurring in the future project progress. The function of contingency plan is to
overcome the issue that happened due to the risk occurrence.
.
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Table 3.1 The risk and problem analysis

No. Risk description Probability Rating Potential problems. Actions to overcome the risk Status
of risk based on (What will happen if the
occurring Impact risk arises or happen?)
1. Delay in finalizing the Low Medium The commencement of The project idea should be Close
project idea the project will be discussed and finalized during
delayed the first week if not the first
group meeting.
2. Delay in constructing Low High The project progress will The project planning should be Close
the project planning be disrupted. constructed during the first
week when the project began
3. Sense of project Medium High The project activities will The activities required for the Open
direction is not as be unclear and will project should be discussed with
planned cause some the group members by referring
deficiencies in the to the project guideline.
project.
4. Unclear format for Medium High The report and Monitor and check the report Open
project reports and documentation of the format before submitting while
documentation. project will be hard to making sure the documentation
understand, and the has fulfilled the requirements.
outcomes will be
unclear resulting in bad
remarks.
5. Cad Design Medium High The CAD design of the The person in charge of the final Open
complexity product is complicated product design should have
good CAD skills. Revise the
finalized product design
6. Lack of citation or Medium High The validity of the Do proper research regarding Open
reference resources. background research of the project and include it in the
the project can be report.
questioned.
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7. Group members with Medium High Project progress will be If help is needed, the member Open
less contribution delayed. may request help from the
group members.
8. Conceptual Medium High This will cause a delay in The group member should be Close
design/Pugh matrix not a project progress. committed to his/her task. If
completed by group This will also cause more help is needed, then consult the
member stress to other members group leader or other members.
in finishing the task on a
short deadline.
9. Members attendance Medium High There will be unclear The group leader should Open
from meeting information passed on personally call the group
to the respective group member to check on him/her
member. whether if the member is having
This leads to wrong work any problems joining the
done and errors in meetings. Else, the group leader
project activity. should discuss with the lecturer
regarding this issue.
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CHAPTER 4: FINANCIAL ASPECT / COSTING
4.1 Design costing

The cost analysis was done for the smart trolley design. All the price from raw material to
the labor cost was forecasted.
4.1.1 Financial Planning

Financial planning is basically about managing money with you and the 3rd party on an
organization or sometimes for a certain project. The goal of financial planning is basically to
set or build a framework before starting on a goal/work/project. The project flow is mainly
determined according to the budget. The budget has the function of reducing the scope
of a project. Thus, it is important to set appropriate before starting on a project. Thus, the
financial planning for designing a Smart personal trolley plays an important role too. As
shown in Figure 4.1 the planning for the financial planning.
Budget Expenditure Breakeven

Retail Price
allocation cost analysis
Figure 4.1 The financial planning flow
4.1.2 Budget allocation

The budget allocation is done to forecast the initially expected spending for the project,
production/manufacturing cost. The budget was divided into the start-up cost, fixed cost for
every month, and budget for the product raw materials.
Table 4.1 The start-up investment

No Start-up needs Cost(RM)
1 UNITEN Fund- Capstone design 400.00
2 Team member (Each RM200) 1000.00
Total Cost 1,400.00
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Table 4.2 The expected fixed cost (Monthly cost)
No Fixed Needs Cost (RM)
1 Electricity 150.00
2 Petrol 100.00
3 Wages worker 1 1,200.00
4 Wages worker 2 1,200.00
Total Cost 2,650.00
Table 4.3 The expected cost for one unit product

No Product needs Cost (RM)
1 Raw materials 1.300.00
2 Logo design 10.00
3 Marketing 10.00
4 Packing 10.00
Total Cost 1,330.00
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4.1.3 Expenditure cost
The cost of the raw materials was found from the websites as shown in the appendices. Table
4.4 shows the expenditure cost for the Smart personal trolley design.
Table 4.4 The expenditure cost for the design
Components/Raw Total
materials Material Dimension in market Price/unit Quantity Price Reference
Hallow
rod(Bottom (101.6 x 3 x
frame) Aluminium 304.8)mm 70 3 210 A-1
Hallow rod(Top (76.20 x 3 x
frame) Aluminium 304.8)mm 58 4 232 A-2
Aluminium Plate
(Loader) Aluminium (10 x 100 x 200) mm 148.68 1 148.68 A-3
Ball screw Metal SFU1204 450mm 60.83 1 60.83 A-6
Stainless SKF 6208/C3 40mm
Bearing steel OD: 80mm 85.12 2 170.24 A-5
Aluminum bar Aluminium (25.4 x 25.4 x 300) 33 3 99 A-4
500(L)mm
Follower rod Aluminium 20mm(OD) 8.5 2 17 A-13
Hand OD: 100mm HD:
wheel(Lever) Plastic 12mm 12.4 1 12.4 A-7
Staircase wheel PBS Plastic (230 x 210)mm 23 2 46 A-14
Load cell sensor Metal 300 kg Capacity 94.18 1 94.18 A-8
Momentary Push 10mm diameter
Button ON OFF Plastic Switch 26.5 1 26.5 A-10
LCD Blue Ceramic
Backlight + Plastic (2x16)mm 8 1 8 A-9
Arduino Uno ABS
Rev3-Main Board Plastic (68.6 X 53.4)mm 109 1 109 A-11
Jumper wire Copper 200mm Long 2.5 1 2.5 A-12
Total RM 1236.33
Thus, according to table 4.1, the total expenditure cost for the design would be RM1,236.33
but the budget allocated for the raw materials was RM1,300.00. The cost materials were less
than the expected budget for the project but the tax and shipping fee are not considered.
That is the reason the budget allocated for the expenditure cost was RM 1,330.00.
4.1.4 Retail price

Retail price is the price to be sold to the customer for a profit of the organization [14]. The
retail price has to be set logically because normally the first consideration of a customer
would be price and the second would be, the overall quality of the trolley. Thus, the retail
price can be calculated:
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𝐂𝐨𝐬𝐭 𝐨𝐟 𝐢𝐭𝐞𝐦
𝐑𝐞𝐭𝐚𝐢𝐥 𝐏𝐫𝐢𝐜𝐞 = ( ) 𝐱𝟏𝟎𝟎%
𝟏𝟎𝟎 − 𝐦𝐚𝐤𝐮𝐩 𝐩𝐞𝐫𝐜𝐞𝐧𝐭𝐚𝐠𝐞
The markup percentage set to be 30% from the cost of the item. The markup is set to be 30%
because the organization plans to go with a too high profit or low profit[14]. Thus, the retail
price for the product would be:
𝐑𝐌 𝟏𝟐𝟑𝟔. 𝟑𝟑
𝐑𝐞𝐭𝐚𝐢𝐥 𝐏𝐫𝐢𝐜𝐞 = ( ) × 𝟏𝟎𝟎% = 𝐑𝐌 𝟏, 𝟕𝟔𝟔. 𝟏𝟗
𝟏𝟎𝟎 − 𝟑𝟎
The retail price for the product would be RM 1, 766.19.
4.1.5 Breakeven analysis

Breakeven analysis in a project refers to the point in which total cost and total revenue are
equal [15]. A breakeven point analysis is used to determine the number of units or ringgit
Malaysia of revenue needed to cover total costs [15].
𝐅𝐢𝐱𝐞𝐝 𝐜𝐨𝐬𝐭
𝐁𝐫𝐞𝐚𝐤 𝐞𝐯𝐞𝐧 𝐪𝐮𝐚𝐧𝐭𝐢𝐭𝐲 =
(𝐒𝐚𝐥𝐞𝐬 𝐩𝐫𝐢𝐜𝐞 𝐩𝐞𝐫 𝐮𝐧𝐢𝐭 − 𝐕𝐚𝐫𝐢𝐚𝐛𝐥𝐞 𝐜𝐨𝐬𝐭 𝐩𝐞𝐫 𝐮𝐧𝐢𝐭)
Fixed Costs: Costs that do not change with varying output
Sales price per unit: Spelling price per unit
Variable cost per unit: Variable costs incurred to create a unit
Table 4.5 Cost analysis data

Data Cost(RM)
Fixed cost 2,650.00(From Table 3)
Sales price per unit 1,766.19(From section 4.1.3)
Variable cost per unit 1,236.33(From Table 1)
𝐑𝐌 𝟐, 𝟔𝟓𝟎. 𝟎𝟎
𝐁𝐫𝐞𝐚𝐤𝐞𝐯𝐞𝐧 𝐪𝐮𝐚𝐧𝐭𝐢𝐭𝐲 =
(𝐑𝐌𝟏, 𝟕𝟔𝟔. 𝟏𝟗 − 𝐑𝐌𝟏, 𝟐𝟑𝟔. 𝟑𝟑)
= 4.99 ≈ 5 Units of product
5 units of product need to be sold to get the breakeven point. In other words, 5 trolleys need
to be sold to get the profit for the organization.
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Table 4.6 The cash flow for 6 trolleys
No of Units Fixed Cost Variable cost Total Cost Revenue

0 2650 0 2650 0
2 2650 2472 5122 3532
4 2650 4944 7594 7064
6 2650 7416 10066 10596
7 2650 8652 11302 12362
Figure 4.2 The breakeven plotted after 7 Trolley being sold
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CHAPTER 5: SELF ASSESSMENT
Name: HUGASANGARAN A/L ID: ME0104027

VEERAMANI
Meetings Attendances: 26/26 Contribution count: 25
Contribution:
1. Task allocation for proposal report and manage the project flow.
2. Prepared the list of question type to be asked for the survey.
3. Did design research on all patent review and two existing designs.
4. Prepared Meeting of minutes for proposal report.
5. Prepared customer requirement from the obtained survey result.
6. Engineering requirement and product specification prepared for proposal
report.
7. As a last minute’s risk management, I have prepared the flowchart, Gantt
chart, mission, vision and WBS (Work Breakdown Structure).
8. Compiled all the task from the team members into the selected report
template.
9. Task allocation for progress report and manage the project flow.
10. Did research on Height adjustable mechanism for required functions.
11. Prepared morphology diagram once all the required function task completed
by all the team members.
12. Prepared the conceptual design -Huga
13. Design the conceptual design using Autodesk Inventor 2019 and prepared
Multiview & design report.
14. Compiled chapter 3 work for progress report
15. Compiled all chapters and prepared the overall progress report for
submission
16. Checked all the team members allocated works and make sure it is in
required quality for the progress report.
17. Allocated tasks for the final report montage video and financial report among
all the team members.
18. Did animation with the use of Autodesk inventor 2019 software for the
montage video.
19. Edited and prepared the montage video by using Clip Champ latest version
software.
20. Performed the technical calculations for the selected ball screw for the
progress report.
21. Did the simulation and optimization for the design, on the critical parts for the
final report.
22. Due to lack of cooperation by teammate, had to take over the work of
financial analysis from Amirul and get it done on time.
23. Reallocate the works of Amirul to other team members.
24. Compiled overall the final report.
25. Ensured the quality of both report, which final report and project financial and
management report.
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Name: ATHIR BAKHTIAR BIN ID: ME0102517

ROSLEY
Overall meetings attendances: 24/26 Contribution count: 17
Contribution:
Proposal
- Ideas for Capstone Project [Personal Heavy Item Carrier]

- I was tasked in handling Introduction since the ideas of title came from me
(Project Introduction, Project Description, Project Objective, Project Scope,
Deliverables and Expected Outcome)
- Prepare question to be asked in the survey
- Product Specification – Adjustable Height
- Engineering Requirements
Progress Report
- Did research on tire type and storage type

- Conceptual design – Athir
- Introduction
- Compiled Chapter 1
- Pugh Matrix, Detail description of selection criteria and Improvement of the
selected concept
Final Report
- Calculation Ideas on force-load (stress analysis)

- Did research on video montage by watching advertisement and did an analysis.
- Financial Report - Conclusion
- Prepared script – Tell out the customer requirements, Foldable feature, Frame
structure and Height adjustable mechanism.
- Giving ideas, constant feedback, script writing and visualize the animation on
Montage Video.
- Calculation of Final Report – Bearing Selection Calculation
- Creating a template for Financial Report – Self Assessment
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Name: Ashley John A/L Ravindran ID: ME0102515
Contribution:
1) For Proposal report, one of my contribution was Chapter 2: Project planning.
This includes making the organization chart, job description, project flowchart,
work breakdown structure and Gantt chart.
2) I have contributed to designing the survey under Chapter 4: Design Research.
3) I have contributed my ideas for product specification which is under Chapter 5:

Customer and Engineering Requirement.
4) For Progress report, one of my contribution was research on frame material and
frame shape under design function.
5) I have also contributed my conceptual design which covers design overview,

design details, working principle and SWOT analysis.
6) Under Chapter 4: Implementation status, I have contributed to risk and problem

analysis.
7) For final report, I have contributed to the improvements of risk and problem
analysis.
8) I have also done the abstract of the final report.
9) I have helped in designing the montage video.
10) I have compiled chapter 2 which is concept generation.
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Name: AMIRUL ASYRAF BIN ROHIM ID: ME0103461

Overall meetings attendances:12 /26 Contribution count: 6
Contribution:
Proposal
- Suggesting an idea for the project

- I was tasked in handling the project background, writing about the description of
the system [Personal Heavy Item Carrier]
- Prepare the survey form
- Product Specification
Progress Report
- Did research on holder material

- Conceptual design – Amirul
Final Report
- No contribution
Name: SITI SHAHIRAH BINTI RAZALI ID: ME0103488

Contribution:
1. Do existing design research cooperate with Huga
2. Finding the standards and codes related to the project that will be done
3. Research product specification such as main tire, rear-wheel and handle
4. Research on design requirement for weight mechanisms
5. Doing the Conceptual design (Shahirah) for the progress report
6. Prepared the minutes of the meeting for the progress report
7. Prepare for the project phases and key milestone
8. Compile chapter 4 for project phases and risk management
9. Update Gantt chart and amendment of the work breakdown structure
10. Make a few scripts for a montage video
11. Compile the Project Management and Finance report
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CHAPTER 6: CONCLUSION
It is shown that we managed to complete every task given to make sure this project would
be a success despite facing certain problems with the inclusion of new experiences for all of
the members. Organizational structure plays a huge part in setting members up to their roles
and completes every task that was handed to them. All of the members are tested with
critical skills such as time management and critical thinking throughout all semesters. Though,
pandemics limit us in creating the prototype of the projects and even limit the research area
but sticking together and completing the work together make the objective and target of
the project more achievable. The downsides of limited movement also have its perks which
are to use the full potential of the internet by deep internet research and more meetings
chances to discuss the project regularly.
We also manage to set up a Gantt Chart and manage to follow the planned Gantt
chart. The project breakdown structure is also meticulously created. Onto the financial
analysis, we expected to have a budget of RM 1330 for the cost of material to create a
trolley. But after determining the cost of each raw material, we have a total amount of RM
1236.33 from the current market value which is proving to be lower than the budget set up.
It creates a window of opportunity to create extra profit but posting and shipping could
influence the cost of raw material thus resulting in this being in the variable cost of this project.
We also manage to determine the fixed cost which handles human resources and retail cost.
We intend to take a risk in attaining the profit which either too high of a profit or low profit
overall. As such we have taken the value of 30% for the markup percentage resulting in the
price of a device being RM 1766.19/devices. After attaining all the needed costs, our
breakeven point is determined to be 5 units. Meaning after selling 6 units of the trolley, sales
profits will be apparent. With the right marketing strategy and constant exposure of the
trolley to the targeted individual and companies, we are confident that our product will do
well in the market and create a profit overall.
To conclude this all, the objective is achieved for both of the projects. Each member also
gained the experience needed to break through the future which awaits each of us. Some
members also manage to learn the process involved in creating the device and even the
project overall which includes financial and project report.
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REFERENCE
[1]Shopee.com.my, 2021. [Online]. Available: https://shopee.com.my/ALUMINIUM-ALLOY-

TUBE--CUT-TO-SIZE-CUSTOMISE--VARIETY-SIZE---LENGTH-AVAILABLE--DIRECT-
KILANG--
i.216065757.5472148990?gclid=Cj0KCQjwvr6EBhDOARIsAPpqUPHD1yOrW6JlW6fW-
3iXg1ltSjDL_gMPcV_B1yhJrIv4UhIMy6O9gkAaAk9sEALw_wcB. [Accessed: 04- May- 2021].
[2]Lazada.com.my, 2021. [Online]. Available: https://www.lazada.com.my/products/5052-aluminum-
plate-flat-aluminum-sheet-diy-thickness-3mm-5mm-6mm-8mm-10mm-100x100mm-100x200mm-
customizable-i1063316385-
s2905770617.html?exlaz=d_1:mm_150050845_51350205_2010350205::12:12290482491!1260421
62668!!!pla-
365521968904!c!365521968904!2905770617!226616538&gclid=Cj0KCQjwvr6EBhDOARIsAPpq
UPHbkXJ1f7ujsKZkkjeDMpnbw3V3L82KHEll4iSmx0cL8dDbapFIwogaAnzDEALw_wcB.
[Accessed: 04- May- 2021].
[3]Shopee.com.my, 2021. [Online]. Available: https://shopee.com.my/FB6061-1.00-x-1.00-
Aluminium-Square-Flat-Bar-Length-300mm-i.78840338.1344220085. [Accessed: 04- May- 2021].
[4]"SKF 6208/C3 40mm I.D Plain Deep Groove Ball Bearing, 80mm O.D | RS Components", My.rs-
online.com, 2021. [Online]. Available: https://my.rs-online.com/web/p/ball-
bearings/1440843/?cm_mmc=MY-PLA-DS3A-_-google-_-
PLA_MY_EN_Bearings_%26_Seals_Whoop-_-(MY:Whoop!)+Ball+Bearings-_-
1440843&matchtype=&aud-828197004210:pla-
299794076760&gclid=Cj0KCQjwvr6EBhDOARIsAPpqUPEZqeZm_3KelSCMRmQi_5fuzQ4m3O
EEA6SgHoVN5DOAaxaxRSKbb1QaAm1BEALw_wcB&gclsrc=aw.ds. [Accessed: 04- May-
2021].
[5]Lazada.com.my, 2021. [Online]. Available: https://www.lazada.com.my/products/sfu1204-
400mm-rolled-ballscrew-ballnut-anti-backlash-without-side-end-supports-i1850192429-
s7372762372.html. [Accessed: 04- May- 2021].
[6]Shopee.com.my, 2021. [Online]. Available: https://shopee.com.my/HYP-Round-3-Spoke-Hand-
Wheel-with-Removable-Handle-for-Lathe-Milling-Grinder--MY-
i.177801115.6138106355?gclid=Cj0KCQjwvr6EBhDOARIsAPpqUPG6qHPTLxr6wH6-
ZGeSGJpuIJKFvje4IC5mVrIDXoyqOpQP4JjMW_AaAle0EALw_wcB. [Accessed: 04- May- 2021].
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[7]Shopee.com.my, 2021. [Online]. Available: https://shopee.com.my/Dajrrhd-1Pcs-S-TYPE-High-

Precision-Load-Sensor-Weight-Cell-With-Cable-50-100-300-2000kg--
i.156054077.4649973651?gclid=Cj0KCQjwvr6EBhDOARIsAPpqUPGNxSEJXoDzoyHcwZCJOr3
LuVA1rYF77uAy4zr6mpR7oGcJGVpUFoEaAqn2EALw_wcB. [Accessed: 04- May- 2021].
[8]2021. [Online]. Available: https://my.cytron.io/p-lcd-2x16-blue-
backlight?search=lcd&description=1. [Accessed: 04- May- 2021].
[9]2021. [Online]. Available: https://my.element14.com/siemens/3su1050-0ab40-0aa0/switch-
actuator-push-button-
sw/dp/2695688?gclid=Cj0KCQjwvr6EBhDOARIsAPpqUPHkUiiTA54tFxPwLmqcedTEfK1xsIQpx
xEcvfm3TALyMPfOXqEBvVUaAo5FEALw_wcB&mckv=_dc|pcrid|501685967881|pkw||pmt||slid||
product|2695688|pgrid|118628963699|ptaid|pla-293946777986|&CMP=KNC-GMY-GEN-
SHOPPING-SMART-ALLPRO. [Accessed: 04- May- 2021].
[10]2021. [Online]. Available: https://my.cytron.io/p-arduino-uno-rev3-main-
board?search=arduino&description=1. [Accessed: 04- May- 2021].
[11]2021. [Online]. Available: https://my.cytron.io/p-40-ways-male-to-female-jumper-wire.
[12]Lazada.com.my, 2021. [Online]. Available: https://www.lazada.com.my/products/dolity-50cm-x-
6063-aluminium-alloy-round-tube-pipe-pole-hollow-shaft-od-i592140815-
s1196330889.html?exlaz=d_1:mm_150050845_51350205_2010350205::12:12290482491!1260421
62668!!!pla-
UPEyYsvbAlFVp-6080f3eUx_4TxGOyDKmDcBpHmqq0M1MMAvk4wt4EsaAlYJEALw_wcB.
[13]Lazada.com.my, 2021. [Online]. Available: https://www.lazada.com.my/products/2pcs-shopping-
cart-wheel-stair-climbing-barrow-laundry-trolley-tyre-replacement-i1762970032-
s6884938525.html?exlaz=d_1:mm_150050845_51350205_2010350205::12:12290482491!1260421
62668!!!pla-
UPH9Yu3W3pAFCBAhOtQMhrrVhvEwk_Lpt0FbGbVmkDhAm8rytyqLHhIaAqfMEALw_wcB.
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[14]S. business et al., "The Price Is Right: 13 Strategies for Finding the Ideal Price for Your
Products", Shopify, 2021. [Online]. Available: https://www.shopify.com/blog/pricing-strategies.
[15]"Break Even Analysis - Learn How to Calculate the Break Even Point", Corporate Finance
Institute, 2021. [Online]. Available:
https://corporatefinanceinstitute.com/resources/knowledge/modeling/break-even-analysis/.
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APPENDICES
A: Expenditure cost research
A-1 Price research raw material of the bottom frame [1]
A-2 Price research raw material of the top frame[1]
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A-3 Price research raw material of the loader[2]
A-4 Price research raw material for ball screw bracket[3].
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A-5 Price research raw material for bearing[4]
A-6 Price research raw material for ball screw[5]
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A-7 Price research raw material for ball screw lever[6]
A-8 Price research raw material for load cell[7]
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A-9 Price research raw material for LCD[8]
A-10 Price research raw material for Push button switch[9]
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A-11 Price research raw material for Arduino[10]
A-12 Price research raw material for Jumper wire[11]
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A-13
Price research raw material for follower rod[12]
A-14 Price research raw material for staircase wheel[12]
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B: Minutes of meeting
Minutes of Meeting
Meeting Date (Time) 10.2.2021(1.00 PM) Meeting Location MS Teams
Meeting Organiser Hugasangaran A/L Meeting Chair Hugasangaran A/L

Veeramani Veeramani
Minutes Drafted Date 10.2.2021 Meeting Title Ice Breaking Session
Attendances Apologies
• Siti Shahirah Binti Razali • Athir Bakhtiar Bin Rosley

• Ashley John A/L Ravindran
• Hugasangaran A/L Veeramani
• Amirul Asyraf Bin Rohim
Meeting Agenda
• Ice breaking session between team members.

• To decide the project leader.
• To discuss on the project title.
Summary of discussion
No Items discussed
1 Each of team members introduced themselves.
2 Hugasangaran selected as the project leader.
3 Minutes of meeting will be prepared by Hugasangaran.
4 Weekly meeting will be held on every Thursday at 10 to 11pm.
5 The title will be decided on the upcoming weekly meeting.
Meeting Conclusion
In a conclusion, each of the members get to know each other, the project leader has been selected, the
person in charge for minutes of meeting selected as well and finally the weekly meeting for the project
have been decide.
B-1 Meeting 1
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Minutes of Meeting

Veeramani Veeramani
Minutes Drafted Date 12.2.2021 Meeting Title Project Title
Discussion
• Siti Shahirah Binti Razali • Athir Bakhtiar Bin Rosley
Meeting Agenda
• To discuss on the project title.
No Items discussed
1 Hugasangaran purposed project ideas on Gyroscope and Bike Hanger/stand
2 Ashley John purposed title on electric bicycle
3 Siti Shahirah purposed title on development of food delivery bag
4 Around four titles were discussed.
5 Title will be chosen and finalized on Saturday.
Meeting Conclusion
In a conclusion, four titles were discussed during the meeting. The leader needs more suggestion. Thus,
the leader has decided to finalize the title on Saturday(13.2.2021).
B-2 Meeting 2
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Minutes of Meeting

Veeramani Veeramani
Minutes Drafted Date 16.2.2021 Meeting Title Discussion on the
proposal
preparation
• Siti Shahirah Binti Razali • Ashley John A/L Ravindran
• Athir Bakhtiar Bin Rosley
Meeting Agenda
• To discuss on the chosen project title on 13.02.2021
• Work allocation for proposal report.
No Items discussed
1 The project title discussed and specified. Thus, the title has been changed.
2 Works allocated for proposal.
3 Discussion on the ways to get customer requirement. Decided to conduct survey.
4 Discussion on the requirement and format of the proposal submission
Member Task
Task Assigned Deadline
Introduction Athir 26/02/2021
Project Planning John 26/02/2021
Project Background Amirul 26/02/2021
Design Research Shahirah & Huga 26/02/2021
Prepare questions for survey Athir, Shahirah, John & Huga 19/02/2021
Goggle survey Amirul 22.02.2021
Survey Analysis Huga 26/02/2021
Meeting Conclusion
In a conclusion, the project title changed with a more specified title, works allocated among the
team members for the proposal, decided to conduct the survey to get the customer requirement
and the format & requirement have been standardized.
B-3 Meeting 3
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Minutes of Meeting

Veeramani Veeramani
Minutes Drafted Date 19.2.2021 Meeting Title Weekly Meeting
• Siti Shahirah Binti Razali • None
Meeting Agenda
• To discuss on the questions to be asked for the survey
• To discuss on the work progress for the proposal report
• To discuss on the features to be implemented for the trolley
No Items discussed
1 The survey question discussed and all of them gave suggestion on how to get the requirement of
costumer.
2 The work progress and ideas for the task allocated for their proposal have been discussed and clarified
by each of the team members.
3 Videos and ideas were shared among group members to decide the features to be implemented for the
project.
4 The features that have been decided to be implemented are staircase climber, weight digital scale, the
height can be adjusted and finally storage box for the trolley.
Meeting Conclusion
In a conclusion, the questions for the survey have been discussed, the work progress have been discussed
and clarified between team members and finally few number features have been decided to be implement
in the project
B-4 Meeting 4
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Minutes of Meeting

Veeramani Veeramani
work progress
• Siti Shahirah Binti Razali • Amirul Asyraf Bin Rohim
Meeting Agenda
• To discuss on the work progress for the proposal
• To remind that the first submission will be on 26/02/2021
• Discussion on the template for the proposal
• Discussion on survey progress.
No Items discussed
1 The work progress shared by Huga, Shahirah and Athir.
2 John requested for more time for the report. Thus, time given until Tuesday
3 Discussion on the template for the proposal submission.
4 Survey feedback discussion and reminded that the survey will be closed on 26/02/2021.
5 Next meeting on Tuesday for the customer requirement, engineering requirement and design
specification.
Meeting Conclusion
In a conclusion, the work progress of discussed, template chosen for the proposal submission and survey
feedback have been discussed.
B-5 Meeting 5
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Minutes of Meeting
Meeting Date (Time) 2.03.2021(1.00 Meeting MS Teams

PM) Location
Meeting Organiser Hugasangaran Meeting Chair Hugasangaran A/L
A/L Veeramani Veeramani
product specification
Meeting Agenda
• To discuss on the work progress for the proposal.
• To discuss on the engineering requirement, customer requirement and product
specification.
• To discuss on the first submission that is still pending.
No Items discussed
1 Few suggestions discussed for the customer requirement. The table of customer
requirement have been prepared by Huga.
2 Discussion on the pending task of John an Amirul. Some last-minute risk
management have been discussed as well.
3 The proposal template document presented to get approval from all the members.
Pervious Member Task

Task Assigned Deadline Status New deadline
Introduction Athir 26/02/2021 Completed -
Project Planning John 26/02/2021 Not completed 3/3/2021
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Project Amirul 26/02/2021 Not completed 3/3/2021
Background
Design Research Shahirah & Huga 26/02/2021 Completed -
Prepare questions Athir, Shahirah, 19/02/2021 Completed -
for survey John & Huga
Goggle survey Amirul 22.02.2021 Completed -
Survey Analysis Huga 26/02/2021 Completed -
New Member Task
Product Athir, Shahirah, 4/3/2021 - -
Specification John & Huga
Engineering Huga 4/3/2021 - -
requirement
Customer Athir, Shahirah, 2/3/2021 - -
requirement John & Huga
Meeting Conclusion
In a conclusion, the pending task discussed and new deadline were given, the customer
requirement completed on the meeting itself and compilation of the work have been
discussed.
B-6 Meeting 6
Minutes of Meeting

PM) Location
Minutes Drafted Date 4.3.2021 Meeting Title Proposal submission
preparation
Meeting Agenda
• To discuss on the contribution towards proposal report preparation.
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• Checking the proposal pages one by one.
• To discuss on the rough plan for the progress report.
No Items discussed
1 All the contribution towards the proposal discussed have been presented and noted.
2 Checked all the proposal page by page and amendments have been done.
3 Discussion on the cad software that will be used for conceptual design.
4 Some rules were discussed for progress report submissions

Introduction Athir 26/02/2021 Completed -
Project Planning John 26/02/2021 Completed -
Project Amirul 26/02/2021 Completed -
Background
Design Research Shahirah & Huga 26/02/2021 Completed -
Prepare questions Athir, Shahirah, 19/02/2021 Completed -
for survey John & Huga
Goggle survey Amirul 22.02.2021 Completed -
Survey Analysis Huga 26/02/2021 Completed -
New Member Task
Product Athir, Shahirah, 4/3/2021 Completed -
Specification John & Huga
Engineering Huga 4/3/2021 Completed -
requirement
Customer Athir, Shahirah, 2/3/2021 Completed -
requirement John & Huga
Meeting Conclusion
In a conclusion, the contribution towards proposal report preparation, checked the
proposal report and a rough plan for the progress report.
B-7 Meeting 7
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Minutes of Meeting

PM) Location
Meeting Organiser Hugasangaran Prepared by Siti Shahirah Binti
A/L Veeramani Razali
Progress Report
• Siti Shahirah Binti Razali -
Meeting Agenda
• To discuss on the task for progress report.
• To discuss on the design requirement and conceptual design.
No Items discussed
1 The need for progress report explained by Huga.
2 Discussion on the example for progress report from past semester.
3 Discussion on the morphological diagram for the conceptual design.
4 Assign task for required function and due date for the task to be complete.

Frame material & John 16/03/2021 In progress -
shape
Tyre type & Athir 16/03/2021 In progress -
storage type
Holder type Amirul 16/03/2021 In progress -
Height adjustable Huga 16/03/2021 In progress -
mechanisms
Weight scale Shahirah 16/02/2021 In progress -
mechanisms
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Meeting Conclusion
In a conclusion, the task for the required function will be used to construct the
morphological diagram for the conceptual design.
B-8 Meeting 8
Minutes of Meeting

PM) Location
work progress
Meeting Agenda
• Discussion on the work progress.
• To discuss the small planning on conceptual design
• The needs for the upcoming meeting
No Items discussed
1 Explanations and presentation for frame material and frame shape by John.
2 Explanation and presentation for height adjustable mechanisms by Huga.
3 Detail of the conceptual design being explained by Huga for the future task.
4 Decide to present everyone work for the next meeting.
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Frame material & John 16/03/2021 In progress -
shape
Tyre type & Athir 16/03/2021 In progress -
storage type
Holder type Amirul 16/03/2021 In progress -
Height adjustable Huga 16/03/2021 Completed -
mechanisms
Weight scale Shahirah 16/02/2021 In progress -
mechanisms
Meeting Conclusion
In a conclusion, the required functions of the components will be explained by the
members in the next meeting to construct the morphological diagram.
B-9 Meeting 9
Minutes of Meeting

PM) Location
Minutes Drafted Date 16.3.2021 Meeting Title Discussion and
presentation on the
required function
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Meeting Agenda
• To present everyone task for required functions.
• To discuss on the required function or improvement of the task.
No Items discussed
1 Presentation of the frame material and frame shape by John. A few
suggestions for frame shape by Huga. Need to improve information.
2 Presentation of tyre type and storage type by Athir and need to create table
for each element to make it more understandable. Need to improve
information.
3 Presentation of weight scale mechanisms by Shahirah and need to create
table for the mechanisms to make it more understandable. Need to improve
information.
4 Presentation for height adjustable by Huga and the information are good no
need improvement.

Frame material & John 16/03/2021 In progress 17/03/2021
shape
Tyre type & Athir 16/03/2021 In progress 17/03/2021
storage type
Holder type Amirul 16/03/2021 In progress 17/03/2021
mechanisms
Weight scale Shahirah 16/03/2021 In progress 17/03/2021
mechanisms
New Member Task
Morphological Huga - In progress -
Diagram
Meeting Conclusion
In a conclusion, the required function for John, Athir, Amirul and Shahirah need to
be improve or construct the task in the table for better understanding.
B-10 Meeting 10
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Minutes of Meeting

PM) Location
Conceptual Design
Meeting Agenda
• Discuss on conceptual design.
• Presentation for frame materials and shape by John.
No Items discussed
1 Presentation for improvement of John’s task which is frame shape and frame
material.
2 Explanation of the information or idea need to include in conceptual designs
and discussion for extra idea such as cost analysis of the conceptual designs.
3 Discussion on the deadline of the conceptual designs which is on 22nd March
2021.

Frame material & John 16/03/2021 Completed -
shape
Tyre type & Athir 16/03/2021 Completed -
storage type
Holder type Amirul 16/03/2021 Completed -
mechanisms
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Weight scale Shahirah 16/03/2021 Completed -
mechanisms
Morphological Huga - Completed -
Diagram
New Member Task
Conceptual Athir 22/03/2021 In progress -
Design
Conceptual John 22/03/2021 In progress -
Design
Conceptual Amirul 22/03/2021 In progress -
Design
Conceptual Huga 22/03/2021 In progress -
Design
Conceptual Shahirah 22/03/2021 In progress -
Design
Meeting Conclusion
In a conclusion, every member needs to came out with one conceptual design
based on the required function that have been discussed.
B-11 Meeting 11
Minutes of Meeting

PM) Location
Minutes Drafted Date 22.3.2021 Meeting Title Presentation on
conceptual design
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Meeting Agenda
• Presentation of everyone conceptual design
• Discussion on the conceptual design improvement
No Items discussed
1 Presentation and questionnaire session of John’s conceptual design and a
few suggestions for the design. Improve the sketching
2 Presentation and questionnaire session of Athir’s conceptual design and a
few suggestions for the design. Improve the SWOT analysis
3 Presentation and questionnaire session of Shahirah’s conceptual design and
a few suggestions for the design. Improve the SWOT analysis and complete
the working principle
4 Presentation and questionnaire session of Huga’s conceptual design and a
few suggestions for the design.
Previous Member Task

Conceptual Athir 22/03/2021 In progress 23/03/2021
Design (Improvement)
Conceptual John 22/03/2021 In progress 23/03/2021
Conceptual Amirul 22/03/2021 Not 23/03/2021
Design Completed
Conceptual Huga 22/03/2021 Completed -
Design
Conceptual Shahirah 22/03/2021 In progress 23/03/2021
Meeting Conclusion
In a conclusion, the final design will be choosing on the next meeting as some of
the member need to improve and change some of the input of their conceptual
design.
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B-12 Meeting 12
Minutes of Meeting

PM) Location
Design Selection
Meeting Agenda
• Final design Selection.
• Improvements for the design selection.
• Work allocations for remaining works.
No Items discussed
1 Discussion and review of the proposal report.
2 Discussion and choose datum for Pugh Matrix
3 Discussion and choose final design for the project. Also discuss on any
improvement for final design that have been chosen.
4 New task for all member and set the due date for the task.

Conceptual Athir 22/03/2021 Completed 23/03/2021
Design
Conceptual John 22/03/2021 In progress 23/03/2021
Conceptual Amirul 22/03/2021 Not 23/03/2021
Design Completed
Design
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Conceptual Shahirah 22/03/2021 Completed 23/03/2021
Design
New Member Task
Pugh Matrix Athir 30/03/2021 In progress -
Detail Design Huga 30/03/2021 In progress -
Description
Project Phases Shahirah 30/03/2021 In progress -
Risk and Problem John 30/03/2021 In progress -
Analysis
Meeting Conclusion
In a conclusion, everyone was agreed that Huga’s conceptual design will be final
design for this project and Shahirah’s conceptual design will be datum for Pugh
matrix.
B-13 Meeting 13
Minutes of Meeting

PM) Location
Work progress
Meeting Agenda
• Presentation of everyone task
No Items discussed
1 Presentation of Pugh Matrix by Athir and a few adjustments of the table.
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2 Presentation by John on Risk and Problem analysis and adding a few points.
3 Presentation of Project Phases by Shahirah and need a few adjustments on
the key milestone table.
4 Presentation of the final design that being sketch on the software by Huga.
Explanation on the movement of the trolley.

Conceptual Athir 22/03/2021 Completed 23/03/2021
Design
Conceptual John 22/03/2021 Completed 23/03/2021
Design
Conceptual Amirul 22/03/2021 Completed 23/03/2021
Design
Design
Conceptual Shahirah 22/03/2021 Completed 23/03/2021
Design
New Member Task
Pugh Matrix Athir 30/03/2021 Completed -
Detail Design Huga 30/03/2021 Completed -
Description
Project Phases Shahirah 30/03/2021 Completed -
Risk and Problem John 30/03/2021 Completed -
Analysis
Meeting Conclusion
In a conclusion, everyone will submit their amendment on 31 march for compilation
and the date for the last meeting of the progress report was set for touch up and
correction.
B-14 Meeting 14
Minutes of Meeting

PM) Location
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Progress Report
Compilation
Meeting Agenda
• Discuss on the compilation part.
• All present out participation for progress report.
• Things need to be improved.
No Items discussed
1 Touch up progress report document
2 Presentation the document that have been compiled and being check by
every member.
3 Improve some of the content and improve project scope by Athir.
Meeting Conclusion
In a conclusion, the improvements of the progress report have been done and a
few documents for appendix need to be added.
B-15 Meeting 15
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Minutes of Meeting

PM) Location
Minutes Drafted Date 08.04.2021 Meeting Title Overview on final and
financial report
Meeting Agenda
• To discuss on the content and task for final and financial report
• To discuss the flow of work up until the submission of the report
No Items discussed
1 Overview of final report and financial report are briefed by Huga
2 Meeting minute is handled by Athir for the rest of meetings
3 First task allocation is assigned to align with the flow of work
4 Logbook is also reminded within the group

Video editing Huga 02/05/2021 In progress -
Design analysis Huga 15/04/2021 In progress -
Calculation ideas Athir & Huga 15/04/2021 In progress -
Project manager Amirul 15/04/2021 In progress -
Finance report Amirul 15/04/2021 In progress -
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Video montage All 15/04/2021 In progress -
ideas
Gantt chart Shahirah 15/04/2021 In progress -
amendments
Meeting Conclusion
In a conclusion, final and financial report are briefed thoroughly and task were given
to follow the work flow
B-16 Meeting 16
Minutes of Meeting

PM) Location
Minutes Drafted Date 13.04.2021 Meeting Title Additional discussion
on project
Meeting Agenda
• Amirul’s part presentation of the content for finance report
• Group discussion on final report and the newly acquired progress report
• To prepare questions and things to be discussed with Madam Fevilia
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No Items discussed
1 Incomplete explanations and presentation for finance report by Amirul.
2 Explanation and task allocation of financial report by Huga.
3 Update on members’ work progress (Video analysis)
4 Montage video discussion

Project manager Amirul 15/04/2021 In progress -
Finance report Amirul 15/04/2021 Discontinue -
Video montage All 15/04/2021 In progress -
analysis
amendments
New Member Task
Financial report – Shahirah 30/04/2021 In progress -
Details of activities
Financial report – John 30/04/2021 In progress -
Risk assessment
and management
Financial report – Amirul 30/04/2021 In progress -
Financial analysis
Self assessment
Financial report – Athir 30/04/2021 In progress -
Conclusion
Appendices
Compilation
Final report – John 30/04/2021 In progress -
Abstract
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Meeting Conclusion
In a conclusion, montage video analysis will be presented by each member during the
next meetings.
B-17 Meeting 17
Minutes of Meeting

PM) Location
Minutes Drafted Date 15.04.2021 Meeting Title Discussion and
presentation on
montage video analysis
• Athir Bakhtiar Bin Rosley • Amirul Asyraf Bin Rohim
• Hugasangaran A/L Veeramani • Siti Shahirah Binti Razali
Meeting Agenda
• To present everyone task for montage video analysis
• To update members in the plan for design and optimization
No Items discussed
1 Presentation of the montage video analysis by John.
2 Presentation of the montage video analysis by Athir.
3 Ideas of video analysis were discussed among the team members on creating the
montage video
4 Plans for design and optimization is explained by Huga to give input to group
members
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Design analysis Huga 15/04/2021 Postpone 22/04/2021
Project manager Amirul 15/04/2021 Completed -
Video montage All 15/04/2021 Completed -
analysis
Gantt chart Shahirah 15/04/2021 Postpone 22/04/2021
amendments
Risk assessment
and management
Financial analysis
Self assessment
Conclusion
Appendices
Compilation
Abstract
Meeting Conclusion
In a conclusion, the ideas that were analyse during this meeting heavily influence the
montage video direction. Explanation on plans give members ideas on how the project
proceed.
B-18 Meeting 18
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Minutes of Meeting

PM) Location
Meeting Organiser Madam Fevilia Meeting Chair Madam Fevilia
Minutes Drafted Date 19.04.2021 Meeting Title Project discussion with

Madam Fevilia
Meeting Agenda
• To ask unanswered question to Madam Fevilia regarding amendments,
overall project and video montage
No Items discussed
1 Discussion on overall project (Final and financial report)
2 Mistakes regarding the latest progress report submission is explained by Madam
Fevilia
3 Problem surrounding the video content are also inquired
Meeting Conclusion
In a conclusion, discussion with Madam gave lots of input on how to proceed with the
project and the direction that we needed.
B-19 Meeting 19
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Minutes of Meeting

PM) Location
Minutes Drafted Date 20.04.2021 Meeting Title Montage video
relevation
• Siti Shahirah Binti Razali • Ashley John A/L Ravindran
Meeting Agenda
• Presentation and discussion of members’ work progress
• Discussion and update on Montage video
No Items discussed
1 Update and presentation of Financial Report by Asyraf (Financial Report). Input is
given by Huga and discussion were made by members
2 Update and presentation of Gantt Chart amendments by Shahirah. A little adjustment
is needed
3 Update and presentation of Montage video by Huga. The video is discussed and ideas
are given out by Athir. Voice over is used for this montage video with an additional
of graphical content.
4 New task is given in accordance to the montage video. Script writers is tasked with
writing script for the montage videos.
5 Update and discussion on each members’ tasks.
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Montage video Huga & Athir 02/05/2021 In progress -
Calculation ideas Athir 22/04/2021 In progress -
amendments
Risk assessment
and management
Financial analysis
Self assessment
Conclusion
Appendices
Compilation
Abstract
New Member Task
Script – Tell out Athir 22/04/2021 In progress -
the customer
requirement
Script – Foldable Athir 22/04/2021 In progress -
feature
Script – Frame Athir 22/04/2021 In progress -
structure
Script – Height Athir 22/04/2021 In progress -
adjustable
mechanism
Script – Weighing Shahirah 22/04/2021 In progress -
mechanism
Script – Did we Shahirah 22/04/2021 In progress -
meet the
requirements?
Script – Conclusion Shahirah 22/04/2021 In progress -
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Meeting Conclusion
In a conclusion, the montage video is semi completed and with additional ideas
discussed in the meeting it gives a lot of ideas for Huga to finalize the montage video.
B-20 Meeting 20
Minutes of Meeting

PM) Location
Minutes Drafted Date 22.04.2021 Meeting Title Update on work
progress
Meeting Agenda
• Presentation and discussion of members’ work progress
• Improvements for montage video
No Items discussed
1 Update and presentation of Gantt Chart amendments and script writing by Shahirah.
Minor mistakes are pointed out by members on both works with additional things to
add to both works.
2 Update and presentation of Calculation and script writing by Athir. Mistakes in script
is pointed out by members and adjustment is needed before submission
3 Montage video discussion
4 Minor update of design analysis by Huga.
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Calculation ideas Athir 22/04/2021 Completed -
Gantt chart Shahirah 22/04/2021 Completed -
amendments
Risk assessment
and management
Financial analysis
Self assessment
Conclusion
Appendices
Compilation
Abstract
Script – Tell out Athir 22/04/2021 Completed -
the customer
requirement
Script – Foldable Athir 22/04/2021 Completed -
feature
Script – Frame Athir 22/04/2021 Completed -
structure
Script – Height Athir 22/04/2021 Completed -
adjustable
mechanism
Script – Weighing Shahirah 22/04/2021 Completed -
mechanism
Script – Did we Shahirah 22/04/2021 Completed -
meet the
requirements?
Script – Conclusion Shahirah 22/04/2021 Completed -
New Member Task
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Assistant Project John 03/05/2021 In progress -
Manager and
Financial Report
Meeting Conclusion
In a conclusion, the script of the montage video is visualized by Athir and Shahirah
giving ideas to Huga on what to animate into the montage video. Members’ part is
thoroughly discussed by each member and is improved on the spot.
B-21 Meeting 21
Minutes of Meeting

PM) Location
Minutes Drafted Date 27.04.2021 Meeting Title Final Phase Task
Meeting Agenda
• To give out new task to complete the last phase of financial and final report
No Items discussed
1 New task is given in accordance to the work flow
2 Minor reminder, discussion and confirmation on final project work flow
3 Update and presentation of design analysis by Huga. The calculation and each value
are explained by Huga. Huga also explains what we want to achieve in the
calculation.
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Risk assessment
and management
Financial analysis
Self assessment
Conclusion
Appendices
Compilation
Abstract
Manager and
Financial Report
New Member Task
Final Report – Athir 02/05/2021 In progress -
Bearing Selection
Calculation
Final Report – Shahirah 02/05/2021 In progress -
Product
Advertisement
Meeting Conclusion
In a conclusion, task is given for the final phase of final and financial report. The work
flow is also reminded again to give members awareness.
B-22 Meeting 22
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Minutes of Meeting

PM) Location
Minutes Drafted Date 29.04.2021 Meeting Title Review of Video
Montages
Meeting Agenda
• To discuss the financial report work progress
• To give an input to full video montages
No Items discussed
1 Project manager tasked is divided to three members, Athir, Shahirah and John due to
no work progress shown by Asyraf
2 Update and presentation of Montage video by Huga. The video is discussed and input
are given out by team members. Though the video is completed, minor adjustment is
needed with input from the team members act as the references.
3 John views; the background song is too loud and blend in with the voice over.
4 Athir views; unclear pronunciation and propose to edit the script or add subtitle.
5 Shahirah views; great videos but the problems are the same as Athir and John

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Financial report – Shahirah 30/04/2021 Postpone 02/05/2021
Financial report – John 30/04/2021 Postpone 02/05/2021
Risk assessment
and management
Financial report – Amirul 30/04/2021 Postpone 02/05/2021
Financial analysis
Self assessment
Financial report – Athir 30/04/2021 Postpone 02/05/2021
Conclusion
Appendices
Compilation
Final report – John 30/04/2021 Postpone 02/05/2021
Abstract
Manager and
Financial Report
Final Report – Athir 02/05/2021 In progress -
Bearing Selection
Calculation
Final Report – Shahirah 02/05/2021 In progress -
Product
Advertisement
Meeting Conclusion
In a conclusion, Asyraf task in handling financial report is lowered. The main focus of
this meeting is video montage review. Montage video is hugely favour by the members
though some improvement is needed to make the video better.
B-23 Meeting 23
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Minutes of Meeting

PM) Location
Minutes Drafted Date 02.05.2021 Meeting Title Members’ tasks
presentation
Meeting Agenda
• Update on each members’ tasks
No Items discussed
1 Update and presentation of montage report, details activities and product
advertisement by Shahirah. Minor adjustments are voiced by members with
additional things proposed to improve the overall work.
2 Update and presentation of abstract and risk assessment by John. Adjustment is
needed which is to simplify the abstract. Risk assessment part is fine and acceptable.
3 Financial report tasked is spread among the team members due to no work progress
from Asyraf
4 Update and presentation of bearing selection calculation by Athir. Major adjustment
is needed due to the calculation being too complicated and not in line with the sample
report. The calculation must be done using the samples as the references
5 Update and presentation of design analysis and video montage by Huga. Design
analysis is explained by Huga to the members. Minor adjustment is applied to the
montage video and shown to the members. The video is finalized after all members
approval.
Montage video Huga & Athir 02/05/2021 Completed -
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Design analysis Huga 02/05/2021 Completed -
Financial report – Shahirah 02/05/2021 Completed -
Financial report – John 02/05/2021 Completed -
Risk assessment
and management
Financial analysis
Self assessment
Financial report – Athir 02/05/2021 Postpone -
Conclusion
Appendices
Compilation
Final report – John 02/05/2021 Completed -
Abstract
Assistant Project John 03/05/2021 Completed -
Manager and
Financial Report
Final Report – Athir 02/05/2021 Completed -
Bearing Selection
Calculation
Final Report – Shahirah 02/05/2021 Completed -
Product
Advertisement
New Member Task
Financial report – Athir 03/05/2021 Completed -
Self assessment
Self-assessment All 04/05/2021 In progress -
Meeting Conclusion
In a conclusion, minor adjustment is needed for certain for all tasks by members.
Montage video is completed and finalized.
B-24 Meeting 24
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Minutes of Meeting

PM) Location
Minutes Drafted Date 05.05.2021 Meeting Title Final discussion on
final report
Meeting Agenda
• Discuss the things need to be adjusted in compiled Final Report
No Items discussed
1 Final Report is completed and are presented by Huga
2 Certain error or adjustment are voiced out before finalizing the report.
3 Presentation of Financial Report – Financial Analysis by Huga.

Financial report – Amirul 05/05/2021 Discontinue -
Financial analysis
Financial report – Athir 05/05/2021 Postpone 07/05/2021
Conclusion
Appendices
Compilation
Self-Assessment All 05/05/2021 Postpone 07/05/2021
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New Member Task
Financial report – Huga 07/05/2021 In progress -
Financial analysis
Financial report – Huga 07/05/2021 In progress -
Appendices
Compilation
Meeting Conclusion
In a conclusion, the final report is finalized and discussed thoroughly to avoid any
major error in the final report.
B-25 Meeting 25
Minutes of Meeting

PM) Location
Minutes Drafted Date 07.05.2021 Meeting Title Final discussion on
financial report
Meeting Agenda
• Discuss on the compilation part.
• All present out participation for progress report.
• Things need to be improved.
No Items discussed
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1 Financial Report is completed and are presented by Huga
2 Certain error or adjustment are voiced out before finalizing the financial report.

Financial report – Huga 07/05/2021 Completed -
Financial analysis
Financial report – Athir 07/05/2021 Completed -
Conclusion
Financial report – Huga 07/05/2021 Completed -
Appendices
Financial report – Shahirah 07/05/2021 Completed -
Compilation
Self-Assessment All 07/05/2021 Completed -
Meeting Conclusion
In a conclusion, the financial report is finalized and discussed thoroughly to avoid any
major error in the report.
B-26 Meeting 26
70

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GROUP E1

DESIGN AND DEVELOPMENT ON SMART

Criteria for Evaluating the Project

Write tangible goals that relate to

Calculate time Complete task(s) on

The Risk analysis The Risk analysis is very

Criteria for Evaluating the Project

Project Management and Finance

CHAPTER 1: PROJECT DESCRIPTION AND GOALS ....................................................... 1

CHAPTER 2: DETAILS OF ACTIVITIES .............................................................................. 3

CHAPTER 3: RISK ASSESSMENT AND MANAGEMENT ................................................ 10

CHAPTER 4: FINANCIAL ASPECT / COSTING ................................................................ 13

CHAPTER 5: SELF ASSESSMENT ................................................................................... 18

CHAPTER 1: PROJECT DESCRIPTION AND GOALS

1.1 Organization chart

“ENRICHING LIFE WITH SMART TECHNOLOGY”

Figure 1.1 The organization chart, logo, and motto

1.1.1 Job description

Assistant • Assist the project manager in all aspects.

Financial • Keeps all financial records.

• Marketing and business planner.

Technical • Provides technical details

Research • Keeps all research recorded.

1.2 Organization’s Vision, mission, and Purpose

Figure 1.2: Company’s Vision and Mission

1.3 Project flowchart

Figure 1.3 The flowchart of the project

CHAPTER 2: DETAILS OF ACTIVITIES

2.1 Gantt Chart and Work Breakdown Structure (WBS)

2.1.1 Gantt Chart of The Project

2.1.2 Project Work Breakdown Structure (WBS)

Figure 2.1: Project Work Breakdown Structure (WBS)

2.1.3 Project Milestone Implementation Plan

Table 2.2 The Key Milestone of the Project

Project Discussion on the requirement and format of the proposal submission.

2.1.3.1 Project Milestones Details Descriptions

CHAPTER 3: RISK ASSESSMENT AND MANAGEMENT

3.1 Risk / Problem Analysis with Mitigating and Contingency Plan

Table 3.1 The risk and problem analysis

CHAPTER 4: FINANCIAL ASPECT / COSTING

4.1 Design costing

4.1.1 Financial Planning

Budget Expenditure Breakeven

Figure 4.1 The financial planning flow

4.1.2 Budget allocation

Table 4.1 The start-up investment

Table 4.3 The expected cost for one unit product

1 Raw materials 1.300.00

2 Logo design 10.00

Total Cost 1,330.00

4.1.4 Retail price

4.1.5 Breakeven analysis

Table 4.5 Cost analysis data

Table 4.6 The cash flow for 6 trolleys

No of Units Fixed Cost Variable cost Total Cost Revenue

Figure 4.2 The breakeven plotted after 7 Trolley being sold

Name: HUGASANGARAN A/L ID: ME0104027

Name: ATHIR BAKHTIAR BIN ID: ME0102517

- Ideas for Capstone Project [Personal Heavy Item Carrier]

- Did research on tire type and storage type

- Calculation Ideas on force-load (stress analysis)

2) I have contributed to designing the survey under Chapter 4: Design Research.