Event Report Webinar Title: "Wireframing and User Interface Prototyping Using Figma"

Olongapo City Sports Complex, Donor St.
,
East Tapinac, Olongapo City
runteamerror@gmail.com
EVENT REPORT
Webinar Title: “Wireframing and User Interface Prototyping using Figma”
A. PRE-EVENT ACTIVITIES
The team identified the working committee that will handle this webinar. Below is
the working committee organized by the team:
GROUP MEMBER RESPONSIBILITY

Facilitator
Advincula, Jenella Documentation (Attendance & Evaluation
Form)
Gonzaga, Johncel Anjoe Facilitator
Documentation (Certificates)
Facilitator
Legaspi, Mark Anthony Documentation (Event Poster &
Programme)
Technical (Webinar Recording)
Facilitator
Rios, Amiel Documentation (Facebook Live)
Facilitator
Documentation (Attendance & Evaluation
Soriano, Tia Mae Kathlyn Form)
Technical (Webinar Recording &
Screenshots)
Uy, Allen Eduard Facilitator
Webinar Host
Table 1: Working Committee for the webinar “Wireframing and User Interface Prototyping using
Figma”
As the team finished the lineup of the working committee, they agreed that this
webinar will be held on November 7, 2021 at 2:00pm where all of the team members are
available. Below is the timetable of the preparation the team had conducted:
Olongapo City Sports Complex, Donor St.,
DATE ACTIVITY TEAM MEMBER

RESPONSIBLE
October 16, 2021 Creation of Webinar Uy, Allen Eduard
Proposal
Sending of Webinar Legaspi, Mark Anthony
Proposal to the CCS Dean
October 17, 2021 Creation of Registration &
Evaluation Forms via Soriano, Tia Mae Kathlyn
Google Forms
October 20, 2021 Creation of the Event Legaspi, Mark Anthony
Poster & Programme
Dissemination of the
October 21, 2021 Webinar Event through Rios, Amiel
Facebook post
Collecting money
contributions as payment Gonzaga, Johncel Anjoe
to the resource speaker via
GCash
October 23, 2021 Sending of the webinar
details to the participants Legaspi, Mark Anthony
through Gmail
Creation of the PowerPoint
presentation for the whole Legaspi, Mark Anthony
webinar
Monitored the attendees Advincula, Jenella
and the evaluation form Soriano, Tia Mae Kathlyn
Creation of a separate
Google Drive folder (for Soriano, Tia Mae Kathlyn
October 24, 2021 (after the documentation)
webinar) Sending the payment to
the resource speaker via Gonzaga, Johncel Anjoe
GCash
Sending of Thank you
emails to the participants Legaspi, Mark Anthony
together with the e-
Certificates
Creation of the Group Uy, Allen Eduard

Documentation
Table 2: Timetable for the webinar “Wireframing and User Interface Prototyping using Figma”
For the program of the webinar, Ms. Advincula has contacted one IT professional
outside Olongapo City in the personality of Ms. Athena Aliafe Abe. She tackled
“Wireframing and User Interface Prototyping using Figma” as she was already
tackling about this topic during her past webinars attended. The learning objectives of
this webinar are as follows:
 Get to know what is Figma;

 Expand their knowledge and be familiarized on the working environment of Figma;
and
 Make use of Figma as a tool when they develop the wireframe and user interface
of their application or system
For the budget, the team had prepared Php 1,500.00 for the payment to the
resource speaker. For the venue, since during the time this webinar is conducted, the
world is still coping with the pandemic. The team decided to conduct it via Google Meet
and will also be livestreamed on Facebook. For the registration and evaluation forms, the
team created it via Google Forms. Below are the screenshots of the other pre-event
activities the team had done:
Image 1: Webinar Promotion through Facebook post

Image 2: Confirmation email sent to the participants together with the Event Poster & Programme
Image 3: Event Poster Image 4: Event Programme
B. ACTIVITIES ON THE DAY (DURING THE EVENT)
The day of the webinar has come. Earlier that day, the team made sure that
everything is already prepared. Mr. Legaspi was the host of the Google Meet link and
around 1:21pm he made sure that the meeting link is already open and ready to accept
participants. Ms. Soriano had screenshots and recording for documentation purposes. Mr.
Rios made sure that the webinar will be streamed live on Facebook. Mr. Gonzaga
monitored the Facebook livestream. Ms. Advincula monitored the attendance. Mr. Uy was
the host of the webinar. Below are some of the screenshots during the webinar:
C. POST-EVENT ACTIVITIES
I. Overview of Planning and Activities Undertaken
As the team waits for the approval of the Dean of College of Computer Studies to
conduct this webinar, the team already created both the registration and evaluation forms
in Google Forms beforehand. The team agreed that they will conduct the webinar via
Google Meet and will be streamed live on Facebook. When the day the team received the
approval, they then started the preparation by creating the poster for the dissemination
of the webinar event through Facebook post together with the link of the registration
form. The team also created the e-Certificates to be given to those participants who will
tune in to the webinar until the end. As the day of the registration came to an end, a total
of 108 participants registered for the said webinar.
One day before the webinar day, a confirmation email was sent to the participants
together with the event programme, Google Meet link, and a few reminders.
During the day of the webinar, the team started to accept the participants on the
Google Meet room 30 minutes before the start. While waiting for the time, the host
requested the participants to type their names and the name of the school where they
are currently enrolled. 10 minutes before the start of the webinar, the team flashed a
countdown. Before the team proceeded to the webinar proper, they started the program
with a prayer, introduced the resource speaker (Ms. Athena Aliafe Abe), and then the
resource speaker started her talk, and proceed to the demonstration and collaboration
with the participants. During her talk, she already entertained questions from the
participants. As the resource speaker ended her talk, the host still allowed the other
participants to ask questions. After the Q & A (question & answer), one member of the
team provided the link of the evaluation form on the chat box for the participants’
feedback on the organized webinar.
Two days after the webinar, the team sent a thank you email to the participants
together with the e-Certificates.
II. Summary of the Evaluation Forms
After the webinar proper, one member of the team provided the link of the
evaluation form on the chat box of the Google Meet room for the participants’ feedback
on the organized webinar. From the 108 people who registered, only 65 participants
attended and were given e-Certificates. As all of the 65 participants already responded to
the evaluation form we sent, here is the summary:
From 1-5, how would you rate the overall

webinar experience?
14%
4
5
86%
Figure 1: Summary of Evaluation Forms (Question #1)
Out of 65 responses, 13.7% of them rated the team’s organized webinar as 4, and
86.3% of them rated it as 5
What topics would you like to learn on our next webinar? (65 responses)
 Programming (Java, Python,  Anything IT-related
Backend)  Information Systems
 Photography  UI/UX
 Artificial Intelligence (AI)  Computer Technology
 Web Design & Web Developing  Database (Database Design)
 Power Apps  Machine Learning
 Graphic Design and tools that are  Wireframing
used  IT Literacy
 Website Security  Technology Advancement
 Make design on wix.com  JS/TS Basics
 Improving skills on Figma,  Ethical Hacking
Advanced Prototyping on Figma  Game Development
 Web Networking  Computer Drafting
Table 3: Summary of Evaluation Forms (Question #2)
The team just summarized all the topics suggested by the participants. Majority of
the participants wants to have a webinar about programming and databases.
III. Financial Summary
The team paid Php 1,500.00 for the hour rendered by the resource speaker on the
webinar. Since the team has 6 members, each member contributed Php 250.00. Right after
the webinar, the team already sent the payment. Below is the screenshot of the team’s
payment via GCash:
IV. Lessons learnt to support future planning
The team realized that technical difficulties really do happen unexpectedly. We do

not control the speed of our Internet connections and expect that it will become unstable
on times we did not expect. It is also a lesson to prepare for the alternative activity when
a resource speaker was disconnected because it is really hard to ad-lib or have impromptu
speaking unexpectedly.
Below are the other screenshots on the post-event activities the team had done:
e-Certificate emailed to the participants

e-Certificate given to the resource speaker
The email containing the e-Certificate and greetings from the team

Event Report Webinar Title: "Wireframing and User Interface Prototyping Using Figma"

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Olongapo City Sports Complex, Donor St.

Webinar Title: “Wireframing and User Interface Prototyping using Figma”

GROUP MEMBER RESPONSIBILITY

DATE ACTIVITY TEAM MEMBER

Creation of the Group Uy, Allen Eduard

 Get to know what is Figma;

Image 1: Webinar Promotion through Facebook post

Image 3: Event Poster Image 4: Event Programme

B. ACTIVITIES ON THE DAY (DURING THE EVENT)

I. Overview of Planning and Activities Undertaken

II. Summary of the Evaluation Forms

From 1-5, how would you rate the overall

Figure 1: Summary of Evaluation Forms (Question #1)

III. Financial Summary

IV. Lessons learnt to support future planning

The team realized that technical difficulties really do happen unexpectedly. We do

e-Certificate emailed to the participants

e-Certificate given to the resource speaker

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