Professional Documents
Culture Documents
Accounts UNIT 1
Accounts UNIT 1
Scope of Accounting
Accounting has got a very wide scope and area of application. Its use is not confined to the business
world alone, but spread over in all the spheres of the society and in all professions. Now-a-days,
in any social institution or professional activity, whether that is profit earning or not, financial
transactions must take place. So there arises the need for recording and summarizing these
transactions when they occur and the necessity of finding out the net result of the same after the
expiry of a certain fixed period. Besides, the is also the need for interpretation and communication
of those information to the appropriate persons. Only accounting use can help overcome these
problems.
In the modern world, accounting system is practiced no only in all the business institutions but
also in many non-trading institutions like Schools, Colleges, Hospitals, Charitable Trust Clubs,
Co-operative Society etc.and also Government and Local Self-Government in the form of
Municipality, Panchayat.The professional persons like Medical practitioners, practicing Lawyers,
Chartered Accountants etc.also adopt some suitable types of accounting methods. As a matter of
fact, accounting methods are used by all who are involved in a series of financial transactions.
The scope of accounting as it was in earlier days has undergone lots of changes in recent times. As
accounting is a dynamic subject, its scope and area of operation have been always increasing
keeping pace with the changes in socio-economic changes. As a result of continuous research in
this field the new areas of application of accounting principles and policies are emerged. National
accounting, human resources accounting and social Accounting are examples of the new areas of
application of accounting systems.
• Functions of AccountingTo move ahead to the functions of accounting, first of all, it is
very important to know about the role of accounting. The basic role of accounting is to
provide relevant financial information to the businessmen and the stakeholders.
Furthermore, facilitating the decision making processes and keeping them updated. There
are two types of functions of accounting, first, historical functioning and second,
managerial functionals.Historical FunctionsHistorical functioning of accounting involves
keeping the accurate records of all the past transactions made in the business. This type of
functioning of accounting includes:Recording the financial transactions and maintain a
journal to keep them all.It is important to classify and separate the records and the
ledger.Preparation of brief summary takes place for the quick reviews.This type of
accounting gives the net result other than just keeping the records.Preparation of balance
sheet takes place to determine the financial position of the business.The analyzed data and
records are then used for other purposes.The last step is to communicate the obtained
financial information to the interested sectors, for instance, owners, suppliers, government,
researchers, etc.Managerial FunctionsIn an organization, the management committee
looks for all kind of decision making. To ensure that the decisions are smooth and
beneficial for everyone, they do an evaluation of the past records provided by accounting.
These are managerial functions. The five managerial functions of accounting
are:Formation of plans in addition to controlling the financial policies.Besides that, a
budget is prepared to estimate the total expenditure for future activities.Also, cost control
is made possible by comparing the cost with the efficiency of the work.The accounting also
provides the necessary information during the evaluation of employee’s performance.To
check for frauds and errors is what the workability of the whole procedure depends.
Functions of Accounting
To move ahead to the functions of accounting, first of all, it is very important to know about the
role of accounting. The basic role of accounting is to provide relevant financial information to the
businessmen and the stakeholders. Furthermore, facilitating the decision making processes and
keeping them updated. There are two types of functions of accounting, first, historical functioning
and second, managerial functionals.
Historical Functions
Historical functioning of accounting involves keeping the accurate records of all the past
transactions made in the business. This type of functioning of accounting includes:
• Recording the financial transactions and maintain a journal to keep them all.
• It is important to classify and separate the records and the ledger.
• Preparation of brief summary takes place for the quick reviews.
• This type of accounting gives the net result other than just keeping the records.
• Preparation of balance sheet takes place to determine the financial position of the business.
• The analyzed data and records are then used for other purposes.
• The last step is to communicate the obtained financial information to the interested sectors,
for instance, owners, suppliers, government, researchers, etc.
Managerial Functions
In an organization, the management committee looks for all kind of decision making. To ensure
that the decisions are smooth and beneficial for everyone, they do an evaluation of the past records
provided by accounting. These are managerial functions. The five managerial functions of
accounting are:
• Formation of plans in addition to controlling the financial policies.
• Besides that, a budget is prepared to estimate the total expenditure for future activities.
• Also, cost control is made possible by comparing the cost with the efficiency of the work.
• The accounting also provides the necessary information during the evaluation of
employee’s performance.
Nature of Accounting
We know Accounting is the systematic recording of financial transactions and presentation of the
related information of the appropriate persons. The basic features of accounting are as follows:
1. Accounting is a process
A process refers to the method of performing any specific job step by step according to the
objectives, or target. Accounting is identified as a process as it performs the specific task of
collecting, processing and communicating financial information. In doing so, it follows some
definite steps like collection of data recording, classification summarization, finalization and
reporting.
2. Accounting is an art
Accounting is an art of recording, classifying, summarizing and finalizing the financial data. The
word ‘art’ refers to the way of performing something. It is a behavioral knowledge involving
certain creativity and skill that may help us to attain some specific objectives. Accounting is a
systematic method consisting of definite techniques and its proper application requires applied
skill and expertise. So, by nature accounting is an art.
3. Accounting is means and not an end
Accounting finds out the financial results and position of an entity and the same time, it
communicates this information to its users. The users then take their own decisions on the basis of
such information. So, it can be said that mere keeping of accounts can be the primary objective of
any person or entity. On the other hand, the main objective may be identified as taking decisions
on the basis of financial information supplied by accounting. Thus, accounting itself is not an
objective, it helps attaining a specific objective. So it is said the accounting is ‘a means to an end’
and it is not ‘an end in itself.’
4. Accounting deals with financial information and transactions
Accounting records the financial transactions and date after classifying the same and finalizes their
result for a definite period for conveying them to their users. So, from starting to the end, at every
stage, accounting deals with financial information. Only financial information is its subject matter.
It does not deal with non-monetary information of non-financial aspect.
5. Accounting is an information system
Accounting is recognized and characterized as a storehouse of information. As a service function,
it collects processes and communicates financial information of any entity. This discipline of
knowledge has been evolved out to meet the need of financial information required by different
interested groups.
Accounting Concepts
There are a number of conceptual issues that one must understand in order to develop a firm
foundation of how accounting works. These basic accounting concepts are as follows:
• Accruals concept. Revenues are recognized when earned, and expenses are recognized
when assets are consumed. This concept means that a business may recognize sales, profits
and losses in amounts that vary from what would be recognized based on the cash received
from customers or when cash is paid to suppliers and employees. Auditors will only certify
the financial statements of a business that have been prepared under the accruals concept.
• Conservatism concept. Revenues are only recognized when there is a reasonable certainty
that they will be realized, whereas expenses are recognized sooner, when there is a
reasonable possibility that they will be incurred. This concept tends to result in more
conservative financial statements.
• Materiality concept. Transactions should be recorded when not doing so might alter the
decisions made by a reader of a company’s financial statements. This tends to result in
relatively small-size transactions being recorded, so that the financial statements
comprehensively represent the financial results, financial position, and cash flows of a
business.
Accounting Concepts
1. Business entity concept: A business and its owner should be treated separately as far as
their financial transactions are concerned.
2. Money measurement concept: Only business transactions that can be expressed in terms
of money are recorded in accounting, though records of other types of transactions may be
kept separately.
3. Dual aspect concept: For every credit, a corresponding debit is made. The recording of a
transaction is complete only with this dual aspect.
4. Going concern concept: In accounting, a business is expected to continue for a fairly long
time and carry out its commitments and obligations. This assumes that the business will
not be forced to stop functioning and liquidate its assets at “fire-sale” prices.
5. Cost concept: The fixed assets of a business are recorded on the basis of their original cost
in the first year of accounting. Subsequently, these assets are recorded minus depreciation.
No rise or fall in market price is taken into account. The concept applies only to fixed
assets.
6. Accounting year concept: Each business chooses a specific time period to complete a
cycle of the accounting process—for example, monthly, quarterly, or annually—as per a
fiscal or a calendar year.
7. Matching concept: This principle dictates that for every entry of revenue recorded in a
given accounting period, an equal expense entry has to be recorded for correctly calculating
profit or loss in a given period.
8. Realisation concept: According to this concept, profit is recognised only when it is earned.
An advance or fee paid is not considered a profit until the goods or services have been
delivered to the buyer.
Accounting Equation
The accounting equation is a basic principle of accounting and a fundamental element of the
balance sheet. The equation is as follows:
Total Assets = Current Assets + Non-Current Assets
Total Liabilities = Current Liabilities + Non-Current Liabilities
Total Shareholders’ Equity = Share Capital + Retained Earning
Assets = Liabilities + Shareholder’s Equity
This equation sets the foundation of double-entry accounting and highlights the structure of the
balance sheet. Double-entry accounting is a system where every transaction affects both sides of
the accounting equation. For every change to an asset account, there must be an equal change to a
related liability or shareholder’s equity account. It is important to keep the accounting equation in
mind when performing journal entries.
The balance sheet is broken down into three major sections and its various underlying items:
Assets, Liabilities, and Shareholder’s Equity.
Below are some examples of items that fall under each section:
• Assets: Cash, Accounts Receivable, Inventory, Equipment
• Liabilities: Accounts Payable, Short-term borrowings, Long-term Debt
• Shareholder’s Equity: Share Capital, Retained Earnings
The accounting equation shows the relationship between these items.
Rearranging the Accounting Equation
The accounting equation can also be rearranged into the following form:
Shareholder’s Equity = Assets – Liabilities
In this form, it is easier to highlight the relationship between shareholder’s equity and debt
(liabilities). As you can see, shareholder’s equity is the remainder after liabilities has been
subtracted from assets. This is because creditors – parties that lend money – have the first claim to
a company’s assets.
For example, if a company becomes bankrupt, its assets are sold and these funds are used to settle
debts first. Only after debts are settled are shareholders entitled to any of the company’s assets to
attempt to recover their investments.