Information and Communication Technology

Class:IX std
Part-B
4.Electronic Spreadsheet
E. Short answer questions (50 words)
Q1. What do you call the document created in a
spreadsheet application?
Ans. The document created in a spreadsheet application is
called Workbook.

Q2. What are the steps to create a new spreadsheet?

Ans. New Spreadsheet can be created in following ways
:
Method 1 :
1. Click on File.
2. Click on New.
3. Click on Spreadsheet.
4. New spreadsheet will open
Method 2 :
Press Ctrl + N to open new spreadsheet.

Q3. What is the difference between spreadsheet,

worksheet and sheet?
Ans. Spreadsheet is a computer application which helps in :
1) Tabulation of data
2) Simple mathematical calculations
3) Complex calculations using formula and functions
4) Arranging data in ascending and descending order
(sorting)
5) Filtering the required data
6) Check the validity of data
Worksheet : A Worksheet or sheet is a single page in
Spreadsheet Application. Each sheet can have many
individual cells arranged in rows and columns. The sheet tab
shows its default name as Sheet1, Sheet2 etc.
Q4. What is the default name of the worksheet? How
can it be renamed?
Ans. Default name of Worksheet is Sheet1. It can be
renamed as follows
1) Right click on Sheet tab.
2) Select Rename option from context menu.
3) Type the name and click OK.
OR
1) Select Rename option from Sheet menu.
2) Type the name and click OK.

Q5. Write the steps to insert and delete the worksheet in

Calc.
Ans. Steps to insert worksheet are :
1) Select Insert Sheet option from sheet menu.
2) Specify the position(Before or After current sheet)
and number of sheets in Insert sheet dialog box.
3) Click OK
Steps to delete the worksheet are :
1) Right Click on a sheet tab which you want to delete.
2) Select Delete Sheet option from the context menu.
3) Click Yes on Confirmation box.
OR
1) Click on a sheet tab which you want to delete.
2) Select Delete Sheet option from the Sheet menu
3) Click Yes on Confirmation box.

Q6. What is an active cell? How to delete the contents of

an active cell?
Ans. The currently selected cell is called an active cell. To
delete the contents of an active cell, press delete button from
the keyboard.

Q7. What is relative and absolute cell address in the

spreadsheet?
Ans. A Cell address which changes when we copy it from
one cell and paste it on another cell is called relative cell
address. for example =B2
A Cell address which does not changes when we copy it
from one cell and paste it on another cell is called absolute
cell address. for example =$B$2

Q8. Explain any two operations performed on data in a

spreadsheet.
Ans. Any two operations performed on data in a spreadsheet
are :
a) Addition : LibreOffice Calc uses plus(+) Operator for
addition of two or more than two numbers. for example
=B1+C1.
b) Subtraction : LibreOffice Calc uses minus(-) Operator for
subtraction of two numbers. for example =B1 – C1.

Q9. How do formulae work in a spreadsheet?

Ans. Any expressions that begins with an equals ‘=’ is
treated as formula. In the expression, the ‘=’ followed by
values, cell address and functions are called as formula. for
example = A1 + B1 adds the values of cell A1 and B1

Q10. Can you include more than one mathematical

operators in a formula?
Ans. Yes we can include more than one mathematical
operators in a formula for example = (A1 + B1) – C1

Q11. How to make visible the desired toolbar in a

spreadsheet?
Ans. Steps to make visible the desired toolbar in a
spreadsheet are :
Select Toolbar option from the view menu.
Click on the desired toolbar from the list of toolbars.

Q12. Give the syntax and example of any three

mathematical functions in spreadsheet
Ans. Following are the three mathematical functions.
Function Name Syntax Example
 =SUM(3, 6, 5)
SUM SUM(Number1,Number2,…..)
Result : 14

=POWER(2,3)

Result : 8
POWER POWER(Base, Exponent)
=POWER(3, 2)

Result : 9

=SQRT(16)

Result : 4
SQRT SQRT(Number)
=SQRT(25)

Result : 5

Q13. Give the syntax and example of any three

statistical functions in spreadsheet

Ans. Following are the three statistical functions in

spreadsheet :
Function
Syntax Example
Name
 AVERAGE(Number1,Number2,….) =AVERAGE(3, 6, 9)
AVERAGE It returns the average of the
number entered as argument Result : 6

MAX(Number1,Number2,……) =MAX(3, 56, 45)

MAX It returns the largest of the
number entered as argument Result : 56

MIN(Number1,Number2,……) =MIN(13, 56, 45)

MIN It returns the smallest of the
number entered as argument Result : 13

COUNT(Number1,Number2,……) =COUNT(3, 56, 45)

COUNT It returns how many numbers are
given/passed as argument. Result : 3

Q14. Give the syntax and example of any three

decision making functions in spreadsheet.

Ans. Following are the three decision making functions

in spreadsheet.
Function
Syntax Example
Name

=IF(3>7, “Hello”, “Bye”)

IF IF(Test, Then Value, Otherwise Value)
Result : Bye
 IFERROR(Value, Alternative Value)
=IFERROR(7, 2+3)
IFERROR
It returns value, if there is no
Result : 7
error in value else Alternative Value

IFS(Test1, Result1, Test2, Result2 …)

=IFS(35 > 6,True, 9 >
45,False)
IFS It checks one or more conditions and
returns a value corresponding to the first
Result : True ie 1
true conditions

Q15. Give the syntax and example of any three date

and time functions in spreadsheet.

Ans. Following are the three date and time functions in

spreadsheet :
Function Name Syntax Example

NOW( ) =NOW( )

NOW
It returns the current date Result : (current date
and time of the computer and time)

TODAY( )
=TODAY( )
TODAY
It returns the current date of
Result : (current date )
the computer

=EASTERSUNDAY(06/1
EASTERSUNDAY =EASTERSUNDAY(Year)
7/2021)
 It Returns the date of Easter Result :
Sunday in a given year
04/04/21

Q16. Give the syntax and example of any three logical

functions in spreadsheet.

Function
Syntax Example
Name

NOT(Logical Value)
=NOT(78 > 72)
NOT
It negates the truth. If the condition is
Result : False
True,it return False and Vice Versa

AND(Logical Value 1, Logical Value 2……) =AND(35 > 6, 90 >

45)
AND
It returns True, if all
conditions/arguments are True Result : True

OR(Logical Value 1, Logical Value 2……)

=OR(35 > 6, 9 > 45)
OR
It returns True, if any of the given
Result : True
conditions/arguments are True
Q17. Give the syntax and example of any three string
functions in spreadsheet.

Ans. Following are the three string functions in

spreadsheet.
Function
Syntax Example
Name

LEN(Text )
=LEN(“Spreadsheet” )
LEN
It returns the length of the
Result : 11
text/string

LOWER(Text )
=LOWER(“RAMAN”)
LOWER
It converts the text into Lower
Result : raman
Case

=UPPER(Text)
=UPPER(“raman”)
UPPER
It converts the text into Upper
Result : RAMAN
Case

Q18. Explain the advantages of drawing a chart in

Calc.

Ans. Advantages of drawing a chart in Calc are :

1. It summarizes large data into graphical form.
2. It gives better understanding of trends or
comparison to audience.
3. It easily compares two or more data values.
 Q19. Explain in one line each the various types of
charts.

Ans. Various types of charts are

Type Purpose

Comparing classes of data items in group. This type shows a

Column
bar chart with vertical bars. The height of each bar is
Chart
proportional to its value

Comparing classes of data items in group. This type shows a

Bar Chart bar chart with horizontal bars. The length of each bar is
proportional to its value

A line chart shows values as points on the y axis. The x axis

Line Chart
shows categories.

A pie chart shows values as circular sectors of the total circle.

Pie Chart The length of the arc, or the area of each sector, is
proportional to its value.

XY Scatter An XY chart is based on one data series. Each value pair (x|y) is
Chart shown as a point in a coordinate system.

Q20. Write the steps to insert a chart in Calc.

Ans. Steps to insert a chart in Calc are :

1. Select the range of data.
2. Click on Insert menu → Chart
3. Select the type of chart.
4. Click Finish
Q21. Name and explain any five components of a
chart in a spreadsheet package.

Ans. Components of a chart in a spreadsheet are :

1. Chart Area of the Chart
2. Plot Area of the Chart
3. Data Points that are plotted in the chart
4. Horizontal and Vertical Axis in the chart
5. Legend of the chart
6. Chart and Axis Title used in the chart
7. Data Label for identifying details of data point in the
chart