Nyepi Preparation – MINUTES

08th February 2022

Attendees:
1. Ekajaya - Dir Of Ops
2. Amira - Head
3. Suteja - Dir. Of HK
4. Chef Eric -
5. Nonik - Spa Manager
6. Arya Lantara - FB Outlet Manager
7. Sekar - DM
8. Made Suarta - Training Manager
8. Roma Berliana - Dir. Of Finance and Business Support
9. Eric - IT
10. Dedy - Security Surveillance

Meeting time : 10.30 am – 11.00

No. Subject Details Person In Follow up
Charge

1 HR - To Get Permit from Local authority – Banjar ( hotel lighting and Emma
emergency Emma
- Prepare Offering for “ Pengerupukan” Emma
- Prepare soft drinks for pecalang – local relation Emma
- Staff statement in-charge during Nyepi
- Doctor or Nurse In-charge during Nyepi
- Staff Canteen should open for b’fast, lunch and dinner

2 Finance - To top up the nominal of GS’s Petty Cash Roma

- To check Purchasing, Food and Beverage Store (manage par
stock)
3 HOD - To submit staff in-charge list at the latest by 21 Feb 2022 to GS HOD
and HR
3 Spa - Staff in-charge: 2 Pax Nonik
- Ops hours : 9.00-18.00 PM

4 FB Service - Manning will be adjusted based on hotel occupancy Arya

- No Trainee
- Ops Hours: Breakfast :07.00 – 10 AM
- To cover glass window with black curtain/paper during
Nyepi dinner
5 Engineering - To make sure all outdoor lighting @ hotel area OFF Amira
- To make utilities plan Amira
- To make sure material supplies enough for Nyepi Amira
- To Check Fire Extinguisher and Hydrant with Security Amira

6 Guest Service - Manning: 2 Leaders, RCC 2 - normal ops

- To compile and block rooms for Staff on Duty
- Prepare Guest Letter

7 Security - Will have 2 shifts @12 Hours. Total 10 Agents on Duty

- To check rescue pack and emergency light
- To assist guest with flash light on night (Security in-charge
at Guest Wing)
- Patrol: will keep do as normal ops
- Portal at Gate 1, Agent will closed the portal for 24 Hours
8 IT - To check Internet connection and TV Cables

9 HK - Manning: 2 Shifts,
- Prepare Room Allocation ( standard set up)
- No Toiletries will be provided, Staff on duty to bring own
toiletries
- Focus make preparation on Building B for Guest Room
10 DOO - Booking : Received 10 Rooms
- Promo Nyepi: will launching soonest
- Lunch will serve with ala Carte menus Culinary to prepare food test
- Staffing: list at the latest 21 Feb 2022 should be submitted
to GS - HR