SMS Course English 2020

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‫اعداد المهندسة ‪:‬هويدى شالحة‬

‫‪2020‬‬
Welcome
to

Safety Management System


Initial /Recurrent course
Damascus -Airport Training Center

Eng.Hoida Shlaha 2
 Understanding Safety Management Systems
(SMS)
 Awareness of safety culture
 Understanding the risk management
process
 Awareness of duties & responsibilities
 Making use of different risk assessment
tools

3
Eng.Hoida Shlaha
Day 1
 Part 1 – The Concept of Safety
 Part 2 – Safety Management
 Part 3 – Culture
 Part 4 – Safety Reporting
 Part 5 – Hazard Identification

Day 2
 Part 6 – Risk Management
 Part 7 – Safety Management Systems (SMS)
 Part 8 – SMS components

Day 3
 Part 9 – Course summary and written test

Eng.Hoida Shlaha 4
 09:00-10:30: course
activity
 10:30-10:45: coffee
break
 10:45-12:30: course
activity
 12:30-13:00: coffee
break
 13:00-14:30: course
activity

Eng.Hoida Shlaha 5
 09:00-10:30: course
activity
 10:30-10:45: coffee
break
 10:45-12:30: course
activity
 12:30-13:00: coffee
break
 13:00-14:30: course
activity

Eng.Hoida Shlaha 6
 09:00-10:30: course
activity
 10:30-10:45: coffee
break
 10:45-12:30: course
activity
 12:30-13:00: coffee
break
 13:00-14:30: Test

Eng.Hoida Shlaha 7
PART 1

THE CONCEPT OF SAFETY

Eng.Hoida Shlaha 8
 No accidents or serious incidents
 Freedom from hazards (factors which cause
or are likely to cause harm)
 Various attitudes by the Operator’s
employees towards unsafe acts and unsafe
conditions
 Error avoidance
 Regulatory compliance

Eng.Hoida Shlaha 9
Safety is a state in which risk of harm to
persons, or damage to property, is kept at
an acceptable level.

Eng.Hoida Shlaha 10
Safety is the state in which the risk of harm
to persons or property damage is reduced
to, and maintained at or below, an
acceptable level through a continuing
process of hazard identification and risk
management.

REF: ICAO DOC 9859 2013

Eng.Hoida Shlaha 11
 The elimination of accidents (and serious
incidents) is unachievable.
 Failures will occur, despite the most
accomplished prevention efforts.
 No human activity or man-made system can
be guaranteed to be absolutely free from
hazard and operational errors.

Eng.Hoida Shlaha 12
PART 2

SAFETY MANAGEMENT

Eng.Hoida Shlaha 13
ICAO Annex 19 is called Safety Management.

The Standards and Recommended Practices


contained in Annex 19 shall be applicable
to safety management functions related to,
or in direct support of, the safe operation of
aircraft.

Eng.Hoida Shlaha 14
 Fast pace of technological change - new business model

 Changing nature of accidents - New types of hazards –


emergence of organizational accidents

 Reduced ability to learn from experience – the time-to-market


for new products has greatly decreased

 Increased complexity - cause and effect are less and less related
in a direct/linear way

 More complex relationships between humans and automation,


role of software

 Changing regulatory and public views (perception) on safety

Eng.Hoida Shlaha 15
 The immediate cause of many accidents is
identified as human or technical failure.

 However, these usually stem from


organizational failures which are the
responsibility of management.

Eng.Hoida Shlaha 16
Eng.Hoida Shlaha 17
A Safety Management System embraces

1. Technical

2. Human Factors

3. Organizational

Eng.Hoida Shlaha 18
Eng.Hoida Shlaha 19
 To achieve its production objectives, the
management of any aviation organization
requires the management of many business
processes.
 Managing safety is one such business process.
 Safety management is a core business function
just as financial management, HR management,
etc.
 There is no aviation organization that has been
created to deliver only safety.
 This brings about a potential dilemma for
management.

Eng.Hoida Shlaha 20
Eng.Hoida Shlaha 21
 Safety issues are a by-product of activities
related to production/services delivery.
 An operator must have a balanced and
realistic allocation of resources between
protection and production goals, which
supports the needs of the organization.
 The product/service provided by any
aviation organization must be delivered
safely
(i.e. protecting users and stakeholders).

Eng.Hoida Shlaha 22
Based upon the idea of waiting until
something breaks to fix it.

Example: investigation of accidents and


serious incidents

Eng.Hoida Shlaha 23
Based on the idea that system failures can be
minimized by:
 identifying safety risks within the system
before the system fails; and
 taking the necessary actions to reduce such
safety risks.

Examples: mandatory and voluntary reporting


systems, safety audits, safety surveys

Eng.Hoida Shlaha 24
Based on the idea that safety management is
best accomplished by looking for trouble,
not waiting for it.
 Aggressively looking for information from a
variety of sources which may be indicative
of emerging safety risks.

Examples: confidential reporting systems,


flight data analysis, monitoring of normal
operations, information exchange

Eng.Hoida Shlaha 25
Eng.Hoida Shlaha 26
 Early safety management was an unstructured
mixture of good things.
 Progress was based upon response to
accidents/incidents.
 Measures were outcome-based (crashes, etc.).
 There were no process definitions (how to do
it).
 This worked very well at the beginning, but
expectations have been raised over the years
and now everyone expects that every flight will
be safe.

Eng.Hoida Shlaha 27
Eng.Hoida Shlaha 28
Eng.Hoida Shlaha 29
 “You can’t manage what you can’t measure”
 What does active Management for Safety mean?
- Defining goals
- Measuring performance
- Comparison of performance targets vs.
indicators
- Taking corrective action if necessary

 What is SMS able to do?


- Provide tools for systematic safety
performance analysis
- Enable data-based decision making

Eng.Hoida Shlaha 30
PART 3

CULTURE

Eng.Hoida Shlaha 31
Culture binds people together as how to
behave in both normal and
unmembers of groups and provides clues as
to usual situations.

 Culture influences the values, beliefs and


behaviours that people share with other
members of various social groups.

Eng.Hoida Shlaha 32
Eng.Hoida Shlaha 33
 National culture : the value system of a particular nation

 Organizational/corporate culture : differentiates the values


and behaviours of particular organizations (e.g. government
vs. private organizations)

 Professional culture : differentiates the values and behaviours


of particular professional groups (e.g. pilots, air
traffic controllers, maintenance engineers, airport staff)

No human endeavour is culture-free

Eng.Hoida Shlaha 34
 Safety Culture is the way safety is perceived,
valued and prioritized in an organization.

 It reflects the real commitment to safety at


all levels in the organization.

 It has also been described as how an


organization behaves when no one is
watching.

Eng.Hoida Shlaha 35
 Safety Culture refers to the extent to which
every individual and every group of the
organization is:

 aware of the risks and unknown hazards


induced by its activities;
 continuously behaving so as to preserve and
enhance safety;
 willing and able to adapt itself when facing
safety issues;
 willing to communicate safety issues;
 and consistently evaluates safety related
behavior.

Eng.Hoida Shlaha 36
Safety Culture is the set of enduring values
and attitudes regarding safety, shared by
every member at every level of an
organization.

Eng.Hoida Shlaha 37
1. Human error – is when there is general agreement that the
individual should have done other than what they did. In the
course of that action, where they inadvertently caused (or
could have caused) an undesirable outcome, the individual is
labeled as having committed an error.
2. Negligent behavior – Negligence is conduct that falls below
the standard required as normal in the community. It applies
to a person who fails to use the reasonable level of skill
expected of a person engaged in that particular activity,
whether by omitting to do something that is prudent and
reasonable in the circumstances or by doing something that
no prudent or reasonable person would have done in the
circumstances

Eng.Hoida Shlaha 38
3. Reckless conduct/Gross negligence – is
more culpable that negligence. Negligence
is the failure to recognize a risk that should
have been recognized, while recklessness is
a conscious disregard of an obvious risk.
4. Intentional “willful” violations – when a
person knew or foresaw the result of the
action, but went ahead and did it anyway.

Eng.Hoida Shlaha 39
PART 4

SAFETY REPORTING

Eng.Hoida Shlaha 40
1. Safety Occurrence Reporting
2. Mandatory Occurrence Reporting
3. Voluntary Occurrence Reporting
4. Confidential Reporting

Eng.Hoida Shlaha 41
• Safety reporting is the filing of reports and
collection of information on actual or potential
safety deficiencies.

• Safety occurrence covers all events which have, or


could have, significance in the context of aviation
safety, from accidents, incidents or events that
must be reported to less severe events that, in the
opinion of the reporter could have a safety
significance.

Eng.Hoida Shlaha 42
• The ICAO requirements laid down in several
Annexes relating to the implementation of SMS
requires operators to develop and maintain a
formal process for collecting, recording acting on
and generating feedback about hazards in
operations.

• This process shall be based on a combination of


reactive, proactive and predictive methods of safety
data collection.

Eng.Hoida Shlaha 43
ICAO requirements relating to the
implementation of SMS require that operators
develop and maintain a formal process for
effectively collecting, recording, acting on and
generating feedback about hazards in
operations, based on a combination of reactive,
proactive and predictive methods of safety data
collection.

Eng.Hoida Shlaha 44
In mandatory reporting systems operational
personnel are required to report accidents and
certain types of incidents.

ICAO Annex 13, Appendix C provides a list of


examples of serious incidents that shall be
reported.

The safety occurrences are grouped as follows:


• Flight operations;
• Technical;
• Maintenance and repair;
• Air navigation services, facilities and ground
services.

Eng.Hoida Shlaha 45
• A proactive process and related
arrangements for collecting information
about safety concerns, issues and hazards,
which otherwise will not be revealed by a
mandatory reporting system

• To facilitate the collection of information


on actual or potential safety deficiencies
thus contributing to the identification and
implementation of safety improvement
measures

Eng.Hoida Shlaha 46
Key principles of Voluntary Occurrence
Reporting:

• Trust
• Non-punitive
• Organization-wide
• Confidentiality
• Ease of reporting
• Acknowledgement
• Safety Promotion

Eng.Hoida Shlaha 47
Confidential reporting systems aim to protect the
identity of the reporting person to ensure that the
voluntary reporting systems are non-punitive.

Confidentiality is usually achieved by not recording


any identifying information of the occurrence.

However, heavy use of a confidential reporting


scheme may indicate a deficient safety culture in the
organization.

Eng.Hoida Shlaha 48
PART 5

HAZARDS

Eng.Hoida Shlaha 49
• Hazard – Condition or object with the
potential of causing injuries to personnel,
damage to equipment or structures, loss of
material or reduction of ability to perform a
prescribed function

• Consequence – Potential outcome(s) of the


hazard

Eng.Hoida Shlaha 50
• Natural

• Technical

• Economic

Eng.Hoida Shlaha 51
Severe weather or climatic
events:
- winter storms
- thunderstorms
- lightning
- wind-shear
• Adverse weather
conditions:
- Icing
- freezing rain
- heavy rain
- snow
- Winds
- low visibility

Eng.Hoida Shlaha 52
 Geophysical events:
- earthquakes
- volcanic eruptions
- tsunamis / floods
- landslides
• Geographical conditions:
- adverse terrain large bodies of
water
• Environmental events:
- Wildfires
- wildlife activity
- insect or pest infestation
• Public health events:
- epidemics of flu or other
diseases

Eng.Hoida Shlaha 53
 Deficiencies regarding:
- Aircraft
- components systems
equipment
- an organization’s
facilities
- tools
- related equipment
- facilities
- related equipment that
is
external to the
organization

Eng.Hoida Shlaha 54
 Internal
- Flight Data Analysis
- Company voluntary
reporting system
- Audits and surveys
 External
- Accident reports
- State mandatory
occurrence system

Eng.Hoida Shlaha 55
• By whom?
- By anybody
- By designated personnel
• How?
- Through formal
processes
- Depends on the
organization
• When?
- Anytime
- Under specific conditions

Eng.Hoida Shlaha 56
 Specific Conditions:

- Unexplained increase
in
safety-related events or
Infractions

- Major operational
changes are foreseen

- Periods of significant
organizational change

Eng.Hoida Shlaha 57
ABC of Hazard Analysis
State the generic
Hazard
Identify specific
(Hazard statement) components of
the hazard Define specific
consequence(s)
Airport Construction
Equipment Aircraft colliding
construction with construction
Closed taxiways Equipment

Aircraft taking
wrong taxiway

Eng.Hoida Shlaha 58
• Efficient and safe operations or provision of service
require a constant balance between production goals...
maintaining regular aerodrome operations during a
runway construction project

• …and safety goals


maintaining existing margins of safety in aerodrome
operations during runway construction project

• Aviation workplaces may contain hazards which may


not be cost-effective to address even when
operations must continue

Eng.Hoida Shlaha 59
Appropriate
documentation
management is important
as:

 It is a formal procedure
to
translate operational safety
data into hazard-related
Information
 It becomes the “safety
library” of an
organization

Eng.Hoida Shlaha 60
PART 6

RISK MANAGEMENT

Eng.Hoida Shlaha 61
Safety Risk is defined as the assessment,
expressed in terms of predicted probability
and severity, of the consequences of a
hazard.

Safety Risk = assessment of consequences of a hazard

Risk = Risk Assessment =


possibility of a loss how bad (severity) and
(consequences of a how often
hazard) (probability)

Eng.Hoida Shlaha 62
What is it?
• The identification, analysis and elimination and/or
mitigation to an acceptable level of risks that threaten the
capabilities of an organization

What is the objective?


• Aims at a balanced allocation of resources to address
all risks and viable risk control and mitigation

Why is it important?
• A key component of safety management systems.
• Data-driven approach to safety resources allocation,
thus defensible and easier to explain

Eng.Hoida Shlaha 63
Mitigation = Measures to address the potential
hazard or to reduce the risk probability and/or
Severity

Risk mitigation = Risk control

Eng.Hoida Shlaha 64
The risk is
unacceptable
Intolerable region at any level

The risk is
acceptable based
Tolerable on
mitigation.
region Cost benefit
analysis
is required.
The risk is
Acceptable acceptable as
it
region
currently
stands

Eng.Hoida Shlaha 65
Probability = The likelihood that an unsafe
event or condition might occur

Eng.Hoida Shlaha 66
Probability of occurrence
Qualitative Meaning Value
definition
Frequent Likely to occur many times (has occurred 5
frequently
Occasional Likely to occur some times (has occurred 4
infrequently)
Remote Unlikely, but possible to occur (has 3
occurred rarely)
Improbable Very unlikely to occur (not known to have 2
occurred)
Extremely Almost inconceivable that the event will 1
improbable occur
Eng.Hoida Shlaha 67
Severity = The possible effects of an unsafe
event or condition taking as reference the
worst foreseeable situation

Eng.Hoida Shlaha 68
Severity of occurrences
Aviation Meaning Value
definition
Catastrophic  Equipment destroyed A
 Multiple deaths

Hazardous  A large reduction in safety margins, physical distress or B


a workload such that the operator cannot be relied upon to
perform tits tasks accurately or completely
 Serious injury
 Major equipment damage
Major  A significant reduction in safety margins, a reduction in C
the ability of the operator to cope with adverse operating
conditions as a result of increase in workload or as a result
of conditions impairing its efficiency
 Serious incident
 Injury to persons
Minor  Nuisance D
 Operating limitations
 Use of emergency procedures
 Minor incident
Negligible  Little consequence E 69
Eng.Hoida Shlaha 70
Eng.Hoida Shlaha 71
A reminder!
Mitigation = Measures to address the
potential hazard or to reduce the risk
probability and/or Severity

Risk mitigation = Risk control

Eng.Hoida Shlaha 72
Strategy 1
Avoidance = The operation or activity is cancelled
because risks exceed the benefits of continuing
the operation or activity.

Example: Operations into an aerodrome surrounded


by complex geography and without the necessary
aids are cancelled

Eng.Hoida Shlaha 73
Strategy 2
Reduction = The operation or activity is subject to
limitations, or action is taken to reduce the
magnitude of the consequences of the accepted
risks.

Example: Operations into an aerodrome surrounded


by complex geography and without the necessary
aids are limited to day-time, visual conditions

Eng.Hoida Shlaha 74
Strategy 3
Segregation of exposure = Action is taken to
isolate the effects of the consequences of the hazard
or build-in redundancy to protect against it.

Example: Operations into an aerodrome surrounded


by complex geography are limited to aircraft with
specific/performance navigation capabilities

Eng.Hoida Shlaha 75
Recalling the three
basic
defenses' in aviation:

• Technology

• Training

• Regulations

Eng.Hoida Shlaha 76
Scenario:
Fuel spill on the ramp of approximately 25m
x 5m produced by an A320, which is ready
to push-back

Report by the apron responsible person:


• After the A320 pushed back the spill was
contained and the apron area was
decontaminated

Eng.Hoida Shlaha 77
3. Assess the probability
1. Identify the hazard(s) of the risk:
Remote
Fuel spill a) Fire

4. Assess the severity of the


risk
Hazardous

2. Determine the hazard(s)


consequence(s) 5. Determine the resulting
risk index
3B
a) Fire
b) Contamination
c) Sliding vehicle
6. Establish the risk Acceptable based on
tolerability risk mitigation. It
might require
management
decision
Eng.Hoida Shlaha 78
Scenario:
It was observed that airline baggage handling
personnel generate FOD on the aerodrome apron
area.

Report by the apron responsible person


It should be noted that airline baggage handling
personnel are not complying with safety
standards as set in the airport operating
manual. This is considered a hazard that can
produce incident or accident on the ramp.

Eng.Hoida Shlaha 79
3. Assess the probability
1. Identify the hazard(s) of the risk:
Remote
Foreign object a) Engine ingestion

4. Assess the severity of the


risk
Hazardous

2. Determine the hazard(s)


consequence(s) 5. Determine the resulting
risk index
3B
a) Engine ingestion
b) Property damage
c) Tire damage
6. Establish the risk Acceptable based on
tolerability risk mitigation. It
might require
management
decision
Eng.Hoida Shlaha 80
Scenario
A parked aircraft shows damage in the left wing root
near the fuselage. Damage was caused by a
maintenance stair hitting the aircraft due to the
wind because the stair was not properly restrained.

Report by the apron responsible person


In conditions of strong winds it is essential that all
equipment around aircraft is properly restrained
and locked, thus preventing the possibility of
aircraft damage.

Eng.Hoida Shlaha 81
3. Assess the probability
1. Identify the hazard(s) of the risk:
Occasional
Unsecured equipment a) Damage to aircraft

4. Assess the severity of the


risk
Minor

2. Determine the hazard(s)


consequence(s) 5. Determine the resulting
risk index
4D

a) Damage to aircraft
b) Injury to persons
6. Establish the risk Acceptable based on
tolerability risk mitigation. It
might require
management
decision
Eng.Hoida Shlaha 82
PART 7

SAFETY MANAGEMENT SYSTEMS

(SMS)

Eng.Hoida Shlaha 83
SMS is defined as a systematic approach to
managing organizational safety including the
necessary organizational structures, accountabilities,
policies and procedures using safety performance
measurement.

Eng.Hoida Shlaha 84
ICAO Annex 19

A series of defined, organization-wide processes


that provide for effective risk-based decision
making related to a company’s daily business.

Eng.Hoida Shlaha 85
• Systematic – Safety management activities are in
accordance with a pre-determined plan, and
applied in a consistent manner throughout the
organization
• Proactive – An approach that emphasizes hazard
identification and risk control and mitigation,
before events that affect safety occur.
• Explicit – All safety management activities are
documented and visible

Eng.Hoida Shlaha 86
SMS differs from QMS in
that:
• SMS focuses on the
safety, human and
organizational aspects of
an organization
i.e. safety satisfaction
• QMS focuses on the
product(s) and service(s)
of an organization
i.e. customer satisfaction

Eng.Hoida Shlaha 87
 SMS builds partly upon QMS
Principles

 SMS should include both


safety and quality policies

 The coverage of quality


policies – insofar as SMS is
concerned – should be
limited to quality in support
of the management of
safety

Eng.Hoida Shlaha 88
 Safety oversight
Is what the CAA performs with regard to operators’
SMS
 Safety assurance
Is what the operators do with regard to safety
performance monitoring and measurement
 Safety audit
Is what the CAA performs with regard to its safety
programme and the operators perform with regard
to the SMS

Eng.Hoida Shlaha 89
PART 8

SMS components

Eng.Hoida Shlaha 90
1) Safety policy and objectives

2) Safety risk management

3) Safety assurance

4) Safety promotion

Eng.Hoida Shlaha 91
1. Safety policy and objectives
1.1 – Management commitment and responsibility
1.2 – Safety accountabilities
1.3 – Appointment of key safety personnel
1.4 – Coordination of emergency response planning
1.5 – SMS documentation
2. Safety risk management
2.1 – Hazard identification
2.2 – Risk assessment and mitigation

Eng.Hoida Shlaha 92
3. Safety assurance
3.1 – Safety performance monitoring and
measurement
3.2 – The management of change
3.3 – Continuous improvement of the SMS
4. Safety promotion
4.1 – Training and education
4.2 – Safety communication

Eng.Hoida Shlaha 93
1.1 – Management commitment and responsibility
The Operator shall define the safety policy of the
organization which shall include a commitment to:
1. achieve the highest safety standards;
2. Be in accordance with international and national
requirements;
3. adopt proven best practices;
4. Ensure safety is a primary responsibility of all
managers;
5. follow the disciplinary policy; and
6. ensure that the safety policy is understood,
implemented and maintained at all levels.

Eng.Hoida Shlaha 94
1.1 – Management commitment and responsibility
The safety policy shall:
1. Be signed by the Accountable executive;
2. Reflect organizational commitments regarding
safety;
3. Include a clear statement about the provision of
the necessary resources for the implementation of
the safety policy; ...

Eng.Hoida Shlaha 95
1.1 – Management commitment and responsibility
(cont.) The safety policy shall :
4) Be communicated, with visible endorsement,
throughout the organization;
5) Include the safety reporting procedures;
6) Clearly indicate which types of operational
behaviours are unacceptable;

Eng.Hoida Shlaha 96
1.1 – Management commitment and responsibility
(cont.) The safety policy shall :
4) Be communicated, with visible endorsement,
throughout the organization;
5) Include the safety reporting procedures;
6) Clearly indicate which types of operational
behaviours are unacceptable;
7) Be periodically reviewed to ensure it remains
relevant and appropriate to the organization;

Eng.Hoida Shlaha 97
1.2 – Safety accountabilities
The organization shall identify:
 the Accountable Executive who, irrespective of

other functions, shall have ultimate responsibility and


accountability, on behalf of the organization, for the
implementation and maintenance of the SMS;
 the accountabilities of all members of management ,
irrespective of other functions, as well as of
employees, with respect to the safety
performance of the SMS;

Eng.Hoida Shlaha 98
1.2 – Safety accountabilities (cont’d)

The Accountable Executive shall be one identifiable


Person

 CEO/Chairman Board of Directors or


 A partner or
 The proprietor

Eng.Hoida Shlaha 99
1.2 – Safety accountabilities
The Accountable Executive must have:

 full authority for human resources issues;


 authority for major financial issues;

 direct responsibility for the conduct of the

organization’s affairs;
 final authority over operations under certificate;

 final responsibility for all safety issues.

Eng.Hoida Shlaha 100


1.2 – Safety accountabilities
Safety responsibilities, accountabilities and authorities
shall:
• be documented;

• be communicated throughout the organization;

• include a definition of the levels of management


with authority to make decisions regarding
safety risks tolerability.

Eng.Hoida Shlaha 101


1.3 – Appointment of key safety personnel

The organization shall identify a safety manager to


be the responsible individual and focal point for the
implementation and maintenance of an effective SMS.

Eng.Hoida Shlaha 102


1.3 – Appointment of key safety personnel

The Safety office – Corporate functions

 Advising senior management on safety matters

 Assisting line managers

 Overseeing hazard identification systems

Eng.Hoida Shlaha 103


1.3 – Appointment of key safety personnel
The safety manager – Functions
 Manages the SMS implementation plan on behalf
of the accountable executive
 Facilitates hazard identification and risk analysis
and management
 Monitors corrective actions to ensure their
Accomplishment
 Provides periodic reports on safety performance
 Maintains safety documentation
 Plans and organizes staff safety training
 Provides independent advice on safety matters

Eng.Hoida Shlaha 104


1.3 – Appointment of key safety personnel

The Safety Review Board (SRB):

• High level committee


• Strategic safety functions
• Chaired by the accountable executive
• It may include the Board of Directors
• Composed of heads of functional areas

Eng.Hoida Shlaha 105


1.3 – Appointment of key safety personnel

The Safety Action Group (SAG) reports to the SRB and


takes strategic direction from SRB.
Members:
• Managers and supervisors from functional areas;
• Front-line personnel

Eng.Hoida Shlaha 106


1.4 – Coordination of emergency response planning
The organization shall ensure that an emergency
response plan (ERP) provides for the orderly and
efficient transition from normal to emergency
operations and the return to normal operations.

The shall be properly coordinated with the ERPs of


those organizations with which it must interface
during the provision of its services.

Eng.Hoida Shlaha 107


1.4 – Coordination of emergency
response planning

ER planning outlines in writing


what should be done after an
accident and who is
responsible for each action.

• Airport Emergency Plan (AEP)


• Contingency Plans (ATC)
• Emergency Response Plan
(Operators)

The coordination of the different


plans should be described in
the SMS Manual.

Eng.Hoida Shlaha 108


1.5 – SMS documentation

The operator shall develop and maintain SMS


documentation to describe:
• the safety policy and objectives;
• the SMS requirements;
• the SMS processes and procedures;
• the accountabilities, responsibilities and
authorities for processes and procedures;
• the desired SMS outputs.

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1.5 – SMS documentation
As part of the SMS documentation, the organization
shall:

1.5.1 - SMS implementation plan


1.5.2 – Safety Management System Manual (SMSM)
 Key instrument for communicating the
organization’s approach to safety to the whole
organization
 Documents all aspects of the SMS including the
safety policy, objectives, procedures and individual
safety responsibilities and accountabilities

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2.1 – Hazard identification (Part 4)

The organization shall develop and maintain a


formal process that ensures that hazards in
operations are identified

 Reactive method

 Proactive method

 Predictive method

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 Where are the hazards?

 What can happen?

 Is the risk high or low?

 Can we tolerate the risk?

 How can we minimize the risk?

 Is the defence effective?

 Are we improving?

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2.1 – Hazard identification

Safety reporting systems – A special mention


• Mandatory reporting system
• Voluntary reporting systems
• Confidential reporting system
The requirements of safety reporting systems may
differ among States.

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2.1 – Hazard identification

Four steps for action:

1. Reporting hazards, events or safety concerns;


2. Analyzing reports;
3. Collecting and storing the data;
4. Distributing the information distilled from the
analysis.

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2.2 – Risk assessment and mitigation (Part 6)

The organization shall develop and maintain a formal


process that ensures:
• analysis (probability and severity of occurrence)
• assessment (tolerability)
• control (mitigation) of the safety risks assessed to
maintain the consequences of hazards in operations

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3.1 – Safety performance monitoring and measurement

The organization shall develop and maintain the


means to verify the safety performance of the
organization, and to validate the effectiveness of safety
risks controls.

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3.1 – Safety performance monitoring and measurement
The safety performance of the organization is
verified throughout the following tools:
• Safety reporting systems
• Safety studies
• Safety reviews
• Safety audits
• Safety surveys
• Internal safety investigations

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3.1 – Safety performance monitoring and measurement
Safety audits are used to ensure that the structure of
the SMS is sound in terms of:

• Staffing levels;
• Compliance with approved procedures and
instructions;
• Level of competency and training to operate
equipment and facilities and to maintain their levels of
performance

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3.2 – The management of change
The operator shall develop and maintain a formal
process to identify changes within the organization
which may affect established processes and
services, in order to:
• describe the arrangements to ensure safety
performance before implementing changes;
• to eliminate or modify safety risk controls that
are no longer needed or effective due to changes
in the operational environment.

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3.2 – The management of change
Operators experience permanent changes due to
expansion, introduction of new equipment or new
procedures.

Changes can:
• Introduce new hazards;
• Impact the suitability of risk mitigation;
• Impact the effectiveness of risk mitigation.

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3.2 – The management of change
External changes
• Change of regulatory requirements
• Security
•…
Internal changes
• Management changes
• New equipment
• New procedures

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3.3 – Continuous improvement of the SMS
The organization shall:

• develop and maintain a formal process to


identify the causes of sub-standard performance of
the SMS;
• determine the implications of sub-standard
performance of the SMS in operations;
• eliminate or mitigate such causes.

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4.1 – Training and education

• The organization shall develop and maintain a


safety training programme that ensures that
personnel are trained and competent to perform their
SMS duties.

• The scope of the safety training shall be


appropriate to each individual’s involvement in the
SMS.

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4.1 – Training and education

The safety manager should, in conjunction with the


HR department, review the job descriptions of all
operational staff and identify those positions that
have safety responsibilities.

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4.2 – Safety communication

The operator shall develop and maintain a formal


means for safety communication that:
• ensures that all personnel are fully aware of the
SMS;
• conveys safety critical information;
• explains why particular safety actions are taken;
• explains why safety procedures are introduced or
changed.

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4.2 – Safety communication
The means to communicate may include:

• Safety policies and procedures;


• News-letters;
• Bulletins;
• Website.

Safety communication is an essential foundation for


the development and maintenance of an SMS.

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Thank you for inviting us to deliver
this SMS training

SMS Team

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