Transport Connectivity and Asset Management Project Eastern Province

Monthly Progress Report August 2021
Transport Connectivity and Asset Management Project

Eastern Province
World Bank Funded

Provincial Road Development Project
Under
State Ministry of Provincial Councils & Local Government
Affairs
MONTHLY PROJECT SUMMARY (MPS)

August 2021
REPORT 21
Contract No: MPCLGS/PRDP/EP/02
Nawaloka Construction Company Pvt Ltd

No 10, Upstair Road Batticaloa
E mail : nccprdpep2@gmail.com
Page 1 of 50
Table of Contents
TABLE OF CONTENT 2
LIST OF FIGURE 5
LIST OF TABLE 6
1. PROJECT DETAILS 7
1.1 Contract Information8
1.2 Project Location Map 9
1.3 List of Roads 10
1.4 Scope of Work 11
1.5 Estimated Quantities of Major Components13
2. STAFFING AND MOBILIZATIONS 14
2.1 Organization Chart 14
2.2 Staff Details 15
2.3 Staff attendance – current month 16
2.4 Labor Return 17
2.2 Facilities 17
2.6 Plants Machineries and Vehicle Return 18
2.7 Summery of Material in site 19

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3. PROGRESS 20
3.1 Updated Master plan 20
3.2 Physical Progress 23
3.2.1 Physical S – Curve 23
3.2.2 Detail of Physical Progress 24
3.3 Financial Progress 26
3.3.1 Details of financial progress 27
4. QUALITY ASSURANCES 29
5. ESSH Progress 32
6. CONTRACTUAL SUBMISSIONS 35
7. WEATHER REPORT 37
8. NEXT MONTH PROPOSSED PROGRAM 38
8.1 Physical 38
8.2 Financial 42
9. PROJECT PROGRESS PICTURES 43
10. ANNEXES 44
10.1 Copies of approved test reports 44
10.2 Selected few Pictures of ESSH implications 45
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11. SUPPLEMENTARY REPORTING ITEMS 47
11.1 Updates Master plan as a separate MPP file
11.2 Editable S-Curves as separate files (Excel, MPP)
Page 4 of 50
LIST OF FIGURES
Figure 1: Kokkuvil Saththurukondan Thannamunai Road, New Boundary Road.9
Figure 2: Vavunativu Ayithiyamalai Road & Komariya Mandur Road.9
Figure 3: Updated Physical S-Curve23
Figure 4: Updated Financial S-Curve26
Figure 5: Source Approved33
Figure 6: Weather Chart of May Month37
Figure 7: Base Failure Area Prime at Vavunathivu Ayiththiyamalayai Road CH 3+040 (Both Side)44
Figure 8: Asphalt Concrete Laying at Vavunathivu Ayiththiyamalayai Road CH 0+823 44
Figure 9: Checking Body Temperature before Start the Work45
Figure 10: Washig hand before the entering office45
LIST OF TABLES
Table 1.3.1: List of Roads.....................................................................................................................................10
Table 1.5.1 Quantities of Major works.................................................................................................................13
Table 2.2.1 Requirement vs. Appointed as at end of current month....................................................................15
Table 2.4.1 Labor distribution -May month.........................................................................................................17
Table 2.5.1 Summery of facilities provided.........................................................................................................17
Table 2.5.1 Details of Plants, Machineries and Vehicles availability..................................................................18
Table 2.6.1 monthly summery of materials in site...............................................................................................19
Table 3.2.2.1 Details of physical work progress- Quantities................................................................................25
Table 3.2.2.2 Details of physical work progress- Lengths...................................................................................25
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Table 3.3.1.1 financial progress summery............................................................................................................28

Table 3.3.1.2 financial progress details................................................................................................................28
Table 3.3.1.3 Summery of claims.........................................................................................................................28
Table 3.3.1.4 Variation orders Summery..............................................................................................................29
Table 3.3.1.5 Details of Variation orders.............................................................................................................29
Table 4.1 Summery of QA Test Performed..........................................................................................................30
Table 4.2 Details of Tests Done During This Month...........................................................................................31
Table 5.1 Detail of ESSH plan implementation...................................................................................................33
Table 5.2 Summery of GRM................................................................................................................................35
Table 6.1 Contractual submission for this month.................................................................................................36
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1. PROJECT DETAILS
The Improvements of 21.625 Km length selected Provincial roads in Batticaloa District Transport Connectivity and Asset Management Project is funded by the World Bank (WB). The
area covered by the MPCLGS/PRDP/EP/02 road package consists of four numbers of roads that belong to the Road Development Department (RDD). Those roads surface consist of DBST
and concrete, as well as road surfaces, are moderate condition. In this project, all the DBST surfaces are going to improve as an asphalt surface and introduce some road furniture. Hence
the improvements of this road project will stimulate new economic opportunities while expanding industrial agricultural and commercial activities and other related services in the project
area. The benefits derived from this project will be multi-fold as the communities served by this project would benefit from improved, lower-cost, and easy transport services thereby
improving their access to economic opportunities and social services while preserving the nature. The Contractor’s site establishment has been almost completed, and the Engineer’s
facilities have been provided and are being maintained. The Residential Engineer’s office is being fully functioned at No-220, Hospital Road, Batticaloa.
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1.1 Contract Information
PARTICULERS INFORMATION
Project - Transport Connectivity & Asset Management Project - (TCAMP) - Provincial Road Development Project
Contract No - MPCLGS/PRDP/EP/02
Location - Batticaloa District in the Eastern Province
Total Length of rehabilitation - 21.3 km
No of Roads - 04 Nos
Funded by - World Bank (WB)
Employer - Ministry of Public Administration, Home Affairs, Provincial Councils
and Local governments
Engineer - Project Implementation Consultation (PIC) – Eastern Province
Contractor - Nawaloka Construction Company (Pvt) Ltd
Contractor’s Representative - W.A. Premaratne, No 10-12, Main Street. Ambalantota, 0740431538, nccep2pm@gmail.com
Commencement Date - 9th December 2019

Completion Date (Construction) - 03rd March 2021
Time for completion - 450 Days
Defect Notification Period - 365 Days
Percentage of Retention - 10%
Limit of Retention - 5% of the Accepted Contract Amount
Delay Damages for the Works - 0.1% of the Accepted Contract Amount per Day
Maximum Amount Delay Damages - 5% of the Accepted Contract Amount
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Minimum Amount of IPC - 2% of the Accepted Contract Amount for Initial 3 Months period of the contract & 8%of the accepted Contract Amount thereafter
Accepted Contract Amount - 352,672,733.25
1.2 Project Location Map
Figure 1: Kokuvil Sathurukondan Thannamunai Road, New Boundary Road. Figure 2: Vavunativu Ayithiyamalayai Road & Komariya Mandur Road
Page 9 of 50
1.3 List of Roads

Table 1.3.1: List of Roads
LEGNTH TO BE STARTING AND END ROAD

NO ROAD NAME ROAD ID
REHABALITATED (Km) CHANAGES WIDTH (M)
1 New Boundary Road 2.5 0+000 - 2+500 4.5
4.5
2 Kokuvil Sathurukondan Thannamunai Road 4.625 0+000 – 4+625
0+000 – 6+999.4
3 Vavunativu Ayithiyamalayai Road 7.5 4.5
9+079.5 – 9.839.4
4 Komariya Mandur Road 7.0 0+000 – 7+000 4.5
TOTAL LEGNTH (Km) 21.625
1.4 Scope of Work

The Works which are intended to effect improvement to the existing roads nominated in this contract package ( MPCLGS/PRDP/EP/02) and are to be carried out under this Contract are
broadly classified and described below.
The Scope of Works shall not however, be limited by such descriptions.
The works shall, inter alia, include the following:
(a) Preliminary and General Works,
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1. Providing and maintaining facilities for the Engineer consisting of but not necessarily limited to housing, offices, laboratory, transport vehicles, survey equipment, and
support staff etc. as per contract provisions.
(b) Survey of existing Road
1. Carry out cross-section surveys and submit drawings as directed by the Engineer.
2. Establish Benchmarks as directed by the Engineer.
3. Carry out site surveys as required and as requested by the Engineer.
(c) Construction Drawings
1. Preparation and submission of Construction drawings for the approval of the Engineer as specified below,
Road Works
The bidder shall recognize the varied nature of the road, culvert and drainage rehabilitation works to be performed under the Contract and that the bid
Drawings PART 2- SECTION VII- (d) give typical details only of the rehabilitation scope of work. The proposed works will be based on the established center
line of the roads. For highway alignment, drainage and structures works, the Contractor shall undertake all necessary investigations and carry out the
design works conforming to Provincial Road Development Project standards and design guidelines provided by the Engineer.
All Construction Drawings shall be prepared by the Contractor based on the cross-section data, survey and design works carried out as per the standards and
guidelines given in PART 2- SECTION VII-( c) Appendix 11 of Special Specifications and as instructed by the Engineer. Construction Drawings will be approved
by the Engineer, in stages, based on the submission of same by the Contractor. The actual details of the road and drainage works and structures to be constructed and
any site instructions issued by the Engineer during the execution of the Contract shall be included in Construction Drawings to be prepared by the Contractor
(d) Road Improvement Works
Rehabilitation and improvement of Project Roads including but not limited to the following:
1. Site clearance and removal of obstructions.

2. Roadway excavation for widening and in forming/clearing side drains.
3. Rehabilitation of roadside drainage, where existing, and installation of a proper drainage system where it is non-existent.
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4. Strengthening of the carriageway and widening to the standard width where necessary and possible within the existing right-of-way.
5. Correcting pavement failures and construction of pavement overlays.
6. Correcting surface irregularities and cross fall with dense graded aggregate and surface treatment with Asphalt Concrete material or aggregate and hot bitumen treatments to
an acceptable standard.
7. Repairing, extending or constructing new cross drainage culverts and other drainage structures.
8. Installation of project name board, road signs and markings.
9. Provide necessary Krebs at the edge of paved road surface.
(f) Incidental Works
1. Construction of culvert and other structures and carrying out repair and rehabilitation of existing structures as directed by the Engineer.
(g) Maintenance of Roads under Construction
1. Grade and generally maintain the road sections covered by the Contract during construction of the Works to ensure the safety of the public and residents along the roads and
minimum disruption to flow of traffic as agreed by the Engineer.
(h) Any other item of works
1. As may be required to be carried out for proper completion of the Works in all respects in accordance with the provisions of the Contract.
1.5 Estimated Quantities of Major Components

Table 1.5.1 Quantities of Major works.
NO WORK UNITS QUANTITY

1 Setting out & Survey Km 21.625
2 Clearing and Grubbing Sq.m 34600
cu.m.
3 Excavation in all classes of material and backfill of structures 352
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sq.m
4 Solid Sodding 1000
sq.m.
5 Clearing and Grubbing for culverts 406
Nos.
6 Clearing & De silting and Repairing of Culverts 62
cu.m.
7 Concrete class B (grade 25/20) including formwork 160
Nos.
8 Precast concrete cover slabs 890
Nos.
9 Provide and erect Direction boards 105
Road marking continuous line, 100mm wide with reflectorized thermoplastic sq.m.
10 4650
material
cu.m.
11 Re-gravelling of existing shoulders 3550
Apply tack coat using CRS1 0.5 ltr/sq.m (average) sq.m.

12 48656
13 Asphaltic concrete wearing course compacted-50mm thick MT 13800

2 STAFFING AND MOBILIZATIONS
2.1 Organization Chart
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Page 14 of 50
2.2 Staff Details.
CONTACT CONTACT
NO POSITION NO REQUIRED NO APPOINTED NAME OF THE PERSON
PHONE E-MAIL
W.A. Premaratne
1 Project Manager / CR 01 01 0740431538 nccep2pm@gmail.com
K.U.P.P.S. Jayanath
2 Site Engineers 02 01 0765674537 jayanathncc@gmail.com
3 QAM 01 01 U.Danushka 0766457526 danushkaudayakumar@gmail.com
4 Surveyor 01 01 S. Thilak 0766515921 thilak.nawaloka@gmail.com
Y.A. Thilanka 0715767550 arunayaddehige2211@gmail.com

5 Technical Officers 05 03 J.A.Firnas 0773754360 jahamedfirnas@gmail.com
P.P.T. Anuradha 0702228397 thilinaanurada1995@gmail.com
6 Quantity Surveyor 01 01 S. Nilaksana 0753443541 nilakshanas@gmail.com
7 ESSO 01 01 B.M.N.T. Jayathilaka 0712205717 dmnalaka@gmail.com
8 CAD-Draughtsman 01 01 V.Rohoni 0760191954 Rohiniweerasinghem864@gmail.com
Table 2.2.1 Requirement vs. Appointed as at end of current month
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2.3 Staff attendance – July month
Total
No DATE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Working
Name Days
1 W.A.Premarathne 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 0 0 0 0 0 0 0 0 0 0 0 20
2 B.M.N.T.Jayathilaka 1 0 0 0 0 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 0 0 0 0 0 0 1 1 1 1 21
3 S.Thilak 1 0 0 0 0 0 0 0 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 0 0 0 0 0 0 0 0 16
4 U.Danushka 1 0 0 0 0 0 0 0 0 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 0 0 0 0 0 1 18
5 K.U.P.P.S.Jayanath 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 0 0 0 0 27
6 Y.A.Thilanka 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 0 0 0 0 0 0 0 0 0 1 1 1 1 1 1 1 22
7 J.A.Firnas 1 1 1 1 1 0 1 1 1 1 1 1 0 1 0 1 1 1 1 0 1 1 1 1 0 1 0 0 1 1 1 24
8 S.Nilakshana 1 1 1 1 1 0 1 1 1 1 1 1 0 1 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 1 1 15
9 V.Rohini 1 1 1 1 1 0 1 1 0 0 0 0 0 0 0 0 0 1 0 0 1 1 1 1 1 1 1 0 0 0 0 15
10 P.P.T.Anuradha 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 0 0 0 0 0 26
Contractor Representative :……………………….. Assistance Resident Engineer:………………………..

Date :………………………. Date :……………………
Page 16 of 50
2.4 Labor Return

Table 2.4.1 Labor distribution -July month
NO CATEGORY TOTAL REQUIRED TOTAL ATTENDED FOR THE MONTH TOTAL % AGAINST
FOR THE MONTH REUIRED
MALE FEMALE
01 Skilled Labor
540 99 - 18.33 %
02 Semi-Skilled Labor
0 0 - 0.0 %
03 Helpers
0 0 - 0.0%
04 Unskilled Labor
600 315 - 52.5 %
05 TOTAL
1140 414 - 36.32 %
2.5 Facilities
2.5.1 Table Summery of facilities provided
AGREED FACILITIES Category TO WHOM TOTAL PROVIDED THIS PROVIDED REMARKS

TO BE FACILITY REQUIRED MONTH TODATE
PROVIDED PROVIDED
1 Office Type A RE 1 0 0
Type B ARE 1 0 0
2 Vehicle Double cab D.P. D 1 1 1 Under Variation
Car CRE 1 1 1 Under Variation
3 Accommodation RE RE 1 0 0
ARE ARE 1 0 0 Not yet Requested
Page 17 of 50
2.6 Plants Machineries and Vehicle

Table 2.5.1 Details of Plants, Machineries and Vehicles availability
Daily Labour Details
Poya day
Month
Sun day
Sun day
Sun day
Sun day
July 2021
(A). LABOUR
Total
DATE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Unit
Quantity
Skilled 2 3 2 0 2 1 0 1 1 10 9 12 0 1 2 2 11 9 9 9 1 1 0 1 1 9 0 0 0 0 0 M. Days 99
Un Skilled 5 7 9 0 8 8 9 8 9 17 17 17 9 8 9 7 21 22 22 22 8 8 0 8 8 21 0 7 5 8 8 M. Days 315
Daily Equipment Details
Poya day
Sun day
Sun day
Sun day
Sun day
(B). Equipment
Total
DATE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 29 30 Unit
Quantity
Bolero Cab 1 1 1 0 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 0 1 1 1 0 1 1 1 1 Days 28
JCB 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Days 0
Truck (3 Cube) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Days 0
Truck (1 Cube) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Days 0
Excavator 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Days 0
Roller (1 Ton) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Days 0
Roller (4 Ton) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Days 0
Roller (10 Ton) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Days 0
Roller (Static) 0 0 0 0 0 0 0 0 0 1 1 1 0 0 0 0 1 1 1 1 0 0 0 0 0 1 0 0 0 0 0 Days 0
Compressor 0 0 0 0 0 0 0 0 0 1 1 1 0 0 0 0 1 1 1 1 0 0 0 0 0 1 0 0 0 0 0 Days 8
Hand Rammer 1 1 1 0 1 1 0 1 0 0 0 0 0 1 1 1 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 Days 10
Water bowser 0 0 0 0 0 0 0 0 0 1 1 1 0 0 0 0 1 1 1 1 0 0 0 0 0 1 0 0 0 0 0 Days 8
Bitumen Distributor 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Days 0
Asphlat Paver 0 0 0 0 0 0 0 0 0 1 1 1 0 0 0 0 1 1 1 1 0 0 0 0 0 1 0 0 0 0 0 Days 8
Compactor PTR 0 0 0 0 0 0 0 0 0 1 1 1 0 0 0 0 1 1 1 1 0 0 0 0 0 1 0 0 0 0 0 Days 8
Finishing PTR 0 0 0 0 0 0 0 0 0 1 1 1 0 0 0 0 1 1 1 1 0 0 0 0 0 1 0 0 0 0 0 Days 8
Contractor Representative:……………………….. Consultant T.O :…………………………………. Assistance Resident Engineer:………………………………
Date :………………………. Date :…………………………. Date :…………………………………
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2.7 Summery of Material in site

Table 2.6.1 monthly summery of materials in site
OPENING
RECEIVED BALANCE AS
REQUIRED BALANCE AS AT USED DURING TOTAL
TYPE OF DURING AT END OF
UNIT MATERIAL FOR 1ST OF REPORTING RECEIVED TO
MATERIAL REPORTING REPORTING
REPORTING MONTH REPORTING MONTH DATE
MONTH MONTH
MONTH
1 MC30 L 400 0 400 400 50 1230
2 ABC Cube 18 87 15 18 12 102
3 CSS 1 L 0 0 0 0 0 400
4 CRS 1 L 5600 400 4000 4000 400 17600
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3 PROGRESS
3.1 Updated Master plan
Page 20 of 50
Page 21 of 50
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3.2 Physical Progress
3.2.1 Physical S – Curve
Figure 3: Physical S-Curve

Page 24 of 50
Table 3.2.2.1 Details of physical work progress- Quantities
Length Planned Length Complete length

Item Weightage Planned Progress Progress Remarks
(Km) (Km) (Km)
Asphalt 21.63 67% 8 37.2% 10.82 33.52%
ABC 21.63 5% 12.5 2.89% 17 3.93%

Shoulder &
21.63 5% 4 0.93% 0 0%
Earthworks
Drainage item 21.63 5% 12 2.77% 12.0 2.77%
Miscellaneous 21.63 18% 18 15.0% 13 10.82%
Total 100 % 58.7% 51.04%
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3.2.2 Detail of Physical Progress
Table 3.2.2.1 Details of physical work progress- Quantities
Submission of
Length Approval of
Road Center Line Initial LS /CS design Cross Approval Given
(Km) Vertical Profile
sections
New Boundary Road 2.5 Completed Submitted Granted Submitted Approved
Kokkuvil Saththurukondan
4.625 Completed Submitted Granted Submitted Approved
Thannamunai Road
Vavunativu Ayithiyamalayai Road 7.5 Completed Submitted Granted Submitted Approved
Komariya Mandur Road 7.0 Completed Submitted Granted Submitted Partially Approved
Table 3.2.2.2 Details of physical work progress- Lengths
01.New Boundary Road `02. Kokuvil Sathurukondan Thannamunai Road
ITEM
Planned Complete Complete
Length Planned Length Planned Planned
Weightage Length length Progress Weightage length Progress
(Km) Progress (Km) Length (Km) Progress
(Km) (Km) (Km)
Asphalt 2.5 0.67 1.1 44 % 2.5 100 % 4.590 0.67 2.5 54.5 % 4.59 100%
Shoulder 2.5 0.06 1.4 0% 0 0% 4.590 0.06 0 0% 0 0%
Culverts
1 0.05 0 100 % 1 60% 0 0.05 0 0% 0 0%
(Nos)
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03.Vavunativu Ayithiyamalayai Road 04.Komariya Mandur Road
ITEM
Planned Planned Complete
Length Planned Complete Length Planned
Weightage Length Progress Weightage Length length Progress
(Km) Progress length (Km) (Km) Progress
(Km) (Km) (Km)
Asphalt 7.5 0.67 5 44.67 % 3.695 49.27% 7.0 0.67 0 0 0 0%
Shoulder 7.5 0.06 0 0 0 0% 7.0 0.06 0 0 0 0%
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3.3 Financial Progress
Figure 4: Financial S-Curve

Page 28 of 50
3.3.1 Details of financial progress
Table 3.3.1.1 financial progress summery
ACTUAL BILL
EXPENDITURE
SUBMISSION ACTUAL PAID DISBURSEMENT ACTUAL BILLS ACTUAL BILLS PAID
PLANNED FOR
FOR THIS THIS MONTH PLANNED TODATE SUBMITED TODATE TODATE REMARKS
THIS MONTH
MONTH (Rs) (Rs) (Rs) (Rs)
(Rs)
(Rs)
45,654,637.125 0.00 0.00 203,296,627.28 138,535,049.00
Table 3.3.1.2 financial progress details
LIST OF BILLS
DATE APPLLIED AMOUNT DATE CHECK
NO SUBMITED AS AT REMARKS
SUBMITED AMOUNT (Rs) RECEIVED (Rs) RECIVED
TODATE
1 IPA -1 26/12/2019 15,970,517.55 15,970,517.55 31/12/2019 -
2 IPA -2 22/06/2020 33,687,040.25 25,746,169.88 22/07/2020 -
3 IPA -3 07/10/2020 30,618,288.53 7,930,837.61 10/11/2020 -
4 IPA -4 08/12/2020 41,419,503.70 36,487,205.40 22/12/2020 -
5 IPA -5 26/03/2021 42,872,116.61 37,463,636.01 07/04/2021 -
6 IPA -6 27/05/2021 38,729,160.64 22,867,520.16 01/06/2021 -
7 IPA -7 08/07/2021 25,201,603.23 Retained due to IPC Minimum Amount
8 IPA -8 15/08/2021 29,860,849.05 - - On Processing
Table 3.3.1.3 Summery of claims
NO DESCRIPTION DATE SUBMITED ACCEPTANCE APPROVAL
01 IPC -1 26/12/2019 31/12/2019 15,970,517.55

02 IPC -2 22/06/2020 22/07/2020 25,746,169.88
03 IPC -3 08/12/2020 22/12/2020 36,487,205.40
04 IPC -4 26/03/2021 07/04/2021 37,463,636.01
Page 29 of 50
05 IPC -5 27/05/2021 01/06/2021 22,867,520.16
Table 3.3.1.4 Variation orders Summery
ENGINEER’S RECOMMENDED AMOUNT

NO DESCRIPTION SUBMITED ITEM (Rs) REMARKS
(Rs)
Supplying 01 No Car and 01 No Double Cab for

01 1,860,000.00 1,860,000.00 -
Engineer’s use for 03 Month Initially
Supplying 01 No Car for Residential Engineer’s
02 840,000.00 840,000.00 -
use for 03 Month Initially
Supplying and Fixing of Two-name boards for
03 51,000.00 51,000.00 -
Re’s and ARE’s office
Supplying 01 No Car and 01 No Double Cab for
04 1,860,000.00 1,860,000.00 -
Engineer’s use for 03 Month
Table 3.3.1.5 Details of Variation orders
ENGINEER’S ENGINEER’S
RATE AMOUNT ENGINEER’S
DATE DATE PAY PAY RECOMMEND REMARK
NO DESCRITION QUANTITY APPLIED APPLIED RECOMMEND
SUBMITED RECOMEND ITEM UNIT ED AMOUNT S
(Rs) (Rs) ED RATE (Rs)
ED (Rs)
01 Vehicle Supply 20/12/2019 02/01/2020 13.3 Rs 1,860,000.00 - - - 1,860,000.00 -
02 Vehicle Supply 14/02/2020 02/02/2020 13.1 Rs 840,000.00 - - - 840,000.00 -
03 Name Board 05/03/2020 29/04/2020 1.32 Rs 51,000.00 55,000.00 440,000.00 51,000.00 408,000.00 -
04 Vehicle Supply 03/05/2020 15/05/2020 13.3 Rs 1,860,000.00 - - - 1,860,000.00 -
4 QUALITY ASSURANCES
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4.1 Table Quality Assurance Status.
Item Status Remarks
QAP Approval Approved
Establishment of Lab In progress
QAM Approval Approved
Source Approval Approved
Sample Approval Approved
Asphalt Mix design Approved
Concrete Mix design Done
NCR raised 1
Table 4.2 Summery of QA Test Performed
Page 31 of 50
Page 32 of 50
Figure 5: Source Approval
Page 33 of 50
5 ESSH progress
Table 5.1 Detail of ESSH plan implementation
%
ESSH ITEM % PLANNED
ESSH ITEM PARTICULERS OF TOTAL WORK COMPLET % PLANNED % COMPLETED
REFERENCE AS PER THIS REMARKS
CATEGORY ACTIVITY QUANTITY ED THIS TODATE TODATE
AGREEMENT MONTH
MONTH
Recruitment of ESSH Officer 15 Months 6.67 6.67 100 100 -
Submission of ESRM Plan 1 0 0 100 100 -
Submission of Traffic management plan 1 0 0 100 100 -
Site office establishment 15 Months 6.67 6.67 100 100 -
BEFORE
Approval for sources of material
CONSTRUCTION
a. Gravel / borrow pits/ sand 1 0 0 100 100 -
b. Rubble and aggregates / ABC 1 0 0 100 100 -
c. Bitumix, Asphalt 1 0 0 100 100 -
d. Water for construction 1 0 0 100 100 -
Site approval for Disposal of
3 0 0 100 100 -
debris/construction wastes
Mitigation of soil erosion 15 Months 6.67 6.67 100 100 -
Action against Contamination of water
15 Months 6.67 6.67 100 100 -
and water bodies with fuel and oil etc.
Action against Siltation into water bodies 15 Months 6.67 6.67 100 100 -
Actions for Alteration of Drainage paths/
DURING ENVIRONMENTAL 15 Months 6.67 6.67 100 100 -
Flooding
CONSTRUCTION COMPLIANCE Actions against Loss or Damage to Trees
15 Months 6.67 6.67 100 100 -
and Vegetation
Air Pollution 100 100
a. Actions against Mitigation of dust 15 Months 6.67 6.67 100 100 -
b. Actions against Emission from
construction Vehicles, Equipment and 15 Months 6.67 6.67 100 100 -
Machinery
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Actions against chance of damage for

15 Months 6.67 6.67 100 100 -
Archeological assets, if found.
Labor and operator camp, staff
100 100
quarters, sanitation and facilities
a. Accommodation facilities 15 Months 6.67 6.67 100 100
SOCAIL & HEALTH b. Water & sanitation facilities 15 Months 6.67 6.67 100 100 -
COMPLIANCE c. Activities for Health risk mitigation
15 Months 6.67 6.67 100 100 -
preparedness
Grievance redress Mechanism (GRM) in
0 0 0 0 0 -
place.
Land and related 0 0 0 0 0 -
Livelihood and related 0 0 0 0 0 -
Public and Worker+B49+B50: B+B50:B59 0 0 0 0 0 -
a. No of Barricading, sign boards,
18 Nos 6.67 6.67 100 100 -
instructions displayed
b. PPEs used by workers at work 100% 6.67 6.67 100 100 -
SAFETY c. Disruptions to road users 0 0 0 0 0 -
COMPLIANCE d. Accidents reported 0 0 0 0 0 -
e. Availability of First aide box at site 2 100 100 100 100 -
Traffic Control and Safety
a. Traffic Management plan prepared
1 100 100 100 100 -
and implemented
Page 35 of 50
5.2 Table Summery of GRM

Table 5.2 Summery of GRM
NUMBER OF
NOMBER OF NOMBER OF NUMBER OF
COMPLAINS BRIEF DESCRIPTION
TYPE OF COMPLAIN COMPAINS ACTION TAKEN COMPLAINS RECEIVED COMPLAINS SOLVED
RECIEVED THIS OF COMPLAINS
SOLVED TODATE TODATE
MONTH
0 0 - - - -
Environmental
0 0 - - - -
Social Safeguard
0 0 - - - -
Health
0 0 - - - -
Livelihood
Page 36 of 50
6 CONTRACTUAL SUBMISSIONS
Table 6.1 Contractual submission for June Month.
ACTION/ ACTION TAKEN

DATE
SUBMISSION DATE SUBMISSION REFENCE NO SUBJECT DIRECTIONS/ BASED ON THE
RESPONDED
COMMENTS RESPOND
Submission of original of staff
NCC/ PRDP /C500/2021/EP-02/2(372) attendance , list of Machinery / Equipment
02/08/2021 -
& weather Report allocated during the
month of June-2021
03/08/2021 NCC/ PRDP /C500/2021/EP-02/2(373) Submission of Weather Report- July 2021
04/08/2021 NCC/ PRDP /C500/2021/EP-02/2(374) Submission of Progress Report July 2021
Submission of original of staff attendance ,
list of Machinery / Equipment & weather
04/08/2021 NCC/ PRDP /C500/2021/EP-02/2(375)
Report allocated during the month of July -
2021
Submission of Asphalt Concrete Test
Reports of Vavunathivu Ayithiyamalai
05/08/2021 NCC/ PRDP /C500/2021/EP-02/2(376)
Road ( WC-04,WC-05,WC-06,WC-07 & WC-
08)
Submission of Field Density Tests &
Summary ( Subgrade ,ABC , Priming ) at the
05/08/2021 NCC/ PRDP /C500/2021/EP-02/2(377) base failures & Edge widening at
Vavunathivu Ayithiyamalai Road for the
July Month
Page 37 of 50
Submission of Kachchakody Borrow Pit &

09/08/2021 NCC/ PRDP /C500/2021/EP-02/2(378)
Supplier For Source Approval for Shoulder
09/08/2021 NCC/ PRDP /C500/2021/EP-02/2(379) Submission of Resume for Key Personal
Submission of Interim Payment Application
16/08/2021 NCC/ PRDP /C500/2021/EP-02/2(380)
(IPA-08)
Submission of Method Statement for the

19/08/2021 NCC/ PRDP /C500/2021/EP-02/2(381)
sand test
Submission of Finish level sheet &
Undulation Report of Asphalted length of
25/08/2021 NCC/ PRDP /C500/2021/EP-02/2(382)
0+000 to 2+066 at Vavunathivu
Ayithiyamalai
Re-Submission of Finish level sheet &
25/08/2021 NCC/ PRDP /C500/2021/EP-02/2(383) Undulation Report of Asphalted length at
KST & NB Road
Submission of Method Statement &
31/08/2021 NCC/ PRDP /C500/2021/EP-02/2(385)
Results for the sand Test
Page 38 of 50
7 WEATHER REPORT
Page 39 of 50
Figure 6: Weather Chart of July Month
Page 40 of 50
8 NEXT MONTH PROPOSSED PROGRAM

8.1 Physical
Page 41 of 50
Page 42 of 50
Page 43 of 50
Page 44 of 50
8.2 Financial
Financial forecast for planned work for next month = 45.5 Million
Page 45 of 50
9 PROJECT PROGRESS PICTURES
Figure 7: Base Failure Area Prime at Vavunathivu ………… Figure 8: Asphalt Concrete Laying at Vavunathivu …………
Ayiththiyamalayai Road CH 3+040 (Both Side) Ayiththiyamalayai Road CH 0+823
Page 46 of 50
10 ANNEXES
10.1 Copies of approved test reports
Asphalt Core Testing and report of preparation is ongoing
Page 47 of 50
10.2 Selected few Pictures of ESSH implications
Figure 9: Checking Body Temperature before Start the Work. Figure 10: Washing hand before the entering Office.
Page 48 of 50
10.3 Updated Master Plan

Already Submitted with Progress Report No 12
Page 49 of 50
11 SUPPLEMENTARY REPORTING ITEMS

11.1 Updates Master plan as a separate MPP file
11.2 Editable S-Curves as separate files (Excel, MPP)
Page 50 of 50

Transport Connectivity and Asset Management Project Eastern Province

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Transport Connectivity and Asset Management Project Eastern Province

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Monthly Progress Report August 2021

Transport Connectivity and Asset Management Project

World Bank Funded

MONTHLY PROJECT SUMMARY (MPS)

Contract No: MPCLGS/PRDP/EP/02

Nawaloka Construction Company Pvt Ltd

1.1 Contract Information8

1.2 Project Location Map 9

1.3 List of Roads 10

1.4 Scope of Work 11

1.5 Estimated Quantities of Major Components13

2. STAFFING AND MOBILIZATIONS 14

2.1 Organization Chart 14

2.2 Staff Details 15

2.3 Staff attendance – current month 16

2.4 Labor Return 17

2.6 Plants Machineries and Vehicle Return 18

2.7 Summery of Material in site 19

3.1 Updated Master plan 20

3.2 Physical Progress 23

3.2.1 Physical S – Curve 23

3.2.2 Detail of Physical Progress 24

3.3 Financial Progress 26

3.3.1 Details of financial progress 27

8. NEXT MONTH PROPOSSED PROGRAM 38

9. PROJECT PROGRESS PICTURES 43

10.1 Copies of approved test reports 44

10.2 Selected few Pictures of ESSH implications 45

11. SUPPLEMENTARY REPORTING ITEMS 47

11.1 Updates Master plan as a separate MPP file

11.2 Editable S-Curves as separate files (Excel, MPP)

Table 3.3.1.1 financial progress summery............................................................................................................28

1.1 Contract Information

Commencement Date - 9th December 2019

Accepted Contract Amount - 352,672,733.25

1.2 Project Location Map

1.3 List of Roads

LEGNTH TO BE STARTING AND END ROAD

1 New Boundary Road 2.5 0+000 - 2+500 4.5

TOTAL LEGNTH (Km) 21.625

1.4 Scope of Work

The Scope of Works shall not however, be limited by such descriptions.

The works shall, inter alia, include the following:

(a) Preliminary and General Works,

(b) Survey of existing Road

(c) Construction Drawings

(d) Road Improvement Works

1. Site clearance and removal of obstructions.

(f) Incidental Works

(g) Maintenance of Roads under Construction

(h) Any other item of works

1.5 Estimated Quantities of Major Components

NO WORK UNITS QUANTITY

Apply tack coat using CRS1 0.5 ltr/sq.m (average) sq.m.

13 Asphaltic concrete wearing course compacted-50mm thick MT 13800

2.2 Staff Details.

3 QAM 01 01 U.Danushka 0766457526 danushkaudayakumar@gmail.com

4 Surveyor 01 01 S. Thilak 0766515921 thilak.nawaloka@gmail.com

Y.A. Thilanka 0715767550 arunayaddehige2211@gmail.com

6 Quantity Surveyor 01 01 S. Nilaksana 0753443541 nilakshanas@gmail.com

7 ESSO 01 01 B.M.N.T. Jayathilaka 0712205717 dmnalaka@gmail.com

8 CAD-Draughtsman 01 01 V.Rohoni 0760191954 Rohiniweerasinghem864@gmail.com