| QUALITY MANAGEMENT SYSTEM PROCEDURE je AWS tsau0. No, a a Rev. No 00 partment ‘Agrarian PageNo: 1 of __Reionn = REVISION HISTORY tare and inated toca) 2017 " Additional def_of terms and responsibility | CHANGE DESCRIPTION originator FFFECTVITY initial release transition to 150 MA ELENAV. Sept. 19, { 9001:2015 ALEGATA 2016 | ve oo | o2| 185 Procedure details (Soe changes in. | MA,ELENAY. | Feb. 27, COPY HOLDER: REVIEWERS: I |] P2-81 (] Peop-86 Name Division/Position| ure] Date |] et-82 LEGAL-87 —_||/HenryM Gelacio. | OPAIDOMR iat ee ae oe (Charish M Paha | _STOD/DOMRC eget 27 [Evangeline C. Bueno| _ LTIO/DGNR: [it oer stop -B4 [_] OTHERS: lEmelita A Mayol PBDD/DOMR bags 207 C] in-es [Rahyll S. Saga Legal DivDOMR eT PREPARED BY | SENN APPROVAL BY APPROVED BY EEO a | 2 / S| ‘| i fs | Vv oe — RODEL D. OREJUDOS RoODOI VINLUAN MARION. ABELLA Process Doeumenter Zz : ISQ Champion ui -_ Date Signed Date Signed I Date Signed PROPRIETARY NOTICE | THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO DAR NORTH COTABATO. ANY DISCLOSURE OR L __USE IS EXPRESSLY PROHIBITED EXCEPT UPON WRITTEN PERMISSION BY QMR i ‘QMS.OCF-07 Rev 07~ ‘Dae No. If QUALITY MANAGEMENT SYSTEM PROCEDURE PED.SLP.OS Teue.No: Ot Rev. No, oo Deparment of ites i, ‘horarian PageNo: -20f6 Reform 1.0 OBJECTIVE 1.1 To conduct an efficient and effective training as modality in developing and/or enhancing the knowledge. skills and attitudes of farmers in Agrarian Reform Areas (ARAS). 2.0 SCOPE 241 This system procedure covers the activities undertaken in the conduct of institutional development and skills trainings that are needed for the implementation of the Quality Management System of DAR North Cotabato. 3.0 ACRONYMS/DEFINITION OF TERMS 3.41 ARAs - Agrarian Reform Areas 3.2 ARBO- Agrarian Reform Beneficiaries Organization 3.3 ATP- Annual Training Plan 3.4 CARPO- Chief Agrarian Reform Program Officer 3.5 DF- Development Facilitator 3.6 MARPO~ Municipal Agrarian Reform Program Offa, 3.7 PBDD- Program Beneficiaries Development Divisioh : 3.7 PARPO |- Provincial Agrarian Reform Program O' 3.8 PARPO II - Provincial Agrarian Reform Program Offcer II 3.9 PO- People's Organization 3.10 PO- Purchase Order 3.11. PR- Purchase Request 3.12 Project Point Person/Point Person- Person in charge of implementing certain project 3.13. RIS- Requisition and Issue Slip 3.13 SILCAB - Social Infrastructure Social Capability Building 3.14 STOD - Support to Operations Division 3.15 Training - is a process of developing an individual's knowledge, skills and attitudes (KSA) necessary to effectively perform his/her job and task which will contribute to individual and overall organizational performance 4.0 REFERENCE DOCUMENTS DAR MEMORANDUM CIRCULAR NO. 06-09 R.A 6857 (Section 37) as amended by R.A 9700 DAR Budget Execution Document Form National Expenditure Program ~~ PROPRIETARY NOTICE THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO DAR NORTH COTABATO. ANY DISCLOSURE OR __USE IS EXPRESSLY PROHIBITED EXCEPT UPON WRITTEN PERMISSION BY OMR5.0 RESPONSIBILITY & AUTHORITY 5.1 5.2 5.3 54 5.5 5.6 5.7 5.8 5.9 5.10 ‘THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO DAR NORTH COTABATO. ANY DISCLOSURE OR QUALITY MANAGEMENT SYSTEM PROCEDURE *BBD-SLP.03 Issue.Noz 01 Rev. No 00 PageNo 3076 Point Person 5.1.2 Prepares and coordinates the provision and training logistics. 5.1.2 Coordinates the conduct of training thru the MAROs. Development Facilitator 5.2.1 Coordinate with the ARBOs regarding the conduct of training/activity 5.2.2 Facilitates opening program of training. 5.2.3 Takes minutes of the training/activity. 5.2.3 Administers pre-post training and after training evaluation form. MARPO 5.3.1_Reviews and signs the training proposal, [ MASTER COPY SILCAB Unit Head 5.3.1 Countersigns the training proposal ate: if 8.3.2 Oversees the overall implementation of the training FYE 5.3.3 Acts on the evaluation result submitted by the point person. SARED Head 5.5.1, Countersigns the training proposal 5.5.2 Acts on the evaluation result submitted by the point person, CARPO- PBDD 5.6.1. Notes the training proposal and after training report. PARPO 1 5.7.1. Recommends for the approval of PARPO I 5.8.1 Approves the training proposal. Records Keeper 5.9.1 Controls/Records all training proposals (outgoing and incoming) 5.9.2 Files all training related documents PBDD Clerk 5.10.1. Facilitates/prepares the training materials and other logistics. 5.10.2 Controls the documents to be submitted to the STOD for payment processing PROPRIETARY NOTICE USE IS EXPRESSLY PROHIBITED EXCEPT UPON WRITTEN PERMISSION BY OMR.| QUALITY MANAGEMENT SYSTEM PROCEDURE °PB0-SLP-03 | ieoue.Ne: Ot Deparment of ‘Koran Reform 5.11. Training Facilitators/Process Observer/Secretariat 5.11.1 Facilitates the whole actual training process (Implementation Phase 5.11.2. Ensures proper and orderly be jetting and registration of participants. 5.11.3 Assists in the distribution of handouts/materiais. 5.11.4. Facilitates and ensures that all participants’ needs are well taken care of. 5.11.5 Acts as process observer 5.11.6 Ensures the documentation of all the contents and processes of the sessions/workshop. 6.0 FLOW CHART Facitates the regstatonot | aricipants | Preuminary sctvty and ‘pening program + Resouice Pervon dove. $C aeintrsangun rom 2 ‘Aaminster Training Evaluation Form and Closing Program PROPRIETARY NOTICE THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO DAR NORTH COTABATO, ANY DISCLOSURE OR L SE IS EXPRESSLY PROHIBITED EXCEPT UPON WRITTEN PERMISSION BY OMR, 1}a 7.0 PROCEDURE “input(s) Notice to proceed/Actual | day of training ] QUALITY MANAGEMENT SYSTEM PROCEDURE Doe. No PBD-SLP.03 leoue.No Ot 00 So0f8 No. Process/Activity Responsible | Output(s) tes a 1.0 Facilitators facilitates Point Correctly determined | the registration of Person, and registered actual | Participants (on site) OF Participants | | and billeting and registration (off site) Approved Training 3.0 Facilitates the Point | proposal, training | preliminary activities Person. DF logistics | and opening program (See annex B. Sample | program flow) _ i a t Roster of 4.0 Resource Person Resource | Participants/attendance does his/her Person sheet presentation | | 5.0 Administer training Point | evaluation form and Person. DF | facilitate closing program Li - els Le 8.0 FORMS/RECORDS 81 Attendance Sheet Format PBD-SLF-02 Re 82 Annex B: Program Flow PROGRAMME Part 1. Arrival and registration (On-site) Billeting and Registration (Oft-site) Part2. , Opening Program | Invoeation National anthem A Introduction of the Facilitators Introduction of the Participants Welcome address Expectation Setting | ___ PROPRIETARY NOTICE THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO USE IS EXPRESSLY PROHIBITED EXCEPT UPON | On-time conduct of the training, Participants readily gained additional knowledge Finished the training ‘on-time and diligently gathered feedback | forms. DAR NORTH COTABATO. ANY DISCLOSURE OR WRITTEN PERMISSION ION BY QMRl | L | } QUALITY MANAGEMENT SYSTEM PROCEDURE Da a: PBD-SLP-03 | TeueNo: Ot Reno: 00 | Part3 Overview setting & Rationale Training Proper Lunch & break time Pata Continuation of the Training Administration of Evaluation Form Impressions ‘Awarding of training Certificate Closing Remarks Closing Prayer 83 PBD-CFB-02 Rev.00 Training/Seminar Fe 8.4 Certificate of Completion PROPRIETARY NOTICE OO ‘THIS DOCUMENT CONTAINS INFORMATION PROPRIETARY TO DAR NORTH COTABATO. ANY DISCLOSURE OR USE IS EXPRESSLY PROHIBITED EXCEPT UPON WRITTEN PERMISSION BY QMR.