TESDA Circular No. 015-2021

TESDA CIRCULAR
Subject: Duties and Responsibilities of TESDA Personne Page 1 of 6 Pages

in the Regional and Provincial/District Offices Number 015 s. 2021
Date Issued: Effectivity: Supersedes:
26 February 2021 As Indicated
. BACKGROUND
In line with the Authority's continuing efforts to ensure organizational effectiveness and
improvement of individual employee efficiency, a study was done to determine the duties
and responsibilities of TESDA personnel in the Regional and Provincial/District Offices
(ROPODOs), including the degree of accountability of personnel, in consideration of the
following factors:
• Observations, findings, and cases from various audits and investigations conducted
by and for the agency mostly involve rank-and-file personnel, as program focal
persons, rather than the heads of offices as the one responsible under the command
responsibility principle;
• Multiple program focalships of personnel, especially in the ROPODOs due to limited
number of staff; and
• Lapses in program implementation based on audit findings, such as in compliance
audit, internal quality audits and third-party audits.
As part of the process in formulating this study, the TWG conducted a workshop with
the ROD Chiefs, FASD Chiefs and HR focals to define the key performance indicators (KPIs)
and duties and responsibilities of personnel in the ROPODOs. In defining the job/tasks, the
following was taken into consideration:
• Identified duties/tasks are able to provide quantifiable/tangible outputs and aligned

to the OPCR and TESDA Corporate Plan performance indicators; and
• Duties and responsibilities are measurable in terms of quality, efficiency and
timeliness (QET).
The workshop output was further validated by the regions per Memorandum No. 557
dated December 21, 2020. The analysis and recommendations of the TWG, based on the
inputs from the regions, were presented to the Inter-Cluster Committee on 16 February 2021,
the TESDA Executive Committee on 22 February 2021, as well as the General Directorate
on 24 February 2021, to gather additional inputs prior to approval.
II. OBJECTIVES
This circular on the job description of program focal persons in the ROPODOs shall
have the following objectives:
1. Define the job description of TESDA personnel in the ROPODOs per KPI;
2. Provide clarity on the degree of accountability of personnel in the ROPODOs;
3. Ensure that appropriate personnel, especially the heads of units/divisions/offices
are aware that they will be held accountable for their actions; and
4. Concretize the linkage of the identified duties and responsibilities to the performance
contract (i.e. CESPES, IPCR) between the employee and management.
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Subject: Duties and Responsibilities of TESDA Personne Page 2 off Pages
III. GENERAL PRINCIPLES
1. All TESDA personnel shall ensure that quality management principles, such as the
Plan-Do-Check-Act (PDCA) Cycle and Risk-Based Thinking (RBT), are applied in
their respective assignments, and that the organizational knowledge is preserved.
2. Only major programs shall have specific focal persons.
3. Functions related to Planning, Quality Management System, Knowledge
Management, Gender and Development, and the like, shall be assigned to the head
of office, to ensure that these are well integrated in the implementation of other
programs.
4. All communications/coordination/clarifications relative to program implementation
should be addressed/coursed through the Regional Director and/or Provincial
Director concerned.
5. Assignment of duties and responsibilities shall be a matter of strategy of the heads
of offices to ensure that all targets and deliverables are managed and achieved.
6. The Provincial/District Directors should take in the responsibility of major programs
as necessary, in consideration of the size of the Provincial/District Office, the
number of personnel, and their absorptive capacity.
7. Specific duties should be assigned within a functional grouping. As such, technical
functions should be given to technical staff, and administrative and finance functions
should be performed by administrative staff.
• For the Provincial Offices, different focal persons should be assigned under
accounting, cashiering, and budgeting functions to ensure transparency,
check and balance.
8. The duties and responsibilities indicated in Section IV of this Circular shall also serve
as the job description of TESDA personnel concerned. As such, and in compliance
to ISO 9001: 2015 Clauses 5.3 (Organizational roles, responsibilities and
authorities) and 7.3 (Awareness), all heads of offices shall ensure that personnel
are made aware of their job description. Each personnel shall retain and maintain
copy of their corresponding job description to ensure compliance to the said clauses.
9. All ROPOs shall follow the attached organizational structure to ensure that
functional grouping is followed (Annex A).
IV. DUTIES AND RESPONSIBILITIES OF TESDA PERSONNEL IN THE REGIONAL

AND PROVINCIAL/DISTRICT OFFICES
The duties and responsibilities of TESDA personnel in the ROPODOs was identified
based on the deliverables of the agency as enumerated in the National TESD Plan 2018 -
2022, as well as the TESDA Corporate Plan 2019-2022.
The following is the summary of KPIs and duties/tasks in the ROPOs. The specific
duties and responsibilities are herein attached as Annex B.
Qi-
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Subject: Duties and Responsibilities of TESDA Personne Page 3 off Pages
• REGIONAL DIRECTOR
The following programs shall be directly managed by the Regional Director, on top
of his/her functions as area manager and alter-ego of the Director General in his/her
area of jurisdiction. This includes supervision on Planning and implementation of the
Quality Management System.
COUNT
PROGRAM
KPI DUTIES/TASKS
Planning 9 44
Quality Management System 3 25
Special Projects (including CBT programs) 8 75
Social Marketing and Advocacy 1 19
The duties/tasks identified in each of the above-mentioned programs may be

delegated by the Regional Director, but the responsibility and accountability remains
with the Regional Director.
• ROD CHIEF
The following programs shall be directly managed by the ROD Chief, on top of
his/her functions as head of the division:
COUNT
PROGRAM
KPI DUTIES/TASKS
Planning 9 54
Knowledge Management 1 3
Gender and Development 1 11
Compliance Audit 2 115
• RO FOCAL PERSON (OPERATIONS)
COUNT
PROGRAM
KPI DUTIES/TASKS
UTPRAS 9 67
PTCACS 17 93
Scholarship 9 30
Enterprise-based Training Program 5 22
EO 70 - PRLEC 1 19
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in the Regional and Provincial/District Offices Number 015 s.2021
• FASD CHIEF
The following programs shall be directly managed by the FASD Chief, on top of
his/her functions as head of the division:
COUNT
PROGRAM
KPI DUTIES/TASKS
Financial Planning 8 27
Facilities Management 3 22
• RO FOCAL PERSON (FINANCE AND ADMIN)
COUNT
PROGRAM
KPI DUTIES/TASKS
Accounting 3 25
Budget 3 34
Procurement & Property Management 4 40
Cashiering 3 14
HR Actions (Recruitment & Selections,
9 74
Learning & Development)
Customer Satisfaction 1 13
IT Maintenance 3 8
• PROVINCIAL DIRECTOR
The following programs shall be directly managed by the Provincial Director, on top
of his/her functions as area manager in his/her area of jurisdiction:
COUNT
PROGRAM
KPI DUTIES/TASKS
Planning 8 51
Gender and Development 1 5
Social Marketing and Advocacy 1 14
Special Projects (including CBT programs) 8 64
Facilities Management 3 25
The duties/tasks identified in each of the above-mentioned programs may be

delegated by the Provincial Director, but the responsibility and accountability remains
with the ProvincialDirector.
TESDA CIRCULAR
in the Regional and Provincial/District Offices Number 015 s.2021
• PO FOCAL PERSON (OPERATIONS)
COUNT
PROGRAM
KPI DUTIES/TASKS
UTPRAS 9 54
PTCACS 19 187
Scholarship 9 33
Enterprise-based Training Program 5 38
Compliance Audit 2 90
E0 70 - PRLEC 1 16
• PO FOCAL PERSON (FINANCE AND ADMIN)
COUNT
PROGRAM
KPI DUTIES/TASKS
Accounting 3 19
Budget 3 10
Procurement & Property Management 4 40
Cashiering 3 14
HR Actions (Recruitment & Selection, Learning
and Development) 9 49
Customer Satisfaction 1 11
IT Maintenance 3 7
. PERFORMANCE MANAGEMENT
The specific duties and responsibilities, as identified in Section IV of this circular, shall
be the basis of the ROPODOs in the preparation of performance contract between the
employee and management (i.e. IPCR, CESPES). As such, all personnel, from rank-and-
file to officials, are deemed 100% responsible for the specific duties and responsibilities
assigned to them, and shall be rated in terms of quality, efficiency, and timeliness, based on
their performance.
Following the guidelines on the Strategic Performance Management System (SPMS),

each duty/task should have corresponding rubrics/performance criteria in terms of quality,
efficiency, and timeliness, which shall serve as the basis of the head of office in the
employee's performance rating starting FY 2021.
The AS-HRMD shall assist all operating units in determining and standardizing such
performance measures, based on the SPMS guidelines.
Likewise, employee development as one feature of the TESDA SPMS shall also be
prioritized to improve poor performance of concerned personnel.
TESDA CIRCULAR
Further, sanctions for non-performance of all personnel involved, based on the

performance contract (i.e. IPCR, CESPES), as specified in the TESDA SPMS and CSC-
related issuances, shall be strictly enforced.
VI. DEGREE OF ACCOUNTABILITY
The degree of accountability is anchored on the inherent functions of the heads of

units/divisions/offices, as well as the job description of TESDA personnel in the ROPODOs,
as indicated in Section IV of this circular.
As such, all heads of units/divisions/offices shall be held 100% accountable in all the
performance/accomplishments/outputs of his/her respective unit/division/office.
Consequently, each personnel shall be held accountable in meeting their commitment

as stipulated in his/her Individual Performance Commitment.
VII. REPEALING CLAUSE
All guidelines or parts of guidelines inconsistent herewith shall be considered amended,

repealed, or modified accordingly.
VIII. EFFECTIVITY
This Circular shall take effect immediately.
SEC. ISIDRO LAPENA, PhD, CSEE

Director General
Annex A1 – Regional Office ODG
Organizational Structure and Functional Grouping ODDG-TESDO
Overall Leadership and Management Admin Asst III

Planning | QMS
Special Projects | SMAC
Regional Director Admin Aide IV, CT
Operations Leadership
ROD FASD Finance & Admin
and Management Leadership
Financial Planning Chief Administrative and Management
Planning | QMS | KM ROD Chief QMS | KM
Facilities Management Officer
GAD | Compliance Audit
Operations Team FASD Team

UTPRAS Supervising Accounting
PTCACS
Scholarship
TESD Specialist Budget
Procurement & Property Management
EBT Program Accountant IV Cashiering
EO 70-PRLEC HR Actions
Customer Satisfaction
IT Maintenance
Senior TESD Senior TESD Senior TESD AO V AO V
TESD II TESD II TESD II AO V AO V
Admin Aide IV,

TESD I TESD I Admin Asst III CT
Annex A2 – Provincial Office ODG
Organizational Structure and Functional Grouping ODDG-TESDO
Regional Director
Overall Leadership & Management

Planning
Provincial Director QMS | KM | GAD
SMAC | Special Projects
Facilities Management
Supervising TESD Specialist
Operations Team Admin and

UTPRAS
Operations Admin & Finance Finance Team
PTCACS Procurement and Property Management
Scholarship HR Actions
EBT Program Admin Officer V Budget Customer Satisfaction
Compliance Audit IT Maintenance
EO 70 –PRLEC
Accounting Cashiering
Senior TESD Admin Officer IV Admin Assistant III Admin Aide IV, CT
TESD II Specialist TESD I Specialist
Specialist
JOB DESCRIPTION OF TESDA PERSONNEL IN THE REGIONAL AND PROVINCIAL/DISTRICT OFFICES
REGIONAL DIRECTOR
PLANNING
*The following programs shall be directly managed by the RD, on top of his/her functions as head of the division:
KPIs (9) JOBS/TASKS (44)
1 Researches/Studies/Publication 1 Reviews and Approves the transmittal memo to the Provincial Office (e.g. LMIRs, TVET
Deployed Briefs, SETG)
2 Monitors and Ensures 100% deployment of researches/ studies/ publications to all relevant
stakeholders (e.g. LMIRs, TVET Briefs, SETG)
2 Policy Research evaluated and 3 Approves the convening of the Regional NTRA Review Team
endorsed under National TVET 4 Convenes the Regional NTRA Review Team
Research Agenda (NTRA) 5 Reviews and Approves the transmittal memo to the Central Office
3 Percent of relevant TVET policies User's Feedback
formulated and monitored 6 Reviews and approves the transmittal memo on the deployment of the survey instruments
Monitors and Ensures 100% retrieval of all survey instruments deployed
7 Reviews the status report and approves the transmittal memo/letter to the Central Office
8 Reviews the report and approves the transmittal memo
R/PTESDC
9 Validates and approves the required documents for the payment of honoraria of RTESDC
member ment of honoraria
10 Reviews and validates the Quarterly RTESDC Report and recommends approval of the
Quarterly RTESDC Report to the RTESDC Chairperson
11 Reviews and approves the transmittal memo of the RTESDC Report to the Central Office
12 Reviews Certificate of Appointment and signs P/D/TESDC certificate of appointment
13 Reviews and recommends the list of possible sector representatives to the RTESDC for
deliberation/ selection/approval
14 Reviews and approves the transmittal memo on the submission of RTESDC nominations to
the Central Office
15 Reviews and validates the draft notice of meeting and recommends approval to the
RTESDC Chairperson
16 Acts as co-chair of the RTESDC
17 Reviews and validates the minutes of the meeting and recommends approval to the
RTESDC Chairperson
18 Reviews and validates the prepared/updated Regional TESD Plan and recommends
approval to the RTESDC.
19 Presents the prepared/updated accomplishment report of the Regional TESD Plan to the
RTESDC and recommends approval to the RTESDC.
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20 Reviews and Approves transmittal memo for the endorsement of approved accomplishment
report to the Central Office
4 Strategic Performance Monitoring 21 Reviews, validates and approves the prepared OPCR
System 22 Reviews and approves transmittal memo of the approved OPCR to the Central Office
23 Reviews, validates and approves the RO OPCR accomplishments
24 Reviews, validates and approves the Catch-Up Plan, if necessary
25 Reviews, validates and approves the prepared RO OPCR accomplishments by the end of
the year
26 Reviews and approves transmittal memo of the approved OPCR with accomplishments to
the Central Office
5 Regional/Provincial Skills Priorities 27 Reviews and Approves the TOR and Memo to the Provincial Office
(R/PSP) 28 Reviews the relevance of the RSP and approves the RSP for submission to the Central
Office
6 Conduct of Industry Consultation 29 Reviews and approves the memo to POs informing of the conduct of industry consultation
including the identification of industry participants to represent their province
30 Notes the participants in the industry consultation
31 Reviews the program of activities and ensures smooth preparation of the conduct of the
industry forum
32 Notes the updates on the preparation for the industry consultation
33 Supervises and actively participates in the industry forum
34 Reviews and approves the report for submission to the Central Office
7 Annual Report Developed and
Deployed
Gathering of provincial annual report 35 Reviews and recommends the outline of the Annual Report
Gathering of provincial annual report 36 Reviews and approves the Memo to POs on the preparation of the Annual Report
37 Reviews/Edits and approves the Final Draft of the Annual Report
38 Approves the Memo on thesubmission of the Regional Annual Report to the Central Office
8 Number of established Advisory Skills 39 Monitors and maintains the established TTIs Advisory Councils (TACs)
Councils 40 Establish/Maintenance of Advisory Skills Councils in TTIs
41 Prepares of TAC Annual Work Plan
9 Compliance to PBB Eligibility 42 Reviews and approves the memorandum notifying units to comply with all PBB requirements
Requirements specifically on items with set deadline of submission
43 Ensures maintenance/ updating of Transparency Seal
44 Monitors the compliance of the annual Performance-Based Bonus (PBB) requirements.
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REGIONAL DIRECTOR
QUALITY MANAGEMENT SYSTEM
*The following programs shall be directly managed by the RD, on top of his/her functions as head of the division:

1 Number of procedures and/or work 1 Reviews and approves the Audit Schedule based on the Audit Plan received from Central
instructions enrolled in ISO 9001:2015 Office.
2 Reviews and approves transmittal memo of Annual Audit Plan and Audit Schedule to the
Provincial Office.
3 Ensures the conduct of IQA.
4 Reviews and approves the consolidated Audit Report, Audit Checklist, TESDA Action
Catalogue, Auditors' Performance Evaluation Instrument.
5 Reviews and approves the consolidated Audit Report and transmittal memo to Central
Office.
6 Reviews and approves Notice of RQMC Meeting and Agenda.
7 Validates status of action items from previous RQMC Meeting.
8 Facilitates the conduct of RQMC Meeting.
2 Risk-Based Thinking/Risk-Based 9 Monitors status of action plans of the Regional RRRO.
Management institutionalized 10 Monitors and reviews risks rating, internal and external expectations, status of action plans
and evaluates effectiveness of action plans indicated in the RRRO.
11 Reviews and approves the memo on the updating and review of the Provincial RRROs.
12 Reviews and approves the updated RRRO to the Central Office.
DOCUMENTS AND RECORDS CONTROL
3 Number of procedures and/or work 15 Reviews/validates the documents for disposal and approves the request for disposal
instructions enrolled in ISO 9001:2015 16 Reviews and approves the transmittal memo on the request for disposal
17 Safekeeps obsolete copies based on the OP on Control of Documents.
18 Maintains updated Document Master List provided by CODC.
19 Prepares request for disposal.
20 Prepares transmittal letter of request for disposal (RO and PO) to NAP.
21 Monitors and takes actions on the Externally Generated Documents (EGD)
22 Reviews and updates the NAP Form 2
23 Reviews and approves the transmittal memorandum of the updated NAP Forms 1 and 2 to
Central Office.
24 Validates and approves request for disposal prepared.
25 Reviews and approves transmittal letter on the approved request for disposal.
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REGIONAL DIRECTOR
SPECIAL PROJECTS

1 Number of community-based programs 1 Receives and reviews the CSW and Project Proposal in coordination with the other focals
for marginalized sectors or groups 2 persons
Endorsesconcerned
the Project(scholarship, program
Proposal with registration
the CSW to Centraland cacs)
Office forfor endorsement with a
funding
3 Coordinates with the CLGUs and SMD on the status of the approval of the Project Proposal
Integrates corrections and/or recommendations to the Project Proposal, when applicable
4 Ensures that the Project Proposal is approved by the Secretary
Provides guidance/directions, when necessary

5 Receives approved project proposal and prepares memo for transmittal to the provincial
office and regional scholarship unit for the preparation of the RQM/IQM
6 Signs memo with notation
7 Prepares and submits Memorandum to the Central Office on the submission of the after
activity reports.
8 Prepares and submits to CO periodic consolidated report on the number of commuity based
programs provided to beneficiaries
9 Signs/approves notice of meetings
10 Ensures that all preparations for the meeting are addressed
11 Approves the content/material for presentation during the meeting
12 Facilitates the meeting
13 Approves the Minutes of the Meeting and Action Items
14 Provides overall directions as head of the secretariat and the Provincial PRLEC
15 Approves the memorandum to the central office on the endorsement of the Project Proposal
16 Approves report
17 Provides over all guidance and direction
18 Approves the Memorandum to the Central Office on the submission of the after activity
reports.
2 Number of special clients served 19 Coordinate with T2MIS on the status of EGAC outputs on Skills Training conducted
20 Monitoring of EGAC on Skills training for other special clients of all Provincial Offices
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2 Number of special clients served

21 Follow up to PO Focal if not yet encoded in the T2MIS
22 Provide summary of EGAC output on Skills Training
23 Prepare CSW for submission of updates to Central Office
24 Coordinates with T2MIS on the status of EGAC outputs on Skills Training conducted
25 Monitors EGAC on Skills training for other special clients of all Provincial Offices
26 Makes follow up to PO Focal if not yet encoded in the T2MIS
27 Provides summary of EGAC output on Skills Training
28 Prepares CSW for submission of updates to the Central Office
29 Verifies the submitted reports by the PO and prepares CSW
30 Transmits the approved report to Central Office and forward to records section for mailing
3 Capability-building programs for CBT 31 Coordinates with T2MIS on the status of EGAC outputs on Capability Training for CBT
trainers conducted Trainers
32 Monitors EGAC on Capability Training for CBT Trainers
33 Makes follow up to PO Focal if not yet encoded in the T2MIS
34 Provides summary of EGAC output on Capability Building for CBT Trainers
35 Prepares CSW for submission of updates on EGAC on Skills Training to the Central Office
36 Coordinates with T2MIS on the status of EGAC outputs on Capability Training for CBT
Trainers
37 Monitors EGAC on Capability Training for CBT Trainers
38 Follow up to PO Focal if not yet encoded in the T2MIS
39 Provides summary of EGAC output on Capability Building for CBT Trainers
40 Prepares CSW for submission of updates on conduct of Skills training for special clients
under Special Directives to the Central Office
41 Verifies the submitted reports by the PO and prepares CSW
42 Transmits the approved report to Central Office and forward to records section for mailing
4 Conduct study and researches on 43 Verifies the submitted research/proposal and prepare CSW (for funding)
special clients and basic sector 44 Transmits the approved report to Central Office and forward to records section for mailing
beneficiaries
45 Follow up the status of the submitted Research/Proposal at the Central Office
46 Prepares CSW to PO for the approval and implemenetion of the research
47 Instructs/Directs for the implemenetation of the program through ROD Chief
5 Number of partnerships 48 Reviews the MOA/MOU and prepares memo for endorsement to CO
maintained/forged for basic sectors, 49 Coordinates with the Legal Office on the status of the MOA/MOU
special Clients and LGU league
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5 Number of partnerships
KPIs (8)for basic sectors,
maintained/forged JOBS/TASKS (75)
special Clients and LGU league 50 Integrate recommendations and comments of the Legal Officer, if there are any
51 Monitors with the concerned Operating Unit on the implementation of the approved
52 MOA/MOU
Prepares status report of implementation of the MOA/MOU
53 Ensures that the approved MOA/MOU is implemented
6 Number of Community Training and 54 Prepares Terms of Reference (TOR) for the conduct of Regional TNA
Employment Coordinators (CTECS) 55 Facilitates the preparation of training needs assessment (TNA) survey tool
developed and enhanced 56 Gathers accomplished TNA survey tool from the Provincial Offices, analyzes the results of
57 the surveymemo
Prepares and prepares TNA report for
for the dessimenation ofimplementation
TNA Report to the Provincial Offices
58 Consolidates After Activity Reports from the Provincial Offices and prepares memo for
59 submission tothe
Consolidates COInventory Lists and Profiles of the CTECs of all Provincial Offices and
60 prepares memo
Consolidates thetransmittal for submission
list of Provincial to Central Officers
CTEC Association Office and prepares memo for
61 submissionthe
Facilitates to CO
organization of Regional Federation of CTEC's Association
62 Maintains and monitors the updating of database of Provincial and Regional CTEC Officers
7 Number of CBT post-training 63 and Members
Prepares on a regularengagements
for collaborative basis and prepares and
with the submitsGovernment
National status report to CO and
Agencies
assistance extended to beneficiaries 64 Private Industry
Facilitates Partners on engagement/s
the collaborative the provision of post training assistance to beneficiaries
65 Ensures that agreements are reached relative to post training services to be provided to
66 beneficiaries
Provides directions to the Provincial Directors on the implementation of the agreement/s
67 Coordinates with the Provincial Offices through the CBT/CTEC Focals on implementation on
68 agreements made during
Receives/prepares collaborative
consolidated status engagements facilitated
report and submits to COby the regional office
69 Coordinates for the conduct of monitoring of post trainign services provided to beneficiaries
70 Facilitates the conduct of monitoring and submits report to CO
8 Percentage of poor communities/ 71 Facilitates conduct of monitoring on the utilization of CMUs and prepares status report for
municipalities (4th, 5th, 6th) reached 72 submission
Monitors thetostatus
CO of EGACE outputs
73 Prepares and submits report to CO
74 Facilitates conduct of monitoring on the utilization of MTLs
75 Prepares and submits status report to CO
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REGIONAL DIRECTOR
SOCIAL MARKETING AND ADVOCACY

1 Conduct of social marketing and 1 Facilitates the consolidation of all Provincial Communication Plans and integrates it to a
advocacy for TESDA programs Regional Regional Communication Plan of TESDA's major programs/activities, ensuring that
it is implemented
2 Prepares memo transmittal for submission of approved Regional Communication Plan of
TESDA's major programs/services
3 Consolidates periodic status of implementation report of Provincial/Regional Communication
Plan and submits to CO
4 Prepares regular SMAC report to Central Office thru the PID
5 Prepares/drafts articles/press release/news letter for publication of regional level programs,
projects and activities for publication/ dissemination
6 Facilitates dissemination of approved articles/press release/success stories/newsletter of
the Provincial Offices to all Operating Units and to CO thru the PID; prepares memo
transmittal
7 Prepares monthly consolidated reports of all publications (articles, press release, success
stories and newsletter; prepares memo transmittal
8 Prepares letter for coordination with the various media outfits for the conduct of press
briefings on a regional level activities
9 Prepares regional schedule of the conduct of press briefing integrating the provincial level
schedues
10 Prepares info materials/resource materials/write ups as reference of the Regional Director
during the conduct of the press briefing for regional level
11 Coordinates for the actual conduct of the press briefing
12 Prepares After Activity Report on the conduct of the press briefing
13 Consolidates monthly media engagement reports/After Activity Reports from the Provincial
Offices
14 Coordinates with the media outfit requesting for TV appearances/radio guestings/interviews
of the Regional Director
15 Prepares outline/story board for the interview to be used by the Regional Director in
coordination with the program focal
16 Facilitates the preparation of IEC materials of TESDA programs and services in the regional
level in coordination with the focal persons
17 Disseminates developed IEC materials to the Operating Units
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18 Receives IEC materials from Central Office and disseminates IEC materials from Central
Office to all Operating Units
19 Verifies and monitors articles posted in the regional and provincial social media pages
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ROD CHIEF
PLANNING
*The following programs shall be directly managed by the ROD Chief, on top of his/her functions as head of the division:
1 Researches/Studies/Publication Prepares memo on the deployment of researches/ studies/ publications to the Provincial
Deployed 1 Office (e.g. LMIRs, TVET Briefs, SETG)
Monitors percentage of deployed researches/ studies/ publications versus the target
2 recipients and submit status to the Division Chief.(e.g. LMIRs, TVET Briefs, SETG)
2 Policy Research evaluated and Reviews completeness of research proposals submitted and recommends to ROD Chief
endorsed under National TVET 3 the convening of the Regional NTRA Review Team
Research Agenda (NTRA) 4 Provides secratariat duties during the Regional NTRA Review Team meeting
Prepares transmittal memo to the Central Office on the endorsement of research proposals
5 evaluated by the Regional NTRA Review Team
3 Percent of relevant TVET policies Prepares transmittal memo to the Provincial Office on the deployment of survey instrument.
formulated and monitored 6
7 Secures list of respondents from the Provincial Office.
Monitors the percentage of deployed and retrieved survey instruments versus the target
8 respondents and submit status to the Division Chief.
Consolidates status reports received from the Provincial Offices and prepare transmittal
9 memo to the Central Office.
10 Prepares draft Notice of Meeting for the Regional TESD Committee
11 Provides secratariat duties during the RTESDC meeting
12 Prepares minutes of meeting during the RTESDC meetings
Prepares transmittal memo to the Central Office on the submission of PTESDC and
13 RTESDC Annual Workplan and approved resolutions
Prepares required documents for the payment of honoraria of RTESDC members and
14 endorses to the ROD Chief
15 Prepares Quarterly RTESDC Report
Prepares transmittal memo on the submission of the Quarterly PTESDC and RTESDC
16 Reports to the Central Office
Evaluates nominations for PTESDC members and prepare memo endorsing approval to the
17 Central Office
Prepares Certificate of Appointment of PTESDC member, upon receipt of confirmation from
18 the Central Office
19 Prepares list of possible sector representatives to the regional TESDC
Preapres transmittal memo on the submission RTESDC nominations to the Central Office
20
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Prepares transmittal letter on the approved Certificate of Appointment, upon receipt from
21 the Central Office
22 Consolidates and validates all approved/submitted Provincial TESD Plans
Prepares/updates the Regional TESD Plan based on the inputs gathered from
23 stakeholders'consultation.
24 Prepares transmittal memo for the endorsement of approved RTESD Plan to Central Office.
25 Prepares/updated the accomplishment report based on the approved RTESD Plan
Prepares transmittal memo for the endorsement of approved accomplishment report of the
26 RTESD Plan to Central Office.
4 Strategic Performance Monitoring 27 Consolidates and validates all approved/submitted Provincial OPCR
System 28 Prepares the Regional OPCR based on the inputs gathered from submitted PO OPCR
29 Prepares transmittal memo for the endorsement of approved OPCR to Central Office.
Validates and consolidates the submitted PO OPCR accomplishment reports to form the
30 Regional OPCR accomplishments
31 Prepares the draft OPCR accomplishments
Encodes the RO OPCR accomplishments in the Office Performance Reporting and
32 Monitoring System
33 Prepare Catch-Up Plan (if necessary)
34 Prepares the year-end OPCR accomplishments
35 Prepares transmittal memo for the endorsement of approved OPCR to Central Office.
5 Regional/Provincial Skills Priorities PreparesTerms of Reference (TOR) and Memo to the Provincial Office on the conduct of
(R/PSP) 36 Skills Priorities Survey
37 Consolidates all PSPs
38 Prepares the Regional Skills Priorities (RSP)
6 Conduct of Industry Consultation Prepares a Memo to inform the POs on the conduct of industry consultation including the
39 identification of industry participants to represent their provinces
40 Get the names of the participants from the Provincial Offices
Prepares the program of activities and other logistics in the conduct of the industry
41 consultation
42 Facilitates the conduct of the industry forum
43 Prepares the report on the proceedings of the consultation
7 Annual Report Developed and
Deployed
Gathering of provincial annual report 44 Maps out in an outline the content of the Regional / Provincial Annual Report
10 of 50
7

Gathering of provincial annual report Prepares a Memo to POs on the preparation of the annual report with the outline as an
45 attachment
46 Consolidates/ Writes/ Drafts the Regional Annual Report
Prepares a Memo for the submission of the regional Annual Report to the Central Office
47
8 Number of established Advisory Skills 48 Monitors and maintains the established TTIs Advisory Councils (TACs)
Councils Establish/Maintenance of Advisory Skills Councils in TTIs
49
Prepares of TAC Annual Work Plan
50
9 Compliance to PBB Eligibility 51 Coordinates with all concerned units to ensure compliance of all PBB requirements
Requirements Prepares memorandum notifying units to comply with all PBB requirements specifically on
52 items with set deadline of submission
11 of 50
ROD CHIEF
KPIs (3)
1 Number of procedures and/or work 1 Prepares Audit Schedule based on the Audit Plan received from Central Office.
instructions enrolled in ISO 9001:2015 2 Prepares transmittal memo of Annual Audit Plan and Audit Schedule to the Provincial Office.
3 Prepares and facilitates the conduct of Calibration Session with identified IQA Lead Auditors
4 and Audit Team
Facilitates Members.
the conduct of IQA.
5 Facilitates accomplishment and compliance of TAC by concerned Operating Unit, when
6 applicable.
Consolidates Audit Report, Audit Checklist, TESDA Action Catalogue, Auditors'
7 Performance
Prepares EvaluationAudit
consolidated Instrument.
Report and transmittal memo to Central Office.
8 Submits consolidated Audit Report to Central Office.
9 Prepares and disseminates Notice of RQMC Meeting and Agenda.
10 Monitors status of action items from previous RQMC Meeting.
11 Prepares kits and presentation materials based on the proposed Agenda.
12 Prepares other administrative arrangements for the conduct of RQMC Meeting.
2 Risk-Based Thinking/Risk-Based 14 Updates RRRO based on the approved OPCR.
Management institutionalized 15 Updates and monitors status of action plans of the Regional RRRO.
16 Monitors and reviews risks rating, internal and external expectations, status of action plans
17 and evaluates
Prepares memo effectiveness of action
on the updating plans indicated
and review in the RRRO.
of the Provincial RRROs.
18 Consolidates and submits updated RRRO to the Central Office.
3 Number of procedures and/or work 19 Prepares Distribution and Retrieval Lists.
instructions enrolled in ISO 9001:2015 20 Facilitates distribution and receipt by process owners of OPs.
21 Retrieves and stamps obsolete copies from the process owners.
22 Prepares and submits transmittal memo to Central Office of the accomplished Distribution
23 and Retrieval
Sends List.memorandum to CO
transmittal
12 of 50
KPIs (3)
28 Receives EGDs from Central Office.
29 Facilitates recording and stamp receipt in the log-book or route slip by ORD staff.
30 Receives EGD from ORD with RD's action.
31 Prepares EDDL (External Document Distribution List) in 2 copies.
32 Releases and faclitates receipt of EGDs with EDDL by the Division Chief or Unit Heads and
33 POs.
Maintains accomplished EDDL.
34 Route slip with actions taken received from person/unit concerned, logged in the database
35 and filed documents received, logged, scanned, attached with route slip
Incoming
36 Received, logged documents from RD with instructions and released to person/unit
37 responsible within
Route slip with the day
actions upon
taken receipttogether
received of incoming
withdocument withdocument
the incoming instructions
from
person/unit concerned, logged and updated in the database and filed
38 Download QMS documents from the intranet, after receipt of memo from the CO informing
39 RO of the release
Reproduce of the new/revised
and package QMS document.
the QMS documents
40 Assigns Document Control number
41 Distributes QMS document to concerned focal using the DRList within 5 working days
42 Updates Document masterlist
43 Ensures that QMS documents are easily accessible to those who would want to borrow them
44 (document process documents
Retrieves obsolete using borrower's logbook/logsheet)
45 Returns obsolete documents to CO
46 Updates and maintains NAP Form 1 and 2
47 Sends transmittal memorandum to CO
48 Prepares transmittal memo and updated NAP Forms 1 and 2 to Central Office.
49 Facilitates preparation of request for disposal of records that have reached its retention
50 period. transmittal letter on approved request for disposal.
Prepares
13 of 50
ROD CHIEF
KNOWLEDGE MANAGEMENT
1 Number of Knowledge Management 1 Collates and store documents that will be included in the KM Google Site
Tool developed and installed 2 Prepares transmittal memo to the Central Office regarding the endorsement of required
3 documentsdigitization
Facilitates on the uploading of KM documents/materials to the KM Google Site
of Records
14 of 50
ROD CHIEF
GENDER AND DEVELOPMENT
1 Gender and Development (GAD) 1 Coordinates regional activities and projects for GAD as prescribed in the PCW and GFPS-
activities implemented TWG
2 Coordinates and facilitates meetings with the District/Provincial Office-GAD Focals
3 Attends meetings/ seminar/ workshops
4 Prepares reply letters to inquiries / issues and concerns/ invitation
5 Ensures roll-out of projects
6 Prepares memo to district/provincial offices for preparation of GAD Plan and
Accomplishment Report for endorsement of PCW and COA
7 Prepares/ Reviews/Consolidates GAD Plan and Accomplishment Report of the Region.
8 Prepares and facilitates the conduct of Capacity-building session for the Districts Focals
9 Acts as Official GAD Representative of the Region and attends the Annual GAD Assembly
10 Prepares and facilitate regional activities/ programs in the Observance of the Women's
Month and VAWC
11 Prepares, consolidates and submits annual GAD Report for submission and endorsement
to PCW/COA
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ROD CHIEF
COMPLIANCE AUDIT

1 Number of registered programs audited 1 Prepares an updated inventory/compendium of registered programs considering the
following: (6.1.1 A) Migrated Programs; (6.1.1.B) Voluntary Closure, (6.1.1.C) Closure due
to NISP and/or Audit Findings, (6.1.1d) STAR/APACC Accreditations for review of the ROD
Chief
2 Confirms the prepared inventory/compendium of registered programs with the
Provincial/District Offices, for review and approval of the Provincial/District Director
3 Finalizes the inventory of registered programs due for audit (Annual Compliance Audit
Plan) as validated by the Provincial/District Offices for review of the ROD Chief
4 Forwards finalized inventory of registered programs due for audit to the auditing region for
the tentative dates and names of auditors, for review of the RO Focal and/Team Leader
5 Drafts communication (memo, etc.) for review of the ROD Chief

6 Receives acknowledgement from IAS on the submitted Annual Audit Plan
7 Coordinates with RO focal of auditee-region for the provision of tentative dates of audit and
initial names of auditors for the auditee-region's Annual Audit Plan
8 Prepares inventory of compliance auditors for review of the ROD Chief
9 Ensures compliance to qualifications of identified compliance auditors to the set
requirements in the Operating Procedures for review of the ROD Chief
10 Prepares list of names of compliance auditors for submission to IAS, for preparation of
TESDA Order (authorization to conduct compliance audit) for review of the ROD Chief
11 Receives TESDA Order on the official list of compliance auditors of the region
12 Facilitates conduct of calibration of compliance auditors for review of the ROD Chief
- prepares TOR
- prepares Office Order
- prepares other necessary documentation
13 Conducts calibration
14 Prepares and lays out online monitoring forms for the following, for review of the ROD
Chief:
- Accomplishment vs Annual Audit Plan
- Submission of reports (F06, etc.)
15 Facilitates deployment of the monitoring forms for use of the Provincial/District Offices
16 Monitors accomplishment of deployed monitoring mechanisms and provide feedback to
ROD Chief for review and further instructions
16 of 50

17 Coordinates with RO focal of auditee-region to finalize schedule of compliance audits, as
approved by the ROD Chief
18 Prepares TVI Compliance Audit Plan (F02) in coordination with the Provincial/District Office
for review of the ROD Chief
19 Sends the signed copy of the signed TVI Compliance Audit Plan (F02) to the auditee-
institution through the Provincial/District Office
20 Updates monitoring of schedule of audit and provides feedback to ROD Chief
21 Receives request for re-scheduling of audit and
22 Coordinates with auditing-region and/or lead auditor
23 Updates the signed TVI Compliance Audit Plan on the request for re-scheduling
24 Updates monitoring of schedule of audit (re-scheduling)
25 Informs compliance auditors concerned on the schedule of compliance audit
26 Coordinates with the auditing region on the request for cancellation/re-scheduling of audit
27 Informs auditee-institution through the Provincial/District Office

29 If assigned as auditor:
Secures copy of TVI Compliance Audit Plan

Prepares and provides link for the conduct of the virtual audit
Coordinates with the PO and/or TVI on the provision of the link and the access to the PO
and TVI's records
Conducts table audit based on the available records provided by the PO and TVI
- checks completeness and validitiy of the TVI/Company program registration application
documents filed in the PO
- may start checking the completeness and validitiy of the TVI/Company program
registration application documents filed in the TVI
Prepares presentation materials and other compliance audit report forms
17 of 50

34 If assigned as LA:
Conducts opening and closing meeting with the auditee-institution

Conducts compliance audit

- checks and reviews compliance of documents to program registration requirements (audit
checklist requirements, F04)
- conducts interview and ocular/actual observation based on the checklist
- checks availability, completeness and functionality of tools and equipment
Prepares the corresponding compliance audit reports stating the following:

- Requirement
- Non-conformity
- Audit Evidence
Signs audit report and provides copy of the signed audit report to the auditee for their
conforme
Secures copy of compliance audit report duly conformed by the auditee

Submits compliance audit reports

40 Monitors submission of reports of auditors (as auditee-region)
41 Monitors accomplishment of audited TVIs and maintains database of accomplishments
42 Coordinates and monitors with the auditing region RO focal, following-up the submission of
compliance audit reports from the auditors
43 Prepares consolidated reports (F06-RO, F07-A/B, F08 (if applicable), Summary of
Compliance Audit Accomplishment, etc.) monthly
44 Submits to IAS the signed consolidated reports every 3rd day of the following month
45 Continuously monitors Provincial/District Offices on the compliance of institutions with audit
findings
18 of 50

46 Follows-up Provincial/District Offices on the compliance of institutions with audit findings
47 Updates status of compliance of institutions with audit findings

48 Provides feedback to ROD Chief on the status of compliance (meetings, etc.)
49 Monitors submission of reports of auditors (as auditing region)
50 Prepares accomplishment report for audited programs at the RO level (OPCR)
51 Prepares issues and concerns (RO level)
52 Gather feedback from the field on the issues and concerns on compliance audit
53 Improve mechanisms to facilitate smooth conduct of compliance audits and monitoring
accomplishments and/or submission of reports
54 Deploys and implements improvements made
55 Facilitates evaluation of compliance auditors at the end of the compliance audit cycle
Evaluates co-auditors
57 Consolidates performance evaluation ratings
58 Informs auditors of their performance ratings
2 Number of assessment centers audited 59 Prepares an updated inventory/compendium of registered programs considering the
following: (A.) Voluntary Closure, (6.1.1.C) Closure due to NISP and/or Audit Findings,
(6.1.1d) Seal of Integrity Award
60 Confirms the prepared inventory/compendium of registered programs with the
Provincial/District Offices
61 Finalizes the inventory of registered programs due for audit as validated by the
Provincial/District Offices
62 Drafts communication (memo, etc.)
63 Forwards finalized inventory of assessment centers due for audit to the auditing region for
the tentative dates and names of auditors
64 Receives acknowledgement from IAS on the submitted Annual Audit Plan
65 Coordinates with RO focal of auditee-region for the provision of actual dates of audit and
initial names of auditors for the auditee-region's Annual Audit Plan
66 Prepares inventory of compliance auditors
67 Ensures compliance to qualifications of identified compliance auditors to the set
requirements in the Operating Procedures
68 Prepares list of names of compliance auditors for submission to IAS, for preparation of
TESDA Order (authorization to conduct compliance audit)
69 Receives TESDA Order on the official list of compliance auditors of the region
19 of 50

70 Facilitates conduct of calibration of compliance auditors
- prepares TOR
- prepares Office Order
- prepares other necessary documentation
71 Conducts calibration
72 Attends calibration
73 Prepares and lays out online monitoring forms for the following:
- Accomplishment vs Annual Audit Plan
- Submission of reports (F06, etc.)
74 Facilitates deployment of the monitoring forms for use of the Provincial/District Offices
75 Oversees compliance and accomplishment of monitoring forms
76 Coordinates with RO focal of auditee-region to finalize schedule of compliance audits
77 Coordinates with RO focal of auditing region to finalize schedule of compliance audits
79 Receives request for re-scheduling of audit
80 Coordinates with auditing-region and/or lead auditor
83 Coordinates with the auditing region on the request for cancellation/re-scheduling of audit
84 Informs auditee-institution through the Provincial/District Office

Secures copy of Assessment Center Compliance Audit Plan

Coordinates with the PO and/or AC on the provision of the link and the access to the PO
and AC's records
20 of 50

Conducts table audit based on the available records provided by the PO and AC
- checks completeness and validitiy of the AC accreditation application documents filed in
the PO
- may start checking the completeness and validitiy of the AC accreditation application
documents filed in the AC

Meets (if LA) with the members of the compliance audit team/Attends (if member-auditor)
compliance audit meeting with LA


checklist requirements, F03A)
- checks availability, completeness and functionality of toos and equipment

- Requirement
- Non-conformity
- Audit Evidence
conforme
21 of 50



99 Coordinates with the auditing region RO focal, following-up the submission of compliance
audit reports from the auditors
100 Prepares consolidated reports (F06-RO, F07-A/B, Summary of Compliance Audit
Accomplishment, etc.) monthly
101 Submits to IAS the signed consolidated reports every 3rd day of the following month
102 Continuously monitors Provincial/District Offices on the compliance of institutions with audit
findings
103 Follows-up Provincial/District Offices on the compliance of institutions with audit findings

105 Provides feedback to ROD Chief on the status of compliance (meetings, etc.)
106 Monitors submission of reports of auditors (as auditing region)
107 Prepares accomplishment report for audited programs at the RO level (OPCR)
108 Prepares issues and concerns (RO level)
109 Gather feedback from the field on the issues and concerns on compliance audit
112 Facilitates evaluation of compliance auditors at the end of the compliance audit cycle
114 Consolidates performance evaluation ratings
115 Informs auditors of their performance ratings
22 of 50
RO FOCAL PERSON (OPERATIONS)

UTPRAS

1 New Programs Registered 1 Orients applying TVIs on the requirements for program registration within required PCT (For
MTPs and other Program Registration walk-in Applicants)
2 Maintains copy of signed attendance sheet during orientation (for MTP)
3 Prepares and issue Certificate of Concurrence to applicant-TVI (for MTP)
4 Checks completeness of documents submitted by the applicant-TVI against program
registration requirements checklist (for MTP)
5 Prepares and issues Acknowledgement Letter to applicant-TVI (for MTP)
6 Evaluates Application for program registration as to completeness and accuracy based on
operating procedures (for MTP)
7 Verifies authenticity of the submitted corporate documents (for MTP)
9 Conducts final review of the application documents endorsed by the DOs/POs
10 Prepares communication together with the complete application documents and
recommends to the ROD Chief the issuance of CTPR/Letter of Denial to the applicant-TVI
11 Print CTPR/Letter of Denial (whichever is applicable) per instruction of the RD

12 Scan and email the approved CTPR /Letter of Denial to the PO/DO
13 Releases the CTPR/Letter of Denial and the approved documents to the PO
14 Updates the RO Compendium of Registered Programs (real time)
15 Maintains file/scanned copy of CTPR and other pertinent documents corresponding thereto
16 Consolidates and submits MIS 02-04 to the Central Office

17 Prepares and submits monthly report on registered programs to Certification Office
18 Prepares Program Registration Tracking Sheet (TESDA-OP-CO-01-F08) (for MTP)
19 Prepares/Updates Action Slip (TESDA-OP-CO-01-F06) (for MTP)
20 Prepares and issues letter to TVI on the approved CTPR/Letter of Denial (for MTP)
21 Maintains file/scanned copy of CTPR, inspection report, action slip, memorandums (for
MTP)
22 Updates the RO Compendium of Registered Programs (for MTP)
23 Releases the CTPR/Letter of Denial and the approved documents to the the TVI (for MTP)
24 Maintains and updates Compendium of registered programs/ MIS 02-04 (for MTP)
25 Updates the Regional Capacity Map / Situationer
26 Monitors recognized Diploma (PQF Level 5) programs
23 of 50

2 Provincial deployment of newly 27 Prepares transmittal of promulgated/newly amended TRs to TVIs to Pos
promulgated TRs 28 Attends deployment of TRs conducted by the QSO
3 Implementation of flexible learning 29 Conducts final review/evaluation of the application documents
delivery system 30 Prepares communication together with the complete application documents and
recommends to the RD ROD Chief the issuance of CTPR/Letter of Denial to the applicant-
TVI
31 Print COR
32 Releases the approved COR to the POs
33 Updates the RO Compendium of Registered Programs
4 CONFERMENT OF STAR PROGRAM 34 Evaluates the documents submitted by the PO
AWARDEES 35 Creates SRRC
36 Site visit to the applicant TVI
37 Prepares supporting documents for honorarium payment of Technical Expert
38 Prepares endorsement of applicants rated with 1 STAR or more to the Central office
39 Shepherds the external validators during the validation of the applicant TVIs/TTIs
5 Validationof APACC Accreditation 40 Promotes APACC
6 Number of training institutions/ 41 Consolidates and submits reports to the Central office
establishments/ assessment centers
provided with technical assistance
7 Capability-Building Programs for RLT 42 Transmits information to the PO
and PLT conducted 43 Consolidates and prepares endorsement of nominees/particpants to the
CO/NTTA/NITESD/etc
44 Coordinates with the participants for the conduct of the RLT
45 Prepares TOR for the conduct of PLT
46 Prepares Office Order for the conduct of the Program
47 Facilitates the conduct of the training program
48 Prepares reports
49 Updates profiles of existing TVI Facilitators
8 Learning facilitators given industry 50 Conduct profiling of TVET trainers/learning facilitators within the region
immersion 51 Identify possible industry partners for the industry immersion
52 Prepare an annual industry immersion program for trainers
53 Develop industry immersion training plan in collaboration with industry partner
54 Prepare and sign Memorandum of Agreement (MOA) with industry partner
55 Submit the profile of the participants to Central Office (NITESD/NTTA)
56 Provide Trainer's Record Book (TRB) to the trainer for each industry immersion program
24 of 50

57 Evaluate the implementation of the program
58 Provide Certificate of Recognition to Industry Partner
59 Maintain a regional database for Regional Program of Industry Immersion for Trainers
(RPIIT)
60 Submit quarterly reports on the implementation of RPIIT
9 PQF implemented and referenced with 61 Promotes and advocacy of PQF reference with other QFs
other QFs
62 Aligns the curriculum developed with PQF
63 Implements the Level 4 and 5 Programs
64 Organizes the TWG for the Review of application for diploma programs
65 Prepares communication and Certificate of Recognition fof Diploma Program
66 Monitors of PQF Level 4 and 5 programs
67 Monitors alignment to PQF and AQRF
25 of 50

PTCACS

1 No. of Skilled Workers Assessed and 1 Monitors the number of skilled workers assessed and certified per month
Certified 2 Downloads the RWAC every month
3 Prepares the monthly report for numbers of skilled workers Assessed and certified on or
before every 5th of the month
4 RO monitors utilization of blank NCs/COCs issued to the PODO
2 % of TVET Graduates in Programs 5 Monitors the number of Graduates assessed per month
with CATs that Undergo Assessment
for Certification
3 Deployment of CATs 6 Prepares the distribution list of CATs
7 Prepares memo for distribution of CATs
8 Stores CATs in a locked cabinet.
4 % of Skilled Workers Issued with 9 Monitors submission of DOs monthly report to the Certification Office
Certification within 7 Days from 10 Monitors the conduct of Assessment from application to issuance of certificate
Application 11 Consolidates reports of all DOs/PO
5 % of Skilled Workers Issued with 12 Monitors submission of DOs monthly report'to the Certification Office
Certification within 1 Day upon 13 Monitors the conduct of Assessment from application to issuance of certificate
presentation of CARS 14 Consolidates reports of all DOs/PO
6 No. of New Assessors Accredited 15 Validates and checks the completeness of documents submitted by DOs
16 Recommends the approval of validated documents for accreditation of CA
17 Prepares memorandum for the approved application
18 Scan the documents before releasing to DO
19 Monitors the PCT on the issuance of Accreditation of CA
20 Downloads the Registry of Accredited Competency Assessment Center every month

21 Consolidates monthy report on accreditation of Competency Assessors
7 Number of Accredited Assessment 22 Validates and checks the completeness of documents submitted by DOs
Center
23 Recommends the approval of validated documents for accreditation of AC
26 of 50
7 Number of Accredited Assessment OF TESDA PERSONNEL IN THE REGIONAL AND PROVINCIAL/DISTRICT OFFICES
JOB DESCRIPTION
Center

24 Prepares memorandum for the approval/denial of application
25 Scans the documents before releasing to DO
26 Monitors the PCT on the issuance of Accreditation of AC
27 Downloads the Registry of Accredited Competency Assessment Center every month
8 Competency and Assessment and 28 Consolidates monthy report on accreditation of Competency Assessment Center
Certification for Workers (CACW) 29 Consolidates the submitted DQM of the District Office
conducted 30 Validates the correctness of data indicated in the QM and verifies whether or not the
selected AC has an unresolved NISP findings.
31 Prepares the Regional Qualification Map based on the Approved DQM submitted by the
District Office
32 Prepares transmittal memo for the approved RQM for CACW
33 Monitors the conduct of assessment under CACW
9 Capability-building programs for RLA 34 Provides PO/DOs with the memorandum from the Certification Office regarding the conduct
and PLA conducted of Capability Building For RLAs
35 Validates and checks the documents endorsed by the District Office
36 Endorses to the Regional DIrector thru ROD Chief the qualified candidate for the RLA
37 Prepares memo for endorsement of RLA candidates to CO
38 Coordinates with Designated DOs regarding the qualified RLA Candidate
39 Attends the actual conduct of RLAs with qualified participants of the Region
40 Updates the list of Regional Lead Assessors
41 Organizes Training for Lead Assessors
42 Coordinates schedule of RLA for each designated qualifications
43 Prepares program for the conduct of training s
44 Prepares attendance sheets
45 Prepares/coordinates venue and food for the conduct of training of Assesors
46 Prepares the materials needed for the training
47 Prepares the Documentation of after activity
48 Monitors the number of assessors trained per DO
49 Prepares and submit reports to Certification Office
50 Consolidates the list of District Lead Assessors per DO
10 Number of training institutions/ 51 Validates the completenes of documents submitted by the District Office
27 of 50
10 Number ofKPIs (17)institutions/

training JOBS/TASKS (93)
establishments/ assessment centers 52 Consolidate and monitors monthly accomplishment report and maintains database for
provided with technical assistance Number of AC Provided with Technical Assistance
53 Prepares Memorandum for submission to Certification Office
11 Number of assessed via Portfolio 54 Orients candidates for Portfolio Assessment
Assessment 55 Prepares memo endorsing the received application for Potfolio assessment to Certification
Office
12 Conduct of Assessment of OFWs 56 Updates the google sheet on the list of Candidate OFWs for Assessment based on the
endorsement from the Certification Office
57 Assigns the District Office where the candidate OFWs are to be assessed
58 Monitors and updates the status of assessment of OFWs in the Region
59 Downloads the RWAC (weekly)
60 Submits weekly report to Certification office thru e-mail
61 Provides weekly updates of accomplishment of the Region
13 Application for Issuance of Plastic NC 62 Checks the completeness of Plastic NC Card applications including the attached CD
Cards forwarded by the Provincial/Disctrict Office
63 Prepares transmittal memo to the Certification Office
64 Forwards the Transmittal Memo with corresponding NC Plastic Cards from the Certification
Office to the concerned PO to concerned PO/DO
65 Files the Receiving Copy
14 No. of Trainers Issued with NTTC 66 Evaluates the documents forwarded by the PO/DO
Level I 67 Prepares acknowledgement memo to PO/DO
68 Counter checks or verifies the COE submitted by applicants (thru phone calls)
69 Checks/Validates submitted NCs/TM1 Certificates in the t2mis/TESDA Website
70 Maintains database of Trainers issued with NTTCs
71 Prints Certificate for the Approved Application for NTTC
72 Prints transmittal memo of Certificate
73 Scans certificates before releasing
74 Consolidates Issued NTTC in the Registry of NTTC I Holders and submits the updated
Registry to Certification Office on or before every 3rd of the month
75 Prepares Utilization Report for NTTC
76 Prepares memo request for Blank NTTC
77 Prepares acknowledgement for the Recieved Blank NTTC Certificates
15 Monitoring of Assessment Centers 78 Schedules the conduct of monitoring of AC thru face to face visits or virtual monitoring visits
79 Updates the status of monitoring in the google sheet shared by the Certification Unit
80 Monitors weekly accomplishment of the Region
28 of 50

16 Monitoring of Utilization of TRs and 81 Monitors utlization of CATs
CATs 82 Includes in the WINGS/SWIFT PTCACS status of utilizatilization of CATs in the Region
83 Advocates establishment of new ACs under the new/amended CATs
17 Conduct of Provincial and Regional 84 Checks necessary documentation and arrangements for the preparation and finalization of
Skills Competitions and Participation in test packages (including the marking schemes)
the PNSC/ASC/WSC 85 Prepares Draft Competition Guidelines for the conduct of the regional skills competition
86 Prepares Office Order on the creation of working committees for the conduct of the regional
skills competition
87 Organizes and facilitates committee meetings to finalize and implement planned
arrangements for the conduct of the regional skills competition
88 Prepares letters to competition venues (request as venue, schedule of activities, date of
ocular inspection and ingress), jury presidents, workshop supervisors
89 Coordinates with the district offices on the submission of competitors’ and experts’
documentary requirements
90 Organizes committee meetings in preparation of test packages and marking schemes for
the competition proper
91 Provides technical assistance required during the skills competition
92 Consolidates and submit results of the regional skills competition to Central Office
93 Facilitates other necessary documentation and arrangements for the conduct of
the regional skills competition
29 of 50

SCHOLARSHIP

1 Preparation of Regional Sectoral 1 Provides technical assistance to the Division Chief in preparing and consolidating the RST
Target (RST) for the Scholarship
Programs 2 Collates and consolidates the submission of PST from Provincial Offices and prepares RST
in consideration with their respective RTESDP
3 Submits RST to ROMO-SMD
2 Conduct Orientation to TVIs/TTIs on 4 Assists in the conduct of Orientation
the Omnibus Guidelines and other 5 Ensures that the Provincial Offices have copies of the Omnibus Guidlines and other related
Related documents in the implementation of Scholarship Programs
3 Preparation of Scholarship Allocation 6 Prepares transmittal memorandum to PO to submit PSAP
Plan (SAP) for the Scholarship 7 Sends transmittal memoradum to PO
Programs 8 Collates and consolidates the PSAP and prepares Regional Scholarship Allocation Plan
(RSAP)
9 Prepares transmittal memorandum
10 Submits the RSAP to ROMO-SMD
4 Distribution of Scholarship Allocation 11 Informs the PO for the conduct of the preparation of PTDSBA
for the Scholarship Programs 12 Prepares Provincial Targets and Distribution of Scholarship Budget Allocation (PTDSBA)
based on RTDSBA and RSAP
5 Preparation of Qualification Maps 13 Prepares transmittal memorandum on the preparation of QMs/Project Proposals to PO
(QMs)/Project Proposals for the 14 Sends transmittal memorandum to PO
Scholarship Programs 15 Validates QMs/Project Proposals submitted by the Provincial Office
16 Prepares transmittal memorandum for the submission of QMs/Project Proposals
17 Shall submit QMs/Project Proposals together with the signed transmittal to SMD
6 Preparation of Notice to Proceed and 18 Prepares transmittal memorandum to provide copies of the approved QMs together with the
Release of SGCs to TVIs/TTIs corresponding Scholarship Grant Certificates (SGCs) to POs
19 Consolidates the submitted NAOU from POs
20 Prepares transmittal memorandum to SMD submitting the NAOU.
21 Submits the NAOU to SMD
7 Inventory/Signing of the Scholarship 22 Conducts Regional Inventory of Blank SGCs
Grant Certificates (SGCs) 23 Prepares Provincial distribution of Blank SGCs
24 Prepares transmittal memorandum together with the Blank SGC
25 Sends signed Blank SGCs and transmittal memorandu to PO
8 Monitoring and Evaluation for the 26 Prepares accomplishment report based on the SPMOR
Scholarship Programs
30 of 50

9 Processing of Billing from TVIs for the 27 Receives (complete or incomplete documents) and reviews (thru the prescribed template for
Completed checklist of documents) the billing of TVIs/TTIs
28 Sends approved CSW and DVs together with the complete documents for payment to PO.
29 Prepares notice (thru the prescibed letter template) to POs to comply with the deficiencies
(If document is not complete)
30 Sends approved notice to PO.
31 of 50

ENTERPRISE-BASED TRAINING PROGRAM
1 Percent increase of EBT output share 1 Conducts final review of the application documents endorsed by the DOs/POs
to total TVET output 2 Prepares communication together with the complete application documents and
recommends to the RD the issuance of Certificate of Accreditation to the TVI and Partner
Company
3 Prints the Certificate of Accreditation
4 Releases the Certificate of Accreditation to the PO
5 Updates the google sheet provided by the PLO
6 Submits the training/employment report (MIS 03-02) to the Planning Office -LMID
7 Monitors the reports submission of the Pos
8 Monitors the implementation of:
- DTS
- Apprenticeship
- Learnership
- In-company training
- SIL
-PAFSE
-Onsite traiining
- Industry Immersion
2 Percent increase in employment of 9 Promotes the conduct of WCO
TVET graduates by delivery mode 10 Coordinates with DOLE for the invitation of the paticipating companies
11 Conducts of WCO thru JoLiNS activities
12 Prepares and submites reports to the PLO
3 Number of partners engaged in TESD 13 Establishes Partnership with NGAs, private companies, foundations, councils and other
organizations
14 Prepares and submits reports to CO
4 Percentage of TVET programs with tie- 15 Facilitates the TVET programs with industry engagement
ups to industry 16 Monitors of industry engagements
17 Prepares and submits reports to CO
5 Institutional Awards 18 Evaluates submitted provincial nominees for Kabalikat Awards, Idols ng TESDA
19 Creates selection Committee
20 Prepares for the conduct of screening of provincial nominees
21 Prepares endorsement Memo of the regional nominees for Kabalikat Awards, Idols ng
TESDA to the PLO
22 Coordinates and updates the nominees/winners for the awarding ceremonies
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EO 70 - PRLEC

1 Number of community-based programs 1 Receives and reviews the CSW and Project Proposal in coordination with the other focals
for marginalized sectors or groups persons concerned (scholarship, program registration and cacs) for endorsement with a
2 Coordinates with the CLGUs and SMD on the status of the approval of the Project Proposal
3 Receives approved project proposal and prepares memo for transmittal to the provincial
4 office andMemorandum
Prepares regional scholarship unit for Office
to the Central the preparation of the RQM/IQM
on the submission of the after activity reports.
5 Prepares periodic consolidated report on the number of commuity based programs provided
6 to beneficiaries
Prepares notice of meeting, agenda, attendance sheet, summary of the status of action
7 items from theand
Disseminates previous meeting
confirms attendance of PRLEC Member Agencies and other Stakeholders
8 Prepares reports and presentation materials to be presented during the meeting
9 Assists in the conduct of PRLEC meeting
10 Prepares Minutes of the Meeting and Action Items
11 Disseminates minutes of meeting and summary of action items to the PRLEC Member
12 Agencies
Consolidates and monitors Action Items
13 Coordinates with and gathers Regional PRLEC Member Agency quarterly status report of
14 accomplishments
Consolidates provincial and regional PRLEC MEmbers agency reports and prepares
15 quarterly accomplishment
Submits quarterly report toreports
RDC, RTF, RPOC and National PRLEC
16 Prepares social marketing advocacy materials for posting in the social media page and
17 documentation
Prepares reports intocoordination
memorandum with the
the central office on SMAC Focal
the endorsement of the Project Proposal
18 Consolidates monitoring reports
19 Prepares Memorandum to the Central Office on the submission of the after activity reports.
33 of 50
FASD CHIEF
FINANCIAL PLANNING
*The following programs shall be directly managed by the FASD Chief, on top of his/her functions as head of the division:
1 Strategic Performance Monitoring 1 Consolidates and validates all approved/submitted Provincial OPCR in terms of budgetary
System requirements
2 Prepares the Regional OPCR based on the inputs gathered from submitted PO OPCR
3 Validates and consolidates the submitted PO OPCR financial reports to form the Regional
OPCR budget utilization rate
2 Financial Accountability and Analysis 4 Consolidates and analyzes financial and administrative reports submitted by operating units
5 Formulates, reviews and finalizes policy recommendations and guidelines relative to

financial, personnel and administrative matters
6 Monitors and evaluates all activities of the FASD
7 Ensures compliance to all COA observations
3 Budget Utilization 8 Ensures proper fund allocations and utilization in accordance with the OPCR of the region;
9 Facilitates the Budget Monitoring/Obligations Budget Utilization Rate

4 Budget Preparation 10 Interprets the issuances by the Central office and cascades to all operating units in the
submission of their budget estimates
11 Directs in the preparation, presentation, and defense of the proposed regional budget
5 Human Resource Management 12 Directs, supervises and coordinates the operations and activities of the division
13 Directs the implementation of HR/Personnel, financial and supply/property management
related policies, rules and regulations
14 Ensures that the Learning and Development (L&D) System for TESDA employees installed
and implemented
15 Initiates measures to enhance the capabilities of FASD employees
16 Ensures and monitors the implementation of the Annual Workforce Learning and
Development Plan
6 Welfare and Development 17 Ensures the implementation of the Welfare and Development Programs (e.g. assistance to
calamities, pandemic, etc. )
18 Identifies Employee Health and Wellness Activities
19 Prepares Health and Wellness Plan / Programs (RO)
7 Procurement and Property 20 Ensures compliance with the 2016 Revised IRR of RA 9184 in the conduct of alternative
Management methods of procurement
21 Ensures compliance with the 2016 Revised IRR of RA 9184 during the conduct of
procurement thru competitive bidding
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7 Procurement and JOB
Property
DESCRIPTION OF TESDA PERSONNEL IN THE REGIONAL AND PROVINCIAL/DISTRICT OFFICES
Management

22 Ensures Compliance to the preparation and submission of Agency Procurement Compliance
and Performance Indicator (APCPI) Results to the Government Procurement Policy Board
(GPPB) within the prescribed timelines
23 Ensures compliance to the submisision of procurement-related reports to the oversight
agencies within the prescribed timelines
Requirements 25 Prepares memorandum notifying units to comply with all PBB requirements specifically on
items with set deadline of submission
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FASD CHIEF
1 Number of procedures and/or work 1 Facilitates accomplishment and compliance of TAC by concerned Operating Unit, when
instructions enrolled in ISO 9001:2015 applicable.
2 Consolidates Audit Report, Audit Checklist, TESDA Action Catalogue, Auditors' Performance
Evaluation Instrument.
3 Prepares consolidated Audit Report and transmittal memo to Central Office.
4 Submits consolidated Audit Report to Central Office.
5 Prepares and disseminates Notice of RQMC Meeting and Agenda.
6 Monitors status of action items from previous RQMC Meeting.
8 Prepares other administrative arrangements for the conduct of RQMC Meeting.
10 Conducts inventory of Training Needs.
11 Coordinates with Central Office or Other Training Providers on available ISO 9001:2015
related trainings.
12 Prepares memo to Provincial Offices informing them of the avilable trainings and submission
of nominees to the Regional Office.
13 Prepares transmittal memo to Central Office or the Training Providers on list of
nominees/participants.
2 Risk-Based Thinking/Risk-Based 14 Updates RRRO based on the approved OPCR concerning financial and administrative
Management institutionalized matters.
15 Updates and monitors status of action plans of the Regional RRRO concerning financial and
administrative matters.
17 Submits updated RRRO to the ROD.
3 Number of procedures and/or work 18 Prepares Distribution and Retrieval Lists.
20 Retrieves and stamps obsolete copies from the process owners.
21 Prepares and submits transmittal memo to Central Office of the accomplished Distribution
and Retrieval List.
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3 Number of procedures and/or work
instructions enrolled in ISO 9001:2015

27 Receives EGDs from Central Office.
28 Facilitates recording and stamp receipt in the log-book or route slip by ORD staff.
29 Receives EGD from ORD with RD's action.
POs.
32 Maintains accomplished EDDL.
and filed
34 Incoming documents received, logged, scanned, attached with route slip
35 Received, logged documents from RD with instructions and released to person/unit
responsible within the day upon receipt of incoming document with instructions
36 Route slip with actions taken received together with the incoming document from
RO of the release of the new/revised QMS document.
38 Reproduce and package the QMS documents
39 Assigns Document Control number
40 Distributes QMS document to concerned focal using the DRList within 5 working days
41 Updates Document masterlist
42 Ensures that QMS documents are easily accessible to those who would want to borrow them
(document process using borrower's logbook/logsheet)
43 Retrieves obsolete documents
44 Returns obsolete documents to CO
47 Prepares transmittal memo and updated NAP Forms 1 and 2 to Central Office.
48 Facilitates preparation of request for disposal of records that have reached its retention
period.
49 Prepares transmittal letter on approved request for disposal.
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FASD CHIEF
1 Number of Knowledge Management 1 Collates and store documents that will be included in the KM Google Site
Tool developed and installed 2 Prepares transmittal memo to the Central Office regarding the endorsement of required
documents on the uploading of KM documents/materials to the KM Google Site
3 Facilitates digitization of Records
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FASD CHIEF
FACILITIES MANAGEMENT

1 Facilities and Building Maintenance 1 Preparation of Building/ Ground, Telephone, Air Conditioning, Lighting and Plumbing
and Improvement Maintenance Plan
2 Providing schedule of work for the workers for the repair and maintenance of the buidings
3 Develop maintenance plan to include electrical, mechanical, plumbing, carpentry, aircon

4 Implement maintenance plan
5 Ensure that statutory requirements such as but not limited to fire safety, building permit,
water potability test are up to date
6 Establish network and linkage with service providers and other partner agencies
7 Implement ground maintenance plan such as but not limited to housekeeping and
landscaping; solid waste management and greening program
8 Security, safety and emergency responses measures are implemented such as but not
limited to provision of security, fire drills, emergency drills in coordination with safety officers
9 Prepare purchase request with complete specification when needed

10 Prepare and maintain records or database of building maintenance and repair
2 Vehicle Maintenance 11 Develop vehicle maintenace plan
12 Implement vehicle maintenance plan
13 Preparation of Pre and Post Inspection for the repair and maintenace of the vehicle
14 Ensure that the offcial service vehicle is always in good running condition
16 Prepare and maintain records or database of vehicle maintenance and repair
17 prepare monthly gas consumption report
18 prepare trip ticket
3 Austerity Measures Implementation 19 Prepare policy on water and power conservation
and Monitoring 20 Implement policy on water, power and fuel conservation
21 Install monitoring system
22 Prepare report
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RO FOCAL PERSON (FINANCE AND ADMIN)

ACCOUNTING

1 Financial Accountability 1 Liquidate/settle Cash Advances within the prescribed period and submitted the following
accounts
2 Prepare Report of Disbursements and/or Liquidation Voucher with the supporting documents
and submit to the Accountant.
3 Pre-audit Payment - Disbursement Voucher
4 Review of completeness of Training documents.
5 Process Purchase/Job Order for issuance to the supplier/provider
6 Monthly Tax Compliance
7 Maintain and update books of accounts (Includes Preparation of Journal Entry Vouchers)
8 Issuance of Order of Payment (verified and validated by the Operations Division)

9 Prepare Bank reconciliation statement
10 Check the correctness of the Checks before signing if he/she is one of the signatories
- List of Due and Demandables Accounts Payable
11 Remittance of GSIS, HDMF, PHIC and other Loans
2 Financial Analysis 12 Financial Guidelines and Standards Issued
13 Financial Management Report and applicable Financial Accountability Reports (FARS)
3 Compliance to COA Observations 14 Status Report on on actions taken on all COA recommendations submitted to oversight
agencies
15 Monthly/Quarterly/Annual financial reports submitted to oversight agency
16 100% Settlement of Suspensions within the prescribed period
(within 90 days)
17 Appeal on Notices of Disallowance (if any) submitted to COA within the prescribed period
(within 6 months)
18 Qualified Opinion on the Financial Statement
19 Prepare Trial Balance
20 Prepare Financial Statements and supporting schedules
21 Prepare General and Subsidiary Ledger
22 Prepare Journals
23 Consolidated Quarterly/Annual financial reports submitted to oversight agency
24 Prepare, maintain and update books of accounts per fund, ( Regular, SSP and Trust Fund if
applicable)
25 Prepare General and Subsidiary Ledger - Prepare Journals(Cash DJ, Checks DJ, CRJ, GJ
and ADADJ)
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BUDGET

1 Budget Preparation 1 Prepares & Accomplishes consolidated (ROPOTI) Budget Proposal Documents
2 Prepares documents for the Budget Defense
3 Prepares documents for the Regional Development Council (RDC)
4 Posts Budget Proposal to the OSBP, downloads and prints , files
5 Encodes tru OSBP the BP 201-Schedule A, B and C
2 Budget Execution/Fund Utilization 6 Prepares, Online Posting of Budget Execution Documents to URS, downloads and prints-
Financial Plan (BED1) & Monthly Disbursement Program (BED3)
7 Monitors & checks reports of TTIs
8 Prepares the budgetary requirements for the targets.
9 Prepares Letter Advice of Sub-Allotment Release Order (Sub-ARO) for POTÍ
10 Prepares Obligation Request and Status (ORS) for Fund Transfers
11 Scans and sends LAA to POTI
12 Files LAA
13 Files Allotment Releases documents (SARO, Sub-ARO)
14 Prepares Obligation Request and Status (ORS) for Fund Transfers
15 Certifies availability of allotment and obligated for the purpose (Box B of Obligation Request
and Status) for all claims
16 Accomplishes the Status of Obligation (Box C)
17 Maintains and Updates the Registries (RAOPS, RAOMO, RAOCO)
18 Files ORS
19 Consolidates fund requests, prepares request letter/memo and required documents,
submits to CO and DBM
3 Budget Monitoring/Obligations Budget 20 Prepares, Analyze and Consolidates the Financial Accountability Reports (Weekly,
Utilization Rate Monthly, Quarterly, Annual)
21 Online Posting to the URS, downloads, prints and submits to Central Office, DBM and COA-
GAS
22 Monitor and checks reports of OUs
23 Updates weekly the Online FAR1 & FAR1A template of Central Office
24 Prepares, Analyze and Consolidates the Semestral Agency Performance Review and
submits to DBM
25 Prepares the following budgetary reports weekly:
- SPMOR and Status of Budget Utilization Rate
- FAR1A Google Sheet
41 of 50

26 Prepares the followign budgetary reports monthly:
- SAOB
- Fund Utilization Report
27 Prepares the following budgetary reports quarterly:
- Statement of Appropriations, Allotments, Obligations, Disbursements and Balances (FAR
1)
- Summary of Appropriations, Allotments, Obligations, Disbursements and Balances by
Object of Expenditures (FAR 1A)
- List of Allotments and Sub-Allotments (FAR 1B)
- Statement of Approvd Budget, Utilizations, Disbursements and Balances (FAR 2)
- Summary of Approvd Budget, Utilization, Disbursements and Balances by Object of
Expenditures (FAR 2A)
28 Prepares the following budgetary reports semi-annually:
- Agency Performance Report
- DBM's Agency Performance Review
29 Prepares the following budgetary reports annually:
- Quarterly Report of Revenue and receipts (FAR 5)
- Annualy = List of Due & Not Yet Due and Demandable Obligation
30 Prepares, Analyze and Consolidates reports as required by COA.
31 Revalidates the Annexes against T2MIS data, feedback to POTI noted discrepancies.
32 Revalidates the Insurance Policy against T2MIS data and Annex A, feedback to POTI noted
discrepancies.
33 Requests correction of policy for noted discrepancies between Insurance policy and T2MIS
data.
34 Prepares Obligation Request and Status (ORS) and Disbursement Vouchers for the
payment of billed insurance policies
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PROCUREMENT AND PROPERTY MANAGEMENT

1 100% compliance with the 2016 1 Checks items indicated on the Requisition and Issue Slip (RIS) from the End-User if within
Revised IRR of RA 9184 in the the approved APP
conduct of alternative methods of 2 Verifies if the requested supplies and materials are available on stock
procurement 3 Receives Purchase Request (PR) from the End-User, if the requested supplies and
materials are unavailable on stock
4 Checks the completeness of the specifications of the PR
5 Determines the Approved Budget for the Contract (ABC)
6 Prepares the Request For Quotation (RFQ)
7 Posts the RFQ in the PhilGEPs and TESDA Websites and at any conspicuous place
reserved for the purpose if the ABC is above Php50,000.00.
8 Sends RFQ to Suppliers
9 Receives the Quotation from Suppliers
10 Prepares Abstract of Price Quotations (APQ)
11 Checks the completeness and validity of the documentary requirements of the supplier
12 Prepares the Purchase Order (PO) or Job Order (JO)
13 Provides the winning supplier copy of the approved PO/JO for conformity
14 Posts the Award in the PhilGEPS and TESDA websites and at any conspicuous place
reserved for the purpose within the premises of TESDA.
15 Facilitates the inspection of the delivered supplies before acceptance
16 Prepares the Requisition and Issue Slip (RIS), Inventory Custodian Slip (ICS) and Property
Acknowledgment Report (PAR) for the issuance of delivered goods to the end-users
17 Issues accepted supplies and materials/equipment to the end-users

18 Prepares Disbursement Voucher for payment
19 Evaluates suppliers performance using the prescribed Suppliers Evaluation Form
2 100% compliance with the 2016 20 Prepares the Bidding Documents
Revised IRR of RA 9184 during the
conduct of procurement thru
competitive bidding 21 Posts the Invitation to Bid and Bid Documents at the PhilGEPS and TESDA websites and at
any conspicuous place reserved for the purpose within the premises of TESDA.
22 Prepares Eligibility and Technical Requirements Checklist and Abstract of Bid as Read
23 Receives Bid Documents from suppliers/bidders
24 Assists the BAC in the Bidding Process
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conduct of procurement thru
competitive bidding

25 Prepares RBAC Resolutions, Notice of Award, Notice to Proceed and Contract.
26 Prepares Minutes of Meetings
27 Provides the winning bidders the Notice of Award, Notice to Proceed and Contract
28 Posts the awards at the PhilGEPS and TESDA websites and at any conspicuous place
3 100% Compliance to the preparation 29 Prepares the Agency Procurement Compliance and Performance Indicator (APCPI) System
and submission of Agency
Procurement Compliance and
Performance Indicator (APCPI) Results
to the Government Procurement Policy 30 Submits the APCPI to GPPB within the prescribed timelines.
Board (GPPB) within the prescribed 31 Monitors the Submission of Operating Units of APCPI to GPPB within the prescribed
timelines timelines
4 100% compliance to the submisision of 32 Prepare Project Procurement Management Plan for the prepation of the Annual
procurement-related reports to the Procurement Plan
oversight agencies within the 33 Prepares and uploads the Annual Procurement Plan for Common-Use Supplies and
prescribed timelines Equipment (APP-CSE) to the Procurement Service Virtual Store within the prescribed
timelines.
34 Prepares and submits the Annual Procurement Plan for Non-Common-Use Supplies and
Equipment (APP-Non-CSE), Supplemental Annual Procurement Plan and Procurement
Monitoring Report to GPPB within the prescribed timelines
35 Posts the APP-CSE and APP-Non-CSE to the Transparency Seal page of the TESDA
website
36 Prepares the Annual Report on the Physical Count of Property, Plant and Equipment
(RPCPPE) for submission to COA
37 Prepares theSemi-Annual and Annual Report on the Physical Count of Inventories (RPCI)
for submission to COA
38 Prepares the Inventory Inspection Report for Unserviceable Property (IIRUP)
39 Sets schedule for the conduct of Inspection/Appraisal of unserviceable property.
40 Finalizes and submits the Inventory Inspection Report for Unserviceable Property (IIRUP)
to the Resident Auditor
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CASHIERING

1 Collections and Deposit 1 Issuance of Official Receipts and ADA to Creditors, collections of the RO, as the need
arises
2 Deposit of Collections on the next banking day
3 Regular updating of Report of Collection and Cash Receipts Record
4 Prepare and submit Monthly Report of Collection and Deposit:
a) Report of Collection and Deposit(SSP(BTR)
b) Report of Accountability for Accountable Forms(RAAF)
c) Cash Receipts Record and Cash Receipts Register
2 Disbursements 5 Check completeness of signatories on the DVs
6 Record to Check Disbursement Record(CDR)
7 Prepare and Print Check/s
8 Review the amount of check issued against the DV
9 Prepare Advice of Checks Issued and Cancelled , NTA and/or LDDAP-ADA for submission
to Servicing Bank
10 Releases checks
11 Prepare monthly RCI (Report of Checks Issued) attached are as follows:
a) RCI
b) RAAFs
12 Submit Monthly Report of Check Issued together with the paid DVs to Accounting Section
3 Petty Cash Replenishments 13 Establish and Replenish of Petty Cash Fund

14 Submits Liquidation Report to Accounting Section
45 of 50

HUMAN RESOURCE ACTIONS (RECRUITMENT & SELECTION, LEARNING & DEVELOPMENT)

1 Excellence in HRM awarded 1 Accomplishes the Online Assessment Form for PRIME-HRM.
2 Prepares and submits all Evidence Requirements to CSC.
3 Requests and Prepares for the conduct of On-site Assessment.
4 Attends the Recognition Program of PRIME-HRM.
5 Prepares evidence requirements for Recruitment, Selection, and Placement
6 Prepares evidence requirements for Performance Management:
7 Prepares evidence requirements for Rewards and Recognition
2 Percentage of GASS targets achieved 8 Monitors and checks DTRs
9 Updates and maintaining the Leave credit balances/ledger of employes
10 Updates and maintains PSIPOP data base
11 Updates and maintains PIS
12 Prepares of remittances
13 Prepares of Payroll
14 Updates empoyees data
15 Consolidates and submits reviewed SALN of ROPOTI employees to CO
3 MSP Implementation / Percentage of 16 Prepares and submits of Position Description Form (PDF) for RO and SG18 and up
filled-up vacant positions vacancies
17 Prepares Documents for Publication of Vacant Positions (per CSC Guidelines ORA-
OHRA)/Posting to TESDA Website
18 Prepares of transmittal of Vacant Positions for Publication to CSC (per CSC Guidelines
ORA-OHRA)
19 Prepares and posting of Job Opening (TESDA website)
20 Prepares and sending of Notice of Vacancies to prospective applicants (Next-in-Rank
Positions per TESDA’s System of Ranking {SRP}
21 Evaluates/Assesses of application documents (Preparation of Profile of Applicants,
Individual Assessment Form, Professional Development Achievement form)
22 Prepares and transmits of Letter to Qualified Applicants for Examination ( RO applicants)
23 Prepares materials for examination

24 Conducts Competency-Based Written Examination (SG 18-19) /In-House Written
Examination (SG 20 above) in the absence of the FASD Chief
25 Facilitates the conduct of Psychological Examination in the absence of FASD Chief
46 of 50

26 Prepares and transmittal of Notice of Interview Schedule for HRM Promotion and Selection
Board (HRMPSB)
27 Prepares and transmittal of Letter to Applicants for Interview
28 Prepares of Materials for Interview
29 Facilitates the conduct of Behavioral Event Interview by HRMPSB
30 Assists in the conduct of Teaching Demonstration
31 Profiles and records of results
32 Prepares Comparative Assessment Result
33 Conducts Background Investigation of Top 5 candidates and Report preparation
34 Prepares and transmits Memorandum to the Secretary submitting End User’s
Recommendation
35 Prepares and transmits Appointment, PDF, Oath of Office and Congratulatory Letter for
submission to Central Office
36 Prepares and transmits notice on the issuance of appointment & regret letter
37 Prepares and transmits the Appointment Transmittal & Action Form and the Appointment
Documents of the newly appointed and promoted TESDA employees to Civil Service
Commission for attestation
38 Retrieves of attested appointments from the CSC
39 Prepares and transmits Memorandum re: attested appointment
4 Strategic Performance Management 40 Consolidates Individual Performance Commitment and Review (Semestral)
System (SPMS) revised and 41 Prepares and submits of the summary to the Central Office
implemented 42 Assists in the preparation of CESPES Rating Information Sheet, & PCRF
5 Welfare and Development 43 Assists in the implementation of the Welfare and Development Programs (e.g. assistance to
calamities, pandemic, etc. )
6 Rewards & Recognition (PRAISE) 46 Assists in the continuous implementation of the PRAISE in the Regional Level
47 Prepares/shortliss of nominees to the L & D programs
48 Prepares and submits Memo and Resolutions
49 Prepares and submits of monthly training program monitoring report
50 Facilitates the submission of requirements of nominees to various trainings
7 Learning and Development (L&D) 51 Prepares Memo to POs on the conduct of Training Needs Analysis
System for TESDA employees installed 52 Prepares and dissimenates the Training Needs Analysis Tool to All RO employees
and implemented 53 Monitors the implementation of the conduct of TNA in the PO& RO level.
54 Retrieves accomplished TNA instruments (PO and RO Level)
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7 Learning and Development (L&D) OF TESDA PERSONNEL IN THE REGIONAL AND PROVINCIAL/DISTRICT OFFICES
JOB DESCRIPTION
System for TESDA employees installed
and implemented
55 Encodes and Analyzes the accomplished TNA instrument with consolidated analysis per
position and position category
56 Creates a summative report and Workforce Development Plan on the consolidated training
needs ( PO & RO Level)
57 Prepares report and transmittal memo to the Central Office
8 Annual Workforce Learning and 58 Prepares Terms of Reference for the proposed program (per program)
Development Plan Implemented 59 Creates invitation letter for Training Provider/ Speakers and Coordinates training schedule
for (In- House Programs)
60 Prepares Memorandum/ Office Order on the list of training participants
61 Organizes and monitors implementation of training program
62 Monitors Training Invitation from Central Office through WRMIS
63 Prepares Complete Staff Work /Memorandum and disseminate information on Training
invitation
64 Processes nomination endorsed by the PD
65 Monitors the % of employees who have attended learning and development programs
based on the L&D Guidelines on the availment of at least (1 training) for all employees and
officials per year.
66 Monitors the implementation of the conduct of Developmental Programs
67 Prepares Memorandum on the submission of Post Learning and Development Documents
68 Disseminates Memorandum on the submission of Post Learning and Development

Documents to PO
69 Retrieves and consolidates monthly monitoring report and number of trained personnel.
70 Prepares Monthly monitoring report on the consolidated trainings implemented, % of
personnel trained, submission of post learning and development documents and
Memorandum of transmital.
71 Prepares Memorandum to submit the Outcome Monitoring report
72 Collates and consolidates submitted Outcome Monitoring Report and draft Memorandum for
transmittal to CO
9 Employee Health and Wellness Plan 73 Identifies Employee Health and Wellness Activities
Implemented 74 Prepares Health and Wellness Plan / Programs (RO)
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CUSTOMER SATISFACTION

1 95% Net Satisfaction Rating 1 Entertains walk-in clients in the regional office
2 Gathers information as per filled up Customer Feedback Form(TESDA-OP-AS-03-F01)
3 Consolidates/encodes filled up Customer Feedback Form for monthly report.
4 Print/Photocopy of Customer Feedback Form
5 Maintains and update customer satisfaction records/files
Gathers and assessed queries thru SMS, Emails, CSC-CCB, Official Facebook Account,
6 PACC, 8888 Citizen's Complaint Hotline.
Consolidates and submit required customer satisfaction report to Regional Office
(TESDA-OP-AS-03-F02), (TESDA-OP-AS-03-F04), (TESDA-OP-AS-03-F05), (TESDA-
7 OP-AS-03-F06), (TESDA-OP-AS-03-F07), ARTA Form1A and Form 2
9 Facilitates documentation and other arrangements for complaints
10 Monitors Corrective Action Request and Registry
11 Consolidates and submit monthly summary/report of Complaints
13 Act as Offficer in charge of Public Assisstance and Complaint Desk (PACD)
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IT MAINTENANCE

1 Maintenance of ROPO IT infrastructure 1 Prepares inventory of the existing IT Equipment
2 Consolidates the request from PO for the replacement of IT Equipment.
2 Number of RO website integrated to 3 Develops and maintains RO Website
CO 4 Updates the RO Website based as approved by the RD
3 Data Privacy Act (DPA) Compliance 5 Conducts DPA awareness program
6 Coodinates with the ROMO-MITD the schedule of DPA Awarness Program
7 Conducts Privacy Impact Assessment
8 Coordinates with ROMO-MITD the conduct of Privacy Impact Assessment
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PROVINCIAL DIRECTOR
PLANNING
The following programs shall be directly managed by the Provincial Director, on top of his/her functions as area manager in his/her area of jurisdiction:
1 Researches/Studies/Publication Prepares communication to all relevant stakeholders on the deployment of researches/
1
Deployed studies/ publications (e.g. LMIRs, TVET Briefs, SETG)
Deploys the researches/ studies/ publications to all relevant stakeholders and prepares list
2
of recipients (e.g. LMIRs, TVET Briefs, SETG)
2 Percent of relevant TVET policies Prepares the list of respondents for relevant service such as User's Feedback, Stakeholders
3
formulated and monitored Rating etc.
4 Deploys the survey instruments to the respondents
Retrieves the filled-out survey instruments
5
6 Prepares report and transmittal memo to the Regional Office.

Solicit possible agenda from members and prepares draft Notice of Meeting for the
7
Provincial TESD Committee
Prepares meeting materials/presentations and provides secratariat duties during the
8
PTESDC meeting
Prepares minutes of meeting during the PTESDC meetings. Also drafting of resolutions
also forms part of the documenting meeting proceedings (Prepares minutes of meeting
9
during the PTESDC meetings)
Conduct of consultations with industry and other stakeholder in view of the preparation of
10
Annual Plan
Prepares transmittal memo to the Regional Office on the submission of PTESDC Annual
11
Workplan and approved resolutions
Prepares required documents for the payment of honoraria of PTESDC members and
12
endorses to the PO financial analyst for processing
13 Prepares Quarterly PTESDC Report
Prepares transmittal memo on the submission of the Quarterly PTESDC Report to the
14
Regional Office
Solicit nominations from probable organizations representing the private sectors in the
15 PTESDC and prepare list of possible sector representatives to the provincial/district TESDC
1 of 43

Prepares transmittal memo on the submission PTESDC nominations to the Regional Office
16
Prepares/updates the Provincial TESD Plan based on the inputs gathered from
17
stakeholders consultations
Prepares transmittal memo for the endorsement of approved Provincial TESD Plan to the
18
Regional Office.
19 Prepares/updated the accomplishment report based on the approved PTESD Plan
Prepares transmittal memo for the endorsement of approved accomplishment report of the
20
Provincial TESD Plan to the Regional Office.
3 Strategic Performance Management 21 Prepares the draft Office Performance Commitment and Review (OPCR)
System Prepares transmittal memo for the endorsement of approved OPCR to the Regional Office.
22
23 Prepares the accomplishment report using the OPCR template on a monthly basis
Prepares transmittal memo for the endorsement of approved OPCR to the Regional Office.
24
25 Prepares the Mid-Year OPCR accomplishments
26 Prepares Catch-Up Plan (if necessary)
27 Prepares the year-end OPCR accomplishments
Prepares transmittal memo for the endorsement of approved OPCR to the Regional Office.
28
4 Regional/Provincial Skills Priorities Prepares a list of industries and LGUs who would be respondents in the gathering of data
29
(R/PSP) on skills priorities of the province
Prepares letter to the respondents for the gathering of data on skills priorities with enclosed
30
questionnaire
31 Retrieves the questionnaire from the respondents
32 Gathers and consolidates all responses
33 Prepares the Provincial Skills Priorities (PSP)
5 Conduct of Industry Consultation 34 Prepare plan for the conduct of Industry Consultation
35 Makes a list of industry representatives to attend the industry consultation
36 Prepares a letter to invite the identified industry representatives
Follow up with the invited industry participants on ther attendance to the industry
37
consultation
38 Assists in the conduct of the Industry Forum
39 Prepares the report on the proceedings of the consultation
6 Annual Report Developed and Deployed 40 Gathers data as inputs in the writing of the annual report
41 Finalizes/ Completes the draft Annual Report
2 of 43
6
42 Prepares a Memo to submit the prepared Provincial Annual Report
43 Disseminaties of the approved Annual Report to partners/ stakeholders
7 Number of established Advisory Skills 44 Monitors and maintenance of the established TTIs Advisory Councils (TACs)
Councils Includes TESDA Provincial Training Center concerns in the Agenda of PTESDC meetings
45
(with the PTESDC as the Advisory Council of PTCs)
46 Establish/Maintenance of Advisory Skills Councils in TTIs
47 Prepares the TAC Annual Work Plan
Requirements Prepares memorandum notifying units to comply with all PBB requirements specifically on
49
items with set deadline of submission
3 of 43
PROVINCIAL DIRECTOR
*The following programs shall be directly managed by the Provincial Director, on top of his/her functions as area manager in his/her area of jurisdiction:
1 Number of procedures and/or work 1 Facilitates Re-Certification of ISO 9001:2015
instructions enrolled in ISO 9001:2015 2 Informs concerned process owners on the approved Audit schedule and Annual Audit Plan.
3 Identifies and informs participants to the Calibrations Session.

4 Facilitates the conduct of root cause analyses and identification of correction or corrective
action, when applicable.
5 Accomplishes TAC based on the approved root cause analyses and correction or corrective
action/s.
6 Prepares transmittal memo and submits accomplished TAC.
7 Prepares and disseminate to the PO staff PQMC Notice of Meeting and Agenda.
8 Monitors status of action items from the previous PQMC Meeting.
10 Prepares other administrative arrangements for the conduct PQMC Meeting.
11 Facilitates the conduct of PQMC Meeting.
12 Prepares minutes of meeting during PQMC meetings
13 Facilitate the conduct of Training Needs Assesment/Inventory.
14 Prepares transmittal memo to Regional Office on the Training Needs of Process
Owners/IQA Focal.
15 Submits list of nominees to the Regional Office.
2 Risk-Based Thinking/Risk-Based 16 Updates RRRO based on the approved OPCR.
Management institutionalized 17 Updates and monitors status of action plans of the Regional RRRO.
19 Prepares memo on the updating and review of the Provincial RRROs.
20 Consolidates and submits updated RRRO to the Central Office.
3 Number of procedures and/or work 21 Prepares Distrbution and Retrieval Lists.
23 Retrieves obsolete copies from the proces owners.
24 Prepares and submits transmittal memo to Regional Office of the accomplished Distribution
and Retrieval List.
4 of 43
3 Number of procedures and/or work
instructions enrolled
JOBinDESCRIPTION
ISO 9001:2015
OF TESDA PERSONNEL IN THE REGIONAL AND PROVINCIAL/DISTRICT OFFICES

25 Safekeeps/disposes obsolete copies based on the OP on Control of Records.
26 Maintains updated Documents Master List provided by RODC.
28 Receives EGDs with EDDL.
29 Facilitates recording and stamp receipt in the log-book or route slip
30 Receives EGD from OPD
POs.
33 Maintains accomplished EDDL.
and filed
35 Incoming documents received, logged, scanned, attached with route slip
36 Receives, logged documents from PD with instructions and released to person/unit
responsible within the day upon receipt of EGDs
37 Route slip with actions taken received together with the incoming document from
RO of the release of the new/revised QMS document.
39 Facilitates reproduce and package the QMS documents
40 Assigns Document Control number.
41 Document distributed/retrieved to/from process owner using the TESDA-QP-01-F02 within 5
days from receipt of document
42 Document Distribution/Retrieval List update and maintain
43 Ensure that QMS documents are easily accessible to those who would want to borrow them
(document process using borrower's logbook/logsheet)
44 Document distributed/retrieved to/from process owner using the TESDA-QP-01-F02 within 5
days from receipt of document
45 Obsolete documents forwarded to RODC
47 Prepares transmittal memo and updated NAP Forms 1 and 2 to Regional Office.
48 Facilitate preparation of request for disposal of records that have reached its retention
period.
49 Prepares transmittal memo on request for disposal.
5 of 43
PROVINCIAL DIRECTOR

1 Number of Knowledge Management 1 Collate and store documents that will be included in the KM Google Site
Tool developed and installed 2 Prepares transmittal memo to the Regional Office regarding the endorsement of required
3 documentsdigitization
Facilitates on the uploading of KM documents/materials to the KM Google Site
of Records
6 of 43
PROVINCIAL DIRECTOR
GENDER AND DEVELOPMENT
*The following programs shall be directly managed by the Provincial Director, on top of his/her functions as area manager in his/her area of jurisdiction:
KPI (1) JOBS/TASKS (5)
1 Gender and Development (GAD) 1 Coordinates and facilitates activities related to GAD
activities implemented 2 Prepares the GAD Plan and Accomplishment Report of the district/province.
3 Attends Capacity-building session for the Districts Focals
4 Prepares and facilitate district activities/ programs in the Observance of the Women's Month
5 and VAWC
Prepares and submits annual GAD Report to Regional Office and COA
7 of 43
PROVINCIAL DIRECTOR
SOCIAL MARKETING AND ADVOCACY

1 Drafting and Publication of Press Releases 1 Facilitates the preparation of Provincial Communication Plan of TESDA's major
programs/activities
2 Implements Provincial Communication Plan of TESDA's major programs/activities
developed
3 Prepares/drafts articles/press release/success stories/newsletter for publication in
coordination with all programs focals
4 Facilitates dissemination of approved articles/press release/success stories/newsletter to all
Operating Units thorugh the Regional Office
Conduct and Coverage of Press Briefings 5 Prepares letter of coordination with the various media outfits for the conduct of press
briefings on a provincial level activities
6 Prepares schedule of press briefing
7 Prepares info materials/resource materials/write ups as reference of the Provincial Director
during the conduct of the press briefing
8 Coordinates for the actual conduct of the press briefing
9 Prepares After Activity Report on the conduct of the press briefing
Media Appearances of TESDA Officials 10 Coordinates with the media outfit requesting for TV appearances/radio guestings/interviews
of the Provincial Director
11 Prepares outline/story board for the interview
Development of IEC Materials for 12 Facilitates distribution of IEC materials from Central and Regional Office to concerned tvet
Social Media stakeholders
13 Prepares report on the distribution of IEC materials
14 Facilitates posting of articles of related TESDA activities in the social media page
8 of 43
PROVINCIAL DIRECTOR
SPECIAL PROJECTS

1 Number of community-based programs 1 Prepares the Project Proposal on the proposed conduct of Community based program
for marginalized sectors or groups 2 Recommends the Project Proposal to the Regional Director
3 Prepares CSW for submission to the Regional Office
4 Submits CSW with the Project Proposal to RO
5 Coordinates with the training provider/s for the conduct of Community-based programs and
prepares feedback report
6 Prepares the after activity report
7
Monitors the encoding of EGAC of the training conducted (all types of programs and clients)
8 Prepares summary of EGAC on the training conducted thru the T2MIS (all types of
programs and clients)
9 Signs/approves notice of meetings
10 Ensures that all preparations for the meeting are addressed
11 Approves the content/material for presentation during the meeting
12 Facilitates the Provincial PRLEC meeting
13 Approves the Minutes of the Meeting and Action Items
14 Provides overall directions as head of the secretariat and the Provincial PRLEC
15 Approves EO 70 monthly online report
16 Ensures that reports are submitted
17 Approves quarterly status report of accomplishment reports
18 Approves social marketing and advocacy materials for posting in the social media page in
coordinate with the SMAC Focal
19 Facilitates ocular inspection and coordination meeting of the target
20 Provides inputs in the preparation of the report on conducts of community profiling in
coordination with the LGUs and DSWD
21 Approves report as basis for possible interventions
22 Ensures that it is reported to the PRLEC Member agencies for possible convergence
23 Approves the Project Proposal and submit to the Regional Office
24 Approves PRLEC/PBDP status report
25 Approves the after activity reports and submit to the Regional Office
2 Number of special clients served 26 Prepares the summary of EGAC outputs on Skills Training conducted
27 Prepares TOR/Proposal for the conduct of Skills Training for special clients or Allocation of
available slots
9 of 43
2 Number of special clients served

28 Facilitates and ensures the conduct of Skills training for special clients under Presidential
Directives
29 Prepares and submits Reports on Skills training for other special clients
3 Capability-building programs for CBT 30 Identifies the needs of the Trainers in the area
trainers conducted 31 Prepares the TOR/Proposal for implementation
32 Prepares the summary of EGAC outputs on Capability-Building Programs for CBT Trainers
Conducted
33 Prepares TOR/Proposal for the conduct of Capability Building for CBT Trainers or Allocation
of available slots
34 Facilitates for the provision of Capability Building for CBT Trainers
35 Prepares and submits reports
4 Conduct study and researches on 36 Requests TTIs of their submission of the Research and study
special clients and basic sector 37 Receives Study/Researches from TTI for Funding
beneficiaries 38 Follow up the status of the submitted Research/Proposal at the Regional Office
39 Prepares CSW to TTIs for conduct of the Research or Study and continuous monitoring of
the compliance
5 Number of partnerships 40 Identify and initialize partnerships for basic sectors, special Clients and LGU league
maintained/forged for basic sectors, 41 Prepares Notice of Meeting on the scope of the agreements
special Clients and LGU league 42 Organizes meeting with the Member Agency/ies and LGU
43 Prepares Minutes of the Meeting stating the agreements to be included in the MOA/MOU
44 Prepares MOA/MOU with the Member Agency/ies and LGUs
45 Facilitates the implementation of the approved MOA/MOU
46 Prepares status report of implementation of the MOA/MOU
6 Number of Community Training and 47 Facilitates the deployment of the TNA survey tool to and retrieval from the CTECs
Employment Coordinators (CTECS) 48 Prepares Terms of Reference (TOR) for the conduct of capability - building programs for the
developed and enhanced provincial level based on the results of the TNA
49 Supervises the over-all conduct of the capability building program
50 Prepares After Activity Report/Terminal Report and memo for submission to the Regional
Office
51 Monitors the re-entry action plan of the CTECs after the capability - building program
52 Prepares status report of re-entry action plans of the CTECs
53 Prepares letter for the Local Chief Executives (LCEs) on the designation of a Community
Training and Employment Coordinators (CTECs)
54 Coordinates for the courtesy visit/coordination meeting with the LCEs, confirms schedule
and prepares appropriate logistics
55 Prepares After Activity Report and memo for submission to the Regional Office
10 of 43

56 Gathers and finalizes the Inventory Lists and Profiles of CTECs of the Congressional
District/Provincial/Municipal/Barangay
57 Facilitates the organization of Provincial CTEC's Association and prepares the list of
Officers for submission to the Regional Office
58 Maintains database of Provincial CTEC Officers and Members and updating, as applicable
and prepares status report
7 Number of CBT post-training 59 Coordinates with the Local Government Units and National Government Agencies on the
assistance extended to beneficiaries provision of post training assistance to beneficiaries provided with skills training
60 Coordinates with the LGUs/CTECs on the implementation of post training services
61 Prepares status report on the post training services provided through the LGUs/CTECs
8 Percentage of poor communities/ 62 Facilitates conduct of monitoring on the utilization of CMUs and prepares status report
municipalities (4th, 5th, 6th) reached
63 Prepares the summary of outputs downloaded from the T2MIS

64 Facilitates conduct of monitoring on the utilization of MTLs and prepares status report
11 of 43
PROVINCIAL DIRECTOR
FACILITIES MANAGEMENT

1 Facilities and Building Maintenance 1 Providing schedule of work for the workers for the repair and maintenance of the buidings
and Improvement 2 Develop maintenance plan to include electrical, mechanical, plumbing, carpentry, aircon
3 Implement maintenance plan
4 Ensure that statutory requirements such as but not limited to fire safety, building permit,
water potability test are up to date
5 Establish network and linkage with service providers and other partner agencies
6 Implement ground maintenance plan such as but not limited to housekeeping and
landscaping; solid waste management and greening program
7
Security, safety and emergency responses measures are implemented such as but not
limited to provision of security, fire drills, emergency drills in coordination with safety officers
9 Prepare and maintain records or database of building maintenance and repair
2 Facilities and Building Maintenance 10 Develop vehicle maintenace plan
and Improvement 11 Implement vehicle maintenance plan
12 Preparation of Pre and Post Inspection for the repair and maintenace of the vehicle
13 Ensure that the offcial service vehicle is always in good running condition
15 Prepare and maintain records or database of vehicle maintenance and repair
16 prepare monthly gas consumption report
17 prepare trip ticket
18 Recommend Vehicle Maintenance plan
3 Austerity Measures Implementation and 19 Prepare policy on water and power conservation
Monitoring 20 Implement policy on water, power and fuel conservation
21 Install monitoring system
22 Prepare report
23 Implement 5S
24 Implement policy
25 Prepare report
12 of 43
PO FOCAL PERSON (OPERATIONS)

UTPRAS

1 New Programs Registered 1 Receives, process and release SEC Endorsement to TVI-applicant / Company
2 Orients applying TVIs on the requirements for program registration within required PCT
3 Maintains copy of signed attendance sheet during orientation.
4 Prepares and issue Certificate of Concurrence to applicant-TVI.
Checks completeness of documents submitted by the applicant-TVI recommended by PO
5 against program registration requirements checklist.
6 Prepares and issues acknowledgement letter to applicant-TVI.
Reviews/evaluates application documents for program registration as to completeness and
7 accuracy based on operating procedures.
Verifies authenticity of the submitted corporate documents (for all program registration
8 application).
9 Validates information/data of trainer/s from the NTTC Registry in the TESDA Website.
Reviews curriculum and determine compliance against the curriculum evaluation checklist
10 for all program registration application).
Organizes conduct of ocular inspection and issues letter of appointment to inspection team
11 member/expert.
12 Prepares and issues letter to applicant-TVI on the conduct of inspection.
Conducts orientation/calibration of Inspection Team on the tools, equipment and facilities
13 based on the appropriate Training Regulation (TRs).
Conducts site inspection using the checklist provided in the program registration application
14 and the corresponding forms.
Gathers Technical Experts' and Ocular Inspection team evaluation reports and analysis
15 within the set deadline.
Prepares Inspection Report/ Recommendation to the Provincial Director for review and
16 approval
Conducts site inspection using the checklist provided in the program registration application
17 and the corresponding forms.
Gathers Technical Experts' and Ocular Inspection team evaluation reports and analysis
18 within the set deadline.
Prepares Inspection Report/ Recommendation to the Provincial Director for review and
19 approval
Maintains and updates the RO Compendium (MTP, NTR, Institution-based, Diploma
20 Programs, Modified Blended Programs and Bundled Programs)
13 of 43

Releases the CTPR/CoPR and Letter of Denial for the non-compliant application and the
21 approved documents to the the TVI
22 Prepares Program Registration Tracking Sheet (TESDA-OP-CO-01-F08).
23 Prepares/Updates Action Slip (TESDA-OP-CO-01-F06).
Prepares/Evaluate/Updates Status of TVET Program Registration (MIS 02-04) and submits
24 to RO
Updates monitoring report on program registration through google sheets. Input information
25 in the T2MIS
26 Updates the District/ Provincial Capacity Map / Situationer
27 Monitors recognized Diploma (PQF Level 5) programs
2 Provincial deployment of newly 28 Deploys promulgated/newly amended Training Regulations (TRs) to partner TVIs.
promulgated TRs 29 Attends deployment of TRs conducted by the QSO
3 Implementation of flexible learning 30 Receives application documents for Flexible Learning Delivery
delivery system by the TVIs 31 Reviews and evaluates completeness of application documents
32 Facilitates the conduct of inspection to the applicant TVI
33 Taps technical experts for the conduct of ocular inspection
Prepares and submit memorandum to RO, together with the complete application
34 documents for issuance of COR
35 Releases the approved COR to the TVIs
36 Updates the PO Compendium of Registered Programs
4 Conferment Of Star Program Awardees 37 Scouts applicant TVIs/TTIs for the STAR Awards
38 Provides checklists of requirements and orients the applicants
39 Receives and evaluated documentary requirements submitted by the applicants
Prepares endorsement Memo of the provincial nominees for Kabalikat Awards Idols ng
40 TESDA - STAR AWARDS to the RO
5 Validation of APACC Accreditation 41 Promotes APACC
6 Number of training institutions/ 42 Faciltates the conduct of meetings; capability buidling programs; etc.
establishments/ assessment centers 43 Prepares and submits reports on technical assistance to the Regional Office
7 Capability-Building Programs for RLT CO initiated RLT
and PLT 44 Prepares endorsement of nominees/participants to the trainining
45 Coordinates with the participants for the conduct of the RLT
RO/PO initiated Programs PLT
46 Endorses nominees/participants to the trainining
47 Updates profiles of existing TVI Facilitators
8 Learning facilitators given industry 48 Nominate participants to RO
immersion
14 of 43
8 KPIs (9) given industry

Learning facilitators JOBS/TASKS (54)
immersion Facilitate the conduct of the relevant National Competency Assessment to the graduates of
industry immersion, as necessary, especially in
49 higher level qualification
9 PQF implemented and referenced with 50 Promotes and advocates the PQF reference with other QFs
other QFs 51 Aligns the curriculum developed with PQF
52 Implements the Level 4 and 5 Programs
53 Monitors the PQF Level 4 and 5 programs
54 Monitors the alignment to PQF and AQRF
15 of 43

PTCACS
1 No. of Skilled Workers Assessed and 1 Monitors submission of ACs' requests for assessment schedule through T2MIS
Certified 2 Prepares matrix of assignment of assessors
3 Receives requests for approval of assessment schedule through T2MIS prior the conduct of
assessment
4 Reviews requests of AC and ensure assignment of assessors on rotation basis prior to
approval
5 Submits consolidated assessment Request for approval of the District Director
6 Facilitates 100% of competency assessment requests, as scheduled
7 Monitors schedule of competency assessors, as prescribed in the operating procedures
8 Prepares letter of assignment of TESDA Representative
9 Prepares request form for assessment package
10 Requests test packages to PDs/DDs
11 Prepares assessment package based on approved assessment schedule
12 Endorses assessment package to TESDA Representative
13 Assigns TESDA Rep in all conduct of assessment
14 Monitors Assessment proceedings based on operating procedures (for the assigned TESDA
Rep)
15 Releases assessment package to the competency assessor (for the assigned TESDA Rep)
16 Check attendance sheet vis-à-vis the actual number of candidates (for the assigned TESDA
Rep)
17 Request at least 2 candidates and the AC Manager to accomplish the Competency
Assessor's Performance Evaluation Instrument at the end of each assessment (for the
assigned TESDA Rep)
18 Provide a copy of the accomplished PEI to the accredited competency assessor (For the
assigned TESDA Rep)
19 Prepare report on the assessment proceedings at the end of each assessment (for the
assigned TESDA Rep)
20 Collects assessor's guide and specific instructions to the candidate returned by competency
assessor
(TESDA Representative)
21 Check consistency of entries in the result column in the attendance sheet against the rating
sheets and CARS, and sign the attendance sheet (TESDA Rep)
16 of 43

22 Collects accomplished attendance sheet and accomplished rating sheets from AC Manager
(TESDA Rep)
23 Returns accomplished attendance sheet, rating sheets, report on the assessment
proceedings and performance evaluation instruments to the district office at the end of the
assessment (TESDA Rep)
24 RWAC, attendance sheet, rating sheets, CARS reviewed within prescribed timeline
25 Check and review the accuracy of the RWAC signed by the CA, AC Manager, and AC
Processing Officer against the submitted assessment-related documents and entries in the
T2MIS
26 Consolidate RWAC and assign certificate number to each successful candidate through
T2MIS
27 Maintain database of certificate numbers issued
28 Print T2MIS-generated RWAC for signature of District Director
29 Validate consistency of entries in the RWAC submitted by the AC and T2MIS-generated
RWAC
30 Endorse RWAC submitted by the AC and T2MIS-generated RWAC to the District Director
for signature
31 Ensure that signed copies of RWAC are safely secured
32 Verify name of certified worker and the corresponding certificate number from the RWAC in
the T2MIS
33 Receive letter of request for issuance of NC/COC from accredited LO
34 NC/COC prepared with no error
35 Scan NC/COC for release
36 Safely secure and store unclaimed NCs/COCs to prevent damage or deterioration
37 Maintain record of NCs/COCs released to certified candidates
38 Prepare utilization report and request for replenishment of blank NCs/COCs
39 File RWAC and other assessment-related documents per AC
40 File T2MIS-generated RWAC
41 Registry of Workers Assessed and Certified maintained and updated
2 % of TVET Graduates in Programs with 42 Monitors the number of Graduates assessed per month
CATs that Undergo Assessment for
Certification
3 Deployment of CATs 43 CATs released as scheduled
44 Maintains and stores 100% of current CATs in a safe and secured place
45 Prepares and Sends advisory to all concerned ACs and CAs
4 % of Skilled Workers Issued with 46 Accomplishes the tracking sheet as proof of receipt of NC/COC
Certification within 7 Days from
Application
17 of 43
4 % of SkilledKPIs (19) Issued with

Workers JOBS/TASKS (187)
Certification within 7 Days from 47 Scans the accomplished tracking sheet on the issuance of NC/COC
Application 48 Prepares report on the issuance of NC/COC issued within 7 days (tracking sheet)
49 Prepares memo for submission of report to Regional Office
50 Scans all the accomplished tracking sheets and memo for submission of report to Regional
Office
51 Submits report thru email to the Regional Office
5 % of Skilled Workers Issued with 52 Accomplishes the tracking sheet as proof of receipt of NC/COC
Certification within 1 Day upon 53 Scans the accomplished tracking sheet on the issuance of NC/COC
presentation of CARS 54 Prepares report on the issuance of NC/COC issued within 1 day (tracking sheet)
55 Prepares memo for submission of report to Regional Office
56 Scans all the accomplished tracking sheets and memo for submission of report to Regional
Office
57 Submits report thru email to the Regional Office
6 Renewal of NC/COC 58 Checks completeness and correctness of submitted documents
59 Verifies profile of certified worker in the DO database/RWAC, or in TESDA Online Registry
and checks consistency with the NC/COC presented, or requests copy of RWAC from PO
where it was originally issued (if applicable)
60 Receives application for renewal of NC/COC
61 Encodes profile of applicant in the T2MIS and generate ULI
62 Assigns certificate number
63 Maintains database of certificate numbers issued
64 Prepares RWAC (renewal)
65 Prepares and print the NC/COC strictly following the guide indicated in the operating
procedures
66 Affixes picture and dry seal
67 Scans NC/COC for release
68 Issues NC/COC to applicant
69 Files RWAC and application documents for renewal
70 Maintains record of renewed NCs/COCs released to certified candidates
71 Accomplishes the tracking sheet as proof of receipt of NC/COC
72 Prepares report of issuance of certificate tracking sheet
73 Prepares PCT report on the issuance of NC/COC
74 Submits to the RegionalOffice the copy of the report of issuance of certificate tracking sheet
every 3rd day of the month
7 Replacement of NC/COC/TM due to 75 The PO Focal checks submitted documents vis-a-vis requirements
loss/damage/erroneous entries/change
of name (i.e. due to marriage,
subsequent change in spelling of name
under a court order) 18 of 43
7 ReplacementKPIsof (19)
NC/COC/TM due to JOBS/TASKS (187)
loss/damage/erroneous entries/change 76 The PO CAC staff verifies profile of the certified worker in the PO
of name (i.e. due to marriage, database/RwAc or in the TESDA Online Registry and checks
subsequent change in spelling of name consistency with the NC/COC presented, where applicable.
under a court order) 77 The PO CAC Focal staff prepares and prints the NC/COC
78 The PO CAC Focal staff releases the NC/COC to the certified
worker
79 For cases of Erroneous Entry in the NC/COC and Change of
Name the PO focal requests LMID for the change in spelling.
8 No. of New Assessors Accredited 80 Orients applicant-CA on accreditation procedures and requirements for accreditation
81 Prepares and issues Certificate of Concurrence to applicant-CA
82 Receives application for accreditation of applicant-CA
83 Applications documents for accreditation of competency assessors evaluated within the
prescribed period
84 Prepares and issues Letter of Notification to applicant-CA on the result of evaluation of
documents
85 Receives and checks compliance to deficiencies submitted by applicant-CA
86 Prints the Certificate of Accreditation for DD's initial signature
87 Prepares memo for endorsement to Regional Office
88 Endorses Assessors application for approval of the Regional Director
89 Receives approved application from the Regional Office
90 Encodes the Profile of the Accredited Competency Assessor and generate Accreditation
Number in the T2MIS
91 Maintains database of accreditation numbers issued (Excel File)
92 Prepares Affidavit of Undertaking of competency assessors within the prescribed period
93 Issues the Certificate of Accreditation of competency assessors within the prescribed period
94 Accomplishes tracking sheet for the accreditation of competency assessor and updates
entries in accordance to the actual timelines in processing the accreditation
95 Organizes the filing of the photocopy or scanned copy of the Certificate of Accreditation, ID
and Affidavit of Undertaking together with all documents relative to the assessor's
application for accreditation
96 Ensures that all documents submitted by the Accredited Competency Assessor are safely
secured, handled and stored appropriately to prevent damage or deterioration
97 Validates correctness of entries in the monthly monitoring and analysis of PCT on the
accreditation of CA and submit to RO
98 Prepares monthly monitoring and analysis of PCT on the accreditation of CA
19 of 43

99 Conducts/Facilitates calibration of all accredited Competency Assessors
100 Invites CAs to attend capacity-building programs such as Regional Lead Assessors'
training, consultation and validation of new/updated TRs
101 Maintains and Updates the Registry of Accredited Competency Assessors
9 Number of Accredited Assessment 102 Orients applicant-AC on accreditation procedures, requirements for accreditation, list of
Center tools, equipment and facilities for the qualification applied for, and accreditation fee
103 Prepares and issues Certificate of Concurrence to applicant-AC
104 Receives/Reviews completenes of application documents for accreditation of applicant-AC
105 Evaluates application documents submitted by applicant AC

106 Prepares and issues Letter of Notification (Pre-Inspection) to applicant-AC
107 Receives and checks compliance to deficiencies submitted by applicant-AC (Pre-Inspection)
108 Schedules the conduct of ocular inspection and confirms availability of members
109 Prepares and issues appointment of the Inspection Team
110 Conducts orientation of Inspection Team on the tools, equipment and facilities based on the
Competency Assessment Tools (CATs)
111 Conducts inspection of Facilities, tools, equipment and materials according to CATs.
112 Prepares Ocular inspection report within set deadline
113 Submits Inspection Report/ Recommendation to the District Director for review and
consideration
114 Prepares and issues Letter of Notification (Post-Inspection) to applicant-AC
115 Receives and checks compliance to deficiencies submitted by applicant-AC (Post-
Inspection)
116 Prepares payment of honorarium of Technical Expert
117 Prepares Certificate of Accreditation of assessment centers within the prescribed period
118 Prepares and send endorsement Memo

*Assessment Center Application for approval of the Regional Director
119 Receives approved certificate of Accreditation of Applicant AC
120 Encodes the Profile of the Accredited Competency Assessment Center
121 Prepares Affidavit of Undertaking of assessment centers within the prescribed period
122 Trains AC Manager and Processing Officer of AC Operations and use of T2MIS and
prepares certificate of training.
123 Issues Certificate of Accreditation of assessment centers within the prescribed period
20 of 43

124 Provides Accredited Competency Assessment Center template of the signage to be used in
the identification of the AC
125 Maintains and updates Registry of Accredited Assessment Centers
126 Organizes the filing of photocopy or scanned softcopy of the Certificate of Accreditation and
Affidavit of Undertaking together with all documents relative to the center's application for
accreditation
127 Ensures that all documents submitted by the Accredited Competency Assessment Centers
are safely secured, handled and stored appropriately to prevent damage or deterioration
128 Updates Records Inventory and Appraisal

129 Accomplishes tracking sheet for the accreditation of assessment center and update entries
in accordance to the actual timelines in processing the accreditation
130 Validates correctness of entries in the monthly monitoring and analysis of PCT on the
accreditation of AC and submit to RO (Excel File report)
131 Prepares performance evaluation of technical expert on the conduct of ocular inspection
132 Maintains profile of Technical Experts based on TC # 2 s. 2018 dated January 15, 2018
133 Receives request for delisting of ACs in T2MIS submit to RO
134 Prepares notification letter for delisting of ACs in T2MIS to RO based on TC # 2 s. 2018
dated January 15, 2018
135 Conducts/Facilitates AC managers Calibration (for Regional Office)
10 Competency and Assessment and 136 Selects Assessment Center base on the previous performance of AC, presence of NISP
Certification for Workers (CACW) adverse findings and Industry priorities
conducted 137 Prepares the District Qualification Map based on the priority sector and guidelines set by
the Central Office
138 Prepares the memo for endorsement of the Provincial/District Qualification Map
139 Monitors Conduct of CACW
140 Maintains database of worker assessed and certified under CACW
11 Capability-building programs for RLA 141 Selects qualified assessor for RLA for endorsement to RO
and PLA conducted 142 Validates the documents submitted by qualified Assessor
143 Prepares memo for endorsement of qualified candidate assessor to PD /DD
144 Facilitates the accreditation of succesful Regional Lead Assessors following the process of
accreditation of Competency Assessor
12 Number of training institutions/ 145 Provides Capability-building programs and
establishments/ assessment centers Technical assistance services to partners
provided with technical assistance 146 Prepares Report on number of AC provided with Technical assistance
147 Prepares memo for submision to RO
21 of 43
12 Number of trainingJOB
institutions/
148 Submits monthly report to RO
13 Number of assessed via Portfolio 149 Orients candidates for Portfolio Assessment
Assessment 150 Prepares memo endorsing the received application for Potfolio assessment to Regional
Office
14 Conduct of Assessment of OFWs 151 Sends e-mail to the candidate OFWs regarding the requirements they need to submit for
the conduct of assessment
152 Calls the candidate OFWs
153 Validates the requirements submitted by the Candidate OFWs
154 Assigns the Assessment Center
155 Act as TESDA Rep
156 Updates the google sheet for monitoring of assessment of OFWs
15 Application for Issuance of Plastic NC 157 Orients applicants on the requirements of issuance of NC/COC Plastic Card
Cards 158 Checks completeness and correctness of submitted documents
159 Receives application for NC/COC Plastic Card
160 Scans specimen signature and picture and burns them into a CD
161 Prepares list of applicant and submits them to the finance section for the issuance of check.
162 Submits all applications for issuance of Plastic NC Card to CO (Memo request,Application
form with Picture and specimen signature of candidate and payment)
163 Receives acknowledgement receipt from Regional Office

164 Receives transmittal memo from RO
165 Informs the applicants for the release of NC/COC Plastic Card
166 Releases NC/COC plastic card to applicant
16 No. of Trainers Issued with NTTC Level 167 Orients applicant on the requirements of issuance of NTTC Level I
I 168 Provides checklist of requirements for issuance of NTTC Level I
169 Requests applicant to sign in the log-sheet
170 Evaluates documents submitted for issuance of NTTC Level I
171 Prepares memo for submission to RO
172 Receives approved NTTC Level I from RO
173 Informs the applicant for the approved application of NTTC Level I
174 Maintains file/scanned copy of NTTC Level I
17 Monitoring of Assessment Centers 175 Schedules the conduct of monitoring of AC thru face to face visits or virtual monitoring visits
176 Updates the status of monitoring in the google sheet shared by the Certification Unit
177 Monitors weekly accomplishment of the District
22 of 43

18 Monitoring of Utilization of CATs 178 Prepares advisory to ACs on the issuance of new/amended CATs
179 Encourages ACs to establish new Assessment Center under the new/amended CATs during
fora, etc
19 Conduct of Provincial and Regional 180 Prepares advisory on the conduct of District/Provincial Skills Compettition
Skills Competitions and Participation in 181 Checks necessary documentation and arrangements for the preparation and finalization of
the PNSC/ASC/WSC test packages (including the marking schemes)
182 Prepares letters to competition venues (request as venue, schedule of activities, date of
ocular inspection and ingress), jury presidents, workshop supervisors
183 Coordinates with the TVIs on the submission of competitors’ and experts’ documentary
requirements
184 Organizes committee meetings in preparation of test packages and marking schemes for
the competition proper
185 Provides technical assistance required during the provincial skills competition
186 Consolidates and submits results of the provincial district skills competition to Regional
Office
187 Facilitates other necessary documentation and arrangements for the conduct of
the provincial and regional skills competition
23 of 43

SCHOLARSHIP

1 Preparation of Regional Sectoral 1 Collates all the necessary documents in preparation of Provincial Sectoral Target (PST)
Target (RST) for the Scholarship 2 Prepares PST based on the PTESDP
Programs 3 Submit PST to RO
2 Conduct Orientation to TVIs/TTIs on 4 Provides secretariat support in prepation of invitation and material on the Conduct of
the Omnibus Guidelines and other Orientation to TVIs/TTIs on the Omnibus Guidelines and other Related Issuance on
Related Issuance on ScholarshipProgram, RST, and preparation of TVIs/TTIs Updated Absorptive Capacity
ScholarshipProgram Inventory
3 Preparation of Scholarship Allocation 5 Prepares notice to TVIs/TTIs to submit and accomplish the TVIs/TTIs Inventory of the
Plan (SAP) for the Scholarship Updated Absorptive Capacity
Programs 6 Consolidates the TVIs/TTIs Inventory of the Updated Absorptive Capacity in preparation for
the Provincial Scholarship Allocation Plan (PSAP)
7 Checks if the TVIs/TTIs has properly accomplished the submitted TVIs/TTIs Updated
Absorptive Capacity Inventory and all entries are correct based on the Compendium of
Registered TVET Programs and submitted Accomplishment Report
8 If there are incorrect entries in the TVIs/TTIs Updated Absorptive Capacity Inventory, the
PO Scholarship Focal informs the concerned TVIs/TTIs of the deficiency and advises the
TVIs/TTIs to revise and resubmit the TVIs/TTIs Updated Absorptive Capacity Inventory
9 If all entries in the TVIs/TTIs Updated Absorptive Capacity Inventory are correct, the PO
Scholarship Focal submit the TVIs/TTIs Updated Absorptive Capacity Inventory for the
review
10 Prepares transmittal memorandum to RO submitting PSAP
11 Submits the PSAP to RO
4 Preparation of Qualification Maps 12 Prepares notice to TVIs/TTIs to submit QMs/Project Proposals based on the PTDSBA
(QMs)/Project Proposals for the 13 Evaluates the correctness and completeness of the QMs/Project Proposals
Scholarship Programs 14 Prepares transmittal memorandum for the submission of QMs/Project Proposals
15 Submits QMs/Project Proposals together with the signed transmittal to RO
5 Preparation of Notice to Proceed and 16 Prepares Notice to Proceed (NTP) together with the corresponding SGCs based on the
Release of SGCs to TVIs/TTIs approved QMs to TVIs/TTIs
17 Ensures availability of SGCs in coordination with the RO Supply Officer
18 Sends NTP together with the corresponding SGCs to TVIs/TTIs
19 Prepares request of Notarized Affidavit of Undertaking (NAOU) to TVIs/TTIs
24 of 43
5 Preparation of Notice to Proceed and
Release of SGCs JOB
to TVIs/TTIs
20 Consolidates the submitted NAOU from TVIs/TTIs and prepare transmital memorandum to
RO submitting the NAOU
21 Sends transmittal memorandum together with the NAOU to RO
6 Inventory/Signing of the Scholarship 22 Conducts Provincial Inventory of Blank SGCs
Grant Certificates (SGCs)
7 Implementation Proper of Scholarship 23 Schedules conduct of Training Induction Program (TIP) based on the approved QMs
Programs 24 Assists in the conduct of the TIP
25 Monitors schedule of training and calendar the assessment for the on-going programs
26 Assists in the conduct of a closing ceremony o formally end the training program at the end
of the training period
8 Monitoring and Evaluation for the 27 Encodes Enrollment, Graduated, Assessed, Certified and Employed in the Scholarship
Scholarship Programs Program Monitoring and Online Reporting (SPMOR) of SMD
9 Processing of Billing from TVIs for the 28 Receives (complete or incomplete documents) and reviews (thru the prescribed template for
Completed Scholarship Programs checklist of documents) the billing of TVIs/TTIs
29 Prepares CSW and DV (If document is complete)
30 Sends approved CSW and DVs together with the complete documents for payment to RO
31 Prepares notice (thru the prescibed letter template) to TVIs/TTIs to comply with the
deficiencies (If document is not complete)
32 Sends approved notice to TVIs/TTIs
33 Prepares check for payment
25 of 43

ENTERPRISE-BASED TRAINING PROGRAM

1 Percent increase of EBT output share 1 DTS
to total TVET Receives application from TVI and partner Company for DTS Accreditation
2 Verifies completeness and authenticity of submitted documents
3 Prepares and submit memorandum to RO, together with the complete application documents
for issuance of Certificate of Accreditation to TVI and Company.
4 Releases the Certificate of Accreditation to TVI and Partner Company
5 Monitors the implementation of DTS
6 Conducts compliance audit for DTS Accredited TVIs and partner Company/ies
7 Apprenticeship/Learnership
Orients applicant company on the requirements for accreditation
8 Receives and evaluates application documents submitted by the company
9 Creates inpection team
10 Inspects applicant company
11 Prepares memorandum and Certificate of Accreditation for the company, together with the
complete application documents for issuance of Certificate of Accreditation to Company
12 Inputs to the T2MIS

13 Monitors the implementation of the Apprenticeship/Learnership program
14 Other EBT
Monitors the implementation of:
- In-company training
- SIL
-PAFSE
-Onsite traiining
- Industry Immersion
- DTS
- Apprenticeship
- Learnership
Post - Program Registration process
15 Encodes new program/TVI/Trainer to the T2MIS
16 Orients TVI re use of T2MIS
17 Monitors/ Checks the submission of MIS0302 of TVIs
18 Reviews and Evaluate SO applicationss
26 of 43

19 Reviews and Evaluate CAV applications
20 Evaluates, verifies and encode additional Trainers of TVI to T2MIS
21 Updates monthly District Capacity Map
22 Process request for new CTPR due to temporary certification/loss/damage
23 Conducts TVET Forum/ ONLINE meetings for the deployment of new TESDA policies and
guidelines
24 Process request for Delisting
25 Conducts Compliance Audit
2 Percent increase in employment of 26 Promotes the conduct of WCO
TVET graduates by delivery mode* 27 Coordinates with DOLE for the invitation of the paticipating companies
28 Conducts of WCO thru JoLiNS activities
3 Number of partners engaged in TESD 29 Established Partnership with NGAs, private companies, foundations, councils and other
organizations.
30 Enters into a Memorandum of Understanding (MOU) and or Memorandum of Agreement
(MOA)
31 Prepares reports for submission to RO
4 Percentage of TVET programs with tie- 32 Facilitates TVET programs with industry engagement
ups to industry 33 Monitoring of industry engagements
34 Prepares reports for submission to RO
5 Institutional Awards 35 Scouts nominees for the Kabalikat and Idols ng TESDA
36 Provides checklists of requirements and orient the nominees
37 Facilitates/Reviews Documentation of nominees. Evaluates; and ranks nominees (if
necessary) -Provincial Search
38 Prepares endorsement Memo of the provincial nominees for Kabalikat Awards
Idols ng TESDA to the RO
27 of 43

COMPLIANCE AUDIT

1 Number of registered programs 1 Validates the inventory of registered programs due for audit for review of the immediate
audited superior
3 Uses monitoring forms deployed by the Regional Office for the conduct of audit
4 Prepares documentation needed for the meeting with the concerned institutions with
programs due for audit for review of the immediate superior
5 Orients institutions on the digitization of records and/or provide other technical assistance
needed by the TVIs to prepare for the compliance audit as approved by the immediate
superior
6 Coordinates with RO focal on the preparation of the TVI Compliance Audit Plan (F02), as
approved by the immediate superior
7 Sends the signed TVI Compliance Audit Plan (F02) to the auditee-institution, as approved
by the immediate superior
8 Secures TVI Compliance Audit Plan (F02) duly conformed by the auditee-institution and
provides feedback to the immediate superior on the status of confirmation of the auditee-
institution
9 Forwards TVI Compliance Audit Plan (F02) duly conformed by the auditee-institution to RO
and assigned lead auditor as approved by the immediate superior
10 Updates monitoring of schedule of audit
11 Facilitates re-scheduling of audit (requested by the Auditee-Institution)
12 Secures TVI Compliance Audit Plan (F02) from the auditee-institution requesting for re-
scheduling
13 Forwards TVI Compliance Audit Plan (F02) from the auditee-institution requesting for re-
scheduling to the Regional Office
14 Facilitates re-scheduling of audit (requested by the Auditing Region)
15 Informs the auditee-institution on the cancelled/re-scheduled audit
16 Conducts compliance audit of registered TVET programs
Secures copy of TVI Compliance Audit Plan

28 of 43

Coordinates with the PO and/or TVI on the provision of the link and the access to the PO
and TVI's records
Conducts table audit based on the available records provided by the PO and TVI
- checks completeness and validity of the TVI/Company program registration application
documents filed in the PO
- may start checking the completeness and validitiy of the TVI/Company program registration
application documents filed in the TVI



checklist requirements, F04)
- checks availability, completeness and functionality of tools and equipment

- Requirement
- Non-conformity
- Audit Evidence
29 of 43

conforme


29 Monitors conduct of compliance audit of registered TVET programs
31 Requests assistance from the RO for unsubmitted compliance audit reports from the
auditors
32 Coordinates with the compliance auditors for unsubmitted compliance audit reports from the
auditors
33 Prepares consolidated reports (F06-PO, F08 (if applicable), etc.) for submission to RO
34 Submits to RO the signed consolidated reports
35 Continuously monitors compliance of institutions with audit findings
36 Follows-up compliance of institutions with audit findings
38 Provides feedback to PD on the status of compliance (meetings, etc.)
39 Prepares accomplishment report for audited programs at the PO level (OPCR)
40 Prepares issues and concerns for submission to RO
43 If assigned as auditor: Evaluates co-auditors
2 Number of assessment centers audited 44
Validates the inventory of registered programs due for audit prepared by the Regional Office
46 Uses monitoring forms deployed by the Regional Office for the conduct of audit
47 Prepares documentation needed for the meeting with the concerned institutions with
accredited qualifications due for audit
48 Orients institutions on the digitization of records and/or provide other technical assistance
needed by the ACs to prepare for the compliance audit
30 of 43

49 Coordinates with RO focal on the schedule of audit for the preparation of the Assessment
Center Compliance Audit Plan (F02)
50 Prepares Assessment Center Compliance Audit Plan (F02)
51 Sends the signed Assessment Center Compliance Audit Plan (F02) to the auditee-institution
52 Secures Assessment Compliance Audit Plan (F02) duly conformed by the auditee-institution
53 Forwards Assessment Compliance Audit Plan (F02) duly conformed by the auditee-
institution to RO and assigned lead auditor
55 Facilitates re-scheduling of audit (requested by the Auditee-Institution)
56 Secures Assessment Center Compliance Audit Plan (F02) from the auditee-institution
requesting for re-scheduling
57 Forwards Assessment Compliance Audit Plan (F02) from the auditee-institution requesting
for re-scheduling to the Regional Office
58 Prepares Assessment Center Compliance Audit Plan bearing the new schedule of audit
61 Facilitates re-scheduling of audit (requested by the Auditing Region)
62 Informs the auditee-institution on the cancelled/re-scheduled audit
63 Conducts compliance audit of accredited qualifications of competency assessment centers
Secures copy of Assessment Center Compliance Audit Plan

Coordinates with the PO and/or AC on the provision of the link and the access to the PO
and AC's records
31 of 43

Conducts table audit based on the available records provided by the PO and AC
- checks completeness and validitiy of the AC accreditation application documents filed in
the PO
- may start checking the completeness and validitiy of the AC accreditation application
documents filed in the AC



checklist requirements, F03A)
- checks availability, completeness and functionality of toos and equipment

- Requirement
- Non-conformity
- Audit Evidence
conforme
32 of 43



76 Monitors of the conduct of compliance audit of registered TVET programs
78 Requests assistance from the RO for unsubmitted compliance audit reports from the
auditors
79 Coordinates with the compliance auditors for unsubmitted compliance audit reports from the
auditors
80 Prepares consolidated reports (F06-PO, etc.) for submission to RO
81 Submits to RO the signed consolidated reports
82 Continuously monitors compliance of institutions with audit findings
83 Follows-up compliance of institutions with audit findings
85 Provides feedback to PD on the status of compliance (meetings, etc.)
86 Prepares accomplishment report for audited programs at the PO level (OPCR)
87 Prepares issues and concerns for submission to RO
33 of 43

EO 70 - PRLEC

1 Number of community-based programs 1 Prepares notice of meeting, agenda and attendance sheet, summary of the status of action
for marginalized sectors or groups items from the previous meeting
2 Disseminates and confirms attendance of PRLEC Member Agencies and other
Stakeholders
3 Prepares reports and presentation materials to be presented during the meeting
4 Assists in the conduct of PRLEC meeting
5 Prepares Minutes of the Meeting and Action Items
6 Disseminates minutes of meeting and summary of action items to the PRLEC Member
Agencies
7 Consolidates and monitors Action Items
8 Prepares/updates and submits online monthly reports
9 Coordinates with the PRLEC Member Agencies on the submission of quarterly status report
of accomplishments for submission to the Regional Office
10 Prepares social marketing advocacy materials for posting in the social media page and
documentation reports in coordination with the SMAC Focal
11 Organizes the conduct of ocular inspection and coordination meeting with the identified
NTF70 PBDP in partnership with the LGUs and other PRLEC member agencies concerned
12 Coordinates for the conducts of community profiling in coordination with the LGUs and
DSWD
13 Prepares report of profiled PBDP
14 Prepares Project Proposals
15 Monitors the conduct/ implementation of the training program
Prepares status report

16 Prepares the after activity report and submit to the Provincial Director through the
Supervising TESD Specialist
34 of 43
PO FOCAL PERSON (FINANCE AND ADMIN)

ACCOUNTING

1 Financial Accountability 1 Cash Advances liquidated/ settled within the prescribed period and submitted the following
accounts
2 Prepare Report of Disbursements and/or Liquidation Voucher with the supporting
documents and submit to the Financial Analyst
3 Pre-audit Payment - Disbursement Voucher
4 Process Purchase/Job Order for issuance to the supplier/provider
5 Monthly tax compliance
6
Maintain and update books of accounts (Includes Preparation of Journal Entry Vouchers)
7 Issuance of Order of Payment (verified and validated by the Operations Division)
8 Prepare Bank reconciliation statement
9 Remittance of GSIS, HDMF, PHIC and other Loans
2 Financial Analysis 10 Financial Management Report
3 Compliance to COA Observations 11 Status Report on on actions taken on all COA recommendations submitted to oversight
agencies
12 Quarterly financial reports submitted to oversight agency
13 100% Settlement of Suspensions within the prescribed period
(within 90 days)
14 Appeal on Notices of Disallowance (if any) submitted to COA within the prescribed period
(within 6 months)
15 Prepare, maintain and update books of accounts per fund, ( Regular, SSP and Trust Fund if
applicable)
16 Prepare Trial Balance
17 Prepare Financial Statements
18 Prepare General and Subsidiary Ledger
19 Fund MDS, SSP, Trust Fund, TPF
35 of 43

BUDGET

1 Budget Preparation 1 Prepares Budget Proposal Documents of POTI. (TIER I & TIER II)
2 Budget Execution/Fund Utilization 2 Prepares the budgetary requirements for the targets.
3 Certifies availability of allotment (Box B of Obligation Request and Status) for all claims
4 Accomplishes the Status of Obligation (Box C)
5 Maintains and Updates the Registries (RAOPS, RAOMO, RAOCO)
6 Submits fund request to RO
3 Budget Monitoring/Obligations Budget 7 Prepares and Analyze the Financial Accountability Reports (Weekly, Monthly)
Utilization Rate 8 Prepares fund utilization report including TTIs
9 Prepares Weekly reports: Programs Monitoring and Online Reporting (SPMOR) and Status
of Budget Utilization Rate
10 Prepares Monthly reports: Statement of Allotment, Obligations and Balances (SAOB)
36 of 43

PROCUREMENT AND PROPERTY MANAGEMENT

1 100% compliance with the 2016 1 Checks items indicated on the Requisition and Issue Slip (RIS) from the End-User if within
Revised IRR of RA 9184 in the conduct the approved APP
of alternative methods of procurement 2 Verifies if the requested supplies and materials are available on stock
3 Receives Purchase Request (PR) from the End-User, if the requested supplies and
materials are unavailable on stock
4 Checks the completeness of the specifications of the PR
5 Determines the Approved Budget for the Contract (ABC)
6 Prepares the Request For Quotation (RFQ)
7 Posts the RFQ in the PhilGEPs and TESDA Websites and in any conspicuous place
reserved for the purpose if the ABC is above Php50,000.00.
8 Sends RFQ to Suppliers
9 Receives the Quotation from Suppliers
10 Prepares Abstract of Price Quotations (APQ)
11 Checks the completeness and validity of the documentary requirements of the supplier
12 Prepares the Purchase Order (PO) or Job Order (JO)
13 Provides the winning supplier copy of the approved PO/JO for conformity
14 Posts the Award in the PhilGEPS and TESDA websites and in any conspicuous place
15 Facilitates the inspection of the delivered supplies before acceptance
16
Prepares the Requisition and Issue Slip (RIS), Inventory Custodian Slip (ICS) and Property
Acknowledgment Report (PAR) for the issuance of delivered goods to the end-users
17 Issues accepted supplies and materials/equipment to the end-users
18 Prepares Disbursement Voucher for payment
19 Evaluates suppliers performance using the prescribed Suppliers Evaluation Form
2 100% compliance with the 2016 20 Prepares the Bidding Documents
Revised IRR of RA 9184 during the 21 Posts the Invitation to Bid and Bid Documents at the PhilGEPS and TESDA websites and at
conduct of procurement thru competitive any conspicuous place reserved for the purpose within the premises of TESDA.
bidding 22 Prepares Eligibility and Technical Requirements Checklist and Abstract of Bid as Read
23 Receives Bid Documents from suppliers/bidders
24 Assists the BAC in the Bidding Process
25 Prepares RBAC Resolutions, Notice of Award, Notice to Proceed and Contract.
26 Prepares Minutes of Meetings
37 of 43
conduct of procurement thru competitive
bidding

27 Provides the winning bidders the Notice of Award, Notice to Proceed and Contract
28 Posts the awards at the PhilGEPS and TESDA websites and at any conspicuous place
3 100% Compliance to the preparation 29 Prepares the Agency Procurement Compliance and Performance Indicator (APCPI) System
and submission of Agency Procurement
Compliance and Performance Indicator
(APCPI) Results to the Government
Procurement Policy Board (GPPB) 30 Submits the APCPI to GPPB within the prescribed timelines.
within the prescribed timelines 31 Monitors the Submission of Operating Units of APCPI to GPPB within the prescribed
timelines
4 100% compliance to the submisision of 32 Prepare Project Procurement Management Plan for the prepation of the Annual Procurement
procurement-related reports to the Plan
oversight agencies within the prescribed 33 Prepares and uploads the Annual Procurement Plan for Common-Use Supplies and
timelines Equipment (APP-CSE) to the Procurement Service Virtual Store within the prescribed
timelines.
34 Prepares and submits the Annual Procurement Plan for Non-Common-Use Supplies and
Equipment (APP-Non-CSE), Supplemental Annual Procurement Plan and Procurement
Monitoring Report to GPPB within the prescribed timelines
35 Posts the APP-CSE and APP-Non-CSE to the Transparency Seal page of the TESDA
website
36 Prepares the Annual Report on the Physical Count of Property, Plant and Equipment
(RPCPPE) for submission to COA
37 Prepares the Semi-Annual and Annual Report on the Physical Count of Inventories (RPCI)
for submission to COA
38 Prepares the Inventory Inspection Report for Unserviceable Property (IIRUP)
39 Sets schedule for the conduct of Inspection/Appraisal of unserviceable property.
40 Finalizes and submits the Inventory Inspection Report for Unserviceable Property (IIRUP) to
the Resident Auditor
38 of 43

CASHIERING

1 Collections and Deposit 1 Issuance of Official Receipts based on received Order of Payment (SSP Fund and CAV(BTR)
2 Deposit of Collections on the next banking day
3 Regular updating of Report of Collection and Cash Receipts Record
4 Submission of Monthly Report of Collection and Deposit: attached herewith are as follows:
2 Disbursements 5 a) Report
Check of Collection
completeness of and Deposit(SSP
signatories on the&DVs
CAV(BTR)
6 Record to Check Disbursement Record(CDR)
7 Prepare and Print Check/s
8 Review the amount of check issued against the DV
9 Prepare Advice of Checks Issued and Cancelled and/or LDDAP-ADA for submission to Servicing
10 Bank
Releasing of checks
11 Prepare monthly RCI (Report of Checks Issued) attached are as follows:
12 a) RCI Monthly Report of Check Issued together with the paid DVs to Accounting Section
Submit
3 Petty Cash Replenishments 13 Establishment and Replenishment of Petty Cash Fund
14 Submits Liquidation Report to Accounting Section
39 of 43

HUMAN RESOURCE ACTIONS (RECRUITMENT & SELECTION, LEARNING & DEVELOPMENT)

1 Excellence in HRM awarded 1 Assists in the PRIME-HRM journey
2 Requests and conduct CBWE as necessary due to pandemic
3 Facilitates submission of signed IPCR of employees.
4 Prepares Summary of IPCR Ratings
5 Facilitates the submission of RIS of Provincial Directors
6 Facilitates the accomplishment of CESPES of Provincial Directors
7 Submits Documentation for the Rewards and Recognition related activities
2 Percentage of GASS targets achieved 8 Reviews of SALN (Review & Compliance Committee)
9 Consolidate and submit of reviewed SALN of POTI Employees to RO
3 MSP Implementation / Percentage of 10 Prepare & submit of Position Description Form (PDF) and Special Qualification to RO
filled-up vacant positions 11 Disseminates/Posts of Vacancies
Posts notification of vacancies to next in rank in their respective operating units where
12 vacancy exists
13 Evaluates Portfolio of applicants (only qualified applicants should be submitted to RO)
14 Prepares request and conduct CBWE as necessary due to pandemic
15 Notifies qualified applicants for the CBW Exam
16 Prepares of materials for examination and submission of result to CO
17 Monitors the CBWE Result copy of result to be submitted to RO
4 Strategic Performance Management Ensures complete submission of Individual Performance Commitment and Review
System (SPMS) revised and 18 (Semestral) and its summary to the Regional Office
implemented 19 Assists in the preparation of CESPES Rating Information Sheet, & PCRF
5 Welfare and Development Assists in the implementation of the Welfare and Development Programs (e.g. assistance to
20 calamities, pandemic, etc. )
23 Organizes Health and Wellness Activities
Assists in the conduct of Background Investigation of Top 5 candidates and Report
24 preparation (due to pandemic situation)
6 Rewards & Recognition (PRAISE) 25 Assist in the continuous implementation of the PRAISE in the Provincial Level
26 Confirms GSIS Loans and
Prepares whitelist for LBP loans and certifies other loan applicatin with other lending
27 partner
7 Learning and Development (L&D) 28 Prepares and disimenates the Training Needs Analysis Tool to All PO employees
System for TESDA employees
installed and implemented
40 of 43
7 Learning andKPIs (9)

Development (L&D) JOBS/TASKS (49)
System for TESDA employees 29 Monitors the implementation of the conduct of TNA in the PO level.
installed and implemented 30 Retrieves accomplished TNA instruments (PO Level)
Encodes and Analyzes the accomplished TNA instrument with consolidated analysis per
31 position and position category
32 Creates a summative report on the consolidated training needs ( PO Level)
33 Prepares report and transmittal memo to the Regional Office
8 Annual Workforce Learning and Plots Training Calendar based from WFDP and identifies personnel fitted for the training
Development Plan Implemented 34 program
35 Prepares Terms of Reference for the proposed program (per program)
Creates invitation letter for Training Provider/ Speakers and Coordinate training schedule
36 for (In- House Programs)
37 Prepares Memorandum/ Office Order on the list of training participants
38 Organizes and monitors implementation of training program
39 Submits Memo on the list of interested/ qualified nominees
Monitors the % of employees who have attended learning and development programs
based on the L&D Guidelines on the availment of at least (1 training) for all employees and
40 officials per year.
41 Monitors the implementation of the conduct of Developmental Programs
42 Retrieves and consolidate post learning and development documents
Monitors the number of personnel trained, and submission of post learning and
43 development documents
Prepares Monthly monitoring report on the consolidated trainings implemented, % of
personnel trained, submission of post learning and development documents and
44 Memorandum for transmital.
45 Prepares Memorandum to submit the Outcome Monitoring report
Collates and consolidates submitted Outcome Monitoring Report and draft Memorandum for
46 transmittal for the approval of the PD
9 Employee Health and Wellness Plan 47 Identify Employee Health and Wellness Activities
Implemented 48 Prepares Health and Wellness Plan / Programs (RO)
49 Organize Health and Wellness Activities
41 of 43

CUSTOMER SATISFACTION

1 95% Net Satisfaction Rating 1 Entertains walk-in clients in the provincial office
2 Gathers information as per filled up Customer Feedback Form(TESDA-OP-AS-03-F01)
3 Consolidates/Encodes filled up Customer Feedback Form for monthly report.
4 Print/Photocopy of Customer Feedback Form
5 Maintains and update customer satisfaction records/files
Gathers and assessed queries thru SMS, Emails, CSC-CCB, Official Facebook Account,
6 PACC, 8888 Citizen's Complaint Hotline.
Prepares and submits required customer satisfaction report to Regional Office
(TESDA-OP-AS-03-F02), (TESDA-OP-AS-03-F04), (TESDA-OP-AS-03-F05), (TESDA-
7 OP-AS-03-F06), (TESDA-OP-AS-03-F07), ARTA Form1A and Form 2
8 Facilitates documentation and other arrangements for complaints
9 Prepares Corrective Action Request and Registry
10 Prepares and submits monthly summary/report of Complaints
11 Act as Officer in charge of Public Assisstance and Complaint Desk (PACD)
42 of 43

IT MAINTENANCE

1 Maintenance of ROPO IT infrastructure 1 Prepares inventory of the existing IT Equipment
2 Monitors the efficiency and life cycle of the IT Equipment.
2 Number of RO website integrated to CO 3 Develops and maintains PO/TTI Website
4 Prepares updates for website posting
3 Data Privacy Act (DPA) Compliance 5 Conducts DPA awareness program
6 Schedules the conduct of DPA Awareness Program
7 Conducts Privacy Impact Assessment
43 of 43

TESDA Circular No. 015-2021

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TESDA CIRCULAR

Subject: Duties and Responsibilities of TESDA Personne Page 1 of 6 Pages

• Identified duties/tasks are able to provide quantifiable/tangible outputs and aligned

III. GENERAL PRINCIPLES

IV. DUTIES AND RESPONSIBILITIES OF TESDA PERSONNEL IN THE REGIONAL

The duties/tasks identified in each of the above-mentioned programs may be

• RO FOCAL PERSON (OPERATIONS)

• RO FOCAL PERSON (FINANCE AND ADMIN)

The duties/tasks identified in each of the above-mentioned programs may be

• PO FOCAL PERSON (OPERATIONS)

• PO FOCAL PERSON (FINANCE AND ADMIN)

Following the guidelines on the Strategic Performance Management System (SPMS),

Further, sanctions for non-performance of all personnel involved, based on the

VI. DEGREE OF ACCOUNTABILITY

The degree of accountability is anchored on the inherent functions of the heads of

Consequently, each personnel shall be held accountable in meeting their commitment

VII. REPEALING CLAUSE

All guidelines or parts of guidelines inconsistent herewith shall be considered amended,

This Circular shall take effect immediately.

SEC. ISIDRO LAPENA, PhD, CSEE

Overall Leadership and Management Admin Asst III

Operations Team FASD Team

Senior TESD Senior TESD Senior TESD AO V AO V

TESD II TESD II TESD II AO V AO V

Admin Aide IV,

Overall Leadership & Management

Supervising TESD Specialist

Operations Team Admin and

KPIs (9) JOBS/TASKS (44)

KPIs (3) JOBS/TASKS (25)

KPIs (8) JOBS/TASKS (75)

Integrates corrections and/or recommendations to the Project Proposal, when applicable

4 Ensures that the Project Proposal is approved by the Secretary

Provides guidance/directions, when necessary

2 Number of special clients served

KPIs (1) JOBS/TASKS (19)

KPIs (1) JOBS/TASKS (19)

KPIs (9) JOBS/TASKS (54)

KPIs (9) JOBS/TASKS (54)

KPIs (2) JOBS/TASKS (115)

5 Drafts communication (memo, etc.) for review of the ROD Chief

KPIs (2) JOBS/TASKS (115)

27 Informs auditee-institution through the Provincial/District Office

Secures copy of TVI Compliance Audit Plan

Prepares presentation materials and other compliance audit report forms

KPIs (2) JOBS/TASKS (115)

Conducts opening and closing meeting with the auditee-institution

Conducts compliance audit

Prepares the corresponding compliance audit reports stating the following:

Secures copy of compliance audit report duly conformed by the auditee

Submits compliance audit reports

KPIs (2) JOBS/TASKS (115)

47 Updates status of compliance of institutions with audit findings

KPIs (2) JOBS/TASKS (115)

84 Informs auditee-institution through the Provincial/District Office

Secures copy of Assessment Center Compliance Audit Plan

KPIs (2) JOBS/TASKS (115)

Prepares presentation materials and other compliance audit report forms

Conducts opening and closing meeting with the auditee-institution

Conducts compliance audit

Prepares the corresponding compliance audit reports stating the following:

KPIs (2) JOBS/TASKS (115)

Secures copy of compliance audit report duly conformed by the auditee