ACTIVITY COMPLETION REPORT

TER Number: 1
ACTIVITY TITLE: 2015 SCHOOL IN-SERVICE EDUCATION FOR TEACHERS

I DE NTI FY I NG I NFO RMATI O N

Date: Nov. 7, 2015

Venue: H.E. Building,Tarangnan Central Elementary School

Participant’s
TCES teachers and school principal.
Description:

ACTI V I TY DE S CRI P TIO N

To comply with DepEd Regional Memorandum No. 231, s. 2014 and to

pursue with DepEd National Memorandum No. 182, s. 2012 declaring
every month of November as the Reading Month embracing English,
Literacy and Information Month, the English Department of Calbiga
National High School spearheads the 2014 Reading Month Celebration
for the whole month of November. The celebration shall be anchored
on this year’s theme, “Reading: A Way to Developing Multiliteracy.”
The host department shall undertake activities that will promote
reading for multiliteracy among students; provide a venue for an
enriching learning experience geared at developing/enhancing
communication skills; promote love for reading; and sustain advocacy
on the importance of reading.

Objectives: The activity was conducted to be able to:

1. Be knowledgable in the test construction be informed of the SMEA.

2. Be informed of the SMEA .
3. Gain knowledge on Child Protection Policy policy.
4. Become effective on implementing the reading program in school.

HI G HLIG HTS :

 Implementation Plan for :

-Test construction
-SMEA
-Child Protection Policy
-Reading Program

RES ULTS :
Achievement of
Objectives:
All the objectives were attained.

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Participants’
Feedback The following were provided as evaluative observations of the participants:
1. Design of the Event
All the participants rated very satisfactory on the workshop training activity design, however
some rated satisfactory on the clarity and attainment of the objectives, logical sequencing of
session, clarity of the session flow and in the adequate time allotment for each sessions.

2. Methodology
The appropriateness of methods used for the topics, the extent to which the methods
facilitated learning, discussion of instructions to achieve outputs and its effective use of
audience participation during the workshop was rated very satisfactory. However on the
adequate discussion of instructions to achieve outputs and in the and in the effective
use of audience participation during workshop was rated satisfactory.

3. Management of the Activity

The workshop was manage by the school principal and master teachers .

4. Resource Person
Resource persons or the trainers/facilitators was the school principal and master teachers.
Facilitators did there best in facilitating and in sustaining the interest of the participants despite of
the short time given top this workshop.

5. Audience Participation
Active participation of the participants were very evident because the group attained the desired
output

6. Logistical Arrangements
The financial requirement was arranged by teachers contribution.

NEXT STEPS:

It is expected that all teachers will have a positive transformation in doing their task.
Another SMEA this coming April 9-12, 2017.

RECOMMENDATIONS FOR MANAGEMENT :

All the activities learned from this training will be implemented thru his her daily lessons.

Prepared by:

LIZA M.JAPZON

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Noted:

JOSHUA Z. SUMPO

School Principal II

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Annex A
Participants’ Attendance

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Annex B
Outputs
Live-Out Orientation-Workshop on the RMEA Implementation
RTTC DepED Region VIII, Candahug, Palo, Leyte
October 18, 2010

The workshop started at exactly 8:30 in the morning.

5. Apprised on the implementation plan for the regional ME&A.

6. Clarified on the roles and responsibilities of the functional divisions and other support
divisions and Units in terms of the Regional M&E.
7. Informed on the data needed for the information requirements of MEA

Maam Rose (RD) gave inspirational message, she emphasize that each one be
responsible to perform their rules and responsibilities, give a lighter feeling for the
activities to come. She also said that motivation to do work must not be a seasonal;
there must be the habit of motivating, listening, reading and a habit of sharing.

SESSION 1

Quality Assurance and Accountability System

This session was discussed by Dr. Rebecca Ragrag. The discussion points was on
the National QAAF its Salient points Quality Management QAA as a system.

She also discussed on the Salient Elements of the QAAF

1. Overall Goal: Functional Literacy

2. Learner Outcomes
3. School as a House of Quality
4. Accountability of Management Levels
 Central Level
 Region Level
Accountability of Management Levels
 Division and District level
 School and Learning Center level
Accountability of Management Levels
 Teachers/ Facilitators

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 Learners
5. Process Approach
6. Continuous Improvement

SESSION 2

Monitoring and Evaluation Framework was discussed by Dr. Joel Zartiga.

Why the region needs on M&E Framework?

 We need M&E so that we know the process, structure, and who will manage
the conduct of M&E. (PPRD)
 It is the basis on how are we going to determine or assess the region plan.
(Admin)
 The region needs on M&E Framework because for them, there is always that
framework, what we are going to do and what are the standards in conducting
M&E, it must be focus on whatever monitoring and evaluation conducted.
(RMSPPD)
 It will guide us in the field what to look at and to get the right process and
outcome.

The participants were grouped into three groups:

Group 1- Rectangular
Group 2- Circle
Group 3- Trapezoid

Each group was task or given some questions to be answered. Then they were
grouped again for their group discussions.

In this session, they open up that some of them are not aware of following the
monitoring and evaluation. Some says that they learned monitoring while they will still
a school head, and also before there was already standard of M&E.

Monitoring and Evaluation enhance and help us in conducting M&E to gather

information or implement or there must be the uniformity in conducting M&E. This will
also help us not to go beyond what is being required so that conflict can be avoided.

What will happen if there is no M&E?

 Some says it is a waste of resources

 M&E help to complete the cycle
 It will help integrate all our learnings into one, enhancing and strengthening on
our policies.

M&E help

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 It is effective, efficient and responsive

 Job satisfaction

For the admin division they have there own function as well as its specific functions.
To look for as to whether or not the given function has been achieve, the division has
to delivered as expected, its effectiveness and efficiency of the region.

Another is, in order to provide the effectiveness of the division (admin), it has its own
functions and task to monitor and assess.

 PPRD needs the program and projects from the different functional division for
REDP. The PPRD Team needs the project and programs for REDP.
 Get use the process in conducting monitoring and evaluation using the RMEA.
 They can adopt the programs and projects from the Central Office, however it
is better to adopt programs and projects from the Regional Office itself. Like the
PROJECT EASE which is the Regional Office project.

A topic of school program has also been discussed, according to Maam Rose Saet
(RD), in school program it is the Division Offices who implement it. It is the Functional
Division who monitors and evaluate, the Regional Office does not implement it. It is
only the functions of the Regional Office to monitor and evaluate, like the bidding etc.

Another is that according to her there are many programs and projects but there’s no
evaluation has been conducted.

SESSION 3

Implementation Arrangement

Terms of Reference of the Regional Teams Persons for Monitoring and

Evaluation (Maam Sison)

Who do we need to run the M&E System in the Region?

 QAAD
 All Functional Division
 The People in the Regional Office
 There should be a representative from each division including the Admin and
BFD.

All the reports must be copy furnished to RD and RAD for there awareness of the
activities and events or what is happening inside and outside of the region.

Suggestions to improve the suggested terms of reference

 To include the admin for gathering data.

 Data must be submitted to the one who has knowledge of the M&E to facilitate
the RMEA.
 There must be a corresponding focal person

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 Forming internal M&E

 Designate internal M&E for each division as focal person to facilitate the
RMEA, data is subject for evaluation/validation before submitting to the RMEA.
 It doesn’t mean that the QAAD Specialist is the only one encharge for the
RMEA Implementation.
 Need to revise the roles and responsibilities
 To qualify what is really to facilitate, its scope or its parameter.
 There is four (4) session in conducting RMEA in the Region.
 Somebody from the co-members at least 2 FDs at the same time especially in
validating of outputs or MOVs.
 The rule is to see how they are doing the process in RMEA to be able to
accomplish the process all the time.
 According to Maam Rose there must be an internal M&E Team or focal person.
 Delete Division in #4
 Analyst change to analysis
 Remove facilitators in the FDs (Specialist is the right term to be used), insert
data analysis in this.
 Separate the roles and responsibilities of RD, ARD and the FDs
 It’s functions of each division first, then followed by the roles and who will make
for the decision making (person involved), identify the unit who will carry out the
functions.

REGIONAL TEAMS/PERSONS FOR MONITORING & EVALUATION TERMS

OF REFERENCE

ROLES TEAM (PERSON) RESPONSIBILITIES

Overall Management Regional Director Ensure 100% involvement

Decision-making Assistant Regional Director and participation of the
members of the FDs,
Admin & BFD
Provide/allocate funds for
the proper logistics for the
FDs, Admin & BFD
Provide policy directions
based on the
recommendations
obtained from the RMEA
Approve/disapprove policy
recommendations

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Advocate/advise/counsel REXECOM (REXECOM
/propose/indorse policy
Oversight
Over-all Facilitator
Reports Result to
RD/ARD thru the
REXECOM
Recommends for Policy
Development
Document/Record data
Data Analyst Analysis
(Should be the part of PPRD
&/or QAAD as part of the
REDP Process/planning
process)
Report data/results to
QAAD Chief
Facilitate M&E process
Recommends Policies,
Family) guidelines and standards
based on RMEA
information
QAAD Ensures that the conduct
of M&E is within the
standards & guidelines
Ensures that the conduct
of M&E is within the scope
Ensures timely disclosure
of information to
stakeholders which are
aligned to M&E objectives:
a. Delivery of basic
education
b. Organizational
Performance/Health
QAAD Chief As Lead Facilitator
Ensures that the
specialists are properly
oriented of the TORs
Ensures that every
specialist shall gather
complete and reliable data
Ensures that proper
logistics are in place
Prepares a contingency
plan
QAAD Specialist 1 As facilitator in the assigned FDs
In-charge of the ff: Specialists shall:
CLMD Ensure that QAA M&E
TDD principles and processes
QAAD Specialist 2 are properly followed
In-charge of the ff: Gather valid, reliable and
RMSPPD relevant data with from the
Admin Internal M&E of FDs,
BFD Admin & BFD
QAAD Specialist 3 (Analyze, interpret &
In-charge of the ff: report)
PPRD Encourage participative
QAAD and collaborative efforts
among the FDs, Admin &
BFD
Coordinate with the In-
charge of the M&E Task
level in the assigned FDs,
Admin & BFD
Analyze data & interpret
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data for decision-

making/policy formulation
and adjustment
Encoder Support Staff Encodes data gather
Photographer Prepares needed logistics,
venue, etc.
Coordinates with QAAD
Specialist
Take pictures
Internal Oversight FDs, Admin, BFD Chiefs Ensure that QAA M&E
principles and processes
are properly followed
Encourage participative
and collaborative efforts
among the members of
their FD
Data Gathering Gatherer Internal M&E Teams/Focal Gather valid, reliable and
Person Functional relevant data/information
Divisions, Admin & BFD by content areas:
Composition? 1. Education programs &
For each division projects
2. Education resources
3. Organizational
effectiveness, and
4. Organizational support
where every content
area has the ff. from
within their FDs & Dos
 Accomplishment
vs. targets
 Lessons
Learned/Best
Practices
 Sustainability
Measures
 Issues
Consolidate & summarize
data gathered from FDs
and Dos
Submit to FD Chief the
data gathered ( copy
furnished the RD/ARD)
Ensure that data required
are provided to the QAAD
Specialists (who will do
this, the gatherer or the
Chiefs?)
Coordinate with the QAAD
Specialist In-Charge of the
FDs

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Suggestions:

 All the data gathered from the different FDs before submitting it to the
Chief all members of the FDs must meet for consultation/agreement of
the data gathered either acceptance or rejection.

 There should be a presentation first with the FDs before submitting it to

the Chief.

 Sustain the roles and responsibilities provided the facilitator of each

newly structured functional division should convene for deliberation prior
to the approval of the RD/ARD.

 Each FD Chief should recommend for logistics

 Internal M&E should be given to the additional task of recommending to

the REXECOM

 Appropriate actions on specific data gathered from the Divisions.

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REGIONAL M&E STRUCTURE AND INFORMATION FLOW

Regional
Director

Assistant Regional
Director

REXECOM

PPRD T&DD QAAD CLMD&TA RMSPPD ADMIN BFD

QAAD Chief

QAAD Specialist 1 QAAD Specialist 2

QAAD Specialist 2
CLMD PPRD
RMSPPD
T&DD QAAD
Admin

BFD

INTERNAL M&E Team/Focal Person of FDs

Admin and BFD

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SESSION 4

Monitoring and Evaluation

This was discussed by Dr. Joel Zartiga.

SESSION 5

Identification of Outputs, Standards and MOVs (Maam Brenda Estoy)

This session is more on giving of output. The participant was task to identify the
Output (O) and activity (A).

Group Response according to Outputs (O) and Activities (A).

1. Training of Teachers A
2. Identify training needs A
3. TA conducted in DO O
4. Review M&E Reports from the division A
5. Teachers Trained O
6. Design Resource Package A
7. Interview of Division Stakeholders A
8. TA Plan Developed O
9. Design Coaching Program A
10. Implement Program Design A
11. Monitor TA Session A

Output

Identify training needs

Teachers Trained Design Resource Package

Implement Program Design

Training of Teachers

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TA Plan Developed Review M&E Reports from the Division

Interview of Division stakeholders

TA Conducted in DO Design Resource Package

Monitor TA Session

Output- refers to the accomplished targets with in a specific time frame based on a
plan. (e.g. work plan)

CLMD

 Articulated curriculum for the region

 Indigenized/localized curricula in specific communities
 TA Reports on curriculum matters
 Monitoring and evaluation reports
 LR plans and reports

PPRD

 Regional educational policy and planning framework developed

 Programs and projects identified and developed
 REDP/SA crafted
 Regional Mission formulated and finalized
 Goals, strategies and objective formulated
 Research proposal on PGS developed and funded
 ToT on the EBEIS Region wide implementation conducted
 DEDP reviewed and appraised
 Policy/ies formulated and implemented
 Work financial plan developed
 Data quality study coordinated and implemented
 Annual report developed

RMSPPD

 Regional communication task force organized

 Monitored LCC National entries
 Launched Project BEST
 Awarded Brigada Eskuwela Plus Winners
 TA conducted in DO
 EVRAA Conducted

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 Palarong Pambansa participated

 Bidding conducted
 Endemic trees planted

T&DD

 NCBTS/TSNA Results gathered

 10 Training Design Developed
 10 Resource Packages Developed
 T&D Core Team organized
 Monthly meetings conducted
 4 workshop in two cluster organized
 Job Embedded Learning Utilized

BFD

 Submitted budget Proposals for

CY 2010- DepED Central Office
RDC
Congress
 Conducted seminar workshop on the preparation and submission of the CY
2010 Mid-Year Financial and Budgetary Reports
Division Offices- 10
Operating Units- 67
 Submitted to DepED Central Office, DBM CO, COA-CO, COA RO8, DBM RO8
the CY 2010 Mid-Year Budgetary and Financial Reports the consolidated
Reports of 10 Division Offices and 67 Implementing Units
 Monitored the utilization of the downloaded MOOE Funds and reported the
same to the RD/ARD and DepED CO
 Updated the payment of the Philhealth adjustments in the amount of 11M
 Remitted to the National Government Monthly remittances to GSIS, PhilHealth,
PAG-IBIG, BIR
 Implemented the ATM Payroll scheme in the 10 Division Offices approximately
75%
 Conducted coordination meetings with the SDS, ASDS, Accountants, Budget
Officers, Planning Officers, Medical Officers in the CY 2008-2008 COA AOM.
Retrieved compliance reports from the 10 Divisions

ADMIN.

 RO Personnel hired/promoted
 Administrative Policies disseminated
 In house trainings coordinated
 Retirement application processed and sent to GSIS

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 Acted on queries regarding administrative matters

 DepEd Orders/ Memos disseminated
 Non-Teaching employees sent to relevant trainings
 Submitted quarterly and other required reports
 Reclassification and other personnel benefits processed and sent to concerned
offices
 Admin complaints acted
 Admin cases decided
 Fact-findings/Prelim investigations conducted
 Legal queries /request for legal opinions answered
 Orientation on 2010 National Local Elections conducted
 2010 Local elections supervised (through Regional Election Task Force)

The participant was given an assignment to fill up for the standards.

SESSION 6

Regional Monitoring and Evaluation and Adjustments (RMEA) Process

This session was roughly discussed by Dr. Joel Zartiga.

The workshop ends at exactly 6:25 in the evening.

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