Unconditional Cash Grant System

In the emergence of COVID-19 Situation, IOM Bangladesh is planning to implement

Unconditional Cash Grant for Host Community.

Cash Grant System Flow Chart

Beneficiary List Payment Sheet

Beneficiary Beneficiary Beneficiary
Finalization for Preparation and
Selection Profiling Payment
Payment Authorization

Beneficiary Selection:
Respective Program should select the beneficiaries with the guidance of existing rules,
guidelines and also accordance with Government Authorities.

Beneficiary Profiling:
All selected beneficiaries need to be profiled through KOBO System. Respective Program stuff
will be responsible for Profiling of Beneficiaries. Beneficiary’s national ID card or Birth
Certificate Number should be used for Beneficiary Profiling. It is mandatory. Also for Financial
Service Payment active Financial Account Number of Beneficiary need to be recorded carefully.
All Profiled data will be reserved and protected by Cash for Work Information Management
Team.

Beneficiary List Finalization for Payment:

Prior to Payment, respective program will finalize the Beneficiary list for the payment from the
profiled beneficiary list. The list should be finalized based on whether the payment will be done
in individual level or household level. The final list need to be send to Cash for Work IM Team,

Payment Sheet Preparation and Authorization:

Cash for Work IM team will prepare the Payment Sheet and will send back to Program for
authorization.

Beneficiary Payment:
The program then organize the payment. For collecting payment, each beneficiary need to bring
and present National ID Card or Birth Certificate. For each individual or household level
payment, beneficiary’s ID card or birth certificate number need to be recorded in KOBO System
along with picture of the ID Card.

Direct Payment-

Program/responsible
Responbile
authority/Finance assistant
Beneficiaries need to Persons/Volunteers will
will go to cash distribution
informed about the payment organize the beneficiaries for
point with estimated amount
schedule and location keeping social distance and
of payment amount and
crowd control
Payment Sheet

Responsible Person will

Responsible Person will
scan the barcode of the ID Beneficiaries will collect their
collect each beneficiaries
Card and take picture of payment payment upon
signature after disbursing presenting their ID Card
the ID Card and record it
payment
in the KOBO System

This Process will be followed The Payment sheet need to

for each individual be returned to Finance/CFW
beneficiary. IM Team after the payment

Major considerations to Note-

• Proper crowd control system should be maintained in all payment sites.

• IOM should ensure that security risk is minimize by ONLY sharing information of
payment amounts on a need to know basis.
• IOM shall follow government Cash for work payment rates for host community across all
the units.
• IOM Staff should be present in the field during payment dates. If not possible, then
responsible authority must provide evidential photos and videos of the payment
• Audio messaging and Visibility materials on Anti-Fraud should be placed payment points
to boost beneficiary awareness and transparency

Financial Service Provider Payment-

Program will verify the

Payment Document. They Payment document will be
CFW IM Team will provide
will check Beneficiay's sent to Program Manager
the Payment Document to
Name, ID, FSP Account and Finance Manager to
Program
Number (Bkash, Nogod) authenticate by Signature
and verify very carefully

Payment document then Financial Service Provider

Financial Service Provider
will be sent to Financial will send back confirmation
will make the payment
Service Provider document of the payment

Each beneficiary's payment Payment confirmation and

proof need to be provided proof of payment will be
by Financial Service reserved by Finance and
Provider. It is mandatory CFW IM Team.

Financial Service Provider must provide each beneficiary’s payment proof.