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Chapter No.11 Organizational Buyer Behavior
Chapter No.11 Organizational Buyer Behavior
Users, influencers, buyers, deciders and gate keepers take part in organizational buying process.
Users who are the members of organization use bought goods or services. They prepare buying
proposal and help in preparing product specification. They also help in preparing special report
and analyzing alternatives. Influencers influence buying decision. They help in preparing
products specification and analyzing alternatives. Those who buy goods or services are called
buyers. Buyers select suppliers and make buying terms and conditions. The person who makes
the last decision to buy goods or services from the selected supplier is called decider. Goods are
purchased from the supplier selected by the decider. Gatekeeper controls follow of information
and other things. Technical staff and personal assistant work as gate keeper.
Organizational buying behavior is influenced by marketing stimuli and other stimuli. Marketing
stimuli includes product, price, place and promotion and other stimuli includes economic,
technological, political, cultural and competition. These motivators bring changes in the buyers’
behavior after they enter in an organization. Or these
stimuli influence selection of goods or service, selection of suppliers, order, quantities, delivery
time, terms and conditions of goods or services etc.
According to Pette D. Bennett, “Organizational buying behavior is the decision making process
by which a buying group establishes the needs for goods and services and identifies, evaluate,
and chooses among alternative brand and suppliers.”
According to W. M. Pride and O. C. Ferrel, “Organizational buying behavior refers to the
purchase behavior of producers, government units, institutions and resellers.”
In conclusion, the behavior shown by an organization while buying goods or services is called
organizational buying behavior. User, influencer, buyer, decider and gate keeper are involved in
organizational buying process. Organizational buying behavior is influenced by marketing
stimuli and other stimuli. Generally, these stimuli influence selection of goods or services,
selection of suppliers, buying quantity, terms of delivery, terms of service and terms of payment.
The model of organizational buying behavior can be shown in the following figure:-
Few buyers, close relationship between buyers and suppliers, rational buyers, direct channel,
adaptation of certain purchase policy made by business organization etc. are the main features of
organizational buying behavior.
1. Few buyers
As organization itself become buyer, organizational buyers are few in number. But they buy in
huge quantity. Organization buyers live scattered in different places.
2. Close relationship
Organizational buyers and suppliers have close relations. It may be long lasting. Such relation
has positive effect on future buying. Generally all organizational buyer and suppliers have close
relation.
3. Rational buyers
Buyer becomes rational in organizational buying. Professional and trained buyers are involved in
buying. So, buying decision becomes rational.
4. Direct channel
As organizational buyers buy a huge quantity, they buy goods directly from producer. So,
marketing channel becomes direct. But some organizations buy goods through intermediaries or
agencies.
5. Purchase policy
The buying method of organization and persons become different. An organization makes certain
policy for buying and buys goods according to the policy. Buying through quotation, buying
through tender, buying through contract etc. are the major buying policies of organizations.
1. Need Recognition
Organizational buying process starts from need recognition. In an organization, a certain person
recognizes need of certain goods and after buying the needed goods, need is fulfilled. Needs in
organization can be recognized in two ways. They are: external stimuli and internal stimuli. If a
company decides to produce new goods, it is internal stimuli. It needs to buy new goods and
equipment. Similarly, when a buyer observes trade exhibition, s/he may make his/her idea to buy
new goods. Such idea is external stimuli, because this idea is made from outer environment and
materials should be purchased for this.
2. Need Description
After the need is recognized, the buyers should describe need. This task is completed in the
second stage of organizational buying process. While describing need, features of needed goods
and needed quantity should be described. If the goods have standard, this task becomes easy; if
otherwise, it becomes complicated. Help of engineers, users and consultants should be taken for
complex goods.
3. Product Specification
The task of preparing specific description of goods is the third stage of organizational buying
process. In this stage, description performance of goods is prepared to solve the problems.
Technician’s help should be taken for this task. In this stage, the value of goods is analyzed.
4. Supplier Search
At this stage of organizational buying process, the buyer searches proper suppliers or sellers.
Buyer prepares a list of suppliers to select good and proper suppliers. This list is prepared by
looking at trade directory, searching in Internet, asking other companies for suggestions etc. If
the goods to be bought are new, complicated and costly, it needs long time to search suppliers.
5. Proposal Solicitation
Proposal solicitation is the fifth stage of organizational buying process. At this stage, buyer calls
best suppliers for submitting proposal. As the reaction, some send catalog or sellers to the
organization. If the product is costly and complicated, the buyer demands detailed proposal, and
if the product is technical, business organization calls for presenting the product itself.
6. Supplier Selection
At the sixth stage of organizational buying process, buyers assess the proposal and select one or
more suppliers. For selecting the suppliers, a list is prepared and rating is made on the basis of
their attribute and importance. Then the best supplier is selected. Analysis of the suppliers is
done in the following ways.
Rating
Ver
y Poo Fai Goo Excellen
Supplier attribute
poo r r d t
r (2) (3) (4) (5)
(1)
Price competitiveness x
Product quality, reliability x
Service and repair capabilities x
On-time delivery x
Quality of sales representatives x
Overall responsiveness to
x
customer needs
Overall reputation Average
x
Score = 4.29
8. Performance Review
This is the last process of organizational buying. At this stage, the buyer reviews suppliers’
performance. This type of review helps to take decision whether to continue relation with the
supplier or change or end the relation. If the performance of the supplier is satisfactory, the
relation can be continued; if it is somewhat defective, if partial correction is made and the
relation is maintained. But if the performance is disagreeable, it is broken.
Buying situations
Ne
Stages of the buying process Modified Straight
w
rebuy rebuy
task
1. Problem recognition Yes May be No
2. General need description Yes May be No
3. Product specification Yes Yes Yes
4. Supplier search Yes May be No
5. Proposal solicitation Yes May be No
6. Supplier selection Yes May be No
7. Order-routine specification Yes May be No
8. Performance review Yes Yes Yes
Have you ever caught yourself craving trendy shoes? Only to realise that there is nothing really
special about their look a few weeks after, and you are left wondering why you even purchased
them in the first place. This scenario is very similar to the four consumer buying behaviours
described down below.
Generally speaking, there are different consumer buying behaviours, which can be categorised in
the following:
1. Extended Decision-Making
2. Limited Decision-Making
3. Habitual Buying Behavior
4. Variety-Seeking Buying Behavior
1. Extended Decision-Making
Extended Decision-Making occurs when consumers are buying a rather expensive product.
What do you do when thinking about purchasing a designer handbag for a four-figure price? Of
course, you spend some time doing in-depth research about the handbag, before making your
final purchase decision. Since it is a high-end handbag, the economic risk of buying it is much
higher than if you would buy an average bag.
Simply put, you would not necessarily purchase a designer fashion item on a daily basis.
Therefore you spend more time evaluating the looks and the use of the product, and how you will
feel about it after purchasing it. You might even ask your family and friends for advice, or read
product reviews online before committing to investing.
2. Limited Decision-Making
Speaking of Limited Decision-Making, consumers are faced with limited decision making. This
essentially means that there is a limiting variety or availability of this product on the market.
For example, you really fancy this pair of sunglasses with white frames and yellow-tinted lenses.
However, there are only two brands out there that offer this style of sunglasses. Brand “X” offers
their sunglasses for 195,-. Yes, that is a lot for a single pair of sunglasses. But the other
sunglasses available, by the brand “Z”, costs 365,-, which is far more expensive than those sold
by brand “X”.
Since you do not have a lot of options (and because you desperately want to own this stylish pair
of sunglasses with yellow-tinted lenses), you decide to spend your money on brand “X” anyway,
if you have the budget, of course (even though they are pretty expensive).
Habitual Buying Behaviour plays a big role in our daily routine. We do not put a lot of thought
or research into buying a product that is incredibly cheap and available in masses, at the same
time.
For instance, you frequently buy a new pair of socks. Either because you always misplace them
or because you always end up having holes in them. What you do is, you continue buying the
one pair of socks that costs the least amount of money, since you keep running out of socks. It
has literally become a habit of yours.
You display this type of purchase behaviour when there are visible differences between a product
within the existing brands. You, as a consumer, might want to try out a similar product of various
brands out of curiosity.
To give you a concrete example, you may feel the urge to buy a plain, white t-shirt in slightly
different designs at multiple stores. Just because you might not want to wear the exact same
white t-shirt every day - you want to switch things up every now and then. The t-shirt is very
affordable at all places, so buying 3 or 5 of them should not be a problem at all.
Many of the buying behaviours described above, are often impulsive and can easily be
influenced by the media, like TV, print, radio and social media. On top of all of this, these types
of purchasing decisions often come at an environmental cost. To avoid or reduce impulsive
buying, it is important to be more conscious of your purchase behaviour.
Here are 3 tips on how you can become a more conscious consumer:
1. Choose quality over quantity. A product should last years, instead of a few months or even
weeks, so if you have to repurchase it after only a few uses, is buying the product really worth it?
2. The cheapest price is rarely the fair one - So spend some time researching your investments,
even the very small ones. Consider how a product is made, where it was made, who made it, if
they were fairly paid for their work and how it impacts the environment.
Buyers' behavior can be divided into two types as consumer buyer behavior and organizational
buyer behavior. The ultimate consumers buy goods or services for consumption and different
organizations buy goods or services for different purposes. Organizational buying means the
activity of buying goods or services by organizations.
An organization may be any industry, which buys raw materials necessary for production of
finished goods, machines, machine parts, other supplies etc. Similarly government organizations
such as ministry, departments, divisions etc. buy goods or services for their use. Hospitals,
schools, campuses, financial institutions etc need to buy necessary materials, fuel, various
supplies, construction materials and other goods or services. Wholesalers, retailers, distributors ,
resellers etc. buy goods or services to produce finished goods, resale, ultimate use etc., this called
organizational buying and the buying behavior of organization is called organizational buying
behavior.
Some of the characteristics of organizational buying behavior are derived demand, geographical
concentration, few buyers, large volume of sale, direct channel etc
1. Derived Demand
Organizational buying is based on derived demand. Demand made by the ultimate consumers
creates demand for industrial goods or services. For instance, demand of electricity generator is
determined according to the demand made by the consumers. Demand of organizational buyer
changes in keeping with the changes in consumers' demand.
2. Geographical Concentration
Organizational buyers remain concentrated in certain geographical area whereas
consumers' market remains scattered all around. Producers want to establish industry near by
supply source. Mostly, industrial market is determined considering transport facilities and cost.
Along with this, raw materials, labor supply, climate condition etc. are also considered.
5. Rational Buying
Organizational buyers use rational in buying goods or services compared to the ultimate
consumers. They want to take more information about the features, quality, technical use, utility
etc of products. Organizational buyers become aware of quality, services, delivery, price etc. of
any products.
6. Professional buying
Compared to consumer buyer, organizational buyers become systematic, rational and
professional. Buying agents become skilled professional. They should take frequent trainings on
buying process, contract, material management and legal aspects of buying. Professional buyers
develop formal methods of buying.
7. Complexity
Complexity is another characteristics of organizational buying. Under organizational buying
process, different persons participate in buying decision. So it becomes difficult to take buying
decision. While taking decision on buying, it becomes necessary to know the role of users,
motivator, decision maker and buyer whose effect goes on buying process.
The North American Industry Classification System (NAICS) is a convenient starting point to
begin the process of measuring business markets.
Content marketing keeps potential customers engaged by ensuring that relevant and valuable
content is available at various touch points.
Explain which key characteristics of organizational buying make the process different
from consumer buying.
Key differences between the business and consumer buying processes include demand
characteristics, number of potential buyers, buying objectives, buying criteria, size of the order
or purchase, buyer–seller relationships and partnerships, and multiple buying influences within
companies.
derived demand Demand for industrial products and services driven by demand for consumer
products and services
inelastic demand Demand for products does not change because of increases or decreases in
price
fluctuating demand Demand for business products and services fluctuates more than demand
for consumer products and services
supply partnership Relationship between a buyer and supplier that adopt mutually beneficial
objectives, policies, and procedures
Describe how buying centres and buying situations influence organizational purchasing.
The buying centre is a group of people in an organization that participate in the buying process.
The buying centre usually includes a person from the purchasing department and possibly
representatives from R&D, engineering, and production, depending on what is being purchased.
These people can play one or more of five roles in a purchase decision: user, influencer, buyer,
decider, or gatekeeper.
The organizational purchasing process is influenced by the extent of the buying situation:
-A straight rebuy is a routine purchase that may not involve any users or influencers.
-A modified rebuy would involve users and influencers since there is a change to the
specifications of the original purchase.
-A new buy will be more complex and involve more people in the buying centre.
organizational buying behaviour Process by which organizations determine the need for goods
and then choose among alternative suppliers
Explain the growing importance of and the approaches to online buying for industrial,
reseller,and government markets.
Online buying is prevalent in industrial, reseller, and government markets.
Globally, the number of e-marketplaces for businesses is extensive.Online auctions are
commonly used by organizational buyers and business marketers.
traditional auction Occurs when a seller puts an item up for sale and would-be buyers bid in
competition with each other
reverse auction Occurs when a buyer communicates a need for something and would-be
suppliers bid in competition with each other
Conclusion
Consumer buying decisions are depended on the consumer behavior. There are great differences
in the consumer behavior while buying a car versus buying chips. Marketers have to exercise
careful judgement in marketing products to different kinds of consumer behavior.
Awareness
Awareness is the first phase of consumer behavior and occurs when a product is introduced --
whether the product is new to the market or simply new to the market segment. Consumers
become aware of a product or service through a variety of means, primarily through mass
media marketing, such as television and radio, or word of mouth. To establish awareness,
marketers use attention-getting communication tactics and reach out to very large audiences.
The messages at this point of the consumer decision-making process are broad and general.
Preference
Once consumers become aware of a product or service, the next phase is generating preference
compared to other competitive product offerings. Competitors may be direct -- for example,
Burger King is a direct competitor of McDonald's -- or indirect -- the grocery store or even
eating at home is an indirect competitor for McDonald's. Generating preferences requires more
detailed and targeted communications to consumers to influence their decision-making.
Engagement
Engagement is arguably the most important marketing behavior that consumers might exhibit.
Engagement involves making a pre-purchase or purchase decision. This might involve visiting
a website, asking for more information or purchasing the product. Engagement is the moment
of truth in terms of marketing behavior. It is the point at which consumers determine whether
the information they have been influenced by during the awareness and preference stages has
been accurate and reflects the reality of their actual purchase experience. If so, they then move
on to a critical behavior point for marketers -- advocacy.
Advocacy
Advocacy is frequently referred to as word of mouth. It is the process by which customers,
whether satisfied or not, share information about their experiences with others. If positive, their
advocacy behaviors may impact the awareness and preference of others and convince them to
take positive action. If not positive, they can create negative impacts on a company's image or
brand. Consumers' marketing behaviors occur in a cyclical manner and impact other
consumers. From awareness, to preference, to engagement and finally through advocacy,
consumer behaviors are important for marketers to understand and to attempt to influence in
positive ways to create cycles of success for their organizations.
Marketing strategies of the past have largely relied on a one-size-fits-all approach where the
most important aspect was getting the message to as many people as possible, but the modern
marketplace calls for a more targeted approach. Reaching the right customer at the right time is
far more effective than taking a mass approach designed to simply maximize exposure and hope
something sticks. Research shows that there are 5 types of consumers in marketing and that they
all require slightly different attraction and retention techniques. Here's what you need to know
about consumer-based marketing.
Loyal Customers
Impulse Shoppers
Bargain Hunters
Wandering Consumers
Need-Based Customers
Consumers are generally typecast according to their behavior, and more and more, that behavior
occurs online. Following are the most common five types of consumers in marketing.
Loyal Customers
Loyal customers make up the bedrock of any business. As the name implies, loyal customers are
those who have made a commitment to your product or service. Even though they may comprise
the smallest percentage of your overall consumer base, your loyal customers are also the most
likely to generate the majority of your income. As an added bonus, they're far more likely to
recommend your company to others.
However, it's important not to make the mistake of taking loyal customers for granted — they're
as likely as anyone else to move on to greener pastures if your business isn't meeting their needs
and preferences. It's essential to keep this customer base involved, engaged, and feeling as if
they're valued by your company. Consider adding reward programs and interactive social media
to keep them coming back.
Impulse Shoppers
Impulse shoppers are those simply browsing products and services with no specific purchasing
goal in place. This consumer segment generates significant revenue for most retailers. This type
of consumer is usually receptive to upselling and has the potential to become a loyal customer if
products and services meet or exceed their expectations and desires.
Bargain Hunters
Bargain hunters are seeking the best deal, period, and most likely won't be swayed by upselling
techniques — in fact, this may cause them to move on. This type of customer has very little
potential to become a loyal customer unless it's part of your business strategy to offer the lowest
possible price points at all times. This customer also rarely, if ever, makes purchases on impulse.
Advertising sales is the best way to appeal to those in this customer group.
Wandering Consumers
Wandering customers are somewhat related to impulse shoppers, but they're much less likely to
make purchases. This type of customer is more prevalent in brick-and-mortar locations, but they
do stumble into online retail venues on occasion. It's sometimes possible to make a sale to those
just wandering through provided you can stimulate their interest, but keep in mind that many of
them are simply attracted to the social interaction of shopping and have no intention of making a
purchase.
Need-Based Customers
As the name implies, need-based consumers are driven by the need for a specific product or
service. Although these customers generally make purchases decisively and quickly once they
find what they're seeking, they're easily lured away by competing businesses. However, they're
frequently converted into loyal customers. They often have practical questions or concerns that
can be addressed with a proactive social media presence.
As you can see from these consumer buying behavior examples, different marketing approaches
work better for different consumer groups. Today's businesses have more marketing options than
any of their historical counterparts, but many are unsure of the best way to use these resources.
You probably already know that it's important to understand the types of consumer markets as
well as the types of online consumer behavior in order to craft an effective and profitable
marketing strategy, but you may be struggling with how to put this into practice — and that's a
perfectly normal response to the plethora of information and consumer behavior examples
available to those trying to devise a customized marketing strategy.
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Getting content in front of your target audience throughout the buying journey is easier said than
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ELVIS B. LUMANGLAS, MDM
Course Instructor
ACADEMIC INFRASTRUCTURE
Textbook
T1 : Phillips, Jean M., Organizational Behavior Tools for Success,
International Edition, 2014 Wadsworth, Cengage Learning
References:
R1 : Newstrom, John W., 2007. Organizational Behavior; Human
Behavior at Work, McGraw Hill International Edition,
R2 : Medina, Roberto G. 2011. Human Behavior in Organization.
Quezon City: Rex Bookstore, Inc.
Online References:
https://analysisproject.blogspot.com/2014/01/organizational-buying-behavior-
meaning.html#:~:text=According%20to%20Pette%20D.,among%20alternative%20brand
%20and%20suppliers.%E2%80%9D