School Monitoring Checklist -PEF

School________ ______________________________ EMIS___________ _______

Principal/Head Teacher _________________________________________School Officer___________________________________

Monitoring Period From____________________ _______________________

S# Core Areas Indicators Visits Remarks

School Premises 1 2 3 4
1 Infrastructure & School signboard is as per DIL √
Cleanliness standards and installed at a
visible location
School signboard is well √
maintained (painted, clear
writing, not broken or
damaged etc)
School surroundings & √
entrance to the school
premises is clean (no trash in
and around immediate
surroundings of the school,
clean drains in and around the
school etc)
All classrooms, library, √ √ √ √
computer lab, offices and staff
room are clean and well
maintained (furniture,
displays, shelves, etc. Lib
books, computer equipment
is looked after as per
guidelines)
Toilets are clean, soap and √

1
water for wash is available
Toilets have light and √
ventilation
School has a boundary wall √
Building is whitewashed
School has small/sufficient √
play area inside or right
outside the school
Students are monitored by √ √ √ √
the duty staff during play time
and breaks in the play area
Playground equipment is well √
maintained, where available

Safety measures are ensured

with regards to installation
(installed in a safe corner
slightly away from the main
play area, swings and slides
have sand pit underneath and
at the end etc)
Children use the playground √
equipment and safety
measures are ensured
(children are allowed to use
the equipment turn by turn,
pushing and running is not
allowed, maximum two
students are allowed to be at
the landing of the slide at a
time and the others wait)
Clean Drinking water is √

2
 available
Drinking water is covered and √
hygiene conditions ensured.
Container/electric water
cooler is also clean
Dustbins are available in all √ √ √ √
classes, computer lab, library,
offices and outdoors

2 Classrooms and Classrooms are well organized √ √ √ √

supplies irrespective of the size of the
room (furniture or floor
seating is available for all stds,
clean & orderly)
Chalkboards are standard √
sized (6x4)
Each student has age √
appropriate chair and desk
Mats are available in the √
classes where there is no
furniture
Teacher’s desk is placed in a √ √ √ √
corner at the front of the class
Stationery in the √ √ √ √
classes/cupboards is kept in
order (properly stacked, no
old and unused
books/notebooks and trash)
Chalks and duster are placed √ √ √ √
by the side of the board in a
small box/basket
Chalkboards are inked once a √ √ √ √
week and writing on the

3
 chalkboards is visible to all
students
All displays are clean and
dusted
Cupboards are well arranged
Teaching aids are available, in
access of all teachers & used
during lessons appropriately
 Science, Math, ECE
kits
 CD players
 CD’s etc
Students have all books,
workbooks and notebooks,
pencils, erasers, etc everyday

3 Library Resources Library periods are slotted in

& Utilization the school timetable as per
policy and timetable
displayed in the library
Librarian has her day plans for
the library periods of all
grades as per timetable
(where there is a dedicated
librarian)
Librarian (where available)
reads books regularly and
guides students on reading
age appropriate books
Chairs/desks and/or floor
seating is available to cater to
all age groups
Seating arrangement is in

4
 accordance with the room
size
Library rules are displayed
and followed
Library resources are
organized in accordance with
the library manual
Library stock and issuance
registers are maintained
according to the guidelines in
the library manual
Books are categorized grade
wise and displayed
accordingly
Students issue books regularly
and return them in good
condition
Students can talk about the
read stories when asked
Reference books are available
and used by the students and
teachers for additional
information on a relevant
topic/subject (guided by the
relevant subject teacher in
coordination with the
librarian, where available)
4 Computer Lab Computer classes are slotted
in the school timetable as per
policy and timetable
displayed in the lab
Computer lab rules are
displayed and followed

5
 All computers and equipment
is functional
Internet connectivity is
regular, where available
Lesson plan is prepared and
followed according to the
guide
Students are assessed
according to the guidelines
provided
Teachers use the computer
lab facility for subject/topical
research work
Computers are covered after
school ends and when not in
use

5 School Records Student admission procedure

are maintained as is followed
per policy Students
enrollment/admission register
is maintained
Admission Form, Form B,
Birth certificate, parents ID
card copy etc is maintained
with each admission form
Class wise admission forms
are maintained in one folder
Teachers personal files are
maintained
Students attendance registers
are well maintained, all
spaces accurately filled and

6
signed by the principal on a
weekly basis
Teachers attendance register
& leave record is up to date
Stock register is regularly
updated
Fee collection record & fee
cards are maintained on a
monthly basis
Fee is deposited in the bank
on a monthly basis
Fee concession record is
maintained
School fund and expense
register is maintained
School timetable is developed
and followed
Each teacher has her
timetable pasted in her
planner
School annual activity
calendar is developed,
displayed in the principal’s
office and followed
SIP is developed, displayed in
the principal’s office and
followed as per planned
timeline
In house exams results are
properly compiled for all
grades
Board exams results are

7
properly compiled
Graduating student data is
maintained
Graduated student track
record is maintained
Scholarship data is
maintained
Register is maintained for
PTA/SMC and minutes
recorded
Co-curricular calendar is
developed, displayed and
followed
Library stock and issuance
register is maintained
Principal has the following
available in her folder for
ready reference
 manuals
 School Policy
document
 a copy each of grade
and subject wise
syllabus break up
 Feedback on syllabus
coverage
 Co curricular
guidelines
 Reading Program
guidelines
 Classroom
Observation checklist
 School monitoring

8
 checklist
 Library issuance
register
All teachers have curriculum
guides (where available)
Lesson plans are regularly
checked by the principal
Principal office has the
following displayed
 Whole school
timetable
 Booklist
 Teachers duty list
 Child protection
policy
 SIP
 Quarterly objectives
 School annual activity
calendar
Classroom observations are
recorded in a register as per
guidance
Syllabus coverage is
monitored and strategies to
bridge gaps is recorded on the
format provided
Teaching and
Learning

9
10