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Org - Man - Q2 - Module9 - The Concept and Nature of Staffing
Org - Man - Q2 - Module9 - The Concept and Nature of Staffing
Writer:
JIEGO A. REYES
T-II Justino Sevilla High School, Arayat
Editors:
JANE P. VALENCIA, EdD – Math/ABM Supervisor
CHAIRMAN
JONER G. MAGLALANG – MT- I
LUCIO B. GOMEZ – MT I
What I Need to Know
This module was designed and written with you in mind. It is here to help you master
Staffing. The scope of this module permits it to be used in many different learning
situations. The language used recognizes the diverse vocabulary level of students. The
lessons are arranged to follow the standard sequence of the course. But the order in
which you read them can be changed to correspond with the textbook you are now
using.
What I Know
DIRECTION: Choose the letter of the best answer. Write the chosen letter on a
separate sheet of paper.
1. It is the process of identifying, attracting, hiring, and retaining people with the
necessary qualifications to fill the responsibilities of current and future jobs in
the organization.
a. Directing
b. Organizing
c. Planning
d. Staffing
2. Its objective is to train and develop the existing personnel for career
advancement. This will meet the requirements of the company in the future.
a. Building Higher Morale
b. Development of Human Capital
c. Effective Use of Technology
d. Motivation of Human Resource
3. It is the human factor that is instrumental in the effective utilization of the latest
technology, capital, and resources that the management can guarantee the right
types of personnel by performing the staffing function.
a. Building Higher Morale
b. Development of Human Capital
c. Effective Use of Technology
d. Motivation of Human Resource
5. Also known as the skills inventory comprehensively lists down the basic
information on all the employees, like their education, experience, skills, age,
gender, salary-related data, job preference, and special achievements.
a. Human Resource Inventory
b. Human Resource Management
c. Management Staffing
d. Organizational Finances
7. Recruitment category where the management hires the most qualified applicant
outside the company’s vicinity.
a. External recruitment
b. Internal recruitment
c. Job vacancy
d. Promotion
9. Recruitment type where an employee within the organization fills the job
vacancy declared by the human resource department.
a. External recruitment
b. Internal recruitment
c. Job vacancy
d. Promotion
10. The two main components of staffing are ___________ and ____________.
a. external and internal staffing
b. long-term and short-term staffing
c. recruitment and selection
d. strategies and tactics
11. Human resource inventory aids human resource personnel to make better
decisions and in several areas of the organizations. The following are the main
functions of human resource inventory EXCEPT:
a. Allocation of the right employee to the right job
b. Ensuring organizational success by efficient staffing
c. Strategizing a workforce plan for the future needs of the business
d. Technology inconsistencies of an organization in hiring people
12. The following are the nature or characteristics of staffing process essential for
the growth of an organization EXPECT:
a. Adapt incompetent hiring strategies from a competitor
b. Concerned with the optimum utilization of human resource
c. Dynamic and never-ending process
d. Staffing is a management function
13. Proper planning measures that the organization acquires and utilizes the
manpower effectively to achieve organizational objectives. It focuses on
the minimizing the overall cost of production.
a. Hiring strategies
b. Management goals
c. Optimum utilization of human resource
d. Production cost
15. The process which includes analyzing the requirements of a job, attracting
employees to that job, screening and selecting applicants, hiring, and
integrating the new employee to the organization
a. Recruitment
b. Satisfaction
c. Selection
d. Training
Lesson
The Concept and Nature of
1 Staffing
This lesson gives you a better understanding of the meaning and nature of staffing,
the purpose of staffing to organizations, functions and importance of staffing within
company setting. It also discusses the idea about human resource inventory and the
two components of staffing as well as the steps of the staffing process.
What’s In
To associate the previous topic with the present lesson, the activity presented
below will provide you a brief review which will help you realize their linkage.
DIRECTION: The following are some of the organizational tasks under the nature of
organizing within the company. Provide the job description and job specification of
personnel related to the given organizational task.
Allocating resources
across the organization
Familiarizing with the terms related to the lesson is evidently useful. The
challenge for you is to discover new vocabularies relevant to staffing. Answer the
activity and be amazed how proficient you are in the terms associated in the lesson.
DIRECTION: Using the clues, unscramble each jumbled letters to form words.
FFGIASTN ___________________________________
RMTECINTURE ____________________________________
NETIESCOL ____________________________________
PTAPLCINA ____________________________________
FOWRKCEOR ____________________________________
FERCEMAOPRN ____________________________________
TEFCIFIEN ____________________________________
TIOORINAGZNA ___________________________________
What is It
We are done assessing your prior knowledge about the lesson. Allow me to
formally start learning this important topic.
The lesson about staffing will commence here. Let’s find out more about the topic.
Staffing
Staffing is a critical organizational function that consists of the process of
acquiring, deploying, and retaining a workforce of sufficient quantity and quality to
create positive impacts on the effectiveness of the organization. It is one of the
significant functions of management.
Nature of Staffing
Functions of Staffing
• The first and foremost function of staffing is to acquire both qualified and
competent personnel for various job positions in the organization.
• In staffing, the right applicant is recruited for the right jobs; therefore it leads to
maximum productivity and higher performance.
• It helps in promoting the optimum utilization of human resources through
various aspects.
• Job satisfaction and morale of the workers increases through the staffing of the
right person.
• Staffing helps guarantee better utilization of human resources.
• It ensures the continuity and growth of the organization, through development
managers.
Importance of Planning
Having updated skills inventory benefits HR as they can efficiently evaluate and
compare information on several employees within the organization. This can then be
used to decide upon items like promotions, pieces of training, raises, and future
recruitment needs of the organization. However, it is of utmost importance that the HR
inventory is updated frequently to ensure it is relevant and useful. Gathering accurate
information on each employee in the company is often a time-consuming and
cumbersome task, which is very challenging if maintained on paper. As the human
resource inventory is also known as the ‘snapshot’ of an organization, a static
inventory is of no value.
Staffing has two main components: recruitment and selection. The process of
finding and hiring the best-qualified candidate (from within or outside of an
organization) for a job opening, in a timely and cost-effective manner is called
recruitment. The recruitment process includes analyzing the requirements of a job,
attracting employees to that job, screening and selecting applicants, hiring, and
integrating the new employee to the organization while the selection is the process of
picking or choosing the right candidate, who is most suitable for a vacant job position
in an organization. In other words, selection can also be explained as the process of
interviewing the candidates and evaluating their qualities, which are required for a
specific job and then choosing a suitable candidate for the position. The selection of
the right applicant for a vacant position will be an asset to the organization, which
will be helping the organization in reaching its objectives.
What’s More
Have you realized how crucial the lesson about staffing is? Indeed, the
lesson provides you understanding relative to human resources and people
management.
Activity 2
Theme 1: _________________________________________________________________
Recruitment Selection
1. 1.
2. 2.
3. 3.
Theme 2: _________________________________________________________________
Recruitment Selection
1. 1.
2. 2.
3. 3.
2. Assume that you are the Human Resource Manager in your company, fill up a
human resource inventory. You may ask a friend or relative who is working in any
organization. Use the sample format below.
Human Resource Inventory
Special Achievement/s:
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
Skills:
________________________________________
________________________________________
________________________________________
________________________________________
________________________________________
Activity 3
1. Give your own example of an external technology change that may affect
staffing.
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
_______________________________________________________________
Method Comment/s
1. 1.
2. 2.
3. 3.
What I Have Learned
Supposing now that you learned about the concept and nature of staffing, I am
certain that you discovered new significant management wisdom. Let’s measure how
well verse you are with the lesson by answering the activity.
DIRECTION: Read the case study vigilantly; answer the following questions after
analyzing the case.
Case Study
Questions:
3. What interventions will you propose and recommend to the company executives
relative to staffing concerns?
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
________________________________________________________________________
What I Can Do
Are you confident about how adept you are about the lesson staffing?
Let’s figure it out by answering this activity. Relax this is just a piece of cake!
Step 1: ______________________________________________________________________
______________________________________________________________________
Step 2: ______________________________________________________________________
______________________________________________________________________
Step 3: ______________________________________________________________________
______________________________________________________________________
Step 4: ______________________________________________________________________
______________________________________________________________________
Step 5: ______________________________________________________________________
______________________________________________________________________
Step 6: ______________________________________________________________________
______________________________________________________________________
Step 7: ______________________________________________________________________
______________________________________________________________________
Step 8: ______________________________________________________________________
______________________________________________________________________
Step 9: ______________________________________________________________________
______________________________________________________________________
Step 10: _____________________________________________________________________
_____________________________________________________________________
Assessment
Bravo! You did a great job. I bet you are ready to further evaluate your learning
about the lesson.
This assessment will gauge your mastery on the lesson about staffing.
COMPLETE THE SENTENCES: Choose the correct word or phrase from the box below
to complete each sentence.
MANAGEMENT UNIVERSAL
SATISFACTION STAFFING
SUCCESS OPTIMUM
SELECTION SKILLS INVENTORY
OBJECTIVES WORKFORCE
1.
1. ______________ is the process of picking or choosing the right candidate, who is most
suitable for a vacant job position in an organization.
2. Strategizing a _____________ plan for the future needs of the business is one of the
main functions of human resource inventory.
9. Job ________________ and morale of the workers increases through the recruitment of
the right person.
TRUE OR FALSE: Read the sentences properly. Identify if the statement, write TRUE
is the statement is correct and write FALSE if the statement is incorrect.
___________ 1. The right type of climate should be created for the workers to contribute
to the achievement of the organizational objectives.
Additional Activities
Awesome job! Now I prepared another activity which will allow you to summarize
what you have learned in the lesson.
4. If you could add one step in the staffing process, which one is it? Why?
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
5. If you could eliminate one step in the staffing process, which one is it? Why?
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Answer Key
Assessment
COMPLETE THE
SENTENCES
1. Selection
2. Workforce
3. Staffing
What's New What I Know
4. Optimum 1. Staffing 1. D
5. Management 2. Recruitment 2. B
7. Universal 4. Applicant 4. D
2. False 11. D
3. True 12. A
4. False 13. C
5. False 14. D
15. A
References
Cabrera H. M., Altajeros, A. DC., Benjamin, R., Del Castillo, C. D., (2016).
Organization and Management.
Areas of 4 3 2 1
Assessment
Ideas Presents ideas in Presents ideas in Ideas are too Ideas are vague
an original a consistent general or unclear
manner manner
Organization Strong and Organized Some No organization;
organized beg/mid/end organization; lack
beg/mid/end attempt at a beg/mid/end
beg/mid/end
Understanding Writing shows Writing shows a Writing shows Writing shows
strong clear adequate little
understanding understanding understanding understanding
Word Choice Sophisticated use Nouns and verbs Needs more Little or no use
of nouns and make essay nouns and verbs of nouns and
verbs make the informative verbs
essay very
informative
Sentence Sentence Sentence Sentence No sense of
Structure structure structure is structure is sentence
enhances evident; limited; structure or
meaning; flows sentences mostly sentences need flow
throughout the flow to flow
piece
Mechanics Few (if any) errors Few errors Several errors Numerous
errors
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