Oracle EBS

Oracle Account Receivables

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Training Agenda

Areas Covered:
– Overview
– Integration
– Concepts
– Setup
– Use case in ERP
– Q&A

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Topics:
– Overview – Receivables Activity
– Integration – Auto accounting
– Setup – Transaction types
– AR Workbenches – Transaction sources
– Managing Customers – Receipts adjustment
– Customer Relationships – Use Case in Oracle ERP
– Customer Profile Classes – Q&A
Overview:
The Accounts Receivables (AR) module is used to create,
manage and control the cash flow of any organization. From
invoice generation, credit memo issues to customer account
management, the Receivables module simplifies the collection
process.

With the Receivables module you can:

Control credit limits prior to committing product
Effectively manage customer relations with historical
information
Create mechanisms to aid in reducing DSO
Manage the customer database to ensure accurate contact
and address locations
Merge different account histories

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 Overview:
Features of Oracle Accounts Receivable Module:

Maintain Customer Profiles

Key information is managed in the receivables module to ensure
accurate communication Address changes are centrally maintained
to avoid key addresses from being changed Credit limit
determination can be controlled across multiple sites for any
customer.

Auto Lock Box

Eliminates manual entry into the Receivables module if the customer
directly pays to the bank Report is generated to aid in adjusting
failed transactions Process receipts with multiple currencies Bank file
validation is received upon successful load.

Post Quick Cash

Temporary holding tables to provide review capabilities
Quick Cash is a manual entry system to provide immediate account
updates.

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Integration:

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AR Workbenches:
Oracle Receivables provides three integrated workbenches to perform
most of the day-to-day Accounts Receivable operations.
Receipts Workbench Create Profile
Transactions Workbench Classes
Collections Workbench

Each workbench helps find critical information in a flexible way, see

the results in a defined format, and selectively take appropriate action. Enter Create Print Send to
Detail windows display only one receipt or transaction at a time, but Customers Invoices Invoices Customers
provide more information about the record because they contain more
fields and tabbed regions.
Summary windows, by contrast, can display multiple records at once Use
but require "drill down" to the detail window to view additional iReceivables
information about the current record.
View the detail accounting lines for an item in the form of a balanced
accounting entry (i.e., debits equal credits) by choosing View
Accounting from the Tools menu. Receipts Collections
View the detail accounting as t-accounts

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AR Workbenches:
Receipts Workbench: Apply to
Enter receipt customer
Use the Receipts Workbench to perform receipt-related tasks account or
invoice
Receipts Workbench contains Receipts, Receipts Summary,
Receipt Batches and Receipt Batches Summary.

In the Receipt Workbench, the Tools pull down menu lets you Update
perform operations in addition to those provided by the action customer
buttons. balance

In the Receipts Workbench, view the sum of multiple receipts in

the Receipt Totals window, and review the functional currency gain Reconcile
or loss resulting from a currency exchange rate adjustment in the Clear
bank
Receipt History window. receipt
statement

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AR Workbenches:
Transactions Workbench:
Deposit Guarantee Standard invoice
Use the Transactions Workbench to process invoices, debit
memos, credit memos, on-account credits, charge backs, and
adjustments. Copy

Transactions Workbench contains Transactions and

Print and send invoice to customer
Transactions Summary, Transactions Batches and Transaction
Batches Summary Invalid
Correct invoice Underinvoice Overinvoice
transaction
In the Transactions Workbench, the Tools pull down menu lets
you perform operations in addition to those provided by the Void Delete
action buttons. Process and print

In the Transactions window there is no Copy button, but still

Enter receipt
copy a transaction by choosing Copy To from the Tools menu.
Similarly, the Balances button does not appear in the
Transactions Summary window, but can be displayed in the Generate statement Interface to Oracle General Ledger
Transaction Balances window by choosing Balances from the
Tools menu.

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AR Workbenches:
Collections Workbench:

In the collection workbench, all the receipts will be remitted Schedule Custome Customer
into the bank, for clearance and the remitting of receipts , jobs r r account workbench
done by the collectors.

Use the Collections Workbench to review customer accounts Release/ Corres-

Account
and perform collection activities such as recording customer Aging credit pondenc
overview
calls and printing dunning letters. hold e

Use the Collections workbench to also place a customer Transactio Account detail • Account detail
account on credit hold, place items in dispute, view the dunning n • Call
history for a transaction, and correspond with customers by overview • Print statement
• Account detail • Print dunning
recording customer calls. • Call Account
detail
Call A

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AR Workbenches:
Collections Workbench:

Customer Account
Account Call
A detail
• Customer account
• Transaction overview
• Correspondence

Trans./Receipt Dispute
Adjust Balances Activity
workbench history

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Managing Customers:
Enter Customer Information
Use all of the following methods to enter customer
information, for example, addresses, phone numbers, contact
names, and business purpose:
◦ Standard
◦ Quick
◦ Interface
Setting Customer Tax Attributes
• Standard: The taxing function refers to the
tax tables to determine if the customer
requires tax addition. If so, it selects the
appropriate taxing method.
• Exempt: No tax addition; Manually enter the
tax exemption number and reason
• Required: The taxing function always uses
tax addition

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Managing Customers:

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Managing Customers:
Using Standard and Quick Customer Entry

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Managing Customers:
Customer Form Flow

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Managing Customers:
Entering Customer Addresses
N Customers  Customer Accounts

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Customer Relationships:
Customer Relationships:

Create customer relationships to control:

Payment of unrelated invoices
Sharing of pricing entitlements
Consolidation of business addresses
Link one customer to another.
Enforce invoicing and receipt-application controls.
Can only exist between two customers.
Are not transitive: If A is related to B and B is related to C, A
and C are not related.
Can be reciprocal or nonreciprocal.
Allow you to select a related customer’s ship-to address
during order entry.

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Customer Relationships:
Customer Relationships:
(N) CustomersCustomer AccountsRelationships

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Customer Profile Classes:
Customer Profile Class Characteristics:
(N) CustomersProfile Class

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Customer Profile Classes:
Customer Profile Class Characteristics:
(N) CustomersProfile Class

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Receivables Activity:
Receivables activities are those activities, which are
added apart from the revenue account.

Adjustments
Earned Discount
Unearned Discount
Finance Charges
Bank Errors
Etc

Define receivables activity for Adjustment

N---AR—SET UP---RECEIPT----RECEVIBALES ACTIVITY

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Auto Accounting:
By auto accounting, the GL account will be defaulted when the
transaction is saved.
Auto accounting will work as aliases

To define auto accounting for auto invoice clearing account,

n---AR---SET UP---TRANSACTION ---- AUTO ACCOUTNING

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Transaction Types:
TO DEFINE CREDIT MEMO TRANSACTION TYPE
N---AR---SETUP ---- TRANSACTION---TRANSACTION TYPE

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Transaction Sources:
TO DEFINE INVOICE TRANSACTION SOURCE
N---AR—SET UP--- TRANSACTION---SOURCES

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Receipts Adjustments:
To adjust the Receipts, below 2 setups has to be
done.
1. We have to define approval limit
2. We have to define receivables activities for
adjustments

To raise a receipt for adjustment,

N---AR----RECEIPTS-----RECEIPTS

Select Apply.

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Receipts Adjustments:
Select Adjustments and apply.

After adjustment the balance becomes zero

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Transaction Workbench:
INVOICE TRANSACTION:
N
AR TRANSACTIONS 
TRANSACTIONS

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Transaction Workbench:
INVOICE TRANSACTION:
Provide all the details at Lines,
Distributions.

Create Draft accounting and verify before

Final accounting.

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Transaction Workbench:
INVOICE TRANSACTION:
Create Draft accounting and verify before Final accounting.

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Receipt Workbench:
TO RAISE THE RECEIPTS
N- AR---RECEIPTS---RECEIPTS

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Q&A:

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Contact Info:

Manish Misra
Email: manish.misra@etontechnologies.com
Phone: +1-614-453-2074

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