2.

Information processing

Data and information

1. a. Thermometers
b. 
Data is the raw unprocessed facts produced by observation or measurement.
Information is processed data which can be used for decision making.
c. 26, 29, 30
d. The temperature readings may be based on measurements taken in a room.
e. 
The room temperature increased from 26 degrees Celsius to 29 degrees Celsius and
reached a maximum of 30 degrees Celsius.
2. a. A barcode
b. Example, textbooks, pencil case
c. Barcode scanner
d. 
This provides direct data input at point of sale. Once the barcode is scanned, the system
interprets the pattern and produces the numbers so that no typing is required.
e. Product code, manufacturer code
f. 
Total number of items sold, the total sales earned by the sale of the product, items with
the most and least sales
Methods of data capture
1. a. i. Human readable document or source document
ii. Machine readable document, turnaround document
iii. Source document / Machine readable document
iv. Human readable document
b. Optical mark reader
c. 
The student can use the data on the original sheet to perform a visual check to compare
the data with the information on the chart
d. 
The student may have shaded two answers for a question. The student may make a stray
mark on the paper with the pencil.
Validation and verification
1. a. Database management, spreadsheet, word processor, or even Google Forms
b. i. A typographical error can be made by incorrectly spelling or typing the employee
username
ii. A transposition error can occur by typing the digits of the Product number in the
incorrect order (for example, typing 34 instead of 43)
c. i. Data type check – Product number
ii. Consistency check – Product number and Brand
iii. Format check – Product number
iv. Presence check – Username
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 2. Information processing

v. Range check – range of products based on a specific price and location

vi. Reasonableness check – Specific Price, or seeing results that match the location,
price and brand of product
d. The checks in part b are verification checks. The checks in part c are validation checks.
e. 
Complete and organized. The data should be stored in a database to ensure it is organised
to simplify the search process. The data should be accurate to ensure that search results
produce useful results.
2. a. 
Age range of the respondent; Brand of eye drops preferred; Number of purchases made
of the brand per year; How likely to recommend preferred brand to another person
b. 
A presence check could be applied to ensure that an answer is given to the age range
and the preferred brand questions. A reasonableness check could be applied to the
number of purchases made per year, or between date of birth and year.
c. 
Data could be scanned by using OCR; or using double data entry where sets if data that
do not match are highlighted; or visual checks to ensure that data entered is accurate.
Data on the form could be scanned using OMR.
i. Advantage of OCR – faster method of data entry
Disadvantage of OCR – some handwritten responses may not be correctly
interpreted
Advantage of OMR – less expensive than employing persons to key enter the data
Disadvantage of OMR – data form must not include stray marks which may cause
errors on input
Advantage of double data entry – data captured is more accurate
Disadvantage of double data entry – time consuming to enter data twice
Advantage of visual check – quicker in having data entered
Disadvantage of visual check – some errors may not be noticed by user
ii. 
The data form when completed by the respondent is a printed hard copy and the
handwritten response represents human readable data. When the data is entered
and retrieved from the system, the data becomes an electronic soft copy and
machine readable.
File organisation
1. a. i. Level 1, Level 2, A45, Kanai, Katt, Kennie, Marella, Maxx
ii. Level 1, Level 2, Level 3, B14, Munroe, Smith
b. Level 3, B14
c. Index-sequential file organisation
d. 
Locating items in a warehouse inventory. Each aisle should be numbered and the
contents of each aisle could be listed in item code sequence. Locating an item in the
warehouse could be based on the aisle number and the item code in the specific aisle.

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 2. Information processing

2. a. COURSE is the master file. REGISTRATION is the transaction file.

b. Course Description Maximum Numbers registered
Acting Acting for stage or television 30 38
Directing Directing for all genres 35 18
Editing Editing YouTube videos 25 25
Producing Production basics 25 12
Scripting Writing for stage and film 20 15

c. New master file

e. Course Description Maximum Numbers registered
Acting Acting for stage or television 30 40
Directing Directing for all genres 35 20
Editing Editing YouTube videos 25 23
Producing Production basics 25 12
Scripting Writing for stage and film 20 21

i. Acting, Scripting
ii. This represents a batch process. The data for the update is collected in the
transaction file before all of the numbers registered for each course are updated.
3. a. File A has 7 records
b. Account number is the primary key of File A
c.
Updated File A
Account number Balance
1171 $9501
1193 $700
1205 $1410
1256 $698
1331 $100
1488 $830
1491 $1184

d. 4 deposits and 3 withdrawals

e. i. File A – master file
ii. File B – transaction file
f. 
A check should be ensured so that the amount to withdraw from the account is less
than or equal to the balance on the account

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