What is HRMS?

An HRMS or Human Resources Management System is a computerized system that

accomplishes two very important purposes. First, it allows the keeping of personnel data in a
form that can be easily accessed and analyzed. In that respect it functions as a means of
collecting and organizing data about one's staff that can be used as input into the HR planning
function.

Second, it allows to the use of that data to fulfill the various functions usually associated with a
human resources department. The human resources management software typically will help
administer and record personnel functions through the use of various software modules. A major
strength of HRMS is that it is comprehensive and can handle information and HR processes for
almost every possible organizational function, and that it's integrated and accessible through a
common computer interface. Integration allows exceedingly sophisticated data management and
reporting.

o For example, a typical HRMS will include many or all of the following modules:
o Payroll module
o Recruitment, selection and applicant database module
o Benefits administration module
o Training and staff development module
o Performance Management, appraisal and performance planning
Background of Project
The objective of the project is to have understood the significant of HRMS application and
benefits in managing workforce for business competitiveness. The project demonstrate the
students’

- understanding of the benefits of HRMS and its contributions for organizational objectives
- learning the issues involved in planning, designing and implementation of HRMS
- understanding the users and organizational needs, and evaluating a HRMS software
package suitable for the firm understudy
- Familiarizing with types of HRMS currently available in the market.

Demonstrate from the case study on how they apply analytical and diagnostic skills to
address HR issues and challenges that trigger the proposal of HRMS proposal.
Company Profile
Zando Pte Ltd. was founded in 1900 as the first belt manufacturer in Japan. Through the
development of many new products and technology, today, we are a pioneer in the production of
rubber and plastic products.
Since our founding, we have always strived to be a supplier recognized for manufacturing
products of high value and quality in response to our customers’ demands as well as being
environmentally and people friendly.
The “R&D Center” and the “Power Transmission Technical Research Centre” are two research
establishments which plays a key role in supporting technologies developments for our core
products.
The world’s first dry hybrid belt (AVANCE) and Automobile auxiliary drive system are one of
our high end products that Zando are proud to introduce the added performance features and
capabilities.
Our resolution for the 21st century is to be a standard setting company, possessing state-of-the-
art engineering technologies and unique products that will continue to lead the industry.
Zando was incorporated in Singapore in 1980, distributing belts for industrial. Its customer base
includes:

 Electronic - Hewlett Packard, Epson, Sony, Tec, and Hitachi

 Automotive aftermarket - Honda, Toyota etc.
 Engineering
 Oil and Gas

As part of the Japanese Zando Group of companies, the Singapore office plays a major role in
Zando Asia Pacific operation, other than the supporting roles to our sister companies in China,
Bangkok, Indonesia, Malaysia and the Philippines. Zando also manages the sales and distribution
of:

 The Middle east

 Africa continent
 South America
 Australia
 New Zealand
 India sub continent
 Indo-China
 ASEAN countries
Analysis of current situation

Recently, the management had done a survey with our employee on the problem facing using the
current system. And the response is very significant. About 70% are very unhappy of it whereas
30% still find ok with the system.

E HR User Complaint User Requirement

     

Input of data requires

a lot of paperwork’s
& having hard time To minimize paperwork and
searching for streamline human resource
1 information. management systems
     

Limited reports To generate reports in a simple

2 generated and easy way
     

Security of system To have multi-level security

3 insufficient option
     

Analysis Tools To have more specific analysis

4 limited tools
     

Overlook on
important event due To specify actions, trigger
5 to busy schedule emails that acts like reminder
 E
Leave User Complaint User Requirement

Able to track all types of paid

and unpaid time off plans such
as illness, leave of absence,
and vacation with flexible,
Improper of leave intuitive setup.
1 records

Unable to check or Check their current leave

2 apply leave application status

 Apply leave
manually a lot of
 3 paper work  Paperless work flow
   

 Employees leave Useful leave calendar

4 calendar information
     

Manual calculation
5 on cost of leave Year-To-Date leave costing