Week 1: Project Preparation and Management

Unit 5: Managing Risks, Issues, and Tasks

Managing Risks, Issues, and Tasks
Add additional tasks to project

To manage additional activities that are not

part of the Requirements to Deploy process
▪ Infrastructure
▪ Organizational Change Management
▪ Data Migration
▪…

you can add additional phases, tasks, and

checklists.

This could be done either in Master Project

(recommended) or dedicated sub-projects of
type Build.

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Managing Risks, Issues, and Tasks
Relationships of tasks

You can define dependencies

between tasks via relationships
▪ In Detail view on tab ‘Relationships’
▪ In Graphic view with right-click on
predecessor

With automated schedule

(default bottom-up)

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Managing Risks, Issues, and Tasks
Create issues and risks to track unexpected topics

Maintain Issues and Risks

▪ Issue and Risk Management are integrated in Project Management for creation, monitoring, and execution
during all project phases
▪ Issues are existing or already happened problems which should be resolved in the project. Risks are
presumptive problems for the project which has not happen yet but could with a certain probability.
▪ Add issues and risks with mitigation strategies to your project plan to manage and resolve them in a timely
way
▪ All issues and risks are always tracked on the Solution Readiness Dashboard

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Managing Risks, Issues, and Tasks
Risk management

▪ Risks can be created for Master and Build project per phase
▪ Solution Readiness Dashboard provides consolidated overview
▪ Navigate from project or dashboard to get details or process the
risk
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Managing Risks, Issues, and Tasks
Process your risk based on status flow

Click ‘Edit’ and ‘Action’ to change the risk status

▪ New – Risk is identified and assigned to a responsible
risk owner
▪ Is Evaluated – Risk impact, severity, strategy, dates are
completed
▪ Missing Mitigation Plan – Mitigation plan needs to be
provided for risks with the strategy ‟mitigate”
▪ Is Monitored – All open risks are monitored in a regular
meeting with all risk owners, to make sure that the
appropriate actions are taken
▪ Risk Triggered – The risk manifested and needs to be
mitigated
▪ Mitigation Plan in Execution – The mitigation plan is
executed according to the initial definition
▪ Closed – Either the risk was not triggered or all follow-
up activities were carried out

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Managing Risks, Issues, and Tasks
Improved risk management for Focused Build projects

Improved Risk Management

New risk matrix as part of Solution Readiness
Dashboard
Feature Details
▪ Risk level based on impact and probability
▪ Visualization of aggregated risk status
▪ Intuitive navigation to details with predefined filters
(status and risk level)
Benefits
Improved transparency and simplified evaluation of
risks

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Managing Risks, Issues, and Tasks
Issue management

▪ Issues can be created on level of

– Project header
– Project phases
▪ Create and process issues with
the “Issues“ app
▪ All issues are always tracked on
project header level to get an
overview of all issues

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Managing Risks, Issues, and Tasks
Issue management

Issue management is integrated in project

management projects for easy creation,
monitoring, and execution of issues during
all project phases.

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Managing Risks, Issues, and Tasks
Demo

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Thank you.
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