Artificial intelligence and Modern Welcome to the world of Future

Project Management of PM
 Albert Einstein once said, “If I can’t picture it, I can’t understand it”

Design thinking is neither Art or Science or Religion. Its te capacity,

ultimately for integrative thinking

The project Managers are the most creative pros in the world, we have to
figure out everything that can go wrong before it does
Experts Says
Design thinking is the human centered approach to innovation that draws
from the designers toolkit to integrate the needs of people, possibilities of
technologies and requirements for business success.

Everyone Designs who devices courses of action aimed at changing existing

situations to preferred ones

Design is not one-shot vaccine, its an innovation fitness program that

put the organization on top of its game
AI for PM
AI helping PMs : Project Planning
To ensure your projects
remain on track, the right
people must work on
them.
You can add extra hands
AI delves into the
or take people off the
history of past projects,
project if a disparity
which give you real-time
arises in the hours
information on resource
required versus
engagement.
projected availability.

For Ex: the PM can

Based on this, you’d compose the project
know if your resources team and assign roles
are ready to be and responsibilities to
deployed. individual team
members.

AI helps your staff

remotely access real- AI tools can help PMs to
life training material, track the resources and
allowing them to enhance schedule usage and stick
their skills and knowledge to deadlines.
quickly.
Artificial intelligence in Project Management
AI for PM
Design Thinking
Organization
Project
Management
Human Vs Machine
 AI will eliminate 80% of today’s manual project management tasks by 2030. AI machines will take
over everything from planning to data collection, tracking to reporting

• Knowledge based Expert System

• The expert would state some facts, rules, or relationships into the
knowledge base. The inference engine would then use the
knowledge base as a data file to determine the knowledge and
provide the output.
• If <condition> then <solution> For Ex:
• “If the mammal stands on two feet and wears clothes, then it
is a human being.”
Applications of KBS

Classification – The network identifies an object

based on the mentioned characteristics.

Diagnosis – The KBES deduces any malfunction from

data.

Monitoring – The system compares data from a past

system to predict patterns.

Scheduling & Planning – The KBES develops or

modifies a plan based

E.g. In the medical field, KBES helps doctors diagnose

diseases better.

E.g In the fault diagnostics, advance path analysis and

cash management
Application of KBS: Example

Attendance Capturing & Recording System (ACRS). This automated system saves time for both
managers and employees. The system reduces errors and avoids disputes by eliminating manual
record keeping. The ACRS has several advantages such as:

• Individual information of employees

• Faster information searching
• Easy generation and review of reports
• Full database backup
• Specific authorization and security levels for employees
 AI helping PMs: Artificial Neural Networks
• ANN is a computing system that simulates the human brain and processes
information.
• Like the human brain, an ANN has neurons called processing units, which are
interconnected by nodes.
• These neurons consist of input and output units. The input units receive the
information, following which, the neural network learns about the data to
produce one output report.
• As a project management tool, ANN predicts cost overruns based on several
parameters such as project size, contract type, and project managers’
competence.
• It also helps in automating project activity sequencing based on the functional
requirements.
• ANN is also used in civil engineering for prediction, optimization, system
modelling, and classification.
• The replication of past cost trends in highway construction and estimation of
future costs trends in this field in Louisiana, USA, is an example of ANN
application in project management.
 AI helping PMs: Fuzzy Logic

• Fuzzy logic is used in various fields. Some of its standard applications are:
• The aerospace industry where it provides altitude control of spacecraft and satellites
• Larger organizations where fuzzy logic enables decision-making support systems and
personal evaluation
• Natural language processing and various other intensive applications in AI
• Knowledge-based expert systems
• This technology works out favourably for construction project managers who want the least
cost routing to work out the logistics of having material supplied on-site. Plus, they can model
probability distributions to assess risks in construction projects.
• This fuzzy model is based on two primary indices, schedule performance index (SPI) and cost
performance index (CPI). It transforms the SPI and the CPI and evaluates the overall project
status (output). This approach helps fuzzy logic to replicate the risk and uncertainty in the
project.
AI helping PMs: Automated Risk Estimation

AI can accurately predict the number of defects or quality in general in managing projects

Using AI models at different stages of projects can help identify and alert teams if the process is risky.
For example, AI can observe the actual progress and compare it to the planned schedule. Based on
that data, AI can:
• Alert potential delays
• Point out the underperformance based on KPIs
• Recommend ways to bring the project back on track
You can factor in budgeting and scheduling constraints to make informed decisions on risk
management.

With machine learning, you can retrieve parametric information as and when required.

• For instance, you can use past data such as planned start and end dates to predict future projects’ realistic
timelines.
• The system can add an upper and lower bound to these dates to account for delays within reason.
• If the system indicates high confidence in a particular project, successful delivery is guaranteed.
AI helping PMs: Predictive Analysis
Predictive analytics is used to make predictions about future events.
It can generate future insights based on historical data and analytics techniques such as statistical
modelling and machine learning.
Companies can use past and current data to reliably forecast trends and behaviours.

Project managers can estimate the effort and resources needed to complete a project more accurately.
Predictive analytical tools contain the exception handling feature, which points you to an excess or
shortage of the right resources.
The idea behind predictive forecasting is to strategically identify and block risks before they take over the
project. It helps you prepare the optimum project schedule.
Benefits that project managers get from predictive analytics:
• Gain an overview of the project risks and close identified gaps.
• Improve project outcomes by prioritizing necessary actions.
• Realize early value from the projects.
• Negate financial losses by improving project oversight.
• Drive greater efficiency by eliminating unnecessary project characteristics.
 AI helping PMs: Chatbots
•Rule-based chatbots
•Machine Learning-based chatbots
•In project management, chatbots can automate repetitive and
mundane tasks, thereby helping teams collaborate and focus on high-
priority billable work.
•For example, the chatbot Meekan helps teams automatically match
their schedules.
•Similarly, bots such as Howdy and PMbot can automate different
aspects of task management.
•Moreover, managers can integrate chatbots with third-party software
such as project management tools.
•Chatbots can also monitor every change made to the source code and
report bugs in any code line
AI helping PMs: Chatbots
• Rule-based chatbots
• Machine Learning-based chatbots
• In project management, chatbots can automate repetitive and mundane tasks,
thereby helping teams collaborate and focus on high-priority billable work.
• For example, the chatbot Meekan helps teams automatically match
their schedules.
• Similarly, bots such as Howdy and PMbot can automate different aspects of
task management.
• Moreover, managers can integrate chatbots with third-party software such
as project management tools.
• Chatbots can also monitor every change made to the source code and report
bugs in any code line
AI Powered PM tools

Project Insights

ProofHub

Clickup

Trello

Teamwork

Asana

Basecamp

Wrike
AI helping PMs: Reduction of errors

The prediction of errors and their consequent reduction

Being able to accurately predict the number of defects or quality in general is a crucial benefit of using Artificial
Intelligence in managing projects.

Using AI models on past project quality data at different stages of projects can help identify and alert project
teams if the path being taken will place the project at risk.

For example, AI can observe the progress of actual project related work-items and compare it to the project’s
planned schedule, alerting you of potential delays and underperformance on key metrics and even recommend
what can be done to bring the project back on track.

AI can map and identify errors/ risks before they happen and can show how to overcome them, and increase
the quality of the end product and also minimize the deviations in cost and schedule.
AI helping PMs: Improve Quality and Efficiency

A direct consequence of forecasting and reducing errors through AI is an increase in efficiency.

AI can automate some simple tasks such as sending emails, notification about project delays, costs,
and more.

Automating these tasks can save the time the project team would have to spend on day-to-day tasks,
giving them more opportunities to think about innovations and improvements to the project.

AI-based solutions become capable of reading and analyzing the data generated by teams, and start
noticing and indicating events which could hamper the workflow.

Gartner predicts that, by 2021, 70 percent of organizations will increase their employees’ productivity
by integrating AI in the workplace
AI helping PMs: Decision Making

Artificial Intelligence is capable of sifting

through a large volume of data and aid in
making decisions to help the Project
Manager understand which path will be
best for efficient delivery of the project.

In this sense, Artificial Intelligence can

automate not only simple tasks but develop
an understanding of the key performance
indices of the projects.

This can then enable the development of

new ideas and help accomplish bigger tasks
and make recommendations for complex
decision making.

IBM estimates that by 2025, data-based

decision-making will be a $2 trillion market.
AI helping PMs: Decision Making

THANK YOU