Hwi MM Con 003

HUMBOLDT WEDAG INDIA PVT LTD
Engineering and Construction Industry
Underlying thoughts*
Configuration Document – Materials Management
*connectedthinking
CONFIGURATION DOCUMENT - MM
Document Control
Document Name: Configuration Document for MM

Team: MM
Status: Completed
Last Updated: 12.11.2008
Revisions
Revision Date Revised By Section Revised

#
1.0 12.11.2008 Somnath Das
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TABLE OF CONTENTS
1. Configuration for Organization Structure........................................................3

2 Configuration for Master Data.........................................................................14
3 Configuration for Purchasing..........................................................................28
4 Pricing Procedure for Purchase Order...........................................................43
5 Automatic Account Determination..................................................................58
6 Vendor Evaluation............................................................................................71
7 Version Management........................................................................................79
8 Inventory Management.....................................................................................81
9 Internal Order Configuration............................................................................85
1. Configuration for Organization Structure

1.1 Creation of plant
IMG Activity Path Display IMG  Enterprise Structure  Definition 

Logistics General  Define Copy delete Check Plant
Transaction code SPRO
1.1.1 Classification of Setting
Classification of IMG Setting

SAP Standard
Global Setting
Organization Setting
Master Data Setting
Transaction Setting
Client Independent Setting
Client Dependant Setting
Attach KDS File
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1.1.2 Screen view
Click on Copy As icon . A pop up will come as shown. Put 20 in From Plant & 32
in To Plant.
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The Name 1 & Name 2 are to be specified as shown. To Specify the Address click on
the Address icon as shown by the arrow.
After specifying the Address details as shown above, SAVE the configurations.
1.1.3 Configuration pre-requisites
Creation Of Plant does not require any Pre requisite. It can be created either by copying from
an existing plant or SAP standard 0001.
1.1.4 Rational for the Configuration
In this step, you specify the Plants with their name & address details. Procurement,
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Manufacturing & Selling are done from these plants. The Plant Code can be maximum of 4
character. The Description or Address can be changed for a plant depending on Business
requirement but the Plant Code is fixed. It cannot be changed. Plants 31, 32 & 33 are for
Kolkata, Kharagpur & Project site. All Material Masters, Quatations, Contracts, Requisitions,
Purchase Orders has to be created for specific Plant. The Plants are also valuation areas at
which materials are valuated.
1.2 Maintain Purchase Organization
1.2.1 IMG Activity Path
IMG Activity Path Display IMG  Enterprise Structure DefinitionMaterials

management Maintain Purchase Organisation

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
1.2.3 Screen view
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 Not Applicable
The purchasing organization is responsible for the company's purchasing requirements.

You can incorporate purchasing into the company structure by assigning the purchasing
organization to plants. The Purchase Organization 5320 is responsible for carrying out
procurement for plants 31,32 &33.Quatation, Contract, Requisition, Purchase orders cannot
be created without mentioning Purchase Organisation. For a Vendor to be enabled for
Purchasing activities , the vendor should also be created for the purchase organization. Any
Procurement under Company code 532 has to be done with Purchase organization 5320.
1.3 Maintain Storage Location
IMG Activity Path Display IMG  Enterprise Structure DefinitionMaterials

management Maintain Storage Location

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
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Attach KDS File
1.3.3 Screen View
 Plants should be created.
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The storage location is the organizational unit that allows material stocks differentiation
within plant. Inventory Management & Physical inventory is carried out at Storage location
level. The storage locations are assigned to Plant. During Goods Receipt, or any type of
Goods movement will require the storage location where the stocks are to be received or
from where the stocks are to be removed.
1.4 Assignment of Plant to Company Code
IMG Activity Path Display IMG  Enterprise Structure

AssignmentLogistics General Assign Plant to Company
Code

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
1.3.4 Screen View
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 Company Code & the plants are to be created
In assignment of Plant to company code you assign each plant to a company code. A plant
can belong to only one company code.
1.4 Assignment of Purchase Organization to Plant
IMG Activity Path Display IMG  Enterprise Structure

AssignmentMaterials Management Assign Purchase
Organization to Plant

SAP Standard
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Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
1.3.4 Screen View
Purchase Organization & Plants needs to be created
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 Purchase Organization is assigned to plants for which it is responsible for procurement. In

SAP 1) one Purchase organization can procure for one plant.2) One Purchase Organization can
procure for multiple plants & also 3) many Purchase Organization can procure for one plant.
Option 3 is not valid in our case. We are using option 2. The Purchase organization 5320 can
procure for plant 31, 32 & 33.
1.4 Maintain Purchase Groups
IMG Activity Path Display IMG  Materials Management PurchasingCreate

Purchase Groups

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
1.4.4 Screen View
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 Not applicable
The Purchase Group is a key for Buyers or a Group of buyers responsible for purchasing
activities. Purchase Groups K01 to K07 have been created depending on the nature of
Procurement activities.
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2 Configuration for Master Data
2.1 Define Attributes of Material Types
Display IMG  Logistics General Material MasterBasic

IMG Activity Path
SettingsMaterial TypesDefine attributes of Material types

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
2.1.3 Screen view
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Select material type ROH & Click on Copy as shown by arrow.
Specify the Material Type as ZRAW & Acct cat reference as Z311 as shown. SAVE the
configurations. In the same manner the other Material Types will be created.
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The Account category Reference for other material types will be as follow-:
ZBUT – KOL Bought Out- Z313
ZCON- KOL Consumables- Z315
ZHFG- KOL Finished - Z314
ZSFG- KOL Semi Finished- Z312
 Account category reference needs to be configured if you are not using the SAP standards .
Materials of Different nature are created under different material types like Bought out, ra w
material, Semi finished, Finished etc. The material type determines the material views that
are applicable during material master creation. You also specify in this configuration of
Material type the Price control parameter like Moving average or Standard. We specify if
Quantity & Value update will take place for the materials with these material types. The
account category reference is also mentioned in these Material types. This key will
determine the valuation class that is specified in the material master. The valuation class is
assigned to G/L account in account determination configuration. The Material type forms the
basis for Automatic accounting determination.
2.2 Assignment of Material Number Ranges
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Display IMG  Logistics General Material MasterBasic

IMG Activity Path
SettingsMaterial TypesDefine Number Ranges for Each
Material Type

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
2.2.3 Screen view
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Select the Material Type by clicking on the Material type & than clicking on Select element
.
Click on Assign Element Group as shown.
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In the same manner number ranges are to be assigned for other Material types.
 Material Types needs to be created
Number ranges are assigned to Material types . During Creation of Material master for
different material types, the materials are assigned unique numbers. These numbers are
externally specified. For material types assigned to internal number range, system will
generate the number sequencially.
2.3 Configuration for Material Groups
Display IMGLogistics General Material Master

IMG Activity Path
Settings for Key fields Define Material Groups
SPRO
Transaction code

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
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Attach KDS File
2.3.3 Screen view
 Not Applicable
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Material Groups will group together the materials of same attributes. With the use of Material
groups material masters can be searched systematically. Also Stock reports can be easily
viewed with respect to material groups.
2.4 Configuration for Vendor Account Groups
Display IMGLogistics General Business Partner

IMG Activity Path
VendorsControlDefine Account Groups and Field
Selection(vendor)
SPRO
Transaction code

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
2.4.3 Screen view
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 Not Applicable
The vendor account group is specified while creating vendor master data. The vendor
account group determines the fields where input is required or input can be provided
2.5 Assignment of Vendor Number Ranges
Display IMG Logistics General Business

IMG Activity Path
PartnerVendor ControlDefine Number ranges for
Vendor master data
SPRO
Transaction code
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SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
2.5.3 Screen view
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The Number range intervals are created as shown above
Assign the number range intervals to the vendor account groups.
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 Account Groups needs to be created
The number ranges are assigned to Vendor account groups. These number ranges uniquely
identifies a vendor. The number ranges can be system generated or externally specified. A
different interval of Numbers are assigned to each of the account groups . The vendor
masters for a particular group will take the Number based on the range assigned to it.
Vendor masters cannot be created without this assignment of number range intervals to
account groups.
3 Configuration for Purchasing

3.1 Document Types for Purchase Requisition
Display IMG  Materials management Purchasing

IMG Activity Path
Purchase Requisition Define Document types
SPRO
Transaction code

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
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3.1.3 Screen view
Select Standard Document type NB & click on Copy AS icon to create new document
type KNB.This Document type should be linked to Purchase order document types, RFQ
document type & Contract document types. This has been shown in the screen shot below.
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Not applicable
The Purchase requisition document types categorizes different types of Requisition. These
document types are assigned to specific number ranges. Any Purchase Report for
Requisition can be fetched easily with Document types
3.2 Assignment of Number Ranges to PR Document types

IMG Activity Path
Purchase Requisition Define Number ranges
SNRO
Transaction code

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
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3.2.3 Screen view
 Creation of Number ranges does not require any Prerequisite ,however assignment to
Purchase requisition Document types will require the creation of Document types
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 The Number range intervals are assigned to Purchase requisition document types so that
Purchase requisitions can be uniquely identified from the number of the document.
3.3 Document Types for Purchase Order

IMG Activity Path
SPRO
Transaction code

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
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3.3.3 Screen view
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The Purchase order document types should be linked to the Purchase requisition document
types as shown below.
 There is no Pre requisite for creation of PO document type. However linking of Purchase
requisition document types to PO document types requires creation of PR document types.
The Purchase order Document types will differentiate the different orders like Standard order
for HWI/KOL, Import order Upload PO & KGP Subcontracting. All these document types are
assigned to different Number range intervals. These Document types created by Copying
from the SAP standard NB. All Purchase reports can be fetched using the document type .
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3.5 Assignment of Number ranges to PO Document type

IMG Activity Path
SPRO
Transaction code

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
3.5.3 Screen view
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 There is no Prerequisite for creation of Number ranges. However for assignment to Document
types, the document types should be created.
The Number ranges are created and assigned to Document types. SAP standard Number
range is of 45 series. The different number ranges helps to segregate different Purchasing
documents.
3.6 Release Procedure for Purchase Order

IMG Activity Path
Purchase Order Release Procedure for Purchase order
SPRO
Transaction code

SAP Standard
Global Setting
Master Data Setting
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Transaction Setting
Attach KDS File
3.6.3 Screen view
This characteristic is for Purchase Group.
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This characteristic is for User Field numeric.
This characteristics is for plant
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This characteristics is for Value
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The Class ZI_PO_RELEASE is created and characteristics are assigned to it.
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Creation of Release Characteristics has no Prerequisite. For creating Release Class , the
characteristics should be created. The Release Group requires the creation of Release class.
For Creating release strategies, Release codes & Release Group should be created.
The purpose of this configuration is to have control over the Purchasing limits. Depending on
Purchase order Net value, Plant, Purchase Group & order type, the release strategy will be
triggered. Until the Purchase order is release by the Authorized person, there cannot be any
activities in SAP with that order. The Authorized person can either approve it or reject.
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4 Pricing Procedure for Purchase Order

4.1 Configuration for Condition types

IMG Activity Path
Conditions Define Price Determination Process
SPRO
Transaction code

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
4.1.3 Screen view
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Select standard Condition type RA01 & click on copy as icon to make the customized one
YA01.
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 Not applicable
The condition types are used to represent pricing elements such as prices, discounts,
surcharges, taxes, or delivery costs in the SAP System. These condition types are assigned
to the pricing procedure . In the configuration for the condition types we specify the nature of
the pricing element like taxes, delivery cost, prices etc, in condition class. We also specify
the calculation type as Percentage or amount. If the value against condition type is to be
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added to net value or if the value is to be flown to a G/L account than that setting is done in
the Condition type through the Accrual Check box. If the accrual check box is ticked than an
accrual key has to be assigned against the condition type in the calculation procedure.
4.2 Configuration for Calculation Procedure

IMG Activity Path
Conditions Define calculation Schema
SPRO
Transaction code

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
4.2.3 Screen view
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 Condition types & accruals should be created
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Pricing procedure for Domestic vendors & Foreign vendors are created to have all the
different types of pricing elements to flow in the Purchase order. So that depending on the
terms and conditions the values can be specified against the condition types in the Purchase
order.
4.3 Define Schema Group

IMG Activity Path
Conditions Define Schema Group
SPRO
Transaction code

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
4.3.3 Screen view
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Purchase Organization should be available for assignment of Schema group purchase

Organisation
The Vendor shema Group will be assigned to the vendor master in Purchasing view. The
Schema Group Purchase organization is assigned to purchase organization. During any
Procurement from any vendor in purchase org 5320, the specific pricing procedure will be
called.
4.5 Define Schema Determination

IMG Activity Path
Conditions Define Schema Determination
SPRO
Transaction code

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
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Attach KDS File
4.5.3 Screen view
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 Schema Group Purchase Organisation, Schema Group Vendor & calculation Procedure should
be created.
The Domestic Pricing Procedure YKOLDM & Import Procedure YKOLIM are assigned to
Schema Group Purchase Org 5320 & Shema Grp Vendor ZA & ZB. For Domestic vendors,
the Schema group ZA are specified in their purchasing data in Vendor master. For import
vendor Schema grp ZB is specified. Whenever a Purchase Order will be created for
purchase org 5320 & any vendor, the calculation procedure will be called depending on the
shema grp assigned to the vendor.
5 Automatic Account Determination

5.1 Define Valuation Areas
Display IMG  Materials management Valuation and

IMG Activity Path
Account assignment Account DeterminationAccount
Determination without wizardGroup together valuation
areas
SPRO
Transaction code
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SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
5.1.3 Screen view
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 Plants & Company code should be created
The valuation grouping code group togethers valuation areas. The valuation area is Plant.
For plant 31 & 32 the valuation grouping code is 0002 & for 33 it is 0003. The valuation
grouping codes or Valuation modifier will be used during automatic account determination
configuration.
5.2 Define valuation Classes
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IMG Activity Path
Determination without wizardDefine Valuation Class
SPRO
Transaction code

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
5.2.3 Screen view
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 Account category reference & valuation classes needs to be created.
The account category reference are assigned to valuation class. In the material types we
assign the account category reference . When materials master will be created with the
material types the valuation class will be coming in the accounting view of the material
master. Against the valuation classes the G/L accounts are assigned in OBYC setting for
Automatic account determination
5.3 Configure Automatic Posting

IMG Activity Path
Determination without wizardConfigure automatic posting
SPRO
Transaction code

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
5.3.3 Screen view
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 Chart of accounts needs to be created.
In this configuration for automatic account determination, G/L accounts are assigned to
specific Transaction event key in OBYC. In Material master we specify the valuation class.
Against these valuation classes the G/L accounts are assigned in OBYC. The Rules for
automatic posting needs to be defined for each transaction event key against which the G/L
accounts are assigned. Except GBB all other event keys can have Valuation Modifier,
Debit/credit & Valuation class check box as ticked. For GBB we need to specify the General
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modification also. Depending on Movement types & account assignment categories, SAP
has provided Standard Account modifiers like BSA,INV,VBR etc. The valuation modifier will
allow Plant specific G/L account assignment. Like “0002” is for plants 31 & 32, the valuation
modifier is 0002 & for 33 it is 0003. In case of Service where no material master is
maintained, the valuation class is kept blank in key WRX & G/L account is assigned for
specifying the Service GR/IR clearing account if valuation class is set in RULES . However if
Both GR/IR clearing & Service clearing account are the same it can also be done by
selecting RULE as valuation modifier only. As in this case G/L accounts are assigned to
modifier 0001, 0002 & 0003.
MATERIAL TYPEACCOUNT CATEGORY REFERENCEVALUATION CLASSG/L

ACCOUNT
6 Vendor Evaluation
6.1 DEFINE WEIGHTING KEYS
6.1.1 IMG Setting
IMG Activity Path Materials Management  Purchasing  Vendor Evaluation

 Define Weighting Keys
SPRO
Transaction code

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
6.1.3 Screen View
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 None
Defining separate weighting keys to evaluate the vendors in different ways ,
6.2 DEFINE CRITERIA
6.2.1 IMG Setting

 Define Criteria
SPRO
Transaction code

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
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6.2.3 Screen view
 None
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Defining Criteria and sub criteria to evaluate vendor on their basis.
6.3 DEFINE SCOPE OF LIST

6.3.1 IMG Setting

 Define Scope of List
SPRO
Transaction code
6.3.2 Classification of settings

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
6.3.3 Screen View
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 Main Criteria should be created.
Create Ranking list according to requirement.
6.4 MAINTAIN PURCHASING ORGANIZATION DATA

6.4.1 IMG Setting

 Maintain Purchasing Organization Data
SPRO
Transaction code
6.4.2 Classification of settings

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
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6.4.3 Screen View
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 Purchasing Organisation, Main Criteria and Sub Criteria, Weighting Keys should be created.
To create scoring points for each criteria, weight age to each Main criteria at the purchase
organization level for evaluating vendors.
7 Version Management
7.1 IMG Setting
IMG Activity Path Display IMG Materials Management PurchasingVersion

mangement
SPRO
Transaction code
7.2 Classification of settings

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
7.3 Screen View
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7.4 Configuration pre-requisites
 Document Type for Purchase Order & Purchase Organization needs to be created
7.5 Rational for the Configuration
In this Configuration for Different document types of Purchase order & Purchase organization , the
Version is activated. During creation of Purchase order for Document type KNB & KINB, the version
tab will come at header level . The version check box needs to be ticked to create a version & the
Purchase Order will be triggered for release. Any changes that will happen with the Purchase order
will be captured under the Version management tab.
8 Inventory Management
8.1 Configuration for Movement Type
Display IMG  Materials management Inventory

IMG Activity Path
management & physical Inventory Movement typesCopy
Change movement type.
SPRO
Transaction code
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SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
8.1.3 Screen view
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Creating Movement type Z81 by copying from Standard Movement type 281.
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Z81 Movement type has also reversal movement type as 282 which is reversal for 281.
 Not applicable
The Movement type 281 is for Goods issue for network. In SAP standard setting when
Goods are issued to network system will pick up the account assigned against transaction
event key VBR assigned under GBB in OBYC setting. The movement type Z81 is assigned
to key ZBR instead of VBR so that the specific account for network issue is hit. The account
key VBR is for any kind of issue like issue to cost center or projects. But with this
customization Network issues can be made to hit separate account.
9 Internal Order Configuration

9.1 IMG Activity
Display IMG  ControllingInternal OrdersOrder master

IMG Activity Path
dataDefine Order Types
SPRO
Transaction code
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9.2 Classification of Setting

SAP Standard
Global Setting
Master Data Setting
Transaction Setting
Attach KDS File
9.3 Screen view
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9.4 Configuration pre-requisites
 For creating internal order types Settlement profile, Budget Profile & Planning profile needs to
be created. For Internal Order number range assignment the Internal order types should be
created
9.5 Rational for the Configuration
 Internal Order Configuration is used to have budgeting for Fixed assets and for Asset under
construction it is a cost object to track the cost incurred to construct the asset.
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HUMBOLDT WEDAG INDIA PVT LTD

Engineering and Construction Industry

Document Name: Configuration Document for MM

Revision Date Revised By Section Revised

1. Configuration for Organization Structure........................................................3

1. Configuration for Organization Structure

IMG Activity Path Display IMG  Enterprise Structure  Definition 

1.1.1 Classification of Setting

Classification of IMG Setting

1.1.2 Screen view

1.1.3 Configuration pre-requisites

1.1.4 Rational for the Configuration

1.2 Maintain Purchase Organization

1.2.1 IMG Activity Path

IMG Activity Path Display IMG  Enterprise Structure DefinitionMaterials

1.2.2 Classification of Setting

Classification of IMG Setting

1.2.3 Screen view

1.2.4 Configuration pre-requisites

1.2.5 Rational for the Configuration

The purchasing organization is responsible for the company's purchasing requirements.

1.3 Maintain Storage Location

1.3.1 IMG Activity Path

IMG Activity Path Display IMG  Enterprise Structure DefinitionMaterials

1.3.2 Classification of Setting

Classification of IMG Setting

Attach KDS File

1.3.3 Screen View

1.3.4 Configuration pre-requisites

 Plants should be created.

1.3.5 Rational for the Configuration

1.4 Assignment of Plant to Company Code

1.3.2 IMG Activity Path

IMG Activity Path Display IMG  Enterprise Structure

1.3.3 Classification of Setting

Classification of IMG Setting

1.3.4 Screen View

1.3.5 Configuration pre-requisites

 Company Code & the plants are to be created

1.3.6 Rational for the Configuration

1.4 Assignment of Purchase Organization to Plant

1.3.2 IMG Activity Path

IMG Activity Path Display IMG  Enterprise Structure

1.3.3 Classification of Setting

Classification of IMG Setting

1.3.4 Screen View

1.3.5 Configuration pre-requisites

Purchase Organization & Plants needs to be created

1.3.6 Rational for the Configuration

 Purchase Organization is assigned to plants for which it is responsible for procurement. In

1.4 Maintain Purchase Groups

1.4.2 IMG Activity Path

IMG Activity Path Display IMG  Materials Management PurchasingCreate

1.4.3 Classification of Setting

Classification of IMG Setting

1.4.4 Screen View

1.4.5 Configuration pre-requisites

1.4.6 Rational for the Configuration

2 Configuration for Master Data

2.1 Define Attributes of Material Types

2.1.1 IMG Activity Path

Display IMG  Logistics General Material MasterBasic