Assosa University

Collage of Computing and Informatics

Department of Information Technology
Proposal on Web Based Tour and Travel Management System
for bamboo paradise

N.o NAME ID email address phone

1. Tirngo Kassa---------Ru/0802/09 tgkasa5@gmail.com 0930419528

2. Abriham Asubalew---Ru/0966/09 abirahamesubalew@gmail.com 0938826646
3. Imawayshwale……Ru/2728/09 emuyewale359@gmail.com 0985185372

Submitted to: Cheru Haile MSC

Submission Date: 03/ 03/ 2012 E.C

Assosa, Ethiopia

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Acronym and Abbreviation
HTML: hypertext markup language
CSS: cascading style sheet
Js: java script
MySQL: my structure query language
Php: hypertext pre-process

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List of tables
Table 1 : Table of schedule.....................................................................................................10
Table 2 : Table of budget........................................................................................................10

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Contents

Acronym and Abbreviation.......................................................................................................2

List of Tables............................................................................................................................2

Chapter one...............................................................................................................................5

1.1. Introduction....................................................................................................................5

1.2. Background of the Organization....................................................................................5

1.3. Existing System Description..........................................................................................6

1.4. Problem of Existing System...........................................................................................6

1.5. Proposed System Description.........................................................................................6

1.6. Objectives of Proposed System......................................................................................7

1.6.1. General Objectives..................................................................................................7

1.6.2. Specific Objectives..................................................................................................7

1.7. Scope.............................................................................................................................8

1.8. Methodologies and Tools...............................................................................................8

1.8.1. Methodologies.........................................................................................................8

1.8.2. Tools.......................................................................................................................9

1.10. Work Plan (Time Table) Schedule.............................................................................10

1.11. Project Budget............................................................................................................10

References..............................................................................................................................11

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 Chapter one
1.1. Introduction
Travel and Tourism management system: This is an online project developed using
Php and MySQL. The purpose of this project is to provide the complete information
about the vehicles available for a tour.

There are 2 different types of users. First the customer visits the site and enters the
place from where to where he wishes to travel. He also provides the date as when he
would like to travel. Then he sends these details to the travel and tourism agency.

The employee of travel and tourism agency receives the mail and check which vehicle
is available for that day and reverts back to the customer along with the quotation. If
the customer agrees for any one of the quotation, he can reply back along with agreed
quotation. Then the agency will take down all the details of the customer and will
send a confirmation message to the customer. On the day of the tour, the customer
first must show the confirmation message to the driver for clarity and only then he
will agree to drive after looking at the confirmation message. This software is user
friendly and helps in finding the vehicle sooner rather than wandering manually
everywhere to find for vehicles.

Before the tour starts, half payment has to be done. After the customer returns or
reaches his final destination, he must pay full amount either through cash or through
cards. After the travelling the customer can come back to the site and enter his
feedback about the travel and tourism agency. If any good feedback will be taken
positively and if any negative feedback too will be taken positively and try to improve
what had lacked. The report is also generated periodically and the database will be
cleared according to the time span for faster performance.
This system provides better services for booking tickets& planning for visiting places
& hotels facility & transportation mode.

1.2. Background of the Organization

Bamboo Paradise Hotel is one of the newly built hotels in the city of Assosa. The
hotel rooms are modestly comfortable; and no noise heard while in your room. You

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can choose from small budget rooms (350 birr) to luxury complexes. Breakfast is
served as part of the room package. It is a centrally located popular hotel with
functional broadband wifi service. Enjoy your trip. Construction of hotel was started
in in around 2006 E.C in the center city of Assosa town. It is found in the south part
657km far from Addis Ababa. Bamboo paradise hotel consists more than 42
employees. The hotel offers many services for customer such as bed, café, and
restaurant. And tour and travel service for the costumers.

1.3. Existing System Description

Currently bamboo paradise use manual tour and travel management system because
of this reason there are many problems faced under the working area. Existing system
provides booking tickets& planning for visiting places & hotels facility &
transportation mode in a manual way. In order to get this service customers spent
more money and time and through phone call they have to get information. This
System will provide to connect directly Customers and Agent through face to face,

1.4. Problem of Existing System

Problem in The Existing System the present systems are inadequate in providing
information and advices to the agencies and customers about tour plans. Often
agencies are compelled to rely on local information sources and count on their own
experience regarding time and cost. Through phone call they have to get information.
 It is coasty in terms of time and money to use the existing system.
 The existing system is not well known by many users

1.5. Proposed System Description

Tour and Travel Management System is a web based application. The main purpose
of “Tours and Travels Management System” is to provide a convenient and easy way
for a customer to book hotels, flight, train and bus for tour purposes. The main aim of
this project is to help the tourism companies to manage their customers, vehicles, and
agent. The Objective of this project is to develop a system that automates the process
and activities a travel agency and customer details. The purpose is to design a system
using which one can perform all operations related to travelling and sight- seeing.

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Project Outcomes There are some objectives or outcomes has each project. So, my
Project has some outcomes or objectives. These objectives are given below briefly.
This system provides better services for booking tickets & planning for visiting places
& hotels facility & transportation mode

 This System will provide to connect directly Customers and Agent through
internet,
 Provide facilities to modify and delete tourist’s data as well as client data.
 Provide feedback mechanism for tourist.
 This System provides some social media links.
 This System provides information about the Inbound and Outbound Tour
Packages.
 This System maintains & controls the database of tourists’ information
 This System display attractive tourist places. This System give a variety of
travel services that will sure to match all your priorities.

1.6. Objectives of Proposed System

1.6.1. General Objectives

The main objective of this project is to develop a web based tour and travel system
that automates the process and activity a travail agency and costumer details for
bamboo paradise.

1.6.2. Specific Objectives

 Study the existing system and find out the problem. .

 Identify functional and non-functional requirements for the new systems.
 Identifying the actors of the system.
 Identify or analyze function of current system.
 Identify or analyze function of proposed system.
 Identify or analyze non-functional requirement of the proposed system.
 Implement the new system.

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1.7. Scope
This system provides better services for booking tickets & planning for visiting places
& hotels facility & transportation mode.
This System helps to make strong relationship with customers so that they can enjoy
that holiday of their dreams.
This System also helps to develop tourism with different cultures so that they enrich
the tourists experience and build pride.
This System will provide display platform in where a tourist can find their tour places
according to their choices. Finally, I can say that This System will provide easy and
efficient work for the agency.

1.8. Methodologies and Tools

1.8.1. Methodologies

2.8.1.1. Data Gathering Methodology  

Interview: Through interview, we analyze the processes and procedures of the

existing system and how they perform their tasks, we try to understand the flow of
tasks and services that are given to the customers.
Observation: We are trying to observe the flow of data, how to process data, how to
advertise the tourism, how the work processed going and all surrounding of the
customer service.
Brainstorming: Discuss all the details information based from the observation.
Document review: -This also the methods of gathering information of one
organization, so we referred a business document rule then we got those problems and
other information.

2.8.1.1 System Analysis techniques

In our system, we designed to use Object Oriented System Analysis and Development
methodology (OOSAD).

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1.8.2. Tools

The implementation of our system software will be user friendly and has been
developed by using the following tools.
 Client Side scripting language such as: HTML, CSS, and JAVASCRIPT
 HTML- to define the content of web pages
 CSS- to specify the layout of web pages
 Server side scripting language: PHP
 Database: MYSQL for accessing databases.
 Gant chart for drawing schedule
 Notepad++, for write code
 Microsoft office preparing the document
 Microsoft viso for modeling system diagram
1.9. Significant of the Project

 Faster processing time and more accurate data for travel requests
 Ability for travelers to track authorization and reimbursement request status
through the system rather than via phone calls or campus mail
 Major technological upgrades to the current travel system
 Full Access Information
 Reduce resource wastage
 Create security of data and system: - the system allows authorized person to
access information only related with his/her permission.

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1.10. Work Plan (Time Table) Schedule
It is the schedule which is used to describe when each type of project activity is
performed
Table 1: Table of schedule
ID Task Task Name Duration Start Finish
Mode Qtr 1, 2012 Qtr 2, 2012 Qtr 3, 2012 Qtr 4, 2012 Qtr 1, 2013
Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb
1 title selection 5 days Tue 2/21/12 Sun 2/26/12
2 Proposal preparation 6 days Fri 2/24/12 Sun 3/4/12
3 Requirement gathering 30 days Mon 3/5/12 Fri 4/13/12
and analysis
4 Designing the system 30 days Fri 4/13/12 Thu 5/24/12
5 Implementation(coding)60 days Fri 5/25/12 Thu 8/16/12
6 Testing 20 days Fri 8/17/12 Thu 9/13/12
7 Implementation of 15 days Mon Fri 10/19/12
10/1/12
database testing and
8 evaluation
Presentation 1 day Sat 10/20/12Sat 10/20/12

1.11. Project Budget

Resources like time and equipment are needed for any system development. Some of
resources needed for project team are listed below with their estimated cost.
Table 2: Table of budget

No. Item Description Quantit Unit Unit Price Total price

y
1 Removable flash disk 1(16GB) Birr 250.00 250.00
2 Paper 1 pack Birr 100.00 100.00
4 Pen 10 Birr 5.00 50.00
5 Printing 3 Birr 50.00 150.00
6 Laptop 1 Birr 13000 13000.00
7 Unexpected risk - Birr 1000 1000
Total 14550.00

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References
[1] Brunt, P., 1997. Market Research in Travel and Tourism.

[2] https://www.phptpoint.com/projects/online-tours-and-travels-project-in-php/

[3] https://www.phptpoint.com/projects/online-tours-and-travels-project-in-php/

[4] https://sourceforge.net/directory/os:windows/?q=tour+and+travel+system

[5] Conlin, M. V. and Baum, T. (1995): Island Tourism; Management Principals and

Practice. West Sussex: John Wiley and Sons Ltd.

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