Procurement of Services (22Z - FR) : Test Script SAP S/4HANA Cloud - 22-12-21

Enter Scope Item Name PUBLIC
Purpose © 2015 SAP SE or an SAP affiliate company. All rights reserved. 1

Test Script PUBLIC
SAP S/4HANA Cloud - 22-12-21
Procurement of Services (22Z_FR)
Table of Contents
1 Purpose 5
2 Prerequisites 6
2.1 System Access 6
2.2 Roles 6
2.3 Master Data, Organizational Data, and Other Data 7
2.4 Additional Manual Configuration 8
2.5 Business Conditions 9
2.6 Ticket Component 9
2.7 Preliminary Steps 10
2.7.1 Create Purchasing Info Record (Optional) 10
2.7.2 Configure Flexible Workflow for Purchase Order 12
2.7.2.1 Check Flexible Workflow for Purchase Order Approval 12
2.7.2.2 Configure Flexible Workflow for Purchase Order 14
2.7.3 Configure Flexible Workflow for Service Entry Sheets 16
2.7.3.1 Configure Flexible Workflow for Service Entry Sheets 16
2.7.4 Configure Import Service Entry Sheets for Specific Users (Optional) 18
2.7.5 Configure Flexible Workflow for Supplier Invoice 20
2.7.5.1 Activate Flexible Workflow for Supplier Invoice 20
2.7.5.2 Check Workflow for Supplier Invoice 22
2.7.5.3 Update Cost Center for User Responsible 24
2.7.5.4 Update Profit Center for User Responsible 24
2.7.6 Edit User-Specific Parameters for Supplier Invoices (Optional) 25
2.7.7 Configure for Employee Self Services Procurement 27
2.7.7.1 Maintain the Default Setting for Users 27
2.7.7.2 Activate Flexible Workflow for Purchase Requisition 28
2.7.7.2.1 Check Flexible Workflow for Purchase Requisition Approval 28
2.7.7.2.2 Configure Flexible Workflow for Purchase Requisition (Optional) 30
2.7.8 Update Master Data for Automatic Purchase Order Creation from Purchase Requisition 31
2.7.8.1 Change Material (Services) Master Data - Purchasing Data 32
2.7.8.2 Change Supplier Master Data - Purchasing Organization Data 33
2.7.8.3 Generate Source List 35
3 Overview Table 37
4 Test Procedures 42
4.1 Standard Procurement of Service 42
4.1.1 Option A: Create Purchase Requisition 42
4.1.2 Option A: Convert Purchase Requisition to Purchase Order 47
4.1.3 Option B: Create Purchase Order 48
4.1.4 Option C: Create Purchasing Contract 53
4.1.5 Option C: Create Purchase Order 55
4.1.6 Change Purchase Order 57
4.1.7 Approve Purchase Order (Optional) 58
4.1.8 Check Purchase Order Approval Details(Optional) 59
4.1.9 Preview Purchase Order (Optional) 61
4.1.10 Maintain Service Entry Sheet with Flexible Workflow 62
4.1.11 Approve Service Entry Sheet with Flexible Workflow 65
4.1.12 Check Service Entry Sheet Details(Optional) 66
4.1.13 Create Supplier Invoice 67
4.1.13.1 Option A: Create Supplier Invoice with PO/GR relation 68
Procurement of Services (22Z_FR) PUBLIC

4.1.13.2 Option B : Create Supplier Invoice with PO/GR relation – Save As Completed (Optional) 70
4.1.13.2.1 Create Supplier Invoice with PO/GR relation 71
4.1.13.2.2 Release Completed Supplier Invoice 73
4.1.14 Release Blocked Supplier Invoice (Optional) 77
4.2 Multiple Account Assignment for Procurement of Services 78
4.2.11 Release Blocked Supplier Invoice (Optional) 99
4.3 Procurement of Service without Service Entry Sheet 101
4.4 Automatic Purchase Order Creation from Purchase Requisition 115
4.4.1 Create Purchase Requisition 115
4.4.2 Automatic Creation of POs for Service Materials 118
4.4.7.1 Option A: Maintain Service Entry Sheet Manually 125
4.4.7.2 Option B: Import Service Entry Sheets 127
4.5 Employee Self Services Procurement 135
4.5.1 Create Purchase Requisition 135
4.5.2 Approve Purchase Requisition (Optional) 136
4.5.3 Convert Purchase Requisition to Purchase Order 137
4.5.4 Change Purchase Order (Optional) 138
5 Appendix 151
5.1 Process Integration 151
5.1.1 Preceding Processes 151
5.1.2 Related Processes 151
5.1.3 Succeeding Processes 151
5.2 Set up Mail Notification for Service Entry Sheet Workflow 152
5.3 Setup Mail Notification for Supplier Invoice Workflow 155
5.4 Setup Mail Notification for Supplier Invoice Workflow with Factory Calendar 156
5.5 Mass Change of Posting Date 158
5.6 Test Automation Tool 159
5.7 Extensibility 160

1 Purpose
This scope item contains the creation and approval of purchase orders for services. Alternatively, the process can be triggered via the creation of a purchase requisition, which is later converted to
a purchase order. The service fulfillment can be steered and monitored with the service entry sheet. Afterwards, the invoicing process is triggered.
The scope item comprises standard as well as limit items and can be conducted with different optional steps.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the predefined scope of the solution. Each process step, report, or item is covered in its
own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the process but are needed for testing are marked accordingly. Project-specific steps must
be added.
Values in this test script (decimal notation, date formats, and so on) are presented in U.S. standard notation. If your test system is set up to use a different notation, enter values as appropriate.

2 Prerequisites
This section summarizes all the prerequisites for conducting the test in terms of systems, users, master data, organizational data, other test data and business conditions.
Testing in a 3-System Landscape
In a 3-system landscape (with SAP Central Business Configuration as your configuration environment), changes to software and business configuration are applied to your systems independently
of one another. It is therefore your responsibility to manage the active business configuration in your systems and synchronize configuration data in your SAP S/4HANA Cloud system landscape. A
synchronization is required, for example, after you've enhanced the scope, extended configuration, or adopted new or changed content from content updates or upgrades. For more information,
refer to the product assistance in the SAP Help Portal
Before testing, if you want to use all software features described for the process steps, reports, or items in this document, we recommend the Business Process Configuration Expert in your
organization has upgraded the configuration content and deployed the configuration data to your system landscape.
If the decision is not to upgrade the configuration content in your test or production system, you can run regression tests of software changes using the procedures in the previous test script
version (see the following link ).
2.1 System Access
System Details
System Accessible via SAP Fiori launchpad. Your system administrator provides you with the URL to access the various apps assigned to your role.
2.2 Roles
Create business roles using the following business role templates delivered by SAP and assign them to your individual test users.
Alternatively, if available, you can use the following spaces delivered by SAP. You create a space with pages containing predefined essential apps and assign it to the business role. You then assign
this business role to your individual users.
For more information, refer to How to Create a Business Role for the Administrator in the product assistance for SAP S/4HANA Cloud.
Name (Role Template) ID (Role Template) Name (Launchpad Space) ID (Launchpad Space) Log
On
Cost Accountant - Overhead SAP_BR_OVERHEAD_ACCOUNTANT Cost Accountant - Overhead SAP_BR_OVERHEAD_ACCOUNTANT

Prerequisites © 2022 SAP SE or an SAP affiliate company. All rights reserved. 7
Name (Role Template) ID (Role Template) Name (Launchpad Space) ID (Launchpad Space) Log
On
Purchaser SAP_BR_PURCHASER Materials Management - Purchasing / SAP_MM_SPT_PURCHASING_PC /
Materials Management - Sourcing and SAP_MM_SPT_SOURCING_PC
Contracting
Project Manager - SAP_BR_PROJECT_MANAGER_PROF Project Manager - Professional Services SAP_BR_PROJECT_MANAGER_PROF

Professional Services
Purchasing Manager SAP_BR_PURCHASING_MANAGER
Accounts Payable Accountant SAP_BR_AP_ACCOUNTANT Accounts Payable Accountant SAP_BR_AP_ACCOUNTANT
Configuration Expert - SAP_BR_BPC_EXPERT Configuration Expert - Business Process SAP_BR_BPC_EXPERT

Business Process Configuration
Configuration
Master Data Specialist - SAP_BR_PRODMASTER_SPECIALIST Master Data Specialist - Product Data SAP_BR_PRODMASTER_SPECIALIST
Product Data
Master Data Specialist - SAP_BR_BUPA_MASTER_SPECIALIST Master Data Specialist - Business Partner SAP_BR_BUPA_MASTER_SPECIALIST
Business Partner Data Data
Employee - Procurement SAP_BR_EMPLOYEE_PROCUREMENT
Manager - Procurement SAP_BR_MANAGER_PROCUREMENT
General Ledger Accountant SAP_BR_GL_ACCOUNTANT General Ledger Accountant SAP_BR_GL_ACCOUNTANT
Divisional Accountant SAP_BR_DIVISION_ACCOUNTANT Divisional Accountant SAP_BR_DIVISION_ACCOUNTANT
2.3 Master Data, Organizational Data, and Other Data

The organizational structure and master data of your company has been created in your system during activation. The organizational structure reflects the structure of your company. The master
data represents materials, customers, and suppliers, for example, depending on the operational focus of your company.
Use your own master data or the following sample data to go through the test procedure.

Data Sample Value Details Comments
Company code 1210 Company Code 1210
Plant 1210 Plant 1 FR
Supplier 12300001 Domestic FR Supplier 1
Supplier 12300002 Domestic FR Supplier 2
Purchase organization 1210 Purch. Org. 1210
Purchasing group 001 Group 001
Purchasing group 003 Group 003
Material SM0001 Service Material 01
Material Group YBMM01 Non-Sto Mat. w. ID
Cost Center 12101501 R&D Cost center
Cost Center 12101601 Marketing Cost Center
You can find general information on how to create master data objects in the following Master Data Scripts (MDS) :
Table 1: Master Data Script Reference
MDS Description
BNE Create Supplier Master - MDS
BNM Create Cost Center and Cost Center Group - MDS
BHD Create Purchasing Info Record - MDS
2.4 Additional Manual Configuration

Before you can test this scope item, you must have completed the additional configuration steps that are described in the Set-Up Instructions for this scope item. These configuration steps are
specific for your implementation and include mandatory settings that are not delivered by SAP and must be created by you. For more information, refer to the Set-Up Instructions for this scope
item on SAP Best Practices Explorer (https://rapid.sap.com/bp/#/browse/scopeitems/<enter the scope item ID>).

2.5 Business Conditions
Before this scope item can be tested, the following business conditions must be met.
Scope Item ID Business Condition
BNZ - Create New Open MM Posting Period You have completed the step described in the Create New Open MM posting Period master data script. Posting Period is up to data.
1NT - Project Control - Finance(Optional) You can create WBS for Account Assignment Category P.
35F - Project Control – Capital Projects(Optional) You can create WBS for Account Assignment Category P.
2.6 Ticket Component

If you have some problems while using following App, please open an SAP support ticket with corresponding component.
App Component
Manage Purchase Orders (F0842A) MM-FIO-PUR-PO
Manage Purchase Requisitions - Professional (F2229) MM-FIO-PUR-REQ-PRF
Process Purchase Requisitions (F1048) MM-FIO-PUR-REQ-SOC
My Inbox - All Items (F0862) CA-INB-FIO
Manage Service Entry Sheets - Lean Services (F2027) MM-PUR-SVC-SES
Create Supplier Invoice (F0859) MM-FIO-IV
Create Supplier Invoice - Advanced (MIRO) MM-IV-LIV
Schedule Purchasing Jobs - Advanced (F1702) MM-FIO-PUR
Manage Purchase Contracts (F1600A) MM-FIO-PUR-SQ-CON

2.7 Preliminary Steps
2.7.1 Create Purchasing Info Record (Optional)
Purpose
In this procedure, you create info records for procure process.
Procedure
Test Step Test Step Name Instruction Expected Result Comments

#
1 Log on Log on to the SAP Fiori launchpad as a Purchaser. The SAP Fiori launchpad is displayed.
2 Access the App Open Manage Purchasing Info Records (F1982). The Manage Purchasing Info Records screen is
displayed.
3 Open New Purchasing Info Record Choose Create. The Purchasing Info Record screen is
displayed.
4 Enter Header Data Go to Header area, make the following entries: Header data is added.
Purchasing Info Record Category: <Standard>
Purchasing Organization: 1210
Supplier: 12300001
Material: SM0001
Plant: 1210
Purchasing Group: 001
5 Enter General Information Make the following entries: General Information is added.
Available From: Today
Available To: 12/31/9999

#
6 Enter Purchasing Data Make the following entries: Purchasing Data is added.
Incoterm: EXW
Incoterm Location 1: VENDOR
7 Enter Delivery and Quantity Data Make the following entries: Delivery and Quantity Data is added.
Delivery Time in Days: <Delivery Time>, for example, 5
Under Delivery Tolerance in %: <Under Delivery Tolerance>,
for example, 10
Over Delivery Tolerance in %: <Over Delivery Tolerance>, for
example, 10
Tax Code: <Input Tax Code>
Order Unit: <Order Unit>, for example, H
Standard Order Quantity: <Standard Order Quantity>, for
example, 1
Select the following entries if required:
Unlimited Delivery: Deselected
Goods-Receipt-Based Invoice Verification: Deselected
No Evaluated Receipt Settlement : Selected
Order Acknowledgement Requirement: Deselected
8 Enter Condition Data In the Conditions section, choose Create. Condition Data is added
In the General Information area, make the following entries:
Valid From: Today
Valid To:12/31/9999
Amount: 210.00
Pricing Unit: <Pricing Unit>, for example, 1
Currency: <Currency>, for example, EUR
Choose Apply.
9 Enter Reference Data (optional) You can enter reference data. Reference data is added.

#
10 Save your data Choose Save. A purchasing info record is saved.
11 Repeat entire steps and create an new Repeat the entire steps and create an new info record for below
info record master data.
Supplier: 12300002
Material: SM0001
Result
The Purchasing info records are created.
2.7.2 Configure Flexible Workflow for Purchase Order
2.7.2.1 Check Flexible Workflow for Purchase Order Approval
Purpose
In this procedure, you check flexible workflow for purchase order approval.
Make sure Flexible Workflow for Purchase Order with NB document is activated, and Flexible Workflow for Purchase Order Approval is configured.
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution:

Test Test Step Name Instruction Expected Result Pass / Fail /
Step # Comment
1. Log onto Fiori Launchpad Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process The SAP Fiori Launchpad is displayed.
Configuration.
2. Access the App Open Manage Your Solution (F1241). The Manage Your Solution screen is
displayed.
3. Open Configure Your Choose Configure Your Solution. The Configure Your Solution screen is
Solution Note To create country-/region-dependent settings for the intended local version, displayed.
choose Set Local Version .
4. Open Active Flexible On the Configure Your Solution screen, search Activate Flexible Workflow for Purchase The Document Types Purchase order
Workflow Orders, then choose Go. Change screen is displayed.
Select the line of the item and go to next screen.
On the Configure Your Solution – Purchase Order Processing screen, choose Configure
on the line of configuration step with name Activate Flexible Workflow for Purchase
Orders.
5. Activate Flexible Make sure the following entries are made: The Scenario based workflow is active for
Workflow for PO Document Type: NB Purchase Orders with Document Type: NB.
Approval
Scenario based workflow:X
Note You may be asked to enter a customizing request number, either choose your
own customizing request or create a new one, then choose Continue.
SAP Central Business Configuration:

Step # Comment
1 Log on Log on to the project experience in SAP Central Business Configuration. The SAP Fiori launchpad displays.
2 Open Active Flexible In the Product-Specific Configuration phase, navigate to the Configuration Activities tab The Document Types Purchase order
Workflow and search for the following activity: Activate Flexible Workflow for Purchase Orders. Change screen displays.
Choose the line item in the search result to see more details about this configuration
activity.

Step # Comment
Choose the Go to Activity button to navigate directly to the SAP S/4HANA Cloud system.
Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process
Configuration.
3 Activate Flexible Make sure the following entries are made: The Scenario based workflow is active for
Workflow for PO Document Type: NB Purchase Orders with Document Type: NB.
Approval
Scenario based workflow:X
Note You may be asked to enter a customizing request number, either choose your own
customizing request or create a new one, then choose Continue.
Result
The Scenario based workflow is active for Document Type: NB.
2.7.2.2 Configure Flexible Workflow for Purchase Order
Purpose
In this procedure, you configure your release conditions for Purchase Order Approval.
Note When you start to process this step, please make sure that the flexible workflow for purchase document type NB has been activated in your system.
Procedure
Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment
1 Log onto Fiori Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process The Fiori launchpad is displayed.
Launchpad Configuration.
# Comment
2 Access the App Open Manage Workflows for Purchase Orders (F2872). The Manage Workflows screen is
displayed.
3 Create Manage Choose Create and make following entries: The Workflow for Purchase Order is
Workflow Name: Test Workflow for Purchase Order configured.
Go to the Start Conditions area and choose Purchasing group of purchase order is
Choose Add and make the following entries:
Total net amount of purchase order is greater than, with Price5000.00, and
Currency: EUR
In the Steps area, choose Create and make the following entries:
Step Type: Release of Purchase Order
In the Recipients area, make the following entries:
Assignment By: User
User: Select User from value help (with Employee ID PURCHASING_MANAGER)
Choose OK.
Step to be completed by： One of the recipients.
Choose Add.
Choose Save.
4 Activate Workflow Select the just created Workflow Item and choose Activate. The Workflow Item is activated.
Item
Please make sure default workflow Automatic Release of Purchase Order has been activated.
For the Workflow and Step names, you can translate them to other languages, for example from English to German via the Workflow Content Translation app.

2.7.3 Configure Flexible Workflow for Service Entry Sheets
2.7.3.1 Configure Flexible Workflow for Service Entry Sheets
Purpose
In this procedure, you make sure Flexible Workflow for Service Entry Sheets is activated.
Procedure

Step Comment
#
1 Log onto Fiori Launchpad Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration. The SAP Fiori launchpad is displayed.
2 Access the App Open Manage Workflows for Service Entry Sheets - Lean Services (F3173). The Manage Workflows screen is
displayed.
3 Check Automatic Release of In Workflows list, choose Automatic Release of Service Entry Sheet, make sure workflow The Workflow Item is activated.
Service Entry Sheet Automatic Release of Service Entry Sheet is in active status. If not, select it and choose
Activate.
4 Create Manage Workflow Choose Create and make following entries: Release of Service Entry Sheet (Multi-
Name: Multi step approval (total net amount > 1000 EUR) step approval)
Go to the Start Conditions area and choose Service entry sheet is external Total net amount of service entry
with No sheet is greater than 1000 EUR is
configured.
Choose Add another condition and make the following entries:
Total net amount of service entry sheet is greater than, with
Amount10000.00, and Currency: EUR

Step Comment
#
The 1st approver (creator of In the Steps area, choose Create and make the following entries:
purchase order) Step Type: Release Service Entry Sheet
Go to the RECIPIENTS area:
Assignment By: Role
Role: Creator of Purchase Order
Step to be completed by: One of the recipients.
Choose Add.
If this particular user doesn't have app My Inbox or can't approve, you need to assign
business catalog SAP_CA_BC_MYINBOX_PC and SAP_MM_BC_SES_WIAPPROVE_PC to
role of the user.
The 2nd approver Project In the Steps area, choose Create and make the following entries:
Manager - Commercial Step Type: Release Service Entry Sheet
Services
Go to the RECIPIENTS area:
Assignment By: User
User: Select User with PROJ_MANAGE_PROF from F4 help.
Step to be completed by: One of the recipients.
Choose Add.
5 Save Manage Workflow Choose Save. Release of Service Entry Sheet

(multistep approval) and total net
amount of service entry sheet is
greater than 10000.00 is configured
6 Activate Workflow Item Back to Workflow Details Screen and choose Activate. The Workflow Item is activated.
7 Maintain Email Use the app Maintain Email Templates. It enables you to send an email notification to the
Templates(Optional) recipients of a workflow item when the workflow item is available in the app My Inbox. For
more information, see the chapter Set up Mail Notification for Service Entry Sheet Workflow
[page ] 152.

2.7.4 Configure Import Service Entry Sheets for Specific Users (Optional)
Purpose
In this procedure, you make sure that Import of Service Entry Sheets for Specific Users is activated.
Procedure
Test Test Step Name Instruction Expected Result Comments

Step #
1 Log onto Fiori Launchpad Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process The SAP Fiori Launchpad is displayed.
Configuration.
2 Access the App Open Manage Your Solution (F1241). The Manage Your Solution screen is
displayed.
3 Open Configure Your Solution Choose Configure Your Solution. The Configure Your Solution screen is
To create country-/region-dependent settings for the intended local version, choose Set displayed.
Local Version.
4 Open Activate Import of Service On the Configure Your Solution screen, search Activate Import of Service Entry Sheets The Configure Your Solution - Service
Entry Sheets for Specific Users for Specific Users, then choose Go. Purchasing and Recording screen is
Select the line of the item and go to the next screen. displayed.
On the Configure Your Solution - Service Purchasing and Recordingscreen, choose

Configure on the line of configuration step with name Activate Import of Service Entry
Sheets for Specific Users.
Choose Configure.
5 Enter User On the Change View “Active Import of Service Entry sheets for Specific Users” screen, User is added
Choose New Entries.
Test Test Step Name Instruction Expected Result Comments
Step #
User : <User ID>
You can use the Search Help to find the User ID for User ID alias is Purchaser.
Choose Enter.
6 Save your data Choose Save. A User is saved.

Step # Comment
2 Open Active In the Product-Specific Configuration phase, navigate to the Configuration Activities tab The Change View "Activate Import of Service
Flexible Workflow and search for the following activity: Activate Import of Service Entry Sheets for Specific Entry Sheets for Specific User screen displays.
Users.
activity.
3 Enter User On the Change View “Active Import of Service Entry sheets for Specific Users” screen, User is added
Choose New Entries.
User : <User ID>
You can use the Search Help to find the User ID for User ID alias is Purchaser.
Choose Enter.
4 Save your data Choose Save. A User is saved.
Result
The Activate Import of Service Entry Sheets for Specific Users is saved.

2.7.5 Configure Flexible Workflow for Supplier Invoice
2.7.5.1 Activate Flexible Workflow for Supplier Invoice
Purpose
In this procedure, you activate flexible workflow for supplier invoice.

If you want to use the flexible workflow to approve the supplier invoice, you have to process the step: Activate Flexible Workflow for Supplier Invoice.
Procedure

Step # Comment
1. Log onto Fiori Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration. The SAP Fiori Launchpad is displayed.
Launchpad
2. Access the App Open Manage Your Solution (F1241). The Manage Your Solution screen is
displayed.
3. Open Configure Your Choose Configure Your Solution. The Configure Your Solution screen is
Solution To create country-/region-dependent settings for the intended local version, choose Set Local displayed.
Version .
4. Open Active Flexible Search Activate Flexible Workflow for Supplier Invoice, choose configuration with name The Change View "Activate Flexible
Workflow Incoming Invoice from search result, then choose Configure on the right of configuration steps Workflow for Supplier Invoices": Detail
with name Activate Flexible Workflow for Supplier Invoices. screen is displayed.

Step # Comment
5. Active Flexible Select checkbox Payment Block: Flexible Workflow is Active,
Workflow for Supplier Select checkbox Release Completed Invoice: Flexible Workflow is
Invoices Active
Select checkbox Check Authorizations for Flexible Workflow Steps
(Optional)
Choose Save.
Note You may be asked to enter a customizing request number, either choose your own
customizing request or create a new one, then choose Continue.

Step # Comment
2 Open Active Flexible In the Product-Specific Configuration phase, navigate to the Configuration Activities tab The Change View "Activate Flexible
Workflow and search for the following activity: Activate Flexible Workflow for Supplier Invoice. Workflow for Supplier Invoices": Detail
Choose the line item in the search result to see more details about this configuration screen displays.
activity.
Choose the Go to Activity button to navigate directly to the SAP S/4HANA Cloud
system. Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process
Configuration.
3 Active Flexible Workflow Select checkbox Payment Block: Flexible Workflow is Active,
for Supplier Invoices Select checkbox Release Completed Invoice: Flexible Workflow is
Active
Select checkbox Check Authorizations for Flexible Workflow Steps
(Optional)
Choose Save.
Note You may be asked to enter a customizing request number, either choose your
own customizing request or create a new one, then choose Continue.

Result
The Scenario based workflow is activated for Supplier Invoices.
2.7.5.2 Check Workflow for Supplier Invoice
Purpose
In this procedure, you make sure Workflow for Supplier Invoice is activated.
Procedure

Step Comment
#
1 Log onto Fiori Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration. The SAP Fiori
Launchpad launchpad is
displayed.
2 Access the App Open Manage Workflows for Supplier Invoices (F2873). The Manage
Workflows screen
is displayed.
3 Check Workflow In Workflows dropdown list, choose Workflow for Parked Invoice as Complete, make sure workflow Release completed The Workflow
for Parked Invoice invoice is in active status. If not, select it and choose Activate. Item is activated.
as Complete Note Choose the line and go to the Workflow Details screen. Go to the Step Sequence tab, and check the column
Recipients in Step Sequence defines the user who handles invoice in the particular step, for example Creator of Purchase
Order, cost center responsible or profit center responsible. If this particular user doesn’t have My Inbox APP, you need to
assign business catalog SAP_MM_BC_INV_WIAPPROVE_PC and SAP_MM_BC_INV_DOC_DSP_PC to the business role of the
user. This action is also required for other invoice workflow.

Step Comment
#
4 Check Workflow In Workflows dropdown list, choose Workflow for Blocked Invoice, make sure workflow Release blocked Invoice by The Workflow
for Blocked Invoice Accounting Responsibles is in active status. If not, select it and choose Activate. Item is activated.
For the Workflow and Step names, you can translate them to other languages, for example from English to German via the Workflow Content Translation app.
2.7.5.3 Update Cost Center for User Responsible
Purpose
In this procedure, you configure your release conditions for Service Entry Sheets Approval.
Procedure

Step # Comment
1 Log onto Fiori Log on to the SAP Fiori launchpad as a Cost Accountant - Overhead. The SAP Fiori launchpad is
Launchpad displayed.
2 Access the App Open Manage Cost Centers (F1443A). The Manage Cost Centers is
displayed.
3 Filter cost center Cost Center: <Cost Center>, for example, 12101501 Cost Center detail information
Choose Go, select cost center in search results, then choose Edit screen is displayed.
4 Input User In General Information section,

Responsible User Responsible: Select from F4. For example: search User ID for purchasing_manager.
CB9980000120 Purchasing Manager. The user with Purchasing Manager role.

Step # Comment
Responsible Person: For example Purchasing_Manager
5 Save data Choose Save. Cost center is saved.
2.7.5.4 Update Profit Center for User Responsible
Purpose
In this procedure, you configure your release conditions for Invoice Approval.
If you want to run the step Option B : Create Supplier Invoice with PO/GR relation – Save As Completed (Optional) [page ] 70 and precondition Account assignment category Profit Center is used
in workflow, you have to assign a User Responsible to the Profit Center.
Procedure

Step # Comment
1 Log onto Fiori Log on to the SAP Fiori launchpad as a Divisional Accountant. The SAP Fiori launchpad is
Launchpad displayed.
2 Access the App Open Manage Profit Centers (F3516). The Manage Profit Centers
screen is displayed.
3 Filter profit center Profit Center: for example, < YB600> Profit center detail information
Choose Go, select profit center in search results, then choose Edit. screen is displayed.
4 Input User In General tab,

Responsible User Responsible: Select from F4. For example: search User ID for purchasing_manager.
CB9980000120 Purchasing Manager. The user with Purchasing Manager role.
Responsible Person: For example Purchasing_Manager

Step # Comment
5 Save data Choose Save. Profit center is saved.
2.7.6 Edit User-Specific Parameters for Supplier Invoices (Optional)
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID <X.XX> Tester Name Testing Date Enter a test date.
Business Role(s)
Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
Purpose
In this procedure, you will edit User-Specific parameters for supplier invoices.
Procedure

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as an Accounts Payable Accountant. The SAP Fiori launchpad is
displayed.

Step # Comment
2 Access the SAP Choose Edit Supplier Invoice Settings (F3813). The Edit Supplier Invoice
Fiori App Settings screen is displayed.
3 Set parameter Check parameter Display Journal Entry: X Change has been saved
If parameter is checked, the system message contains invoice and journal entry number when invoice is successfully.
created.
If parameter is unchecked, the system message contains invoice number only when invoice is created.
When this parameter is changed, it will be effective immediately for the APP Create Supplier Invoice.
However, for the APP Create Supplier Invoice - Advanced, user needs to logout and login again to make it
effective.
Result
Parameter Display Journal Entry has been set successfully.
2.7.7 Configure for Employee Self Services Procurement

Note If you want to perform the step Employee Self Services Procurement [page ] 135, you have to run the following configuration.
2.7.7.1 Maintain the Default Setting for Users
Purpose
The default setting for an employee should be maintained by the Configuration Expert mandatorily.

Procedure
# Comment
1 Log On Log on to SAP Fiori launchpad as a Configuration Expert - Business Process The SAP Fiori launchpad is displayed.
Configuration.
2 Access the App Open Default Settings for Users - Purchase Requisitions (F1995). The Default Settings for Users screen is
displayed.
3 Enter the User ID On the Default Settings for Users screen.

User ID: <User ID>
You can use the Search Help to find the User ID for User Name
EmployeeProcurement.
Choose Enter.
4 Edit the Default Setting for On the Default Settings for Users screen, choose Edit Default Settings are set for users.
User Make the following entries:
Plant: 1210
Company Code: 1210
Currency: EUR
Source Determination: <Selected>
Purchasing Doc. Type : NBS
Choose Save.

2.7.7.2 Activate Flexible Workflow for Purchase Requisition
2.7.7.2.1 Check Flexible Workflow for Purchase Requisition Approval
Purpose
In this procedure, you activate flexible workflow for purchase requisition approval.
If you want to use the flexible workflow to approve the purchase requisition by employee_procurement and order Type NBS, you have to process the following steps: Check Flexible Workflow for
Purchase Requisition Approval [page ] 28 and Configure Flexible Workflow for Purchase Requisition (Optional) [page ] 30.
Procedure

Step # Comment
1 Log onto Fiori Log onto the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration . The SAP Fiori Launchpad displays.
Launchpad
2 Access the App Open Manage Your Solution (F1241) . The Manage Your Solution screen
displays.
3 Open Configure Your Choose Configure Your Solution. The Configure Your Solution: Realize
Solution To create country-/region-dependent settings for the intended local version, choose Set Local Phase screen displays.
Version.
4 Open Active Flexible Search Activate Flexible Workflow for Purchase Requisitions , choose configuration with name The Document Types Purchase
Workflow Requirements processing from search result, then choose Configure on the right of configuration Requisitions Change screen is
steps with name Activate Flexible Workflow for Purchase Requisitions . displayed.

Step # Comment
5 Activate Flexible Check if the following entry selected for NBS: scenario based workflow: X The Flexible workflow is active for
Workflow for PR Purchase Requisitions with
Approval Document Type: NBS.

Step # Comment
2 Open Active Flexible In the Product-Specific Configuration phase, navigate to the Configuration Activities tab The Document Types Purchase Requisitions
Workflow and search for the following activity: Activate Flexible Workflow for Purchase Change screen is displayed.
Requisitions .
activity.
Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process
Configuration.
3 Activate Flexible Check if the following entry selected for NBS: scenario based workflow: X The Flexible workflow is active for Purchase
Workflow for PR Requisitions with Document Type: NBS.
Approval
2.7.7.2.2 Configure Flexible Workflow for Purchase Requisition (Optional)
Purpose
In this procedure, you configure your release conditions for Purchase Requisition Approval.

SAP Note 2485779 - Configure Workflow using SAP Fiori in S/4HANA provides information on how to use the workflow framework in purchase requisition. Any question regarding this SAP note,
please raise ticket to component MM-FIO-PUR-REQ-SSP.
Procedure

Step # Comment
1 Log on Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration. The Fiori launchpad is
displayed.
2 Open Manage Workflow for Open Manage Workflows for Purchase Requisitions (F2705)． The Manage Workflows screen
Purchase Requisition is displayed.
3 Create Manage Workflow Choose Workflows: Overall release of requisition. Choose Create and make the following The Workflow for Purchase
entries: Requisition is configured.
Name: Test Workflow for Purchase Requisition
Preconditions：<Total net amount is equal to or greater than 500 EUR value>
Go to Steps area, in Workflow Steps area, choose Create and make the following entries:
Step Type: Overall release of Purchase Requisition
Type: Overall release of Release Purchase Requisition Header
Recipients: Assignment By: <User>
If you can’t find User for approval, you need to check if the employee data has been
maintained in the chapter Maintain the Default Setting for Users [page ] 27 for Users.
Select User with Manager_procurement from F4 help
Choose Add.
Choose Save.
4 Activate Workflow Item Select the just created Workflow Item and choose Activate. The Workflow Item is
activated.
5 Define Order Choose Define Order. The priority for workflow is

On the Define Order screen, choose Test Workflow for Purchase Requisition and move the defined.
selected workflow one level up.

2.7.8 Update Master Data for Automatic Purchase Order Creation from Purchase Requisition
Note If you want to perform the step Automatic Purchase Order Creation from Purchase Requisition [page ] 115, you have to run Master Data update.
Prerequisite
By default, you have completed the creation of master data, including material master data, vendor master data and Info Record.
You can find general information on how to create master data objects in the following Master Data Scripts (MDS) :
The documentations can be found in https://rapid.sap.com/bp/#/BP_CLD_ENTPR -> Create your own master data.
MDS Description
31X Create Product Master of Type "Services"– MDS
BNE Create Supplier Master– MDS
BHD Create Purchasing Info Record– MDS
2.7.8.1 Change Material (Services) Master Data - Purchasing Data
Test Administration
Business Role(s)

Purpose
The following procedure provides instructions for changing material (Services) master data.
Procedure
# Comment
1 Log On Log on to the SAP Fiori launchpad as a Master Data Specialist - Product Data. The SAP Fiori launchpad is displayed.
2 Access App Open Change Material (MM02). The Change Material (Initial Screen) is
displayed.
3 Enter Material Basic Data On the Change Material screen, make the following entries: The Select View(s) screen is displayed.
Material: <Material>, for example, SM0001
Choose Select View(s).
4 Choose Views On the Select View(s) screen, choose Purchasing and Continue. The Organizational Levels is displayed.
5 Enter Organizational Levels On the Organizational Levels screen, make the following entry in the The Change Material XXXXX (Services) is
Data Organizational level section: displayed.
Plant: <Plant>, for example, 1210
Choose Continue.
6 Select Autom.PO Autom.PO: <selected> Autom.PO is selected.
7 Save your data Choose Save. The material master data is updated.
Result
The Autom.PO checkbox is selected.

2.7.8.2 Change Supplier Master Data - Purchasing Organization Data
Test Administration
Business Role(s)
Purpose
The following procedure provides instructions for changing supplier master data.
Procedure

Step # Comment
1 Log on Log on to the SAP Fiori launchpad as a Master Data Specialist - Business The SAP Fiori launchpad is displayed.
Partner Data.
2 Access App Open Maintain Business Partner (BP). The Maintain Business Partner screen is displayed.
3 Enter Business Partner On the Maintain Business Partner screen, make the following entries. The Supplier information screen is displayed.
Business Partner: <Supplier>, for example, 12300001
Choose Enter.
4 Change BP role In the Change in BP role field, choose the following value: Supplier.

Step # Comment
5 Open Purchasing Choose Purchasing. The Change Organization: XXXXXXXX, role Supplier
Organization Data screen is displayed.
6 Enter Purchasing Data Choose Switch Organization.

Make the following data and choose Enter:
Purch. Organization: <Purchasing Organization>, for example,
1210
7 Select Automatic PO Go the Purchasing Data tab page in the Additional Purchasing Data The Automatic PO checkbox is selected.
checkbox section, make the following data:
Automatic PO: <selected>
8 Save your data Choose Save. The Supplier change is saved.
2.7.8.3 Generate Source List
Test Administration
Business Role(s)
Purpose
The following procedure provides instructions for creating source list.

If you have more than one suppliers, choose one fixed supplier in the source list.
Procedure
# Comment
2 Access App Choose Manage Source Lists (F1859). The Manage Source Lists screen is displayed.
3 Create Source List Choose Create. The Source List screen is displayed.
4 Enter General Information Go to General Information area, make the following

entries:
Material: <Material>, for example, SM0001
Choose Generate.
5 Search these sources for the material and On the Generated Sources screen, make the following The Sources are displayed.
plant entries:
Valid From: <Correct Date>
Valid To: <12/31/9999>
Choose Go,
6 Choose Sources Go to Sources (X) area.

Choose these lines of items.
Choose Replace Existing.
If you have warning message, choose OK.
7 Choose an fixed Source Go to Supplier 12300001 and make the following entry: The Supplier has been assigned to Fixed
Status: Fixed Status (Fixed) Supplier.
8 Save your data Choose Save. The Source List is created.

3 Overview Table
This scope item consists of several process steps provided in the table below：
If your system administrator has enabled spaces and pages on the SAP Fiori launchpad, the homepage will only contain the essential apps for performing the typical tasks of a business role.
You can find all other apps not included on the homepage using the search bar.
If you want to personalize the homepage and include the hidden apps, navigate to your user profile and choose App Finder.
Table 2: Standard Procurement of Service
Process Step Business Role App/Transaction Expected Results
Option A: Create Purchase Requisition [page ] 42 Purchaser Manage Purchase Requisitions - Professional (F2229) The Purchase Requisition is created.
Option A: Convert Purchase Requisition to Purchaser Process Purchase Requisitions - Formerly Manage Purchase The Purchase Requisition is converted to
Purchase Order [page ] 47 Requisitions (F1048) Purchase Order.
Option B: Create Purchase Order [page ] 48 Purchaser Manage Purchase Orders (F0842A) Purchase Order for external services is
created.
Change Purchase Order [page ] 57 Purchaser Manage Purchase Orders (F0842A) Purchase Order for external services is
changed.
Approve Purchase Order (Optional) [page ] 58 Purchasing Manager My Inbox - All Items (F5331) Purchase Order is approved.
Check Purchase Order Approval Details(Optional) Purchaser Manage Purchase Orders (F0842A) Purchase Order approval status is
[page ] 59 displayed.
Preview Purchase Order (Optional) [page ] 61 Purchaser Manage Purchase Orders (F0842A) Purchase Order is previewed.
Maintain Service Entry Sheet with Flexible Purchaser Manage Service Entry Sheets - Lean Services (F2027) The Service Entry Sheet is created.
Workflow [page ] 62
Approve Service Entry Sheet with Flexible Project Manager - My Inbox - All Items (F5331) The Service Entry Sheet is posted.
Workflow [page ] 65 Professional Services
Check Service Entry Sheet Details(Optional) [page Purchaser Manage Service Entry Sheets - Lean Services (F2027) Service Entry Sheet details are checked.
] 66
Create Supplier Invoice [page ] 67 Accounts Payable Accountant Create Supplier Invoice (F0859) Invoice is created.

Overview Table © 2022 SAP SE or an SAP affiliate company. All rights reserved. 37
Release Blocked Supplier Invoice (Optional) [page Purchasing Manager My Inbox - All Items (F5331) Blocked invoice is released.
] 77
Table 3: Multiple Account Assignment for Procurement of Services
Option A: Convert Purchase Requisition to Purchaser Process Purchase Requisitions - Formerly Manage Purchase The Purchase Requisition is converted to
Purchase Order [page ] 81 Requisitions (F1048) Purchase Order.
created.
changed.
Workflow [page ] 91
Approve Service Entry Sheet with Flexible Project Manager - My Inbox - All Items (F5331) The Service Entry Sheet is posted.
Workflow [page ] 95 Professional Services
Create Supplier Invoice [page ] 97 Accounts Payable Accountant Create Supplier Invoice - Advanced (MIRO) Invoice is created.
Release Blocked Supplier Invoice (Optional) [page Purchasing Manager My Inbox - All Items (F5331) Blocked invoice is released.
] 99
Table 4: Procurement of Service without Service Entry Sheet

Option A: Convert Purchase Requisition to Purchase Purchaser Process Purchase Requisitions - Formerly Manage Purchase The Purchase Requisition is converted to
Order [page ] 103 Requisitions (F1048) Purchase Order.
created.
changed.
Create Supplier Invoice [page ] 113 Accounts Payable Create Supplier Invoice (F0859) Invoice is created.
Accountant
Table 5: Automatic Purchase Order Creation from Purchase Requisition
Create Purchase Requisition [page ] 115 Purchaser Manage Purchase Requisitions - Professional The Purchase Requisition is created.
(F2229)
Automatic Creation of POs for Service Materials [page ] Purchaser Schedule Purchasing Jobs - Advanced (F1702) Execute Job Schedule for PR create
118 automatic PO.
Change Purchase Order [page ] 119 Purchaser Manage Purchase Orders (F0842A) Purchase Order is previewed.
Check Purchase Order Approval Details(Optional) [page Purchaser Manage Purchase Orders (F0842A) Purchase Order approval status is
] 122 displayed.
Maintain Service Entry Sheet with Flexible Workflow Purchaser Manage Service Entry Sheets - Lean Services The Service Entry Sheet is created.
[page ] 124 (F2027)
Approve Service Entry Sheet with Flexible Workflow Project Manager - Professional My Inbox - All Items (F5331) The Service Entry Sheet is posted.
[page ] 129 Services

Check Service Entry Sheet Details(Optional) [page ] 131 Purchaser Manage Service Entry Sheets - Lean Services Service Entry Sheet details are checked.
(F2027)
Table 6: Employee Self Services Procurement
Create Purchase Requisition [page ] 135 Employee - Procurement Create Purchase Requisition (F1643) The Purchase Requisition is created.
Approve Purchase Requisition (Optional) [page ] Manager - Procurement My Inbox - All Items (F5331) Purchase Requisition is approved.
136
Convert Purchase Requisition to Purchase Order Purchaser Process Purchase Requisitions - Formerly Manage Purchase Purchase Requisition is converted to
[page ] 137 Requisitions (F1048) Purchase Order.
Change Purchase Order (Optional) [page ] 138 Purchaser Manage Purchase Orders (F0842A) Purchase Order is edited.
Workflow [page ] 143
Approve Service Entry Sheet with Flexible Project Manager - Professional My Inbox - All Items (F5331) The Service Entry Sheet is posted.
Workflow [page ] 145 Services
Check Service Entry Sheet Details(Optional) Purchaser Manage Service Entry Sheets - Lean Services (F2027) Service Entry Sheet details are
[page ] 147 checked.

4 Test Procedures
This section describes test procedures for each process step that belongs to this scope item.
4.1 Standard Procurement of Service
4.1.1 Option A: Create Purchase Requisition
Test Administration
Business Role(s)
Purpose
Purchase Requisition can be created manually.

Test Procedures © 2022 SAP SE or an SAP affiliate company. All rights reserved. 41
Procedure

Step Comment
#
1 Log On Log on to the SAP Fiori launchpad as a Purchaser role. The SAP Fiori launchpad
is displayed.
2 Access the SAP Fiori Open Manage Purchase Requisitions - Professional (F2229). The Manage Purchase
App Requisitions –
Professional screen is
displayed.
3 Create Purchase Choose Create. The Purchase Requisition

Requisition screen is displayed.
4 Enter Purchase On the screen, make the following entries:

Requisition Data Go to the General Information area:
Document Type: Purchase Requisition
Case 1: Purchase In the Items area, choose Create and choose Service. Make the following entries for each item:
service without On the Purchase Requisition Item screen.
material number
Go to the General Information area:
Item Description: Purchase service without material number
Plant: 1210
Acct Assignment Category: K
Note Purchase Requisition
Account Assignment Category P for account assignments to projects is also supported. In case budget availability
control for a project is active you may run into warning / error messages along the requisition process in case
budget thresholds are exceeded. For further details on the budget availability control for projects you can refer
to 1NT - Project Control - Finance test script (component responsible: PPM-CNT).
Material Group: YBMM01
Go to the Quantity and Date area:
Quantity: <Quantity>, for example, 10
Start Date: <Today>

Step Comment
#
End Date: <Today + 3 months>
Release Date: <Today>
Go to Valuation area:
Valuation Price: <Valuation Price>, for example, 10
Price Unit: <Price Unit>, for example, 1
Unit of Measure: <Unit of Measure>, for example, H
PO Price Type : <PO Price Type>, for example, As net price
Goods Receipt is Expected: <unselected>
Invoice Receipt is Expected: <selected>
Go to Account Assignment area:
Make the following entries: G/L Account: for example, 65100000 for material group YBMM01. The G/L Account
will be determined automatically.
Choose the line and go to next screen, make the following entry, then choose Apply.
Cost Center: 12101501
If Account Assignment Category is P, enter your created WBS in test script 1NT - Project Control - Finance and 35F
- Project Control – Capital Projects. For further support or issue reporting, you can create an incident under PPM-
CNT component.
WBS Element: <WBS Element>
Go to Contact Information area:
Choose Apply, then go back to Purchase Requisition screen.
Case 2: Purchase In the Items area, choose Create and choose Service. Make the following entries for each item:
service with On the Purchase Requisition Item screen.
material number
Material: SM0001
Plant: 1210

Step Comment
#
Quantity: <Quantity> for example, 20
Start Date: <Today>
Goods Receipt is Expected: <selected>
Make the following entries: G/L Account: for example, 51600000 for materials with a material number, The G/L
account will be determined automatically.
Case 3: Purchase In the Limit Items area, choose Create and choose Service. Make the following entries for each item:
service with Limits On the Purchase Requisition Limit item screen.
item
Item Description: <Item Description>, for example, Service Procurement
Plant: 1210

Step Comment
#
Expected Value: 200
Overall Limit: 400
Go to the Requisition Period area:
Start Date: <Today>
Go to the Document Flow Indicator area:
6 Save Purchase Choose Create. If you have popup messages, choose Create to confirm. The purchase Requisition
Requisition is created.
Result
The Purchase Requisition is created.

4.1.2 Option A: Convert Purchase Requisition to Purchase Order
Test Administration
Business Role(s)
Procedure

Step # Comment
1 Log on Log on to the SAP Fiori launchpad as a Purchaser role. The SAP Fiori launchpad displays.
2 Access the SAP Fiori App Open Process Purchase Requisitions - Formerly Manage Purchase Requisitions (F1048). The Manage Purchase Requisitions
screen displays the Purchase
Requisition list.
3 Filter Item List Enter the Purchase Requisitions number in the Search area, then choose Go. The Purchase Requisition list is
Purchase Requisition can also be generated from scope item Project Control - Resourcing and filtered to show result.
Procurement-4RF. And if you encounter any account assignment P related issues, you can
create an incident under PPM-CNT component.
4 Assign Source of Supply On the Process Purchase Requisitions screen, go to Purchase Requisitions (X) area. The Purchaser Orders Preview is
displayed.
Case 1: Purchase service Go to the line of the Purchase Requisitions item and choose Edit.
without material number In the dialog box, make the following entries, then choose OK.
Supplier: 12300001

Step # Comment
with material number In the dialog box, choose X Sources of Supply hyperlink.
On Select: Source of Supply screen, choose info record item for Supplier 12300001. Then
system shows again the dialog box.
Choose OK.
with Limits item In the dialog box, make the following entries, then choose OK.
Supplier: 12300001
5 Convert Purchase Select the line item that needs to convert to PO and choose Create Purchase Order. The Manage Purchase Requisitions
Requisition to Purchase screen displays.
Order
6 Save Purchase Order On the Manage Purchase Requisitions screen, make the following entries, then choose Save. Standard PO created under the
Purchase Order Type: Standard PO number 45xxxxxxxx.
If you want the purchase order to be assigned to an approver, then total PO amount higher
than 500 EUR for Purchasing Groups 003.
4.1.3 Option B: Create Purchase Order
Test Administration
Business Role(s)

Purpose
The purpose of this activity is to formalize a specific requirement for a service from the Supplier by creating a purchase order.
Procedure
Test Step # Test Step Name Instruction Expected Result Pass / Fail /
Comment
1 Log onto Fiori Launchpad Log on to the SAP Fiori launchpad as a Purchaser. The SAP Fiori launchpad
displays.
2 Access the App Open Manage Purchase Orders (F0842A). The Manage Purchase
Orders screen is
displayed.
3 Create Order Choose Create．

On the Purchase Order screen, make the following entries: screen
displays.
In the Basic Data area:
Supplier: 12300001
Currency: EUR
Company Code: 1210
If you want the purchase order to be assigned to an approver, then
total PO amount should be higher than 500 EUR for Purchasing
Groups 003;
You can choose one of the cases below.
Case 1: Purchase service without material In the Items area, choose Create
number Short Text and make the following entries for each item:: for example,
<Service Procurement>

Comment
Plant: 1210
Order Quantity: <Order Quantity> for example, 10 H
Net Order Price: <Net Order Price>, for example, 10
Choose the item and go to the Purchase Order Item screen.
Product Type Group: Service
Acct Assignment Cat.: Cost center
Go to Process Control area:
Goods Receipt: <Selected>
GR-Based Inv.Verif: <Selected>
Go to the Tax area:
Go to the Schedule Lines area:
Start of Performance Period: <Today>
End of Performance Period: <Today+30days>
Go to the Account Assignment area:
Choose the line and go to next screen, make the following entry, then
choose Apply.
Choose Apply, then go back to Purchase order screen.
Case 2: Purchase service with material In the Items area, choose Create and make the following entries for
number each item:
Material: SM0001
Plant: 1210
Order Quantity: <Order Quantity> ,for example, 20 H
Choose select the item and go to the Purchase order Item screen.

Comment
Net Order Price: <Net Order Price> for example, 20
Go to the Tax area:
choose Apply.
Case 3: Purchase In the Limit Items area, choose Create and

service with Limits make the following entries for each item:
item Short Text: for example, <Service
Procurement>
Expected Value: 200
Overall Limit: 400
Acct Assignment Cat.: Cost center (K)
Product Type Group: Service (2)
Plant: 1210
Choose the item and go to the Purchase order
Limit Item screen.

Comment
Go to the Tax area:
End of Performance Period:
<Today+30days>
Choose the line and go to next screen, make
the following entry, then choose Apply.
Choose Apply, then back to Purchase order
screen.
4 Check Purchase order for Completeness On the Purchase order screen, choose Messages.
If the system displays an error message, please correct the purchase
order;
If no error message appears, the purchase order can be submitted.
5 Save Purchase order Choose Order. The purchase order is

created.
4.1.4 Option C: Create Purchasing Contract
Test Administration

Business Role(s)
Purpose
In this procedure, you create contract with free text.
Procedure
# Comment
1 Log on Open the SAP Fiori launchpad as a Purchaser. The SAP Fiori launchpad is displayed.
2 Access the App Open Manage Purchase Contracts (F1600A) Manage Purchase Contracts screen is
displayed.
3 Create Contract Choose Create to create contract. Purchase Contract screen is displayed.
4 Enter Contract Make the following entries and Choose Save: The purchase contract is created.
Information On the General Information tab:
Contract Type: for example, CMK
Supplier : 12300001
Currency: EUR
Company Code: 1210
Valid From: Start date of the contract, for example,
Today

# Comment
Valid To: End date of the contract, for example,
Today+30
On Delivery and Payment Terms Tab:
Target Value: 500 EUR
Payment Terms: for example, 0001
On the Items Tab:
Choose Create to create contract items, choose the line and go to next
screen.
Item Category:Standard
Account Assignment Category: K
Material Description: Service Contract
Plant: 1210
On the Quantity and Price tab:
Net Order Price: 10EUR
Price Unit : 1 H
Target Quantity: 50 H
On the GR / IR Control tab:
Goods Receipt: Yes
Invoice Receipt: Yes
GR-Based Invoice Verification: Yes
On the Account Assignment tab:
Choose Apply, then choose Create on the main screen.

4.1.5 Option C: Create Purchase Order
Test Administration
Business Role(s)
Purpose
In this procedure, you create purchase order with limit items and then assign the contract.
Procedure

Step # Comment
1 Log on Open the SAP Fiori launchpad as a Purchaser. The SAP Fiori launchpad is
displayed.
2 Access the App Open Manage Purchase Orders (F0842A). Manage Purchase Orders screen is
displayed.
3 Create Purchase Order Choose Create to create purchase order. New Purchase Order screen is
displayed.
4 Enter Purchase Order Make the following entries and Choose Save: The purchase order is created.
Information On the General Information tab:

Step # Comment
Supplier: 12300001. Press Enter.
Currency: EUR
Company Code: 1210
On the Limit Items Tab:
Choose Create to create purchase order iterms
Short Text: for example, Service Contract PO
Plant: 1210
Expected Value: 50EUR
Overall Limit : 200.00EUR
Acct Assignment Cat.:Cost Center (K)
Product Type Group : Service (2)
Plant： 1210
Material Group： YBMM01
Choose the limit items row for more details on tabs of Process Control, Source of
Supply, Tax and Account Assignment.
Goods receipt : Yes
GR-Based Inv. Verif. :Yes
Invoice receipt: Yes
Contract for Limit: Contract number created in previous steps.
Choose Apply and Order.

4.1.6 Change Purchase Order
Test Administration
Business Role(s)
Purpose
The purpose of this activity is to change an existing purchase order.
Procedure

Step # Comment
displays.
orders screen displays.
3 Search for Purchase Enter the Purchase order number in the search area, then choose Go.
Order
4 Choose Purchase Order Choose the row for the Purchase Order you want to change, then go to Purchase Order screen. The Purchase Order
Choose Edit. screen displays.

Step # Comment
The Purchase Order is
opened in change mode.
5 Change Purchase Order Change certain field values of the Purchase Order. The Purchase Order values
If you will maintain Service Entry Sheet later on for the purchase order, it is necessary to set the are changed.
indicators as Yes of Goods Receipt and Goods-Receipt-Based Invoice Verification on the Process
Control tab of the PO item
6 Check Purchase order for On the Purchase order screen, choose the Messages.
Completeness If the system displays an error message, please correct the purchase order;
If no error message occurs, the Purchase order can be submitted.

created.
4.1.7 Approve Purchase Order (Optional)
Test Administration
Business Role(s)
Purpose
In the activity, the Purchasing Manager releases a purchase order.

A prerequisite is the existence of a purchase order that can be released. Purchasing group is 003 and all purchase orders with a total value of 500 EUR or more require an approval.
Procedure
# Comment
1 Log On Log on to the SAP Fiori launchpad as a Purchasing Manager. The SAP Fiori launchpad is displayed.
2 Access the App Open My Inbox - All Items (F5331). A list of existing Purchase Orders is
displayed.
3 Search for Purchase Order Make the following entry and choose Enter: The Purchase Order is displayed.
Status Search: <Purchase Order number>
4 Approve Purchase Order Select the Purchase Order on the left side of the screen and choose Approve at The Submit Decision screen is
the bottom right. displayed.
5 Enter Approval Reason Enter the approval reason if necessary, and then choose Submit. The Purchase Order is approved.
4.1.8 Check Purchase Order Approval Details(Optional)
Test Administration
Business Role(s)

Purpose
The purpose of this activity is to check an existing purchase order's approval details.
Procedure
# Comment
1 Log onto Fiori Log on to the SAP Fiori launchpad as a Purchaser. The SAP Fiori launchpad is displayed.
Launchpad
2 Access App Open Manage Purchase Orders (F0842A). The Manage Purchase orders screen is
displayed.
Order
4 Choose Purchase Order Choose the row for the Purchase Order you want to preview, then go to Purchase The Purchase Order screen is displayed.
Order screen.
5 Check Approval Details Go to the Approval Details area and check the approval information. The purchase order's approval details
display.
4.1.9 Preview Purchase Order (Optional)
Test Administration
Business Role(s)

Purpose
The purpose of this activity is to preview an existing purchase order form.
Procedure
# Comment
Launchpad
displayed.
Order
Order screen.
5 Preview the Purchase Go to the Output Management tab. The Purchase Order is opened in PDF
Order In the Output Details area, choose Display document in the Display column. format.
Choose Show Details if Display button/column is not showed.

4.1.10 Maintain Service Entry Sheet with Flexible Workflow
Test Administration
Business Role(s)
Purpose
In this activity, you report the performed services in the service entry sheet.
Procedure

Step # Comment
1 Log onto Fiori Launchpad Log on to the SAP Fiori launchpad as a Purchaser. The SAP Fiori launchpad is
displayed.
2 Access App Open Manage Service Entry Sheets - Lean Services (F2027). The Manage Service Entry
Sheets screen is displayed.
3 Enter field values Choose Create.

On the Service Entry Sheet screen, make the following entries, then choose Enter:
Name of Service Entry Sheet : <SES Name> , for example, Vincent Sun
Reference Purchase Order : <Purchase order you created>

Step # Comment
Select items you needed in Add Purchase Order Items and click Add.
Option A In the Items area, make the following entries for each item:
Case 1: Purchase service Performance Period: <Today>-<Today>
without material number Stated Quantity: < Stated Quantity >, for example,10
Case 2: Purchase service with
material number
Option B In the Items area, make the following entries for each item:
Case 3: Purchase service with Option 1:
Limits item Product: <Blank>
Option 2:
Product: <Product>, for example, SM0001
If you enter value for Product:
1. The Product should be a service material.
2. The material group of the product should be the same as purchase order limit items (product
type group 2).
Performance Period: <Today>-<Today>
Stated Quantity: < Stated Quantity >, for example,10 H
Price Per Unit: 10
Add attachments in the You can upload files using the Upload or Add a Link to the service entry sheet and view the existing
Service Entry Sheet attachments.
(Optional) ● on the header level
(go to tab Attachments) and
● on the item level
(go to tab Items, open the details and go to tab Attachments).
If no longer required you can delete the attachments.
You can view the attachments and save them on your own device regardless of the status of the
service entry sheet.
But you can add and delete attachments only if you edit the service entry sheet.

Step # Comment
That means that the service entry sheet must be in status In Process.
4 Save the Service Entry Sheet Choose Create. Service Entry Sheet is
saved.
5 Send to Approval Choose Send for Approval. Service Entry Sheet is sent
for approval.
6 Check Service Entry Sheet On the Manage Service Entry Sheets screen. Check the Service Entry
status Search for Service Entry Sheet created above. Sheet status.
Check the status.

If the status is Approved, please skip the step Approve Service Entry Sheet with Flexible Workflow
[page ] 65.
Note If the Total net amount of this service entry sheet smaller than the value set in step Configure
Flexible Workflow for Service Entry Sheets [page ] 16 . The system will automatically release of
Service Entry Sheet.
4.1.11 Approve Service Entry Sheet with Flexible Workflow
Test Administration
Business Role(s)

Purpose
In this activity, the service entry sheet is approved by the company. When this is done, the vendor can send an invoice for the approved amount to the service provider.
These flexible workflows have been configured in Preliminary Step Configure Flexible Workflow for Service Entry Sheets [page ] 16 using the tile Manage Workflows for Service Entry Sheets.
Note
1. The ordered amount will be converted using system exchange rate to the workflow currency. Then it will be compared with workflow condition.
2. If this particular user doesn’t have My Inbox APP, you need to assign business catalog SAP_CA_BC_MYINBOX_PC and SAP_MM_BC_SES_WIAPPROVE_PC to the business role of the user. This is
necessary in order to enable the user to process incoming approval requests in regards to the workflow for the service entry sheet.
Table 7:
Cases Triggering conditions Workflow sequence Business role
Automatic Release of Service Entry Sheet Total net amount of service entry sheet is smaller than or equal to 1000 EUR. Automatically by system N/A
Release of Service Entry Sheet (multi-step approval) Total net amount of service entry sheet is greater than 1000 EUR. 1st Creator of Purchase Order Purchaser
2nd Project Manager - Professional Services Project Manager - Professional Services
Procedure
# Comment
1 Log onto Fiori Launchpad Log on to the SAP Fiori launchpad using the role used in the above table. The SAP Fiori launchpad is displayed.
2 Access App Open My Inbox - All Items (F5331). The My Inbox screen is displayed.
3 Check Service Entry Sheet A list of already created Service Entry Sheets is displayed. The List of Service Entry Sheets screen
Status Search your created Service Entry Sheet with In Approval Status. is displayed.
4 Approve or Reject Service On the Service Entry Sheet screen and confirm you created Service Entry Sheet Service Entry Sheet is approved or
Entry Sheet XXXXX. rejected.
Optional： Go to the Attachment section to check if the attachment is
uploaded when the SES is created.
Choose Release or choose Reject.
On the Submit Decision screen, add note if necessary and choose Submit.

4.1.12 Check Service Entry Sheet Details(Optional)
Test Administration
Business Role(s)
Purpose
The purpose of this activity is to check an existing Service Entry Sheet's approval and business process flow details.
Procedure
# Comment
1 Log onto Fiori Launchpad Log on to the SAP Fiori launchpad as a Purchaser. The SAP Fiori launchpad is displayed.
2 Access App Open Manage Service Entry Sheets - Lean Services (F2027). The Manage Service Entry Sheets screen is displayed.
3 Search for Service Entry Enter the Service Entry Sheet number in the Search area, then
Sheet choose Go.
4 Choose Service EntrySheet Choose the row of the Service Entry Sheet you want to preview. The Service Entry Sheet screen is displayed.
5 Check Approval Details Go to the Approval Details area and check the approval The Service Entry Sheet’s approval details are
information. displayed.

# Comment
6 Check Process Flow Go to the Process Flow area and check the process flow The Service Entry Sheet's process flow details are
information. displayed.
4.1.13 Create Supplier Invoice

In this activity, you create the supplier invoice with PO/GR relation. You have the below options to create the supplier invoice:
Follow below procedure to create an individual invoice. If need to mass upload supplier invoice, please refer to scope item Accounts Payable(J60)
Option Option Name Context
Option Option A: Create Supplier Invoice with PO/GR relation [page ] 68 This function is used for direct posting of supplier invoice.
A
Option Option B : Create Supplier Invoice with PO/GR relation – Save As Completed The supplier invoice is a legal document if you need it checked by defined set of approvers
B (Optional) [page ] 70 before posting.
4.1.13.1 Option A: Create Supplier Invoice with PO/GR relation
Test Administration
Business Role(s)

Purpose
The supplier sends an invoice for the service delivered.

This invoice must be booked against the purchase order and verified with the entry sheet.
Additionally, it is possible to insert a note in multiple languages when creating a supplier invoice via app Create Supplier Invoice. The note can be saved when holding, parking, saving, or posting
the invoice, and it can be read when displaying the invoice.
Now if you move the mouse to the Invoicing Party in the header of the supplier invoice, then click the Invoicing Party, the Company Data with Address and Contact Details are displayed.
Procedure

Step # Comment
1 Log onto Fiori Launchpad Log on to the Fiori launchpad as an Accounts Payable The SAP Fiori launchpad is
Accountant displayed.
2 Access Tile Open Create Supplier Invoice (F0859). The Create Supplier Invoice
3 Enter General Data On the Create Supplier Invoice screen, make the
following entries:
Transaction : Invoice
Company Code : 1210
Invoice Date: <Today>
Reference: <Fill the supplier Invoice
Number>
4 Enter Purchase order Reference Choose one of the below options to enter reference:
Option 1:
Go to the Purchasing Document References area:
Reference Document Category :Purchase
Order/Scheduling Agreement

Step # Comment
Purchase order: <Purchase Order you
created>
Choose Enter.
Option 2:
Go to the Purchasing Document References area:
Reference Document Category :Service Entry Sheet - Lean
Services
Service Entry Sheet: <Service Entry Sheet you created>
You can choose Assignment Options to select Multiple SES items.
Choose Assignment Options. Then on the Assignment Options screen,
you can select multiple Service Entry Sheets from the value help.
Choose Enter.
5 Check Invoice items Go to Invoice Items/Standard, and check the Amount,

Quantity and Tax Code.
Tax code: <same with tax code in PO >
6 Enter Gross Invoice amount Go to the General information area:

Gross Invoice Amount: <Total amount in PO
including Tax>
7 Add Notes (Optional) Enter notes on Note tab if you want to add more
detailed long text for the supplier invoice.
8 Post Invoice Choose Post. The system message is

displayed.
4.1.13.2 Option B : Create Supplier Invoice with PO/GR relation – Save As Completed (Optional)
The supplier invoice is a legal document if you need it checked by defined set of approvers before posting.

4.1.13.2.1 Create Supplier Invoice with PO/GR relation
Test Administration
Business Role(s)
Purpose
The vendor sends an invoice for the service delivered.

Procedure

Step # Comment
1 Log onto Fiori Log on to the Fiori launchpad as an Accounts Payable Accountant The SAP Fiori launchpad
Launchpad is displayed.
2 Access Tile Open Create Supplier Invoice (F0859). The Create Supplier
Invoice screen is
displayed.
3 Enter General Data On the Create Supplier Invoice screen, make the following entries:
Step # Comment
Company Code : 1210
Reference: <Fill the supplier Invoice Number>
4 Enter Purchase Go to the Purchasing Document References area:

order Reference Reference Document Category :Purchase Order/Scheduling Agreement
Purchase order: <Purchase Order you created>
Choose Enter.
5 Check Invoice Go to Invoice Items/Standard, and check the Amount, Quantity and Tax Code.
items Tax code: <same with tax code in PO>
6 Enter Gross Go to the General information area:

Invoice amount Gross Invoice Amount: <Total amount in PO including Tax>
7 Add Notes Enter notes on Note tab if you want to add more detailed long text for the supplier invoice.
(Optional)
8 Post Invoice Choose Messages. The system message is

Note Please note whether the system have the message Price too high (tolerance limit of XXX displayed.
exceeded)which will impact the following steps.Release Completed Supplier
Invoice (Optional).
Choose Save as Completed.
Note You can choose Park to park the invoice first. After that, you can edit the created supplier invoice to choose
Save as Completed.

4.1.13.2.2 Release Completed Supplier Invoice
Purpose
In this activity, if the system displays message Price too high (tolerance limit of XXX exceeded) when you run Save As Completed, please choose Option A, otherwise choose
Option B.
Note Only choose either option A or B.
Once the blocked supplier invoice is released, you could check details on the Approval Details tab of the corresponding supplier invoice via the Supplier Invoices List app.
Table 8: Option A
No. Workflow sequence Business Role
1 Release by purchaser Purchaser

Note If this particular user doesn’t have My Inbox APP, you need to assign business catalog SAP_MM_BC_INV_WIAPPROVE_PC and
SAP_MM_BC_INV_DOC_DSP_PC to the business role of the user. This action is also required for other invoice workflow.
2 Release by Cost Center Approver is set in preliminary step Update Cost Center for User Responsible [page ] 24.
Responsible
3 Release by Profit Center Approver is set in preliminary step Update Profit Center for User Responsible [page ] 24.
Responsible
Table 9: Option B
No. Workflow sequence Business Role
1 Release by Cost Center Responsible Approver is set in preliminary step Update Cost Center for User Responsible [page ] 24.
2 Release by Profit Center Responsible Approver is set in preliminary step Update Profit Center for User Responsible [page ] 24.
4.1.13.2.2.1 Reject Supplier Invoice (Optional)
Test Administration

Business Role(s)
Procedure

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as approver set in Release Completed Supplier Invoice [page ] 73 The SAP Fiori
launchpad is
displayed.
2 Access the SAP Open My Inbox - All Items (F0862). The My Inbox screen
Fiori App Note If this particular user doesn’t have My Inbox APP, you need to assign business catalog is displayed.
SAP_MM_BC_INV_WIAPPROVE_PC and SAP_MM_BC_INV_DOC_DSP_PC to the business role of the user. This action is
also required for other invoice workflow.
3 Check Supplier Search for supplier invoice created above. The List of Supplier
Invoice Status Invoice is displayed.
4 Reject Supplier On the Release of Completed Invoice XXXXXXXX screen, choose Reject at the bottom of the screen. Task successfully
Invoice On the Submit Decision screen, add note if necessary and choose Submit. processed.
4.1.13.2.2.2 Rework Supplier Invoice (Optional)
Test Administration

Business Role(s)
Procedure

Step # Comment
1 Log On Log on to the Fiori launchpad as an Accounts Payable Accountant. The SAP Fiori launchpad is displayed.
2 Access the SAP Fiori App Open Supplier Invoices List (F1060a). The Supplier Invoices List screen is
displayed.
3 Search and Select for Search for supplier invoice created above. Enter rejected Supplier invoice number into The Supplier Invoice is displayed.
Supplier Invoice Invoice Document No and then choose Go. Select the invoice.
5 Edit Supplier Invoice Choose Edit to update invoice, for example Reference or correct Gross Invoice Amount. Supplier Invoice is updated and saved
Then choose Save as Completed at the bottom of the screen. as completed again.
4.1.13.2.2.3 Release Completed Supplier Invoice
Test Administration
Business Role(s)

Purpose
If Save as Completed is chosen in the previous step, then the supplier invoice needs to be checked and posted.
Once the blocked supplier invoice is released, you could check details on the Approval Details tab of the corresponding supplier invoice via the Supplier Invoices List app.
Procedure

Step # Comment
1 Log onto Fiori Log on to the SAP Fiori launchpad as approver set in Release Completed Supplier Invoice [page ] 73 The SAP Fiori
Launchpad launchpad is
displayed.
2 Access the SAP Open My Inbox - All Items (F0862). The My Inbox screen
Fiori App Note If this particular user doesn’t have My Inbox APP, you need to assign business catalog is displayed.
SAP_MM_BC_INV_WIAPPROVE_PC and SAP_MM_BC_INV_DOC_DSP_PC to the business role of the user. This action
is also required for other invoice workflow.
3 Check Supplier Search for supplier invoice created above. The List of Supplier
Invoice Status Invoice is displayed.
4 Approve Supplier On the Release Completed Invoice XXXXXXXX screen, choose Release. Task successfully
Invoice On the Submit Decision screen, add note if necessary and choose Submit. processed.
4.1.14 Release Blocked Supplier Invoice (Optional)
Test Administration
Business Role(s)
Procedure
This step is to release the blocked supplier invoice. Once the blocked supplier invoice is released, you could check details on the Approval Details tab of the corresponding supplier invoice via the
Supplier Invoices List app.
# Comment
1 Log onto SAP Fiori Log on to the SAP Fiori launchpad as approver set in preliminary step. The SAP Fiori launchpad is
launchpad Note Approver is set in preliminary step Update Cost Center for User Responsible displayed.
[page ] 24.
2 Access the SAP Fiori App Open My Inbox - All Items (F0862). The My Inbox screen is displayed.
3 Check Supplier Invoice Search for supplier invoice created above. The List of Supplier Invoice is
Status displayed.
4 Approve Supplier Invoice On the Release Blocked Invoice XXXXXXXX screen, choose Release. Task is successfully processed.
4.2 Multiple Account Assignment for Procurement of Services
Test Administration

Business Role(s)
Purpose
Procedure

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Purchaser role. The SAP Fiori launchpad is displayed.
2 Access the SAP Fiori App Open Manage Purchase Requisitions - Professional (F2229). The Manage Purchase Requisitions –
Professional screen is displayed.
3 Create Purchase Requisition Choose Create. The Purchase Requisition screen is displayed.
4 Enter Purchase Requisition Data On the Purchase Requisition screen, make the following entries: The Purchase Requisition screen is displayed.
Case 1: Purchase service with single In the Items area, choose Add and choose Service. Make the
Account Assignment following entries for each item:
On the Purchase Requisition Item screen.
Item Description: Purchase service without
material number
Material: SM0001

Step # Comment
Plant: 1210
Choose Enter, then make the following entries:
Distribut. Indicator: Single Account Assignment
Start Date: <Today>
Unit of Measure: <Unit of Measure>, for example, H
Go to Account Assignment area.
Choose the line and go to next screen, make the following entry,
then choose Apply.
Case 2: Purchase service with Multi- In the Items area, choose Add and choose Service. Make the
Account Assignment following entries for each item:
On the Purchase Requisition Item screen.

Step # Comment
Material: SM0001
Plant: 1210
Choose Enter, then make the following entries:
Distribut. Indicator: Distribution by percentage
Start Date: <Today>
Go to Account Assignment area: Choose Create.
In the line of Assgnt No 1:
Distribution (%):70
In the line of Assgnt No 2:
Distribution (%):30
5 Save Purchase Requisition Choose Save. The Purchase Requisition is created.

Result
Test Administration
Business Role(s)
Procedure

Step # Comment
1 Log on Log on to the SAP Fiori launchpad as a Purchaser. The SAP Fiori launchpad displays.
2 Access the SAP Fiori App Open Process Purchase Requisitions - Formerly Manage Purchase The Manage Purchase Requisitions screen
Requisitions (F1048). displays the Purchase Requisition list.
3 Filter Item List Enter the Purchase Requisitions number in the Search area, then choose The Purchase Requisition list is filtered to show
Go. result.
4 Assign Source of Supply On the Manage Purchase Requisitions screen, go to Purchase Requisitions The Purchaser Orders Preview is displayed.
(X) area.
Go to each line of the Purchase Requisitions item and choose Edit.

Step # Comment
In the dialog box, make the following entries, then choose Save.
Desired Supplier: 12300001
5 Convert Purchase Requisition Select the line item that needs to convert to PO and choose Create The Manage Purchase Requisitions screen
to Purchase Order Purchase Order. displays.
6 Save Purchase Order On the Manage Purchase Requisitions screen, make the following entries, Standard PO created under the number
then choose Save. 45xxxxxxxx.
Purchase Order Type: Standard PO
If you want to purchase order to be assigned to an approver, then total PO
amount higher than 500 EUR for Purchasing Groups 003.
Test Administration
Business Role(s)
Purpose
The purpose of this activity is to formalize a specific requirement for a service from the vendor by creating a purchase order.

Procedure

Step # Comment
1 Log onto Fiori Launchpad Log on to the SAP Fiori launchpad as a Purchaser role. The SAP Fiori launchpad
displays.
Orders screen displays.

On the Purchase order screen, make the following entries:
Supplier: 12300001
Currency: EUR
Company Code: 1210
If you want the purchase order to be assigned to an approver, then the total PO amount
should be higher than 500 EUR for Purchasing Groups 003;
Case 1: Purchase service with single In the Items area, choose Create and make the following entries:
Account Assignment Short Text: for example, <Service Procurement>
Material: SM0001
Plant: 1210
Step # Comment
Go to the Tax area:
Choose Apply, then back to Purchase order screen.
Case 2: Purchase service with Multi- In the Items area, choose Create and make the following entries:
Account Assignment Material: SM0001
Plant: 1210
Choose the item and go to the Purchase order Item screen.
Goods Receipt: Yes
GR-Based Inv.Verif: Yes
Go to the Tax area:
Step # Comment
Choose Create. The second line displays.
In the line of Account Assgnt No 1:
Distribution (%):70
In the line of Account Assgnt No 2:
Distribution (%) : 30
Choose Apply, then back to Purchase order screen.
4 Check Purchase order for On the Purchase order screen, choose Messages.

created.
Test Administration
Business Role(s)

Purpose
Procedure

Step # Comment
displays.
Order

created.

Test Administration
Business Role(s)
Purpose

Procedure
# Comment
displayed.

# Comment
Test Administration
Business Role(s)
Purpose
Procedure
# Comment
Launchpad

# Comment
displayed.
Order
Order screen.
display.
Test Administration
Business Role(s)
Purpose

Procedure
# Comment
Launchpad
displayed.
Order
Order screen.
Test Administration
Business Role(s)

Purpose
Procedure

Step # Comment
2 Access App Open Manage Service Entry Sheets - Lean Services (F2027). The Manage Service Entry Sheets screen is
displayed.

On the Service Entry Sheets screen, make the following entries, then choose
Enter:
Name of Service Entry Sheet: <SES Name> , for example, Vincent Sun
Case 1: Purchase service In the Items area, make the following entries for each item: The Single Account Assignment changed to
with Single Account Performance Period: <Today>-<Today> Multi-Account Assignment on the Service Entry
Assignment Sheet item level is updated.
Stated Quantity: < Stated Quantity >, for example,10
Note If the single account assignment needs to be changed to Multi-accounting in
Service Entry Sheet, please run this step.
On the Service Entry Sheet screen, go to the Items area. Choose the line of Items.
On the Service Entry Sheet Item screen, go to the General Information area.
Choose one of the cases below for different account assignment distribution:
Option 1:
Account Assignment Distribution: Distribution by percentage.
Choose Enter.
Go to the Account Assignment area, and choose Add.

Step # Comment
In the line of Assgnt Assgmt No 1:
Choose the line and go to next screen, make the following entry, then choose
Apply.
Apply.
Choose Apply.
Option 2:
Account Assignment Distribution: Distrib. on quantity basis.
Choose Enter.
Go to the Account Assignment area, and choose Add.
Quantity : <Quantity>, for example,5
Apply.
Quantity : <Quantity>, for example,5
Apply.
Choose Apply.
Case 2: Purchase service In the Items area, make the following entries for each item: The Account Assignment Distribution on the
with Multi-Account Performance Period: <Today>-<Today> Service Entry Sheet item level is updated.
Assignment

Step # Comment
Stated Quantity: <Stated Quantity>, for example, 10
Note If the Multi-account assignment distribution needs to be updated in Service
Entry Sheet, please run this step.
On the Service Entry Sheet screen, go to the Items area. Choose the line of Items.
On the Service Entry Sheet Item screen, go to the General Information area.
Choose one of the cases below for different account assignment distribution:
Option 1:
Account Assignment Distribution: Distribution by percentage.
Choose Enter.
In the Distribution (%) column, update the Distribution percentage value based on
business requirement.
Choose Apply.
Option 2:
Account Assignment Distribution: Distrib. on quantity basis.
Choose Enter.
In the Quantity column, update the Quantity value based on business requirement.
Choose Apply.
Add attachments in the You can upload files using the Upload or Add a Link to the service entry sheet and
Service Entry Sheet view the existing attachments.
You can view the attachments and save them on your own device regardless of the
status of the service entry sheet.

Step # Comment
5 Save the Service Entry Choose Save . Service Entry Sheet is saved.
Sheet
6 Send to Approval Choose Send to Approval. Service Entry Sheet is sent for approval.
7 Check Service Entry Sheet On the Manage Service Entry Sheets screen. Check the Service Entry Sheet status.
status Search for Service Entry Sheet created above.
Check the status.
If the status is Approved, please skip the step Approve Service Entry Sheet with
Flexible Workflow [page ] 95.
Note If the Total net amount of this service entry sheet smaller than the value set
in step Configure Flexible Workflow for Service Entry Sheets [page ] 16 . The
system will automatically release of Service Entry Sheet.
Test Administration
Business Role(s)

Purpose
Note
Table 10:
Procedure
# Comment

# Comment
Test Administration
Business Role(s)
Purpose


Procedure

Step # Comment
following entries:
Transaction: Invoice
Company Code: 1210
Number>
Option 1:
Go to the Purchase Order References area:
created>
Choose Enter.
Option 2:
Services

Step # Comment
Choose Enter.

You can choose invoice item to display multiple account
assignment detail on the next screen.

including Tax>

displayed.
4.2.11 Release Blocked Supplier Invoice (Optional)
Test Administration
Business Role(s)

Procedure
This step is to release the blocked supplier invoice. Once the blocked supplier invoice is released, you could check details on the Approval Details tab of the corresponding supplier invoice via the
Supplier Invoices List app.
# Comment
1 Log onto SAP Fiori Log on to the SAP Fiori launchpad as approver set in preliminary step. The SAP Fiori launchpad is
launchpad Note Approver is set in preliminary step Update Cost Center for User Responsible displayed.
[page ] 24.
2 Access the SAP Fiori App Open My Inbox - All Items (F0862). The My Inbox screen is displayed.
3 Check Supplier Invoice Search for supplier invoice created above. The List of Supplier Invoice is
Status displayed.
4 Approve Supplier Invoice On the Release Blocked Invoice XXXXXXXX screen, choose Release. Task is successfully processed.
4.3 Procurement of Service without Service Entry Sheet
Test Administration
Business Role(s)

Procedure

Step # Comment
2 Access the SAP Fiori App Open Manage Purchase Requisitions - Professional (F2229). The Manage Purchase Requisitions – Professional
3 Create Purchase Choose Create. The Purchase Requisition screen is displayed.

Requisition
4 Enter Purchase On the Purchase Requisition screen, make the following entries:
Requisition Data Go to the General Information area:
In the Limit Items area, choose Add and choose Service. Make the
following entries for each item:
On the Purchase Requisition Limit item screen.
Plant: 1210
Account Assignment Category: K
Item Description: for example, Service Procurement
Expected Value: 200
Overall Limit: 400
Go to the Requisition Period area:
Start Date: <Today>

Step # Comment
Go to the Document Flow Indicator area:
Goods Receipt is Expected: <blank>
choose Apply.
5 Save Purchase Choose Save. The Purchase Requisition is created.

Requisition
Test Administration
Business Role(s)

Procedure

Step # Comment
1 Log on Log on to the SAP Fiori launchpad as a Purchaser role. The SAP Fiori launchpad displays.
2 Access the SAP Fiori App Open Process Purchase Requisitions - Formerly Manage Purchase The Manage Purchase Requisitions screen
Requisitions (F1048). displays the Purchase Requisition list.
3 Filter Item List Enter the Purchase Requisitions number in the Search area, then choose The Purchase Requisition list is filtered to show
Go. result.
4 Assign Source of Supply Select the line of the purchase requisition created in the previous step. The Purchase Requisition screen is displayed.
Go to the line of Purchase Requisitions item and choose Edit.
In the dialog box, make the following entries, then choose OK.
Supplier: 12300001
5 Convert Purchase Requisition Select the line item that needs to convert to PO and choose Create The Manage Purchase Requisitions screen
to Purchase Order Purchase Order. displays.
6 Save Purchase Order On the Manage Purchase Requisitions screen, make the following entries, Standard PO created under the number
then choose Save. 45xxxxxxxx.
Purchase Order Type: Standard PO
If you want to purchase order to be assigned to an approver, then total PO
amount higher than 500 EUR for Purchasing Groups 003.
Test Administration

Business Role(s)
Purpose
The purpose of this activity is to formalize a specific requirement for a service from the vendor by creating a purchase order.
Procedure
Comment
1 Log onto Fiori Launchpad Log on to the SAP Fiori launchpad as a Purchaser role. The SAP Fiori launchpad
displays.
Orders screen displays.

On the Purchase Order screen, make the following entries: screen
displays.
Supplier: 12300001
Currency: EUR
Company Code: 1210
If you want the purchase order to be assigned to an approver, then
total PO amount should be higher than 500 EUR for Purchasing
Groups 003;
Comment
Case 1: Purchase service without material In the Items area, choose Create
number Short Text and make the following entries for each item:: for example,
<Service Procurement>
Plant: 1210
Order Quantity: <Order Quantity> for example, 10 H
Net Order Price: <Net Order Price>, for example, 10
Goods Receipt: <Blank>
GR-Based Inv.Verif: <Blank>
Go to the Tax area:
choose Apply.
Case 2: Purchase service with material In the Items area, choose Create and make the following entries for
number each item:
Material: SM0001

Comment
Plant: 1210
Choose select the item and go to the Purchase order Item screen.
Go to the Tax area:
choose Apply.
Case 3: Purchase In the Limit Items area, choose Create and

service with Limits make the following entries for each item:
item Short Text: for example, <Service
Procurement>
Expected Value: 200
Overall Limit: 400
Acct Assignment Cat.: Cost center (K)
Product Type Group: Service (2)
Plant: 1210

Comment
Choose the item and go to the Purchase order
Limit Item screen.
Go to the Tax area:
End of Performance Period:
<Today+30days>
Choose the line and go to next screen, make
the following entry, then choose Apply.
Choose Apply, then back to Purchase order
screen.
4 Check Purchase order for Completeness On the Purchase order screen, choose Messages.
If the system displays an error message, please correct the purchase
order;

created.

Test Administration
Business Role(s)
Purpose
Procedure

Step # Comment
displays.
Order

Step # Comment

created.
Test Administration
Business Role(s)
Purpose

Procedure
# Comment
displayed.
Test Administration
Business Role(s)

Purpose
Procedure
# Comment
1 Log onto Fiori Log on to the SAP Fiori launchpad as a Purchaser role. The SAP Fiori launchpad is displayed.
Launchpad
2 Access App Open Manage Purchase Orders (F0842A). The Manage Purchase Orders screen is
displayed.
Order
Order screen.
display.
Test Administration
Business Role(s)

Purpose
Procedure
# Comment
Launchpad
displayed.
Order
Order screen.
Test Administration

Business Role(s)
Purpose

This invoice must be booked against the purchase order and verified without the service entry sheet.
When the RITA is activated and tax registration country is maintained for company code in SSCUI 103464 (Activate RITA and Maintain Tax Registration Countries) and tax code is given, the Tax
Country field is mandatory, in which the Country ID of company code is given as default value, but you can change to the valid Country ID that is maintained in SSCUI accordingly.
Procedure
# Comment
1 Log onto Fiori Launchpad Log on to the Fiori launchpad as an Accounts Payable Accountant The SAP Fiori launchpad is displayed.
2 Access Tile Open Create Supplier Invoice (F0859). The Create Supplier Invoice screen is
displayed.
3 Enter General Data On the Create Supplier Invoice screen, make the following entries:
Company Code : 1210
Reference: <Fill the supplier Invoice Number>

# Comment
4 Enter Purchase order Reference Go to the Purchase Order References area:
Reference Document Category :Purchase Order/Scheduling
Agreement
Purchase order: <Purchase Order you created>
Choose Enter.
5 Check the Purchase Order Go to Invoice Items/Standard.

Items data Amount: for example, 10
6 Select items Select the line item that needs to create supplier invoice

Gross Invoice Amount: <Total amount including Tax>
8 Add Notes (Optional) Enter notes on Note tab if you want to add more detailed long text for the
supplier invoice.
9 Post Invoice Choose Post. The system message is displayed.
4.4 Automatic Purchase Order Creation from Purchase Requisition
4.4.1 Create Purchase Requisition
Test Administration

Business Role(s)
Context
Procedure

Step # Comment
2 Access App Open Manage Purchase Requisitions - Professional (F2229). The Manage Purchase Requisitions – Professional
3 Create Purchase Requisition Choose Create. The Purchase Requisition screen is displayed.
4 Enter Purchase Requisition On the Purchase Requisition screen, make the following entries: The Purchase Requisition screen is displayed.
Data Go to the General Information area:
Automatic Source Determination: <selected>
5 Purchase service with material In the Items area, choose Add and Service. Make the following
number entries:
On the Purchase Requisition Item screen:
Material: <Material>, for Example, SM0001

Step # Comment
Quantity: <Quantity>, for example, 20
Start Date: <Today>
Choose the line and go to the next screen. Make the following
entries and choose Apply.
Cost Center: <Cost Center>, for example, 12101501
Purchasing Organization: <Purchasing Organization>, for
example, 1210
Purchasing Group: <Purchasing Group>, for example, 001
Go to Source of Supply area and confirm one of sources has been
assigned.
6 Save Purchase Requisition Choose Save. The purchase requisition is created.
Result

4.4.2 Automatic Creation of POs for Service Materials
Test Administration
Business Role(s)
Procedure

Step # Comment
2 Access App Open Schedule Purchasing Jobs - Advanced (F1702). The Application Jobs screen is displayed
3 Create Job Choose Create. The New Job screen is displayed.
4 Define a Job On the New Job screen, make the following entries: The job is created.
Go to GENERAL INFORMATION area:
Job Template: <Job Template>, for example, Automatic Creation of
Purchase Orders from Requisitions
Job Name: <Job Name>, for example, Automatic Creation of
Purchase Orders from Requisitions
Go to Scheduling Options area and make the following entries:
Start Immediately : <selected>
Start <Current Time>
If the job needs to be run on a regular basis, choose Define Recurrence Pattern.
Step # Comment
Go to Parameter Section area and make the following entries:
Per Requisition:<selected>
Per Company Code: <selected>
Set Parameter settings according to your needs.
Choose Schedule.
5 Convert Purchase Requisition On the Application Jobs screen. The Job automatically converts Purchase
to Purchase Order Go to Jobs (X) area and check the status until it changes to Finished. Requisition to Purchase Order.
6 Check Result Choose Navigate to the job results. The Purchase Order is created.
Test Administration
Business Role(s)
Purpose

Procedure

Step # Comment
displays.
Order

created.
Test Administration

Business Role(s)
Purpose

Procedure
# Comment
displayed.

Test Administration
Business Role(s)
Purpose
Procedure
# Comment
Launchpad
displayed.
Order
Order screen.

# Comment
display.
Test Administration
Business Role(s)
Purpose
Procedure
# Comment
Launchpad

# Comment
displayed.
Order
Order screen.
Order In the Output Details area, choose Display document in the Preview column. format.
Purpose
You have two options when you maintain service entry sheets. You can either manually maintain them or import them by uploading excels.
4.4.7.1 Option A: Maintain Service Entry Sheet Manually
Test Administration

Business Role(s)
Procedure

Step # Comment
displayed.

On the Service Entry Sheets screen, make the following entries, then choose Enter:
In the Items area, make the following entries for each item:
Performance Date: <Today>-<Today>
4 Add attachments in the You can upload files using the Upload or Add a Link to the service entry sheet and view the existing

Step # Comment
5 Save the Service Entry Sheet Choose Save . Service Entry Sheet is
saved.
6 Send to Approval Choose Send to Approval. Service Entry Sheet is sent

for approval.
Check the status.

[page ] 65.
4.4.7.2 Option B: Import Service Entry Sheets
Test Administration
Business Role(s)

Purpose
In this activity, the authorized users can import service entry sheets from Microsoft Excel files.
As an authorized user, you can import service entry sheets from Microsoft Excel files using the app Manage Service Entry Sheets - Lean Services. For more information about the authorization of
users, see the section in Preliminary StepConfigure Import Service Entry Sheets for Specific Users (Optional) [page ] 18.
Procedure

Step # Comment
1 Log on to Fiori Launchpad Log on to the SAP Fiori launchpad as a Purchaser. The SAP Fiori launchpad is
displayed.
3 Choose Upload Choose Import.
4 Download Template On the Import Service Entry Sheets screen: Excel Template download
Choose Download Template. and consistency
If a dialog box appears, choose OK.

Save Service Entry Sheet Upload template to the local machine.
You can refer to the SAP Note 2249454 to know more about the list downloaded.
5 Fill in Data on Excel template Open the file and input data according to instruction on the file.
1. On the first tab of the template, you find an instruction on how to fill in the Excel
file. Please note the following requirements:
2. The language of the selected template and the logon language to the SAP system
must be the same.
3. You’re not allowed to change the naming or order of the sheets and columns of the
template.
4. A field name followed by an asterisk (*) is a mandatory field.
5. A field name followed by two asterisks (**) is a conditionally required field.

Step # Comment
6. The number in brackets behind each field name indicates the maximum number of
characters you can enter for the field.
7. Date fields use the date format specified in the cell format settings of your MS
Excel program.
8. You can import up to 100 service entry sheet items. This means, for example, 100
service entry sheets with one item or one service entry sheet with a maximum of
100 items.
6 Select the file to upload Choose Search Help to select the file you want to upload.
If a dialog box appears, choose OK.
In the dialog box, select the file you want to upload from your local computer. Choose
Open.
7 Option A: Upload Excel in the Run In Background:<blank>

foreground Choose Import. Log Objects are displayed on the next screen. On the Display Log
screen, check the application log.
Log Object was created with message success.
8 Option B: Upload Excel Run in the Run In Background: <selected>

background Choose Import.
If you need to monitor the background job status, you need to follow the steps below.
Open Monitor Log for Service Entry

Sheet Generation (F3495)
Data From-To: <Today>
Category:MMPUR_SES
Subcategory:UPLOAD
Choose Go.
9 Check Service Entry Sheet status On theManage Service Entry Sheets screen, search for the Service Entry Sheet created
above.
Check the status.

Test Administration
Business Role(s)
Purpose
Note
Table 11:

Procedure
# Comment
Test Administration
Business Role(s)

Purpose
Procedure
# Comment
displayed.
Sheet choose Go.
5 Check Approval Details Go to the Approval Details area and check the approval information. The Service Entry Sheet’s approval details are
displayed.
6 Check Business Process Go to the Business Process Flow area and check the process flow The Service Entry Sheet's process flow details are
Flow information. displayed.
Test Administration

Business Role(s)
Purpose

Procedure
Test Instruction Expected Result Pass / Fail /

Step # Comment
1 Log onto Fiori Launchpad Accounts Payable Accountant The SAP Fiori launchpad is
displayed.
2 Access the App Open Create Supplier Invoice (F0859). The Create Supplier Invoice
following entries:
Company Code : 1210
Number>
Option 1:

Test Instruction Expected Result Pass / Fail /
Step # Comment
created>
Choose Enter.
Option 2:
Services
Choose Enter.


including Tax>

displayed.

4.5 Employee Self Services Procurement
4.5.1 Create Purchase Requisition
Test Administration
Business Role(s)
Purpose
Employee creates shopping cart for service procurement.
Procedure
Refer to the step Create Purchase Requisition with Cost Center in the 18J Requisitioning scope item, and just change the Material Group to YBMM01, and select Product Type Group as
Service.

4.5.2 Approve Purchase Requisition (Optional)
Test Administration
Business Role(s)
Purpose
In this procedure, you release a purchase requisition. If the total amount of PR is more than 500 EUR and order type is NBS, then it should be approved. PR release amount is configured in EUR in
Configure Flexible Workflow for Purchase Requisition (Optional) [page ] 30 and will be converted to the country currency amount for purchase requisition approval. Order type is configured in
Maintain the Default Setting for Users [page ] 27 .
If the approval user does not have My Inbox APP, you have to check whether business catalog SAP_CA_BC_MYINBOX has been assigned to the business role of the user.
Procedure
You can ignore this step if you did not perform the Preliminary Step - Configure Flexible Workflow for Purchase Requisition (Optional) [page ] 30.
# Comment
1 Logon Log on to the SAP Fiori launchpad as a Manager - Procurement The SAP Fiori launchpad is displayed.
.
2 Open My Inbox Open My Inbox - All Items (F5331). A list of already created Purchase Requisition is
displayed.

# Comment
3 Select Purchase Select the Purchase Requisition and choose Approve. The Submit Decision dialog box is displayed.
Requisition
4 Enter Release Reason Enter the approval reason if needed, then choose Submit. The Purchase Requisition is approved.
4.5.3 Convert Purchase Requisition to Purchase Order
Test Administration
Business Role(s)
Procedure

Step # Comment
1 Log on Log on to the SAP Fiori launchpad as a Purchaser role. The SAP Fiori launchpad is displayed.
2 Access the SAP Fiori App Open Process Purchase Requisitions - Formerly Manage Purchase Requisitions (F1048). The Manage Purchase Requisitions
screen displays the Purchase
Requisition list.
3 Filter Item List Enter the Purchase Requisitions number in the Search area, then choose Go. The Purchase Requisition list is filtered
to show result.
Step # Comment
Purchase Requisition can also be generated from scope item 4RF-Project Control -
Procurement. And if you encounter any account assignment P related issues, you can create
an incident under PPM-CNT component.
4 Assign Source of Supply On the Manage Purchase Requisitions screen, go to Purchase Requisitions (X) area. The Purchaser Orders Preview is
displayed.
Go to each line of the Purchase Requisitions item and choose Edit.

In the dialog box, make the following entries and choose OK.
Supplier: 12300001
5 Convert Purchase Select the line item that needs to be converted to PO and choose Create Purchase Order. The Manage Purchase Requisitions
Requisition to Purchase screen is displayed.
Order
6 Save Purchase Order On the Manage Purchase Requisitions screen, make the following entries and choose Save. Standard PO is created under the
Purchase Order Type: Standard PO number 45xxxxxxxx.
If you want the purchase order to be assigned to an approver, then total PO amount higher
than 500 EUR for Purchasing Groups 003.
4.5.4 Change Purchase Order (Optional)
Test Administration
Business Role(s)

Purpose
Procedure
# Comment
2 Access the App Open Manage Purchase Orders (F0842A). The Manage Purchase orders screen is
displayed.
3 Search for Purchase Order Enter the Purchase order number in the search area, then choose Go.
4 Choose Purchase Order Choose the row for the Purchase Order you want to change, then go to The Purchase Order screen displays.
Purchase Order screen. The Purchase Order is opened in
Choose Edit. change mode.
5 Change Purchase Order Change certain field values of the Purchase Order. The Purchase Order values are changed.
7 Save Purchase order Choose Order. The purchase order is created.
Test Administration

Business Role(s)
Purpose

Procedure

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Purchasing Manager. The SAP Fiori launchpad is
displayed.
2 Access the App Open My Inbox - All Items (F5331). A list of existing Purchase
Orders is displayed.
3 Search for Purchase Make the following entry and choose Enter: The Purchase Order is
Order Status Search: <Purchase Order number> displayed.
4 Approve Purchase Select the Purchase Order on the left side of the screen and choose Approve at the bottom right. The Submit Decision screen
Order is displayed.
5 Enter Approval Enter the approval reason if necessary, and then choose Submit. The Purchase Order is
Reason If attachment is uploaded during purchase order creation, in My Inbox App, the attachment can be found approved.
under Attachments tab of the purchase order. The attachment will be renamed with prefix 'H_'.

Test Administration
Business Role(s)
Purpose
Procedure
# Comment
Launchpad
displayed.
Order
Order screen.

# Comment
display.
Test Administration
Business Role(s)
Purpose
Procedure
# Comment
Launchpad

# Comment
displayed.
Order
Order screen.
Order In the Output Details area, choose Display document in the Preview column. format.
Test Administration
Business Role(s)
Purpose

Procedure

Step # Comment
displayed.

On the Service Entry Sheets screen, make the following entries, then choose Enter:
In the Items area, make the following entries for each item:
Performance Period: <Today>-<Today>
4 Add attachments in the You can upload files using the Upload or Add a Link to the service entry sheet and view the existing
5 Save the Service Entry Sheet Choose Save . Service Entry Sheet is
saved.

Step # Comment
6 Send to Approval Choose Send to Approval. Service Entry Sheet is sent
for approval.
Check the status.

[page ] 65.
Test Administration
Business Role(s)
Purpose
Note
Table 12:
Procedure
# Comment

Test Administration
Business Role(s)
Purpose
Procedure
# Comment
displayed.
Sheet choose Go.
5 Check Approval Details Go to the Approval Details area and check the approval information. The Service Entry Sheet’s approval details are
displayed.

# Comment
6 Check Business Process Go to the Business Process Flow area and check the process flow The Service Entry Sheet's process flow details are
Flow information. displayed.
Test Administration
Business Role(s)
Purpose


Procedure

Step # Comment
following entries:
Company Code : 1210
Number>
Option 1:
created>
Choose Enter.
Option 2:
Services

Step # Comment
Choose Enter.


including Tax>

displayed.

5 Appendix
5.1 Process Integration

The process to be test in this test script is part of a chain of integrated processes.
5.1.1 Preceding Processes

You may first have completed the following processes and conditions before you start with the test steps:
Process Business Condition
<Scope Item ID> - <Scope Item Title> <Enter business condition.>
5.1.2 Related Processes

The following scope items cover other scenarios related to service procurement. More details can be found in these scope items.
SI Link
4AZ-Contract Management with SAP Ariba Contracts Please refer to 4AZ test script in SAP Best Practice Explorer.
42K-Automation of Source-to-Pay with Ariba Network Please refer to 42K test script in SAP Best Practice Explorer.
5.1.3 Succeeding Processes

After completing the activities in this test script, you can continue testing the following business processes:
Accounts Payable-(J60)
Appendix © 2022 SAP SE or an SAP affiliate company. All rights reserved. 146
Real-Time Reporting and Monitoring for Procurement-(1JI)
5.2 Set up Mail Notification for Service Entry Sheet Workflow
Test Administration
Business Role(s)
Purpose
You can configure the system to notify approvers via email about new work items in their inbox. By default, the approvers are informed by means of notifications in the SAP Fiori launchpad.
Sending emails provides them with an additional notification channel. It is possible to send email notifications in the following cases:
● When a service entry sheet is created, the recipients of workflow items are informed about new items in their inbox. In such case, you can refer to the email template
SWF_CRT_NOTIFY_RECIPIENTS.
● When a service entry sheet is approved or rejected, the workflow initiator receives an email. In such case, you can refer to the email template SWF_WORKFLOW_COMPLETE_NOTIFY.
You need to ensure that the user ID of the approver and the requester have been maintained the Email address.

Procedure
Test Test Step Name Instruction Expected Pass / Fail /

Step Result Comment
#
1 Log onto Fiori Launchpad Log onto the SAP Fiori launchpad using the Administrator role. The SAP Fiori
launchpad
displays.
2 Access the App Open Maintain Email Templates (F1306) . The

templates
displays.
3 Create Email Template On the Maintain Email Templates screen, choose Predelivered (X), search Email
Template: SWF_CRT_NOTIFY_RECIPIENTS. Template
Copy the pre-delivered e-mail template SWF_CRT_NOTIFY_RECIPIENTS into copied.
the custom name space. The custom template must follow this pattern:
<YY1>_<ScenarioId>_CRT_ALL, or
<YY1>_<ScenarioId>_<CRT>_<ACTIVITY_NODEID>
Choose email template then choose Copy then make bellow entries:
Email Template: _00800321_CRT_ALL
Name: Workflow for Release of Service Entry Sheet
Choose Copy.
On the Maintain Email Templates screen, choose Predelivered (X),

search Template: SWF_WORKFLOW_COMPLETE_NOTIFY .
For the workflow approval, copy the predelivered e-mail template
SWF_WORKFLOW_COMPLETE_NOTIFY into your namespace. The
custom template must follow this pattern:
YY1_<ScenarioId>_COMPLETE_POSITIVE
Email Template: _00800321_COMPLETE_POSITIVE
Name: Positive Workflow for Release of Service
Entry Sheet
Choose Copy.

Test Test Step Name Instruction Expected Pass / Fail /
Step Result Comment
#
On the Maintain Email Templates screen, choose Predelivered (X),

search Template: SWF_WORKFLOW_COMPLETE_NOTIFY .
For the workflow rejection, copy the predelivered e-mail template
SWF_WORKFLOW_COMPLETE_NOTIFY into your namespace, The
custom template must follow this pattern:
YY1_<ScenarioId>_COMPLETE_NEGATIVE
Email Template: _00800321_COMPLETE_NEGATIVE
Name: Negative Workflow for Release of Service
Entry Sheet
Choose Copy.
4 Adjust the text of the mail template Choose Custom tab. Custom Email
Choose Email template, for example: Template
opened.
● YY1__00800321_CRT_ALL
● YY1_00800321_COMPLETE_POSITIVE
● YY1_00800321_COMPLETE_NEGATIVE
Go to the Email Template screen.
5 Choose Language Choose Language, for example English. Then go to Email Template Content The Email
screen. Template
You can edit the Body HTML part and Body Plain Text part as your request adjusted.
then choose Save.
You must not make any changes to the technical names of the following fields:
{{TaskName}}
{{WorfklowTaskInternalID}}

5.3 Setup Mail Notification for Supplier Invoice Workflow
Test Administration
Business Role(s)
Purpose
Copy the predelivered email template to the exactly named custom template.
Procedure
Note Please check email address has already maintained for the approver.

Step # Comment
1 Log onto Fiori Launchpad Log onto the SAP Fiori launchpad using the Administrator role. The SAP Fiori launchpad
displays.
2 Access the App Open Maintain Email Templates (F1306) . The templates displays.
3 Create Email Template On the Maintain Email Templates screen, choose Predelivered (X), search Template: Email Template copied.
SWF_CRT_NOTIFY_RECIPIENTS.

Step # Comment
Email Template: For example, YY1_00800251_CRT_ALL
Name: Release of Supplier Invoice
Choose Copy.
For Release Blocked Invoice workflow, the custom template must follow these naming pattern:
YY1_00800251_CRT_10 or YY1_00800251_CRT_ALL(Both work the same way, as there is only one
relevant node in the workflow)
For Parked Invoice as Complete workflow, the custom template must follow these naming
pattern:
YY1_00800303_CRT_19 Email is triggered in case of work item to approve invoice
YY1_00800303_CRT_30 Email is triggered in case of work item to rework invoice
YY1_00800303_CRT_ALL Email is triggered in case of work item to approve or rework invoice
4 Adjust the text of the mail Choose Custom tab. Custom Email Template
template Choose Email template, for example YY1_00800251_CRT_ALL then go to Email Template screen. opened.
5 Choose Language Choose Language, for example English. Then go to Email Template Content screen. The Email Template
You can edit the Body HTML part and Body Plain Text part as your request then choose Save. adjusted.
5.4 Setup Mail Notification for Supplier Invoice Workflow with Factory Calendar
Test Administration
Business Role(s)

Purpose
Copy the predelivered email template to the exactly named custom template.
After finishing this step, you will be able to add a deadline based on workday(s) in Deadlilnes section of App Manage Workflows for Supplier Invoices (F2873), execute Mark Step as overdue,
choose Send Mail Notification and select any Email template created in App Maintain Email Templates (F1306).
Procedure
Note Please check if email address has already been maintained for the approver.
Test Step Test Step Name Instruction Expected Results Pass/Fall/Comment

#
1 Log onto Fiori Launchpad Log onto the SAP Fiori launchpad as an Administrator. The SAP Fiori launchpad
displays.
2 Access the App Open Manage Workflows for Supplier Invoices (F2873) The templates displays.
3 Create Email Template On the Maintain Email Templates screen, choose Predelivered (X), search Template: Email template is copied.
MRM_WF_DEADLINE.
Email Template: for example, YY1_ MRM_WF_DEADLINE
Name: Supplier Invoice Notification
Choose Copy.
4 Adjust the Text of the Mail Choose Custom tab. Custom Email Template is
Template Choose Email template, for example YY1_ MRM_WF_DEADLINE then go to Email opened.
Template screen.
5 Choose Language Choose Language, for example English. Then go to Email Template Content screen. The Email Template is
You can edit the Body HTML part and Body Plain Text part as your request then choose adjusted.
Save.

5.5 Mass Change of Posting Date
Test Administration
Business Role(s)
Purpose
In this tile, the mass change of posting date is enabled in supplier invoices. You can use this Mass Change Posting Date APP or schedule Job “Mass Change Posting Date” in Schedule Supplier
Invoice Jobs - Advanced APP.
Procedure
Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment
1 Log onto Fiori Launchpad Log onto the SAP Fiori launchpad as a Accounts Payable Accountant. The SAP Fiori launchpad displays.
2 Access the App Open App Mass Change Posting Date. The APP displays.
3 Change the Posting Date On the Mass Change Posting Date screen, make the following entries. Entries are made.
In section Selection:
Current Posting Date: For example, beginning date of last period
To: For example, ending date of last period
Company Code: For example, 1210

Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment
Invoice Doc. Status: For example, A
In section Processing Options:
New Posting Date: For example, today
In section Processing:
Choose Display or Change Posting Date.
4 Execute Choose Execute in the right corner to execute. The selected action is executed.
5.6 Test Automation Tool

SAP S/4HANA Cloud provides a test automation tool that allows customers to speed up all business process tests in S/4HANA, which could be tests during the implementation phase, user
acceptance tests, or regression tests after upgrades.
Please refer to SAP note 2129147 - Test Automation Tool for S/4HANA Cloud - Additional Info..
5.7 Extensibility
There are possibilities for you to extend the functionalities of the standard apps. For more details, you may refer to the Extensibility landing page.

Typographic Conventions
Type Style Description
Example Words or characters quoted from the screen. These include field names, screen titles, pushbuttons labels, menu names, menu paths, and menu options.
Textual cross-references to other documents.
Example Emphasized words or expressions.
EXAMPLE Technical names of system objects. These include report names, program names, transaction codes, table names, and key concepts of a programming language when
they are surrounded by body text, for example, SELECT and INCLUDE.
Example Output on the screen. This includes file and directory names and their paths, messages, names of variables and parameters, source text, and names of installation,
upgrade and database tools.
Example Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.
<Example> Variable user entry. Angle brackets indicate that you replace these words and characters with appropriate entries to make entries in the system.
EXAMPLE Keys on the keyboard, for example, F 2 or E N T E R .

www.sap.com/contactsap
© 2022 SAP SE or an SAP affiliate company. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or
for any purpose without the express permission of SAP SE or an SAP affiliate
company. The information contained herein may be changed without prior
notice.
Some software products marketed by SAP SE and its distributors contain
proprietary software components of other software vendors. National
product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for
informational purposes only, without representation or warranty of any
kind, and SAP or its affiliated companies shall not be liable for errors or
omissions with respect to the materials. The only warranties for SAP or SAP
affiliate company products and services are those that are set forth in the
express warranty statements accompanying such products and services, if
any. Nothing herein should be construed as constituting an additional
warranty.
SAP and other SAP products and services mentioned herein as well as their
respective logos are trademarks or registered trademarks of SAP SE (or an
SAP affiliate company) in Germany and other countries. All other product
and service names mentioned are the trademarks of their respective
companies.
See www.sap.com/copyright for additional trademark information and

notices.

Procurement of Services (22Z - FR) : Test Script SAP S/4HANA Cloud - 22-12-21

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Procurement of Services (22Z - FR) : Test Script SAP S/4HANA Cloud - 22-12-21

Uploaded by

Copyright:

Available Formats

Enter Scope Item Name PUBLIC

Purpose © 2015 SAP SE or an SAP affiliate company. All rights reserved. 1

Procurement of Services (22Z_FR)

Procurement of Services (22Z_FR) PUBLIC

Procurement of Services (22Z_FR) PUBLIC

Procurement of Services (22Z_FR) PUBLIC

2.1 System Access

Cost Accountant - Overhead SAP_BR_OVERHEAD_ACCOUNTANT Cost Accountant - Overhead SAP_BR_OVERHEAD_ACCOUNTANT

Procurement of Services (22Z_FR) PUBLIC

Project Manager - SAP_BR_PROJECT_MANAGER_PROF Project Manager - Professional Services SAP_BR_PROJECT_MANAGER_PROF

Purchasing Manager SAP_BR_PURCHASING_MANAGER

Accounts Payable Accountant SAP_BR_AP_ACCOUNTANT Accounts Payable Accountant SAP_BR_AP_ACCOUNTANT

Configuration Expert - SAP_BR_BPC_EXPERT Configuration Expert - Business Process SAP_BR_BPC_EXPERT

Employee - Procurement SAP_BR_EMPLOYEE_PROCUREMENT

Manager - Procurement SAP_BR_MANAGER_PROCUREMENT

General Ledger Accountant SAP_BR_GL_ACCOUNTANT General Ledger Accountant SAP_BR_GL_ACCOUNTANT

Divisional Accountant SAP_BR_DIVISION_ACCOUNTANT Divisional Accountant SAP_BR_DIVISION_ACCOUNTANT

2.3 Master Data, Organizational Data, and Other Data

Procurement of Services (22Z_FR) PUBLIC

Company code 1210 Company Code 1210

Plant 1210 Plant 1 FR

Supplier 12300001 Domestic FR Supplier 1

Supplier 12300002 Domestic FR Supplier 2

Purchase organization 1210 Purch. Org. 1210

Purchasing group 001 Group 001

Purchasing group 003 Group 003

Material SM0001 Service Material 01

Material Group YBMM01 Non-Sto Mat. w. ID

Cost Center 12101501 R&D Cost center

Cost Center 12101601 Marketing Cost Center

BNE Create Supplier Master - MDS

BNM Create Cost Center and Cost Center Group - MDS

BHD Create Purchasing Info Record - MDS

2.4 Additional Manual Configuration

Procurement of Services (22Z_FR) PUBLIC

Scope Item ID Business Condition

2.6 Ticket Component

Manage Purchase Orders (F0842A) MM-FIO-PUR-PO

Manage Purchase Requisitions - Professional (F2229) MM-FIO-PUR-REQ-PRF

Process Purchase Requisitions (F1048) MM-FIO-PUR-REQ-SOC

My Inbox - All Items (F0862) CA-INB-FIO

Manage Service Entry Sheets - Lean Services (F2027) MM-PUR-SVC-SES

Create Supplier Invoice (F0859) MM-FIO-IV

Create Supplier Invoice - Advanced (MIRO) MM-IV-LIV

Schedule Purchasing Jobs - Advanced (F1702) MM-FIO-PUR

Manage Purchase Contracts (F1600A) MM-FIO-PUR-SQ-CON

Procurement of Services (22Z_FR) PUBLIC

2.7.1 Create Purchasing Info Record (Optional)

In this procedure, you create info records for procure process.

Test Step Test Step Name Instruction Expected Result Comments

Procurement of Services (22Z_FR) PUBLIC

Procurement of Services (22Z_FR) PUBLIC

The Purchasing info records are created.

2.7.2 Configure Flexible Workflow for Purchase Order

2.7.2.1 Check Flexible Workflow for Purchase Order Approval

Procurement of Services (22Z_FR) PUBLIC

SAP Central Business Configuration:

Test Test Step Name Instruction Expected Result Pass / Fail /

Procurement of Services (22Z_FR) PUBLIC

The Scenario based workflow is active for Document Type: NB.

2.7.2.2 Configure Flexible Workflow for Purchase Order

Procurement of Services (22Z_FR) PUBLIC

2.7.3.1 Configure Flexible Workflow for Service Entry Sheets