SAMUEL NDERITU 20403001058

MOVERS TRANSPORT SYSTEM

2021
JAMHURI HIGH SCHOOL
 TABLE OF CONTENT
Chapter 1: Introduction………………………….1
1.1 Acknowledgement …………………………….2
1.2 Abbreviation …………………………………….2
 ACKNOWLEDGEMENT

 First and foremost, praise and thanks to the almighty God for
giving me strength and courage to do this project.
 I would like to thank my friends for their great support and
encouragement during the period of this project. I would also like
to thank my teachers who guided me in the right directions and
gave me great advices on how to improve my project.
 Giving thanks to my family, I would like to thank my father and
mother together with my sisters who greatly contributed and
appreciated my effort, they really made my research work
complete successfully, and may the lord bless all those who
contributed to my project.
 ABBREVIATIONS

ICT-Information, communication and technology

MD-Managing director
SA-System analyst
 INTRODUCTION
 Movers is a company that provides transportation for various
agricultural goods for farmers between farms and retail outlet. The
company transports produce such as cereals, livestock and
perishable goods like milk, eggs, flower and fish. The company
also transports farm inputs such as fertilizers, manure, herbicides
and seed for planting to the farms.
 The company allows large scale farmers register individually as
members of the company. Small scale farmers are able to qualify
for membership if only they form groups, the group include a
minimum of five farmers.
 Therefore, Movers Company can be seen to have good essentials
of transport since it contains units of carriage also contains
methods of propulsion and also a terminal where good are loaded
and offloaded.
 CHAPTER 1: SYSTEM ANALYSIS
2.1 Problem definition
Movers Company is a company that deals with a large variety of goods with a wide
transport system. Currently the company uses a manual system (e.g., manual files
and recording using pen and paper) in running its operations, therefore the manual
system leads to slow operations of the company since there is a high demand of
goods and increased customers which make an overload to the manual system
leading to disappointments to other customers.
2.2 GENERAL OVERVIEW OF THE EXISTING MANUAL
SYSTEM
 By making a clear investigation, the problem discovered with current
manual system were:
i. Few numbers of refrigerated trucks leading to few
transports of perishable goods at a time leading to
customer delay
ii. Storage of data and information through the files has
led loss of data and wastage of time in looking for the
information.
iii. The capturing of data is done using pen and paper and
arithmetic functions are done using a calculator leading
to slow processing of information and data capture
therefor wasting a lot of time.
iv. Errors in preparing important reports such as sales
report, company expense, and overall company profit
and etc. since it uses manual record skills.

 These problems have greatly affected the business. Due to the concern of
managing skills there was appointing of a new managing director (MD) and
a system analyst (SA) who would help to manage the company accordingly.
 2.3 Overview of the proposed system
The proposed system will help to boost the company with the following;
 The new system will help in calculating the total amount of
money collected per day.
 The new system will help in data capturing by using e.g., camera
and video capturing.
 The new system will help in notifying of items coming in and out
of the company.
 Ordering of goods will enhanced since there will be
communication devices e.g., email and messaging, thus making
the company respond fast to customers.
 The new system will help in keeping the information safe and
orderly thus reducing losing of data.
 The new system will help in monitoring activities taking place in
the company.
2.4 Scope of the system
The new system will intend to perform the following for the company;
 The new system intends to help in calculating the total amount of
money collected per day.
 The new system intends to help in data capturing by use of e.g.,
camera
 The new system intends to notify the company in movement of
goods in and out of the company.
 The new system intends to help the company in well keeping of
data thus avoiding losing of data.
 The new system intends to monitor the activities taking place in
the company.
 The new system intends to improve communication by enabling
faster communication.
 2.5 feasibility studies
1.1 Scheduling feasibility
 The new system for movers Transport Company has taken me 7months
(July---January) to complete this project.
 The time scheduling for creating the new system is as follows;

1. JULY 3. SEP 5. NOV 7. JAN

SYSTEM
SYSTEM ANALYSIS DOCUMENTATION CONTINGENCY
CONSTRUCTION

STOP
START

PRESENTATION
CODING AND
SYSTEM DESIGN
TESTING
2. AUG 4. OCT 6. DEC

Figure 1.1

2.6 OPERATIONAL PHEASIBILITY

 The system is designed by using the graphical user interface which will be
fast, reliable and efficient.
2.7 TECHNICAL FEASIBILITY
 The new system was developed by a technology which was easy to obtain and easy to co-
operate with.

2.8 ECONOMIC FEASIBILITY

 In developing the new system, it cost about sh.200, 000 to bring the new system into
functioning.
 CHAPTER 2: SYSTEM DESIGN

(a) Large scale farmers table

Field Name Data Type

Name of famers Short text
Registration number Number
Phone number Number
Location Short Text
Farm Produce Short text

(B) Small scale farmers (2 groups)

Field Name Data Type

Name of farmers Short text

Registration number Number
Location Short Text
Phone number Number
Farm Produce Short text

(C) Vehicles Table

Field Name Data Type

Driver’s name Short text

Registration number Number
Type of vehicle Short text
Phone number Number
Number plate Short text
Capacity of vehicle Short text
Cost per km Number
 (D) Products Table
Field Name Data type

Name of product Short text

Category Lookup wizard
Quantity Short text

(E) Loaders Table

Field Name Data Type
Name Short text
Vehicle assigned Short Text
Phone N umber Number
Amount Paid Number
Registration Number Short Text

(F) Farm Produce

Field Name Data type

Product Short text

Category Lookup wizard
Quantity Short text
 FLOWCHART
I. Registration:

Enter details

Driver,
Invalid input farmer or
loader

Display registration
form

Farmer Driver Load

YES
If large
scale Save file Save File
 NO

YES
If
member>5
Save

NO

Members must be >5

 II. Allocation:

Enter product and

farmer name

If If If If
amount amount amount amount
>3 >1 >7 >10

Allocate
refrigerated Allocate pickup, driver Allocate lorry, driver Allocate trailer, driver
truck, driver and 2 loaders and 6 loaders and 10 loaders
and 4 loaders

Update loader, driver

and vehicle file
 III. Revenue:

Set distance=0

Number of trips=0

Refrige-
Trailer Lorry Pickup rated
truck

Cost=1500*distance Cost=650*distance Cost=200*distance Cost=1000* distance

Driver=8000*n.o. of trip Driver=3000*n.o of trip Driver=2000*n.o of trips Driver=5000*trips
Loader=500 Loader=300 Loader=200 Loader=450

Calculate total cost

Calculate total salary

Revenue=total cost-total salary+

services aid+ fuel

Tax=20/100*Revenue

Display revenue
and tax