Control the

formatting when
you paste text
Word for Microsoft 365 Word 2021 Word 2019 Word 2016 Word
2013 Word 2010

In Word, you can choose to paste text using the

formatting of the source, destination, or just pure text.
If you always want one of the options, set it as the
default for pasted text.

Set default paste options

By default, Word preserves the original formatting
when you paste content into a document using
CTRL+V, the Paste button, or right-click + Paste. To
change the default, follow these steps.
1. Go to File > Options > Advanced.
2. Under Cut, copy, and paste, select the down
arrow for the setting to change .
 Pasting within the same document    When

you paste content into the same document

from which you copied the content.
 Pasting between documents    When you

paste content that was copied from another

Word document.
 Pasting between documents when style

definitions conflict    When you paste content

that was copied from another Word document,
and the style that is assigned to the copied
text is defined differently in the document
where the text is being pasted.
 Pasting from other programs    When you

paste content that was copied from another

program, such as a browser.
 3. Each setting has options you can set:

Keep Source Formatting

Merge Formatting
Keep Text Only

For more info on these options, see Get the look

you want.

4. Select OK.
Notes: 

 You can also select Set Default Paste from the Paste Options    menu.

Change options when pasting

content
When you copy content from a formatted source, such
as a webpage or another Word document, you can
select options at the time you paste it into your
document.
 1. Click or tap where you want to paste the content.
2. Press CTRL + V and then select Paste
Options   .
3. Hover over the buttons for a live review.

4. Select the paste option to use.

Turn on the Paste Options button
Get the look you want
Paste items from a bulleted or numbered list

   

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Copy-pasting more than

just text
POSTED ON AUGUST 31, 2015
By Sam Lau

The Result
I’ll skip to the happy ending. This little feature implements more sophisticated copy-
pasting for the interactive widgets we use for our exercises and articles, making life for
our content creators easier. See it in action:
Notice that the copied content is just text, but when it’s pasted the metadata associated
with the text is copied over properly. For example, the image URL is copied over
properly and the number line’s starting value is still 3 after being copied and pasted back
and forth between the two text boxes.

First, About Perseus

Our exercises are created using Perseus, a question editor and renderer that makes it
simple to create interactive problems. Before we had Perseus, we had a framework
called Khan Exercises. However, to write exercise content, content writers essentially
had to know how to program. As you can imagine, this made scaling up work on content
difficult.

Perseus, which is what you see in that animation above, allows for easier interactive
content creation through widgets. For example, the animation above features an image
and a number line widget. This live exercise features a transformer widget.

The Problem
Before, copy-pasting worked like this:

 
Those are sad faces, if you couldn’t tell.

Perseus is becoming more and more useful to us. In fact, during my internship my
mentor and I worked on functionality to use Perseus to write our articles. It quickly
became clear that we’d have to put our rush to implement features on hold in order to
iron out some annoying issues with the editor. One of these issues was the fact that if
content creators wanted to move or duplicate a widget, they’d have to make a new
widget and manually input all the settings they wanted.

In the case of the image above, they would have to copy over the image URL as well as
other metadata, like the caption and the alt text. We thought that it’d be great if copy-
pasting worked transparently for our content creators.

The Approach
There are essentially two components that I want to remember when a content creator
cuts or copies a piece of text. First, is the copied text itself. This usually looks something
like:

Hello, this is some text and here's an image widget. [[☃ image
1]]
The [[☃ image 1]] is a placeholder that tells Perseus that there is an image widget
there. Then, there is the metadata associated with the widget itself, such as the image
URL. This metadata is stored in a JavaScript object as a React prop in Perseus, which
means that if we can move that metadata around properly along with the basic text we’ll
have what we want. For example, the metadata for an image widget can look something
like:

"image 1": { "type": "image", "alignment": "block",

"graded": true, "options": { ,
"backgroundImage": { "url": "doge.gif",
"width": 537, "height": 529 },
"labels": [], "alt": "", "caption": "I am a
doge." }, }
How can we allow regular copy-pasting of plain text to work correctly as well as handle
the case where there are widgets to move around?

localStorage to the Rescue

Our solution was to listen for cut, copy, and paste events. On a cut / copy, we look
through the text for widgets. We grab the associated metadata of each widget we find
and save ’em in localStorage. On a paste, we see if localStorage has some metadata
that we’ve previously cut / copied. If so, then pull it in.
You can find the basic implementation in this commit. It ended up being just a few lines
of JavaScript and I was very pleased with how it worked. One nice bonus from
using localStorage was that widgets could be copied over from different web pages
entirely. For example, if a content creator wants to move widgets from one question to
another, he/she can copy the widgets in one question’s editor, browse to the page with
the other question’s editor, and paste the widgets in.

But Wait…
That commit above gave content creators some basic functionality that saved many
frustrating minutes re-entering in widget settings. However, there were a number of
issues and edge cases that remained. Can you think of some after looking at that
commit?

Here are the ones that were most immediately obvious after we deployed this feature:

1. Name conflicts. Ex. pasting an [[☃ image 1]] in a text box that already contained
an [[☃ image 1]]. In the commit I linked above, I simply ignore the pasted widget
in the case of a name conflict.
2. localStorage data isn’t cleared after a paste. The original reason for this was that
we could conceivably want to paste the same widget in multiple places. However,
this means that we could potentially have weird behavior if we paste a widget,
then copy text from another website, then paste that text in. Since we still have
the metadata in localStorage, we’ll try to move that data into the exercise /
article.
3. Suppose we 1. copy some text that contains widgets in Perseus, 2. decide to go to
another web page and copy some text from there, and 3. paste that text instead
of the original text with widgets. Since step 1 moves metadata
into localStorage and when we paste we simply look for the presence of that
data, we’ll erroneously pull that metadata in even though the text we’re actually
pasting wasn’t originally from Perseus.

Making Copy-Paste Do More

Things Properly
I resolved the above issues as follows:
 1. Instead of totally ignoring the pasted widget in the event of a name conflict, I
rename the widgets safely. For example, if the section already contains a widget
called [[☃ image 2]] and I want to paste in widgets [[☃ image 1]] and [[☃
image 2]], we’ll rename the first widget to [[☃ image 3]] and the second to[[☃
image 4]]. That is, we’ll look at the highest-numbered widget already in the
section of the same type and make sure all of the widgets we’re about to paste in
are numbered higher than that one.
2. I clear localStorage after a paste. This saves headache since content creators
don’t really need to paste the same widget everywhere anyway.
3. In addition to saving the metadata in localStorage, I also save the copied
plaintext itself. On a paste, I check the text that’s about to be pasted and only
move widget metadata in if the plaintext matches the one previously copied from
Perseus. This is a bit strict but ensures that only text from Perseus will trigger
widget metadata pasting.

These changes are implemented in this follow-up commit.

There are almost certainly definitely more weird edge cases but these covered the
majority of use cases for content creators. Shipping beats perfection, after all. Our
content creators have been loving this feature, and it’s always a fun one to show others.

If you’d like to try it out for yourself go ahead and check out the Perseus demo!

PS: I had an amazing time during my Khan Academy internship. If you’re interested in
working with brilliant people who care about each other and the future of education
please check ’em out! I’d love to personally answer any questions you have and you can
find me on Github.

TAGGED WITH: WEB-FRONTEND

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