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Analyzing The Training Needs of EVN Report: Human Resource Management
Analyzing The Training Needs of EVN Report: Human Resource Management
Analyzing the
training needs
of EVN report
PREPARED BY GROUP 4
Nguyễn Thu Phương
Nguyễn Mỹ Uyên
Nguyễn Khánh Linh
Vũ Ngọc Hải Yến
Lê Nguyễn Hồng Lam
Nguyễn Quang Nhật
Phan Đặng Phú
GROUP REPORT
tropeR NVE fO sdeeN gniniarT ehT gnizylanA | tropeR puorG
Table of
Contents
1 Introduction
7 Conclusion
01
01
introduction
1 Vietnam Electricity:
Corporation was established in
1994.The establishment of EVN has
been affirming a right direction,
not only contributing to well
exploiting hydroelectricity
sources, but also producing
electricity effectively serving the
socio-economic development of
the country.
3 Mission:
To ensure timely and sufficient
supply of electricity according to
the needs of the National Power
System with high power quality
and stability. Moreover, EVN
contributes to improving the
management and administration
capacity of the Company to
achieve the goal of Safety -
Efficiency - Quality - Continuity
that the company has set out.
4 Strategic:
With the strategic orientation of
building and developing, the
company constantly recruits and
trains a team of skilled
technicians with many years of
experience, signing
comprehensive cooperation
agreements with leading solution,
manufacturing and construction
providers in Vietnam as well as in
the world. The world aims to bring
the best solutions for the projects
that the Company manages and
operates.
PAGE 01
01
introduction
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GROUP REPORT | ANALYZING THE TRAINING NEEDS OF EVN REPORT
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Overview of Training
literature and focus on
Training need assessment
Training literature
To relate theory with research practice Both formal training and informal
by prodigy basic concepts we do some learning contribute to the development
literature review from chapter Training of intangible assets, particularly human
from Human Resource Management 11th capital (Noe, 2019).
edition of Raymond A. Noe.
The goal of training is to help
Training refers to a company's employees to master the knowledge,
intentional effort to support workers' skills, and behaviors emphasized in
learning of job-related skills, training and apply them to their day-to-
knowledge, skills, and behaviors (Noe, day activities (Noe, 2019).
2019).
Training design process refers to a
Traditionally, companies have systematic approach for developing
depended on formal training through a training programs( Noe, 2019).
course, program, or event to educate
workers on the knowledge, skills, and
attitudes required to do their jobs
successfully. Formal training refers to
training and development programs,
courses, and activities planned and
coordinated by the firm( Noe, 2019).
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GROUP REPORT | ANALYZING THE TRAINING NEEDS OF EVN REPORT
02
Overview of Training
literature and focus on
Training need assessment
The training process
PAGE 04
GROUP REPORT | ANALYZING THE TRAINING NEEDS OF EVN REPORT
02
Overview of Training
literature and focus on
Training need assessment
The training process
There are 6 stages in the training process. The first stage is to analyze requirements
in order to decide whether training is required. Stage 2 involves ensuring that
workers are ready for training as well as having the motivation and fundamental
abilities to grasp training content. Stage 3 evaluates whether the training session (or
learning environment) contains the elements required for learning to occur. Stage 4
is concerned with ensuring that learners apply the training knowledge to their
careers. This needs management and peer support for the utilization of training
information on the job, as well as teaching the employee how to accept personal
responsibility for skill growth. The fifth stage entails deciding on a training approach.
There are several training techniques accessible, ranging from traditional on-the-job
training to newer technologies such as social media. The idea is to select a training
approach that will give the best learning environment for achieving the training
objectives. The sixth stage is assessment, which involves assessing if training met the
targeted learning outcomes and/or financial objectives (Noe, 2019).
PAGE 05
GROUP REPORT | ANALYZING THE TRAINING NEEDS OF EVN REPORT
Overview of Training
literature and focus on
Training need assessment
PAGE 06
GROUP REPORT | ANALYZING THE TRAINING NEEDS OF EVN REPORT
03
How to Conduct a Training
Needs Analysis in 3 Steps
3.1
ORGANIZATIONAL ANALYSIS:
Work with leadership to define training priorities and ensure that training goals and
business objectives are in sync.
Examine the organization's preparation for training as well. This entails detecting
and removing (or at the very least minimizing) impediments that may reduce the
effectiveness of the training.
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GROUP REPORT | ANALYZING THE TRAINING NEEDS OF EVN REPORT
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How to Conduct a Training
Needs Analysis in 3 Steps
3.2
TASK ANALYSIS:
A job-task analysis is a method for breaking down a job into its individual
components. The purpose of the job-task analysis is to create a list of activities that
must be completed in order to do a certain job, and then to determine the skills and
competencies required for each task.
Interviews, focus groups, and surveys are commonly used to get information from
subject matter experts for task analyses. A full description of manual activities,
mental activities, task durations and frequency, any essential equipment, and the
abilities and competencies required to complete a given activity should be included
in the final output.
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GROUP REPORT | ANALYZING THE TRAINING NEEDS OF EVN REPORT
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How to Conduct a Training
Needs Analysis in 3 Steps
3.3
PERSON ANALYSIS
This analysis determines who has mastered the abilities and competencies
identified in the preceding task analysis step, as well as who still need to learn
them. This will allow you to focus your training on the areas where the gaps
between the needed status and the intended outcome are the greatest.
The person analysis might assist the company in comprehending the qualities of
persons who will be training. HRM managers might notice, for example, that they
are mostly younger employees. In this instance, they may want to tailor your training
to appeal to Millennials.
Keep in mind that most employees aren't very effective at recognizing areas where
they require training on their own. People who do things badly are often supremely
confident in their abilities, according to research. One of the reasons for the
importance of a comprehensive training needs analysis is this.
The first and most critical step in ensuring that corporate training resources are
used most effectively is to conduct a training needs analysis. Experts strongly
advise undertaking a thorough and rigorous training needs analysis. This will assist a
corporation in fully comprehending the organizational environment, obtaining a
clear picture of the competencies required to achieve the intended results, and
determining which workers and teams require the most training.
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GROUP REPORT | ANALYZING THE TRAINING NEEDS OF EVN REPORT
04
Describe the process of the HR dept,
analyzes training need and the way they
develop training program
4.1 ORGANIZATION ANALYSIS:
About EVNSPC Corporation, its headquarters is located in District 1, Ho Chi Minh
City. The consortium consists of many smaller organizations with the function of
leading, controlling, and supervising the work. In addition, the division into many
small organizations makes it easier for the company to coordinate with localities to
organize better training and training sessions. One of the organizations contributing
to the current success of EVNSPC is the information technology office. Organizations
not only play a role in preserving documents but also contribute to calculating and
optimizing functions, tasks, and work processes. Not only that, from this information
office organization, the company has statistics and makes better choices for
training.
In the organization analysis section, to ensure that the use of complex models or
programs for employees is more effective, the direction, goals, or training capacity of
this organization should be studied. The mission of this organization is to implement
a complex program to optimize work performance, provide clear statistics, and
develop policies and plans to help management easily screen selected employees.
go to training. From here, the main strategies of the organization are improving the
skills and working methods of employees, enhancing their ability to innovate, create
and take the lead in applying them in practice. Among the main strategies of the
information technology office, training and improving skills to apply is extremely
important, having a clear influence on performance and output should be put on the
top goal of the organization. At EVN, putting it into practice is essential otherwise
everything will be meaningless and a waste of resources because training costs are
extremely expensive.. For example, after being properly trained, employees have
applied and implemented the Digital office program (the updating of E-office that
EVNSPC had used before), thereby helping to send 90% of confidential documents
within the company, which are completely confidential.
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GROUP REPORT | ANALYZING THE TRAINING NEEDS OF EVN REPORT
04
Describe the process of the HR dept,
analyzes training need and the way they
develop training program
4.1 ORGANIZATION ANALYSIS:
Not only training but the investment and support of managers and peers is also very
important. Getting the support of managers and peers helps employees innovate and
achieve desirable results. But to achieve this, previous managers or colleagues need
to share their valuable experiences or mistakes with everyone. In this way, other
employees learn valuable lessons and come up with the best paths for themselves
and the company, especially the organization. At EVNSPC's information technology
organization, everyone understands this well, so, from senior managers to employees,
they are open to sharing their valuable experiences. Not only that, these employees
will regularly participate in closed company meetings to discuss personal
development plans. In addition, the management of this organization also regularly
organizes business trips for its employees to help them gain valuable practical
experience and to better understand EVNSPC.
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GROUP REPORT | ANALYZING THE TRAINING NEEDS OF EVN REPORT
04
Describe the process of the HR dept,
analyzes training need and the way they
develop training program
4.2 TASK ANALYSIS:
Fundamentally, a job-task analysis has
been considered as one of the three
essential steps in analyzing the training
needs assessment process. The analysis
indicates the essential KSAs of
employees compared with the updated
requirements of jobs and then, pinpoints
the training gaps in the performance
being done for training needs identified.
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GROUP REPORT | ANALYZING THE TRAINING NEEDS OF EVN REPORT
04
Describe the process of the HR dept,
analyzes training need and the way they
develop training program
4.2 TASK ANALYSIS:
For instance, the company has designed the Digital Office program recently, hence,
tests lead to a lack of necessary knowledge and skills for implementing the program
effectively, especially in Information Assurance. Training needs are recognized and
EVN staff will be chosen to attend a training course, the competency and benefits
policy will be worth their contribution. This training program includes a list of tasks
which are gaining basic knowledge of system security, how to use personal computers
safely, how to use mobile devices safely, how to use wireless networks safely, safe use
of emails, social networks, browsing the web, conducting online transactions and
avoiding phishing-based attacks (Social engineering) For being registered for a
training course, staffs will be trained on how to improve identified KSAs. First of all,
knowledge of network equipment, security password, server, storage is initially to be
trained. Besides that, knowledge about the methods of information exchange in the
network environment which means a deep understanding of the operation of IT
systems managing infrastructure such as policy control users, devices, applications,
data, is also required. Secondly, skills that include doing statistics, analysis,
monitoring and control of compliance with policies of the operating department will
be guided by experienced security analysts while employees have to develop the
ability of reporting, managing affairs, coordinating and exchanging work with other
departments rapidly. Depending on the board of directors’ decision, trainees are
selected and for those who are chosen to attend the training course, the competency
and benefits policy will be worth their contribution. However, certifications are
required at the end of the course, or else, employees have to pay a fee.
The training programs are various, available in many fields, from IT, human resource
management to accounting, business showing that EVN has been analyzing carefully
and managing not only their strengths but also other departments Undeniably, EVN
seems to know what they should do in order to sustain their position in the electric
power industry and its future development.
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GROUP REPORT | ANALYZING THE TRAINING NEEDS OF EVN REPORT
04
Describe the process of the HR dept,
analyzes training need and the way they
develop training program
4.3 PERSON ANALYSIS:
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GROUP REPORT | ANALYZING THE TRAINING NEEDS OF EVN REPORT
04
Describe the process of the HR dept,
analyzes training need and the way they
develop training program
4.3 PERSON ANALYSIS:
In addition, there are periodic individual tests to assess each person's qualifications
and ability to be promoted. After being promoted, there will be training courses to
help employees get used to the job and understand the responsibilities of the new
position.
In the context of the Covid-19 epidemic, the flexible transition from on-the-job
training to online mode faced many difficulties. Internships during training will have
to be postponed because of social distancing. However, theoretical training still
brings better quality than online learning platforms. Whether it is face-to-face or
online training, employees can broaden their horizons, improve their knowledge and
skills in the electrical industry.
PAGE 13
Describe the process of the HR dept,
analyzes training need and the way they
develop training program
4.4 THE WAY THEY DEVELOP TRAINING PROGRAM:
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Describe the process of the HR dept,
analyzes training need and the way they
develop training program
4.4 THE WAY THEY DEVELOP TRAINING PROGRAM:
PAGE 15
Describe the process of the HR dept,
analyzes training need and the way they
develop training program
4.4 THE WAY THEY DEVELOP TRAINING PROGRAM:
PAGE 16
Describe the process of the HR dept,
analyzes training need and the way they
develop training program
4.4 THE WAY THEY DEVELOP TRAINING PROGRAM:
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GROUP REPORT | ANALYZING THE TRAINING NEEDS OF EVN REPORT
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Briefly introduce
01 or 02 training
programs
One of the important tasks that EVN has been assigned by the Government in
implementing the electricity market is to train human resources. Therefore, EVN has
been promoting this work (EVN corporation, 2014).
Through many training programs, this report will only mention one program which is
familiar to many people: EVN's E-learning program for staff in charge of training
management. The Corporation and Da Nang Electricity One Member Company
Limited are the first units of EVNCPC to conduct E-learning training.
To summarize about E-learning, is a modern training method, take advantage of
information technology that helps workers easily update new training trends
conveniently and quickly. At the same time, E-learning also helps EVN/EVNCPC to
optimize costs and easily manage training plans at units. The system used in the
system includes 3 main user groups: Administrator, Group of Trainers and Learners.
EVN will monitor the trainees through the "Report" function on the E-learning
program. After completing stage 1, EVN and EVNCPC will evaluate the effectiveness
of the program to make adjustments if necessary. Since then, the corporation will
continue to deploy at other units in EVNCPC (EVN corporation, 2019).
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GROUP REPORT | ANALYZING THE TRAINING NEEDS OF EVN REPORT
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Briefly introduce
01 or 02 training
programs
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GROUP REPORT | ANALYZING THE TRAINING NEEDS OF EVN REPORT
05
Briefly introduce
01 or 02 training
programs
After completing: EVN and EVNCPC will evaluate the effectiveness of the program in
order to adjust if necessary (EVN corporation, 2019).
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GROUP REPORT | ANALYZING THE TRAINING NEEDS OF EVN REPORT
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Criteria to evaluate training
programs of the selected company
6.1 CRITERIA TO EVALUATE THE SUCCESSFUL OF THE
TRAINING COURSE
After choosing one training program, the corporation should propose some criteria
to evaluate training programs, in order to know the efficiency and effectiveness of
the training programs. This part will only mention the success of the E-learning
training program.
Besides that, based on the result of the training program, the company can continue
to improve the training program if the results are positive or cancel them if they are
unsuccessful (Bloom, 2021).
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GROUP REPORT | ANALYZING THE TRAINING NEEDS OF EVN REPORT
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Criteria to evaluate training
programs of the selected company
6.2 FOUR LEVELS STRATEGY TO EVALUATE A TRAINING
PROGRAM
The first level of criteria is “reaction,” which measures whether learners find the
training engaging, favorable, and relevant to their jobs. This level is most commonly
assessed by an after-training survey that asks students to rate their experience
(Bloom, 2021). In this situation, EVN often chooses to distribute survey
questionnaires after the training course and the responses show the majority of
employees are satisfied with the training session (Appendix 6.2). The company can
definitely conclude that the training program is completely successful in the value
of the training and the usefulness of it.
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GROUP REPORT | ANALYZING THE TRAINING NEEDS OF EVN REPORT
06
Criteria to evaluate training
programs of the selected company
6.2 FOUR LEVELS STRATEGY TO EVALUATE A TRAINING
PROGRAM
Lastly, “result” is the most important strategy, measuring the learning against an
organization's business outcomes (Bloom, 2021). EVN measures the impact of
training in achieving goals such as productivity, work quality, project completion
time… and it can be evaluated by comparing data before and after training.
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GROUP REPORT | ANALYZING THE TRAINING NEEDS OF EVN REPORT
06
Criteria to evaluate training
programs of the selected company
6.3. THE OUTCOMES
After applying 4 level strategies above, EVN gained these outcomes. Firstly, cognitive
outcomes are often measured about the acquisition of knowledge. EVN uses an
online exam in the form of multiple-choice to help employees be aware of the
application of information technology in the electromagnetic industry. Next, skill-
based outcomes are also important. It is measured by practicing: practice test or
computer-based test. EVN chooses to do it in both ways but depends on each course
(Appendix 6. After the test, EVN workers can apply while working in the corporation.
For instance, learners are able to apply an E-learning operation method or basic use
of some software to prepare Elearning lessons. Thirdly, effective outcomes mostly
relied on motivation, reaction to program and attitudes. These outcomes are often
represented by attitude surveys. In this case, EVN always sends the questionnaire
forms to employees and gets feedback from them. The responses show the majority
of employees are satisfied with the training session. On the other hand, the training
course may support the workers to build the beliefs of the modern background of
information technology. Last but not least, is the result. It is measured about
Company payoff and measured by scores data or through employer's observation.
The most important result that EVN needs and gets is that 100% of workers pass the
exam both in practice and theory test, and complete the required number of lessons.
Lastly, return on investment based on the identification and comparison of costs and
benefits of the program. It also presents the economic value of training. About EVN
corporation, the cost is completely suitable for the purpose of the training session.
At the end of the training course, 26 E-learning lectures were formed with the
content closely following the work practice. The teaching team when returning to
the unit can carry out their work with practical orientations and instructions from
the training course (EVN corporation, 2019).To conclude, the training session
completely met the stated purpose and it is totally worth the cost.
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