Guidelines in the Evaluation of Layout and Design

of DepEd-developed ADM Modules

(May 2020)

Objectives
 To evaluate the layout and design of the assigned ADM modules for compliance with the
standards by the Department of Education.
 To write specific comments and findings on the margins of pages of the ADM modules
where inadequacies in layout and design are found.
 To prepare and submit a report using the prescribed Layout and Design Evaluation Tool
and Summary of Findings template for each assigned module.
 To discuss with the development team/s the comments, recommendations, and revisions
to be implemented on the modules (if needed)

Mechanics
1. Terms of Reference. The Learning Resource Evaluators (LREs) shall perform the following
roles and responsibilities:
1.1 Evaluate and check the assigned ADM modules for physical attributes, design and
layout, typograpical organization, visuals, and other types of format errors.
1.2 Write specific comments and findings on the margins of the assigned modules and
prepare an evaluation report that shall guide the development team in making needed
revisions.
1.3 Discuss with the development team to clarify the comments and findings made on the
layout and design of assigned ADM modules (if needed).

2. You will receive the following materials:

 Assigned set/s of ADM modules to be evaluated
 Guide in the Evaluation of Layout and Design of DepEd-developed ADM Modules
 Evaluation Tool for Layout and Design (see Annex 1) – digital copy to be provided
 Summary of Findings template (see Annex 2) – digital copy to be provided

3. Allot sufficient time to evaluate and accomplish the Individual Evaluation tool for Layout and
Designand Summary of Findings for each assigned ADM module.
4. Evaluate the assigned modules one at a time. First, scan the LR in order to appreciate quickly
its organization, coverage, and general approach. Then, evaluate the LR in its entirety to
determine if there are errors in layout and design.

5. Use the following criterion items found in the Evaluation Tool template (Annex 1) as your
guide in writing marginal notes:

A. Physical Attributes

 Check the LRs for:

 Appropriateness of cover
 Completeness of required elements

B. Design and Layout

 The LRs should:

 Observe consistent use of elements
 Have simple and attractive design
 Contain adequate illustrations in relation to text

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  Have harmonious blending of elements
 Be suitable to the target users

C. Typograpical Organization

 The LRs should:

 Use appropriate font size and styles
 Follow the rules in the use of boldface and italics

D. Visuals

 Visual of the LRs should:

 Supplement the text
 Clarify the concept
 Be consistently clear in content and detail
 Be appropriate to the learner’s age, culture, and life situation
 Sustain interest and not distract learners’s attention
 Be appropriately placed in the page and proportionally drawn in size
 Be appealing, simple, and easily recognizable
 Be realistic and use appropriate color
 Be set in grayscale if original visuals are colored
 Not be shaded if line drawings
 Be facing inside the pages if illustrations are people or animals
 Have individual picture frames if illustrations are about a process

6. Make marginal notes on salient points based on the criteria while examining the modules.
Encircle the portion that needs to be improved or revised. Write specific comments, findings,
and recommendations beside the encircled portion to guide the writers / illustrators in
improving the layout, design, and visuals.

7. Give specific examples by citing page and line numbers. Avoid using vague words such as few,
some, several, many, etc.

8. After evaluating the module, go over your marginal comments to validate/confirm that the
findings and recommendations are consistent and thorough and to check that none is missed
out.

9. Prepare your Summary of Findings report using the template in Annex 2. Ensure that all
comments and recommendations indicated in the modules are included in the Summary of
Findings report. Notes on the specific pages of the modules must adequately support comments
written in the Summary of Findings report.

10. Provide an overall assessment on the layout and design based on the comments and findings
noted in the ADM modules. Encode the Summary of Findings report of the overall findings and
recommend if the module requires minor or major revisions.

11. After individual evaluation of each LR, immediately submit each ADM module with marginal
comments and the duly accomplished summary report on a staggered basis until all assigned
modules have been evaluated.

12. If deemed necessary, discuss your report with the development team/s or focal persons to
clarify findings and agree on the revisions and improvements to be made in the modules
evaluated.

Thank you for your cooperation!

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Annex 1

EVALUATION TOOL FOR LAYOUT AND DESIGN

DepEd-developed Learning Resource

Learning Area : ________________________________________ Grade Level: ____________

Title : ________________________________________________
Instructions:

1. Carefully read the learning resource (LR) page by page to evaluate the LR for compliance to
standards indicated in the criterion items under the four (4) factors below.
2. Put a check mark () in the appropriate column beside each criterion item. If your answer is
NO, cite specific pages, briefly indicate the errors found, and give your recommendations in the
attached Summary of Findings, Corrections, and Review form.
3. Write Not Applicable (NA) for criterion items that does not apply in the LR evaluated.
4. Based on the number of criterion items marked “YES” under each factor, mark the appropriate
column to indicate if the LR complied or not to the standards.
5. For factors with items marked Not Applicable, count the total applicable criterion items and
multiply this with 70% to determine the cutoff for compliance.

Standards / Criterion Items Yes No

Factor I. Physical Attributes
A. Cover Page
1. Cover art is appropriate, relevant, and interesting.
2. Cover elements are correct and complete. (i.e., w/ grade indicator & learning
area, book title & type (LM, TG), cover art, DepEd text entries, spine entries, back
cover entries)
B. Front Matter Pages
1. All necessary elements are complete (e.g., title page, copyright page, table of
contents, and introduction / preface (optional)).
2. Page numbers are set in lowercase roman numerals; centered at the bottom of
the page; no page numbers on the title and copyright pages.
C. Inside Pages
1. Beginning page of the LR consistently falls on the right-hand page.
2. Pagination is set in Arabic numerals and centered at the bottom of the page.
3. Spaces between letters, words, and paragraphs facilitate reading.
4. Page endings do not end with a hyphenated word or an awkward page turn.
(i.e., there are at least two lines of text below a text head at the foot of a page.)
5. There is a maximum of only three consecutive hyphenated words in a
paragraph.
6. Pages have no bad breaks which affect readability.
D. Back Matter Pages
1. Has useful back matter pages (e.g., glossary, bibliography, index, appendix,
etc.)
Complied Not
Note: At least 8 criterion items must be marked YES to indicate compliance to this Complied
factor.

Factor II. Design and Layout

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 1. Consistency of elements (i.e., main heads, subheads, sections, and
subsections are consistently classified)
2. Simple (i.e., does not distract the attention of the reader)
3. Attractive and pleasing to look at
4. Adequate illustrations in relation to text
5. Harmonious blending of elements (e.g. Illustrations & text)
6. Suitable to the target users
Complied Not
Note: At least 4 criterion items must be marked YES to indicate compliance to this Complied
factor.

Factor III. Typographical Organization (e.g., size of letters, choice of font, use
of boldface and italics, etc.)
1. Size of letters is appropriate for the target user.
2. Font styles used are appropriate for the target user and easy to read.
3. Size of letters and choice of font enable the target users to easily identify
themes / ideas and rank them in order of importance.
4. The use of boldface and italics are relevant and appropriate to the text.
Complied Not
Complied
Note: At least 3 criterion items must be marked YES to indicate compliance to this factor.

Factor IV. Visuals (e.g., illustrations, photographs, maps, tables, graphs, etc.)
1. Supplement the text
2. Clarify the concept / topic and facilitate comprehension
3. Consistently clear in content and detail
4. Relevant to the learner’s age, culture, and life situation
5. Sustain interest and do not distract the learner’s attention
6. Appropriately placed in the page and proportionately drawn in size
7. Properly labelled / captioned (if needed)
8. Artistically appealing, simple, and easily recognizable
9. Realistic and use appropriate color (optional) where needed
10. Colored visuals are set in greyscale for black-and-white reproduction
11. Line drawings are not shaded to avoid poorly and blotchy printed pages
12. Illustrations of animals and people are facing inside the page
13. Illustrations of a process involving separate steps or actions have individual
pictures or frames
Complied Not
Complied
Note: At least 9 criterion items must be marked YES to indicate compliance to this factor.

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Recommendation: (Please put a check mark ( ) in the appropriate box.)

Minor revision. This material is found compliant to the minimum requirements of all four
factors. Revision based on the recommendations included in the Summary of Findings,
Corrections, and Review form and LR with marginal notes must be implemented.

Major revision. This material is non-compliant to the requirements in one or more

factors. Revision based on the recommendations included in the Summary of Findings,
Corrections, and Review form and LR with marginal notes must be implemented.

For field validation. This material is found compliant to all factors with NO corrections.

I / We certify that this evaluation report and the recommendation(s) in the summary report are my /
our own and have been made without any undue influence from others.

Evaluator: _______________________________

Signature: ______________________________

Date accomplished: ___________________________

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Annex 2

Summary of Layout and Design Findings for DepEd-developed Learning Resource

Title of LR: Interactions Among Organisms Grade Level:4

Paragraph / Line / Page Brief description of Errors/ Findings/ Specific recommendations for
number (in chronological Observations improving the identified
order) criterion
1 Font Size, Not Highlighted, Size to 12, Bold, Spacing
Spacing to 1.15pt
1 Sub Heading not highlighted, Bold, Spacing to 1.15pt
Spacing
2 Inaccurate Aspect Ratio of Images Restore to original Aspect
Ratio
3 Inaccurate Aspect Ratio of Images Restore to original Aspect
Ratio
4 Inconsistent Font Size and Font size to 13 and Spacing
Spacing to 2pt
There is a confusion in the Change Roman Numeral
5
numbering of the parts “III” to “IV”
Set the font style to
Has the same font size with other
7 Bookman Old style and
texts but different font style
font size to 9

Prepared by: Date accomplished:

FLORIZEL E. VARGAS March 10, 2022

Signature over printed name

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