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EDPM

1. (a) Output devices – allow messages to be sent out of the computer system.

A device that will convert data stored in an electronic format on the computer to any
available media format.

(b) Output devices - printer, plotter, monitor and speakers

2. (a) Two types of software that allow the computer to work effectively are:

 Operating System software

 Application software

(b) An operating system (OS) is a special programme that manages the other
programmes on the computer as well as the computer hardware.

 It acts as an interface between the user and the computer

 Allows the management of files; run, switch between and close other programs

Application software is the name given to the programmes that perform specific tasks for
users.

 Common operating systems: Mac Os, Windows, MS-DOS, Linux, Unix

 Application software: Spreadsheet software, CADD, Word Processing software,

Presentation software
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3. (a) The tasks involved in setting up an electronic filing system (EFS) are:

 Decide what information you want to organize electronically

 Organise your files into folders
 Copy, move, delete and rename files and folders
 See what files are on a particular disk
 Find out information about the files
 Create sub folders

(b) File extensions:

(i) Document - .doc

(ii) Photograph - .jpg
(iii) File containing codes - .exe

4. (a) Punctuation marks that are used in documents are:

 Full stops, commas, question marks, exclamation marks, hyphen, quotation marks,
colon, semi colon

(b) Manuscript signs

 Spaced caps

 Stet --------

 Delete σ

 Transpose

 Insert

 Indent

5. Documents to be circulated before a meeting:

 Notice of a meeting
 Agenda
 Chairman’s Agenda

Document after the meeting: Minutes of the Meeting

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6. Organisation chart

The Beacon Organization

President

Secretary

OfficeManager

Accounts
Clerk

7. (a) Spreadsheet software (Excel) that may be used to do tabulations

(b) Financial statements that can be prepared using Excel are

 Balance Sheet
 Income Statements
 Cash book
 Cash flow statements

(c) Types of headings used in advanced tabulations: Oblique, Vertical

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8. (a) Two types of laws that can be implemented to address the problem of music piracy are:

 Implement copyright laws

 Use Licenses agreement

(b)(i) Plagiarism is using another person’s work without acknowledgement of the

author.

(ii) Guide lines to avoid plagiarism are:

 Cite
 Educate the students
 Learn to Paraphrase
 Use your own words

9. Other than the arrow keys the other keys used to navigate within a document on the computer
monitor are:

Page up, Page down, Home, End and Shift and F5

10. Four steps when creating a shortcut are:

i. Right click on the desktop

ii. Select New from the menu
iii. Select shortcut
iv. Name Shortcut