Environmental

Management System (EMS)

Assistant Prof.
Jarotwan Koiwanit, PhD
Department of Industrial Engineering
Faculty of Engineering,
King Mongkut’s Institute of Technology Ladkrabang
https://www.matichon.co.th/local/news_2858702
IE tools
The tools can be divided into the
following groups:
◦ Management tools (Environmental
Management System, CSR)
◦ Assessment tools (Life CycleAssessment,
Environmental Risk Assessment, Life Cycle
Costing)
◦ Communication tools (Environmental
Product Declarations,Eco-Labelling)
Management tools
Goal: measure, monitor, control and
communicate environmental performance
of a company
◦ Environmental Management System
(according to ISO 14001 standard)
◦ Corporate Social Responsibility
Environmental Management
Systems
 4.2 Policy Environmental Policy

4.3 Planning Environmental Aspects

Legal & Other Objectives & Targets

Requirements and Programs

4.4 Implementation & Competence, Training

Documentation
Operation and Awareness

Resources, Roles,
Operational Control Communication
Responsibility and Authority

Emergency Preparedness
Control of Documents
& Response

Monitoring &
4.5 Checking Evaluation of Compliance
Measurement

Nonconformity, Corrective
Action & Preventive Action

Control of Records

Internal Audit

4.6 Management Review Management Review

 Environmental Management System

A structured framework of practices and

procedures that enables an organization to
execute its operations in a consistent and
sustained manner.
The management system is intended to be
system dependent, not people dependent.

.
An EMS is a Management System:

To systematically manage
environmental affairs, and

Integrate environmental management

with the overall management.
What is Environmental Management
System (EMS)
A set of methods and procedures for aligning
corporate strategies, policies and operations with
principles that protect ecosystems.

International Organization for

standardization(ISO)14001
Total quality
The system management
is built on the Total Quality
management concept and principles
concept
Total quality management
To improve environmental management,
organization needs to focus not only on
what things happen but also on why they
happen.
Over time, the systematic identification
and correction of system deficiencies
leads to better environmental
performance.
Environmental Management System
EMS is a continual cycle of planning,
implementing, reviewing and improving
the processes and actions that an
organization undertakes to meet its
environmental obligations.
Standard
ISO 14001 is a widely accepted
international standard for EMS that
focuses on continual improvement
Why organizations should have
EMS
Organization is required to comply with
environmental laws and regulations
Organization is looking for ways to
improve its environmental performance
Organization lacks time and resources for
managing its environmental obligations
effectively
EMS benefits
Improves environmental performance
Reduced liability
Competitive advantage
Improved compliance (NH3 emitted)
Reduced costs
Fewer accidents
Employee involvement
Improved public image
Enhanced customer trust
EMS Implementation - Keys
to success
Top management commitment and
support is critical
◦ Communication strategy – making the
environment an organizational priority.
◦ Recognize that the management system is
dynamic and should be seamlessly
(smooth) incorporated into everyday
operations.
◦ Looking at problems as opportunities (identify
problems, determine root causes and prevent
problem recurrence)
Keys to success
Focus on continual improvement
◦ Learn from mistakes and prevent similar
problems from recurring
Flexibility
◦ Keep EMS flexible and simple
◦ People will understand it easily
Employees awareness and involvement
Components of EMS
https://m.youtube.com/watch?t=1
59s&v=8qyqHtc4cOM (Until 3.18
mins)

https://m.youtube.com/watch?v=2
iRDr9oC_4E construction
example till 10 mins
Step 1: Environmental policy
An environmental policy is top
management’s declaration of its
commitment to the environment
Serves as the foundation for EMS
Provides a unifying (bringing
together) vision of environmental
concern by the entire organization
 Three pillars of an
environmental policy
Continual improvement
Pollution prevention
Compliance with relevant laws and regulations
Step 2: Planning
Identify environmental
aspects
◦ Identify environmental
attributes (characteristics)
of products, activities and
services
◦ Determine those that
could have significant
impact on the
environment.
Step 2: Planning

Identify environmental aspects and

potential impacts
Step 2: Planning
Legal and other requirements
◦ Identify and ensure access to relevant laws
and regulations, as well as other requirements
to which the organization adheres (stick to).
Objectives and targets
◦ Establish environmental goals for the
organization, in line with the environmental
policy, environmental impacts, the views of
interested parties and other relevant factors
Step 2: Planning
Objectives and targets
◦ Establish environmental goals for the organization, in line with
the environmental policy, environmental impacts, the views of
interested parties and other relevant factors
Step 2: Planning
Environmental management program
◦ Plan actions necessary to achieve objectives
and targets
Step 3: Implementation
Structure and responsibility
◦ Define and communicate roles and
responsibilities
Purchasing
Human resources
Maintenance
Finance
Engineering
Management
Quality
Workers
Step 3: Implementation
Step 3: Implementation
Training, awareness and competency
(ability)
◦ Ensure that employees are trained and
capable of carrying out their environmental
responsibilities
Step 3: Implementation
Communication
◦ Establish processes for internal and external
communications on environmental
management issues
◦ Develop communication strategies for:
Neighbours
Community groups
Local officials
Regulatory agencies
Emergency responders
Step 3: Implementation
Internal communication methods
◦ Newsletters
◦ Intranet
◦ Staff meetings
◦ Employee meetings
◦ Bulletin boards
◦ Training
Step 3: Implementation
External communication methods
◦ Open houses
◦ Focus or advisory groups
◦ Company website
◦ Press releases
◦ Annual reports (corporate social
responsibility, environmental reports)
◦ Advertising
◦ Informal discussions
Step 3: Implementation
EMS documentation
◦ Maintain information on the EMS and related
documents
◦ The EMS Manual and other documentation
Step 3: Implementation
Document control
◦ Ensure effective management of procedures
(a series of actions) and other documents
◦ Implementation of this procedure should
ensure that:
EMS documents can be located
They are periodically reviewed
Current versions are available
Obsolete document are removed
Step 3: Implementation
Operational control
◦ Identify, plan and manage company operations
and activities in line with developed policy,
objectives and targets
Step 3: Implementation
Examples of activities and operations that
might require operational controls:
◦ Management / disposal of wastes
◦ Approval of new chemicals
◦ Storage and handling of raw materials and
chemicals
◦ Equipment servicing
◦ Wastewater treatment
◦ Management of contractors
Step 3: Implementation
Emergency preparedness and response
◦ Identify potential emergencies and develop
procedures for preventing and responding to
them
◦ Effective preparation and response can reduce
injuries, prevent or minimize environmental
impacts, protect employees and neighbours,
reduce asset losses and minimize downtime (a
time of inactivity)
Step 3: Implementation
An effective emergency preparedness and
response program should include
provisions for:
◦ Assessing the potential for accidents and emergencies
◦ Preventing incidents and associated environmental
impacts
◦ Plans / procedures for responding to incidents
◦ Periodic testing of emergency plans / procedures
◦ Mitigating impacts associated with incidents
Step 4: Checking/Corrective
action
Monitoring and measurement
Step 4: Checking/Corrective action
Step 4: Checking/Corrective
action
Step 4: Checking/Corrective
action
Corrective and
preventive action
◦ Identify and correct
problems and prevent
their reoccurrence
Step 4: Checking/Corrective
action
Records
◦ Maintain and manage records of EMS
performance
EMS audit
◦ Periodically verify that the EMS is operating as
intended
Management review
Periodically review the EMS with an eye
to continual improvement
◦ Status of goals and targets
◦ Status of compliance with legal and other
applicable requirements
◦ Identification of any changes to business
operations
◦ Discussion regarding opportunities for
improvement
Continual improvement example
Energy Conservation
◦ Identifying energy intensive operations, equipment,
buildings
◦ Energy conservation measures
◦ Investment opportunities to improve efficiency
◦ Accurate accounting

Waste Management
◦ Waste inventory - hazardous and nonhazardous
waste generated
◦ Recycling programs or source reduction plan
◦ Accurate accounting and reporting
Environmental Management System (EMS)
Air Pollution Control Programs

Water Pollution Control Programs

Waste Management Programs

Workplace Environmental Health Programs

Other Environmental Program Management

 Environmental Aspects & Impacts
Air Emissions Energy Use
Air Pollution Fossil Fuel Depletion

Packaging Metal Chips

Land Fill Space Minerals Depletion

Stormwater
Water Pollution
surface water in
Transportation abnormal quantity
Air Pollution Wastewater resulting from heavy falls
of rain or snow
Water Pollution
Communicate company’s
accomplishments
Establish a process to disclose
performance, whether positive or
negative
◦ Company website
◦ Annual reports
Corporate Social Responsibility
Environmental
Global Reporting Initiative
◦ Newsletters
◦ Press releases
Conclusion
An environmental management system takes times
and commitment from the entire organization
Effective EMS will provide ongoing environmental
benefits, cost savings and contribute to built an
attractive work place culture.