A's Events Management Portfolio

Table of Contents
A’s Events Management – est. 2017

Lucena City, Quezon, Philippines
09052222132 – as _events@gmail.com
I. Company Profile with logo
II. Mission/Vision
III. Organization Structure
IV. Services Offered
V. Event Letter (Proposal)
VI. Event Sampling
VII. Program Flow/Floor Plan
VIII. Proposed Costing (Packages a, b, c and d)
IX. Legal Compliance (Event agreement)

I. Company Profile and Logo
A’s Events Management is a full service event management firm based in Lucena City,
Quezon Province that was created by pairing together our passion for business and events.
They bring fresh, unique approach to the event management industry. They are not just party
planners. They are strategic event management partners. They understand that a properly executed
event can be leveraged to support an organization’s strategic vision, incorporated into company’s
marketing plan, or used to build networks and client loyalty.
They approach every project with meticulous attention to detail
and obsessive precision. Regardless of size and scope, they will treat
your event like a business with clear strategic goals, defined
milestones, and a comprehensive plan to ensure that your event is
delivered on time and on budget. At A’s Events Management they put
your organization first.
Unparalleled professionalism and exceptional services means that
the clients can trust that their event is in capable hands.
A’s Events Management logo has the company’s name and
company’s classification.
The Company’s name is A’s Events Management, the main
goal and the essence of the company is to create memories and stories
that is worth remembering.
The Company Logo derives from the name Aubrey. It
symbolizes diversity of ideas and creativity.
The Logo’s shape represents consistency, unity and commitment.
These factors are created and combined together in a simple logo that shows the company’s
essence, characteristics and function; to build communities, connect people and create memories.
SEC Number: CS201712835

Registration Date: January 7, 2017
Contact Information
Location: 2nd floor, 3M Bldg., Dalahican road cor. Maharlika Highway, Brgy. Ibabang Dupay, Lucena
City 4301 (In front of SM City Lucena)
Telephone: (042) 793-2197
Cellphone: 09052222132
e-mail address: as_events@gmail.com
website: www.aseventsmanagement.com.ph
Facebook: A’s Events Lucena
Twitter: @as.events
Instagram: @as events.official
II. Mission/Vision
MISSION
To be the leading event management Company by meeting and exceeding the expectations of
their clients through creative ideas and excellent services.
VISION
Within the next succeeding years, a’s events management aims to become the leading company
in event management by consistently providing outstanding services that creates extraordinary event,
experiences and memories worth reminiscing for.

Event Manager
Admin Secretary Finance Manager
Official And
Programme Venue Equipment Marketing and Food and Merchandising
Talent
Coordinator Coordinator Coordinator Promotions Beverage Coordination
Coordinator
III. Organizational Structure
A’s Events Management

We cater different events like;
Social Events
 Bachelorette Parties
 Reunions
 Romantic Getaway
 Sweet Sixteen
 Birthdays
 Debuts
 Team Buildings
 Christening Reception
 Anniversaries
 Reunion

Corporate Events
 Christmas Parties
 Corporate Parties
Weddings
 Wedding anniversaries
 Pre-nuptial Photo shoot
 Proposals
 Wedding Celebrations
Business Events
 Trade shows
 Exhibits
 Conventions
 Conference
 Seminars
 Workshops
 Meetings

 Product Launch
 Awards Night
 Formal Dinners etc.
Volunteer Works and Fund-Raising Events
 Run for a Cause
 Benefit Concert
 Others
Event Manager
This position is the most important and also the topmost position on the hierarchy chart of the
event management company or team. He/she is the one responsible for directing and looking after the
smooth functioning of the entire event.
Admin Secretary
Handles the booking of clients, entertain clients and presenting the packages that the clients
might have. Taking care of the legal documents or letters and making sure that the event have permits,
etc.
If you wish to know additional information and queries, you can reach us on our e-mail
a’sevents@gmail.com , website: www.aseventmanagement.com.ph or you can contact us at 0905-222-
2132 or (042) 793-2197
Finance Manager
Makes the financial statements every after the event and an budget proposal before the event.
Making sure that every financial aspect of every coordinator are monitored and controlled.
Programme Coordinator
Looks after the coordination of the event and makes sure that everything from ceremonies to
tabulation etc. runs in smooth order and proper synchronization. It has several other job position, as
mentioned below:

 Event Supervisor – assists the manager and supervising an event.
 Event Planner
 Ceremony Manager
 Programmer Coordinator
Venue Coordinator
This department has a venue coordinator on its top position and takes care of tasks and like
environmental control, risk management, setup team, decorations of the venue and booking of venue.
 Risk Manager
 Environment Controller
 Booking Manager
 Set Up Team Manager
 Stylist (venue’s set up and materials)
Equipment Coordinator
Since an event must consist of many types of equipment, larger event management companies
employ full departments to look after the equipment such as sound equipment, transport equipment and
maintenance equipment.
 Lights and Sound Manager
 Audio-Visual Presentations
 Transport Manager
 Driver
 Cleaning Manager
 Cleaning Team Member
Marketing and Promotion Coordinator
An event needs advertising and promotion, a promotion coordination department is assigned the
tasks related to publicity, media liaison, media kits and promotion events.
 Promotion Coordinator
 Publicity Manager

 Marketing Manager
 Media Expert
 Sales Expert
 Sales Executive
 Marketing Executive
Official and Talents Coordinator

This department consists several sub positions like marshals and masters of ceremonies.
 Marshall
 Master of Ceremony
 Dancers
 Singers
 Musicians
 Performers
 Photographers
 Lay-out Artists or Graphic and Visual Artists
 Ushers and Usherettes
 Officials and Talents Coordinator Manager
 others
Hospitality Coordinator
Hospitality is an important part of any event and for tis larger companies employ hospitality
coordination departments to look after a Catering Company, reception, sponsorships etc. This
department can have several positions like catering head and reception head.
 Caterer
 Accommodation
 Sponsorship Executive
 Hospitality manager
Merchandising Coordination

Another department which forms a part of an event management company is the merchandising
coordination department. This department handles tasks related to sales, giveaways, souvenirs, printed
invitations, party letters and etc.
 Merchandising Manager
IV. Services Offered

Event Management- Our Professional Event Manager are skilled in the technical as well as the
creative and logistical implementation of event. Whether it’s a trade show, product launch, wedding,
cocktail party, awards ceremony or a sit-down gala dinner, our event management first identify the
audience of each event and go out of the way to understand your brand and budget as well.
Event Coordination- Our Event coordinators specialize in developing innovative ways to inspire,
communicate, and entertain. They look after the most important aspects of the event production
including lighting, decorations, theming, styling, catering, sound, vision, and entertainment.
Décor hire services- We specialize in providing décor hire services that will suit and bridge the needs
of your next special event.
Business events and services- We can work with you to create unique business events with careful
programing of contents and detailed logistic planning that can include; Ground transportation, delegates
accommodation booking and venue sourcing, social and partner activities, engagement of guest speaker
and facilitators, management of all audio visual needs and much more.
Special Event Planning Services- The aim of the event planners is to take the stress out of planning a
special event by taking step ahead of the market. They can provide beautiful centerpieces, comfortable
linens, stunning floral arrangements and funky entertainment options to make your special event
perfect.
Events Entertainment- We can provide entertainment that will really fit your event as we specialize
this aspect as we have a talents and official coordinator that has a connection on some performers that
is the best and in your budget.

INDUSTRY PARTNERS/LINKAGES

ACTION PLAN
 Make the team be prepared
 Improve planning based on the previous output.
 Develop our marketing strategy
 Assign person in-charge who is knowledgeable in technical skill
 Distribution of a copy of location map with different alternative route.
 The event planner should plan ahead of time for any possible problem
 Right approach to the guest and be resourceful to meet their needs
Letter of Intent
October 20, 2021
Lhiezel Irenea
Celebrator
Dear Ms. Lhiezel Irene:
Greetings of peace!
We, the A’s Events Management that is located at the 2 rd floor, 3M Bldg., Dalahican road cor.
Maharlika Highway, Brgy. Ibabang Dupay, Lucena City 4301 (In front of SM City Lucena) would like
to propose an event entitled: “Lhiezel Fabulous @50” a Black & Gold themed party to be held at the
King Franco Hall, Queen Margarette Hotel, Brgy. Domoit, Lucena City on January 7, 2022 that
will be handled by A’s Events Management. We specialize on creative and effective planning with the
help of a professional event planning team. Rest assure that the company will be providing food and
beverage, entertainment, safety and security and a memory that will be reminisced by everyone.
The proposed budget for this momentous event is P200, 000.
As you work through your event process, please consider the benefits of having an experienced partner
who can ensure that your event will be properly planned and executed. Memoire Event have worked
through different kinds of event throughout Quezon Province and is ready to make your event as
successful as the rest of the events our team have handled.

If you wish to know additional information and queries, you can reach us on our e-mail
a’sevents@gmail.com , website: www.A’sEventManagement.com or you can contact us at 0915-
2222132.
Thank you very much!
Respectfully yours,
AUBREY C. DEATO
Event Manager
VI. Event Sampling Details
Event Brief
Program and Event
Event Title: “Lhiezel Fabulous @50”

Date/Day/Time: January 07, 2022 (Friday) 2:00 p.m.-
11:00 p.m.
Location: Kung Franco Hall, Queen Margarette Hotel,
Brgy. Domoit,
Lucena City
Guest: Lhiezel’s family, relatives, and friends (150 pax)
Host: A’s Events Management
Contact Coordinator: Aubrey C. Deato
Contact no.: 0905-2222132
042 793-2197 (telephone)

50th Birthdays that we have catered:

Event Proposal
Event: Lhiezel Fabulous @50

To whom: Ms. Lhiezel Irenea
Date/Day: January 7, 2022 (Friday)
Time: 2:00 p.m. to 11:00 p.m.
Venue: Queen Margarette, Domoit, Lucena
Event Description:
50th birthday is one of the most important birthdays a person has in their life. It’s a milestone and
accomplishment, and the person being honored deserves the best than their friends and loved ones can
muster. Marking the beginning of the latter years of a person’s life.. This is also an opportunity for the
family and friends to get reunited once more. Lhiezel’s 50th birthday party is a Black and Gold Party
wherein participants or guests will be wearing Black with Gold accent dresses and suits as they will be
experiencing an elegant night full of activities for the guests and celebrator’s satisfaction and
enjoyment. Food and Beverages, Games, Performances (serenades), Souvenirs, Presentations and a lot
more is waiting for the celebrator and the guests.
Programme
I. Arrival of Guests
II. Doxology
III. Entrance Of The Family
IV. Audio Visual Presentation
V. Grand Entrance of the Celebrator
VI. Welcoming Remarks … Mr. Garry Irenea (Husband of Lhiezel)

VII. Serenade of Mr. Garry Irenea
VIII. Intermission Number of ERJI Workers
IX. 50 Gifts
X. 50 Blue Bills
XI. 5 Toasts
XII. Happy Birthday Song, Blowing of Candles and Slicing of Cake
XIII. Dinner with Serenade … Black Swan Band
XIV. Video Greetings of Friends and Relatives
XV. Souvenir Distribution and Closing Remarks
XVI. Intermission Number of Lhiezel with Husband (Opening of Dance Floor)
XVII. Party Time … DIAL Dance Instructors
Calendar of Activities
1st Meeting with the Client
Ocular visit of the Venue
Meeting with the Venue manager, Food and Beverage Manager etc.
2nd Meeting with the Client (Finalization of theme and event activities)
Meeting with the personnel (Manpower and performers)
3rd Meeting with the Client
Preparation and/or Decoration
Event Proper

KING FRANCO HALL
Floor Plan
LED
Gifts and Sound System

Stage
Souvenir
Table
Dance Floor
This way to
C.R.
Buffet Table Red Carpet

Mobile Bar
Dessert Table
Photo booth
Entrance/Exit
A’s Events Management – est. 2017 Registration

Budget Costing
(150 pax)
Item Package
Venue with the following inclusion(s):

 Free 2 rooms for accommodation
P24, 000.00
 Sound system with LED Entrance
 Other Decorations
Food
 Pica-pica P20, 000.00
 Dinner
Invitations P7,000.00
Souvenirs P3, 000.00
Photo and Video Package inclusion(s):
 Photo coverage by 1 photographer for both
pre-Birthday shoot and event.
 Video coverage by 1 videographer P14, 000.00 for 5 hours
 Cinematic Effect; use of steadicam for
cinematic effect
 Photo booth
2-tier Fondant Cake P5, 000.00
Dessert Buffett (good for 100 persons) with the
following inclusion(s):
 10 kilos assorted candies
 100 custom cupcakes
 2 doz. Mini cupcakes
 2 doz. Sugar cookies
 2 doz. Cake pops
 2 doz. Brownies P10, 000.00
 2 doz. Petit fours
 Chocolate fountain for 2 hours
 2 kgs. Marshmallows
 2 kgs. Chocolate stick
 Personalized backdrop
 Candy labels with matching ribbon and
customised candy buffet sign
Mobile Bar with the following inclusion(s): P8, 000.00 for 4 hours
 2 bartenders
 Portable blue-lighted mobile bar
 Free-flowing drinks or until supplies last
 20 choices of cocktails and shooters
 Drinks are served using the appropriate
glassware and garnishes
Centerpiece P5,000.00
1 doz. red rose bouquet P1, 000.00
Serenade and Performers during dinner and party P6,000.00
Host P3,000.00
TOTAL: P106,000.00
VAT (12%) 24,000.00
Service Charge (10%) P20,000.00
Contingency Fund (15%) P30,000.00
Income (10%) P20,000.00
Grand TOTAL: P200,000

Set A/ P160.00 per head Set B/ P160.00 per head
Pandan Rice Pandan Rice

Chinese Pancit Canton Chinese Pancit Canton
Mixed Seafood Gambas Chicken Satay
Beef Salpicao Braised Pork Fillet in Peking Sauce
Fresh Fruit Salad Macaroni and Pineappple Salad
Iced Tea Lemonade Blue or Pink Lemonade

IX. Legal Compliance
EVENT CONTRACT
This event contract states the terms and conditions that govern the contractual agreement between A’s
Events Management located at 2rd flr 3m Building, Dalahican Road cor. Maharlika Highway, Lucan
City and Ms. Lhiezel Irenea who agrees to be bound by this contract.

Whereas, the client is conducting a birthday party entitled Lhiezel Fabulous @50: A Black & Gold
Party, where the client will be celebrating her 50th birthday on July 07, 2021; and
Whereas, the company agrees to manage the event according to the terms and conditions herein.
Now, therefore, in consideration of the mutual covenants and promises made by the parties within this
contract, the company and the client covenant and agree as follows:
 The company shall handle the management and planning duties for the event in the manner
described on Schedule A attached hereto.
 The total cost to be paid to the company by the client for the services hereunder shall be P200,
000 The dates on which the payments are due are listed on the payment schedule attached
hereto as Schedule B.
 In the event circumstances change and the client must cancel the event, the company will make
its best efforts to modify its planning to reflect the client’s needs. However, the client agrees
and acknowledges that a change in a short notice may cause severe complications for the
company and thus the client must forfeit its 15% deposit. The client must cancel the event
within 30 days of the stated date of the Event.
 No modification of this contract shall be valid unless in writing and agreed upon by both
parties.
It is understood that special circumstances may arise in which this agreement may be altered. In cases
of a venue change, extended duration, or other difficulties, parties may meet to discuss alterations,
which must be amenable to both.
By signing this contract, both parties agree to the following terms and conditions.

__________________________
(Name and Signature)
__________________________
(Date)
__________________________
Client
__________________________
(Date)
SCHEDULE A
Memoire Event Management Duties
 Pre-Event Planning:
A’s Events will plan the event according to Ms. Lhiezel Irenea’s specifications.
 Physical set up of the Event site:
A’s Events will set up the Event and decorate it accordingly.
 Welcoming Event attendees:
A’s Events will prepare the Welcoming Event prior to the Event the night before.
 Program:
A’s Events will be handling the program flow and will ensure that the program will go smoothly
as planned. Emcee will be coming from the company.
 Entertainment:
A’s Events will be the once to provide the entertainment for the event.
SCHEDULE B
Payment schedule
 15% shall be deposited right after the event organizer and client have settled the deal and signed
the contract.
 25% of the final amount shall be paid 3 months before the event.
 35% of the final amount shall be paid 1 month before the event through cash or bank-to-bank
basis only.
 The remaining 25% of the balance will be settled right after the event through cash basis only.
 If any discount is given, the client and event manager are the only one allowed in settling the
discount.
QUEEN MARGARETTE HOTEL

Domoit Diversion Road, Lucena City
This contract covers the services that will be provided by Queen Margarette Hotel. Any alterations to
this agreement must be made in writing and must be signed by both parties.
By signing this document, Event Management Co. is to pay P10, 000.00 to Queen Margarette Hotel
rendered on July 07. A deposit of P20, 000.00 will be paid upon signing the contract and
the remainder of P30, 000.00 will be paid on or before May 30, 2021.
The service will last until the event ends and will take place at Queen Margarette Function Hall,
Domoit Diversion Road, Lucena City.
A’s Events Management and Queen Margarette Hotel agrees with the following services: setting up of
the sound system, setting up of all food and beverage and setting up of tables and chairs. Venue set up,
decorations; program and entertainment will be handled by A’s Events Management.
It is understood that special circumstances may arise in which this agreement may be altered. In cases
of a venue change, extended duration, or other difficulties, parties may meet to discuss alterations,
which must be amenable to both.
By signing this document, both parties agree that these terms are acceptable.
__________________________
__________________________
(Date)
__________________________
Queen Margarette Hotel
__________________________
(Date)


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Table of Contents

A’s Events Management – est. 2017

A’s Events Management – est. 2017

SEC Number: CS201712835

A’s Events Management – est. 2017

A’s Events Management – est. 2017

Admin Secretary Finance Manager

III. Organizational Structure