Company Job Title: Records Clerk

Chenega Job Title: General Clerk II

Clearance: Background Check
Location: Chantilly, VA
Reports To: Records Supervisor

The Records Clerk creates, receives, processes, maintains, retrieves, and retires shipping
(manifest) records.

Essential Duties and Responsibilities: (Reasonable accommodations may be made to enable

individuals with disabilities to perform the essential functions of this position)
 Receives and distributes paper shipping records; electronic data files and electronic data
uploads.
 Records information in logs and in automated tracking systemsor other electronic
information or record keeping systems concerning files (e.g., adding, deleting, updating,
modifying, and correcting tracking records; scanning files; checking files in and checking
them out; transferring files; retiringfiles; recycling files; etc.)
 Researches information systems and finding aids to identify and locate files.
 Identifies, organizes, describes, and labels record materials, as necessary.
 Interfiles documents into files, refile sections, create new file sections physically and on
the electronic system, label files, and attach bar code labels to them, scan documents;
create electronic file folders.
 Retrieves files and process them for delivery to requestors.
 Maintains files, including the removal of duplicate copies of records, the preparation of
substitute closure forms when missing, the replacement of worn or improperly labeled
folders, the redistribution of files on the shelves, etc
 Prepares files for transfer to other units or for retirement to the federal records center by
labeling, listing, boxing, and otherwise processing them.
 Conducts regular shelf reading and other quality control inventories of files being
maintained in all paper and electronic formats.

Non-Essential Duties:
 Other duties as assigned

Supervisory Responsibilities:
 NONE

Minimum Qualifications: (To perform this job successfully, an individual must be able to perform
each essential duty satisfactorily.)
 High School diploma/GED required
 6 months of on-the-job experience using a computer terminal, a scanner and electronic
document management tools and software.
 Must possess a valid driver’s license.

Knowledge, Skills and Abilities:

 Knowledge of filing procedures and techniques.
 Ability to maintain files, including the ability to interpret and apply records policy and
filing techniques in a variety of situations; and a firm grasp of numerical, alphabetical,
and chronological sequencing.
 Ability to type proficiently.
 Ability to work individually, in teams, and interact tactfully with Government staff.
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  Ability to read, write and speak English and understand and follow procedures.
 Demonstrated ability to deal simultaneously and calmly with several crises; to determine
the relative importance of each; to recognize important users of the service and to accord
to them priority attention; to discern the true nature of problems from imprecise
descriptions; and to refer problems to the proper individuals for resolution

Diversity:
 Shows respect and sensitivity for cultural differences; Educates others on the value of
diversity; Promotes a harassment-free environment; Builds a diverse workforce.

Ethics:
 Treats people with respect; Keeps commitments; Inspires the trust of others; Works with
integrity and ethically; Upholds organizational values.

Physical Demands:
 The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
 While performing the duties of this Job, the employee is regularly required to sit and talk
or hear. The employee is frequently required to walk; use hands to finger, handle, or feel
and reach with hands and arms. The employee is occasionally required to stand; climb or
balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or
move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment:
 The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job.
 The employee will normally work in a temperature-controlled office environment, with
frequent exposure to electronic office equipment.
 During visits to areas of operations, may be exposed to extreme cold or hot weather
conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic
chemicals, and loud noise.

This study source was downloaded by 100000817121713 from CourseHero.com on 04-06-2022 03:02:17 GMT -05:00

https://www.coursehero.com/file/107955389/Records-Clerk-Job-Descriptiondocx/
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