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Bachelor of Hotel Management and Catering Technology: Jecrc University, Jaipur
Bachelor of Hotel Management and Catering Technology: Jecrc University, Jaipur
Bachelor of Hotel Management and Catering Technology: Jecrc University, Jaipur
PROJECT REPORT
ON
HOTEL MANAGEMENT SYSTEM
Roll no.
TABLE OF CONTENTS
.
I. INTRODUCTION
II. INDUSTRY PROFILE
III. ORGANISATION STRUCTURE
IV. VARIOUS DEPARTMENTS
CORE DEPARTMENTS:
1. FRONT OFFICE
2. HOUSEKEEPING
3. FOOD PRODUCTION
4. FOOD & BEVERAGE SERVICE
ANCILLARY DEPARTMENTS:
FINANCIAL DEPARTMENT
HUMAN RESOURCE DEPARTMENT
PURCHASE & STORE DEPARTMENT
SALES & MARKETING DEPARTMENT
ENGINEERING DEPARTMENT
SECURITY DEPARTMENT
V. CONCLUSIONS
VI. Summary
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ACKNOWLEDGEMENT
First of all, I would like to express my gratitude to Mr. Jaswant Singh for
his dedication and support in my project, who took time out to hear and
keep me on the correct path and allowing me to carry out my project.
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Spirit Residency, Udaipur
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INTRODUCTION
Luxury experience with Spirit Residency, a 3 Star Hotel in Udaipur.
Built in the middle of the historic and vibrant city of Udaipur. One of
the best and known hotel and Restaurant in IT park Udaipur. Spirit
Residency in Udaipur set a level of quality for excellence in the hotel
industry of Udaipur. Not just accommodation and food but Spirit offers
event celebration like birthday party, corporate party and get together,
kitty party, marriage events etc.
With the advantage of perfect location in the heart of
Udaipur and walking distance to the diplomatic enclaves and
touristic spots, the hotel's main building offers 160 spacious
guest rooms with Free Wi-Fi including Business class rooms & suites,
rooftop swimming pool with dramatic view of the surrounding
mountains, Business Class Lounge, fully equipped business centre
and a fitness centre. While the new wing offers 100 premium
category rooms with modern amenities like see-through
bathrooms, rain shower facility, subtle lighting and audio system.
Business class room guests can enjoy a host of exclusive services
such as express check in and check out, breakfast and daily
evening cocktails and canapés in the
Business class lounge, meeting rooms for two hours per day and free
local telephone
calls.
Complimentary highspeed internet
Smoking/ Non-smoking rooms
Sprinklers and smoke detectors in each room
Wheel chair access/ Room for physically challenged
Fully independent air-conditioning in all rooms
Satellite cable TV with international channels
24 hrs. room service
Direct dial phone
Airport transfers.
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According to the British laws a hotel is a place where a “bonafied”
traveller can receive food and shelter provided he is in a position to
for it and is in a fit condition to receive.
Hotels have a very long history, but not as we know today, way back
in the 6th century BC when the first inn in and around the city of
London began to develop. The first catered to travellers and provided
them with a mere roof to stay under. This condition of the inns
prevailed for a long time, until the industrial revolution in England,
which brought about new ideas and progress in the business at inn
keeping. The invention of the steam engine made traveling even
more prominent. Which had to more and more people traveling not
only for business but also for leisure reasons. This lead to the
actual development of the hotel industry as we know it today.
Hotel today not only cater to the basic needs of the guest like food
and shelter provide much more than that, like personalized services
etc.
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Located in Udaipur, the hotel is in the heart of city, adjacent to the
Shani Mandir and within walking distance to the major business
houses, diplomatic offices and popular tourist spots.
Spirit Residency
IT Park, Madri Industrial Area,
Udaipur, Rajasthan 313004
http://www.spiritresidency.com/
+919414342750
INDUSTRY PROFILE
Industry characteristics
Major characteristics of the Indian hospitality industry are:
High seasonality
The Indian hotel industry normally experiences high demand during
October
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-April, followed which the monsoon months entail low demand.
Usually the December and March quarters bring in 60% of the year’s
turnover for India’s hoteliers. However, this trend is seeing a change
over the recent few years. Hotels have introduced various offerings to
improve performance (occupancy) during the lean months. These
include targeting the conferencing segment and offering lucrative
packages during the lean period.
Labour intensive
Classification of hotels
1.classified hotels
2.unclassified hotels
1.Classified hotels
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subsidies, and import benefits. Due to lengthy and complex
processes for such classification, a significant portion of the hotels
In India still remain unclassified. The Ministry of Tourism classifies
hotels as follows:
Heritage hotels
Licensed units
Heritage hotels
These hotels operate from forts, palaces, castles, jungles, river
lodges and heritage buildings. The categories within heritage
classification include heritage grand, heritage classic and heritage
basic.
Licensed units
Hotels establishments, which have acquired approval license from
the Ministry of Tourism to provide boarding and lodging facilities and
are not classified as heritage or star hotels, fall in this category.
These include government-approved service apartments, timesharing
resorts, and bed and breakfast establishments.
Branded players
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average room rates without compromising on service quality. Ginger
Hotels, ITC Fortune, Hometel, and Ibis are some of the popular
budget hotels.
These are small hotels, motels and lodges that are spread across the
country. This segment is highly unorganized and low prices are their
unique selling
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Hotel Features
Fully equipped health club and recreation centre at the main building
with separate facility for ladies and gens like steam, sauna and
Jacuzzi. Offering various types of rejuvenating massages, centre
also boasts an outdoor swimming pool on the fifth
floor.
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Seven separate meeting and conference rooms to accommodate
meetings of 8 to 450 persons
ORGANISATION STRUCTURE
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VARIOUS DEPARTMENTS
Here are various departments of a hotel which help in the smooth and
efficient operation of the hotel. First four departments are the core
and important department in the hotel, which are directly responsible
for day to day operations
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The major four departments of hotels are:
1. Housekeeping Department
2. Food and Beverage Service Department
3. Food Production or Kitchen Department
4. Front Office Department
CORE DEPARTMENTS:
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Cleaning of banquets, halls and other food and beverage
outlets.
Placing of various VIPs amenities, etc. in the VIP guest room.
Co- ordination with the other department of the hotel.
Maintenance of the gardens.
Cleanliness and maintenance of swimming pool.
Implementation of pest control activities in all areas of the hotel
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Floor Dusted and Moped
No Loose wires
Door and Window Door Safe and Locking Properly
Hotel Bathroom
Clean Faucet
Clean Washbasin
Clean Under Washbasin
Clean WC Seat Cover and Not loose
Clean WC bowl
Clean Washbasin Bowl
No crack in the basin
\All Pipes Working
Shower light and Mirror light Working
Clean Window
Clean and Working Exhauster Fan
Fresh Bath Towel 2 Nos(unstained)
Fresh Hand Towel 1(unstained)
2 Soap,1Shampoo and 1 moisturiser
Toiletries Placed Correct
Clean floor tiles
Clean Wall tiles
Clean Transparent bucket and Mug
No Stains or Cobweb anywhere
No Seepage or Crack anywhere
Floor Wiped and Moped
Clean Bathmat
Bathroom door and Window Locked properly
Air Freshener Present
Clean Water in Pipes
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Housekeeping department possess the never ending tough most
vital job ever to perform in the hotel industry. From the floor to the
ceiling, from the spring of the bed to the hook of the curtain, all the
entire job of housekeeping is performed by the staff.
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To manage housekeeping department following should be
considered:
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The current linen and uniform are stored or stocked
for issuing and servicing.
d. Control desk
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e. Laundry
All the guests and staff’s uniform and linen are washed, dried
and ironed.
a. Executive Housekeeper:
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Counsel employees on various duties and work-related issues.
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b. Floor Supervisor:
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Prepares occupancy reports.
Report all lost and found items and ensured that the prescribed
procedures are followed.
The position of linen room supervisor is also called linen room charge
or head linen keeper. He/she has the overall responsibility
for sorting, marking, collecting, packing, delivering, stocking/sorting
and inventory of linen of entire departments and sections of the
hotel. Under the guidelines and instruction of executive
Housekeeper, he/she has to operate this section by maintaining a
close coordination with the tailor/seamstress, and attendants.
He/she must have the knowledge of laundry works e.g. dry cleaning,
washing, starching, stain treatment and ironing of linen and their
upkeep. The duties and responsibilities of linen room supervisor are
stated as below:
Be responsible for the entire hotel’s linen and issue linen as per
procedure.
Put away linen neatly once it has been washed, ironed and
mended.
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Look after the ironing and laundering of guest’s clothes and the
uniforms of the hotel staff.
Lead, train and motivate the team to provide service as per the
standards.
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housekeeper directly. The duties and responsibilities of room
maids/room boy are stated as below:
Stock the maids cart with linen and supplies to service the
allotted rooms.
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To deny access of guest rooms to unauthorized hotel personnel
and guests.
e. Housemen:
The houseman has two roles; to support the room attendants with
heavy work and to be the primary cleaner of public areas.
In either case his/her jobs involves heavy physical work
such as vacuuming carpets and corridors, cleaning large
window panes, carrying heavy furniture, garbage clearance,
floor scrubbing, etc. The duties and responsibilities of houseman are
stated as below:
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Clean fire-fighting equipment.
Room Supplies
Cleaning Methods
Positive Analysis:
Honest Staffs
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The staffs were allocated to different section as per
month basis, so this prevent from arising a conflict between
staffs.
Negative Analysis:
Inefficient in Communication.
FRONT OFFICE
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To take advance booking for rooms.
Front Desk
III. Cashier desk: this section is used for checkout process of the
guest.
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IV. Guest relation desk: this section is used for collecting guest
feedback and maintenance of guest history.
V. Bell desk: this section is used for assistance of guest during
check-in and checkout process.
VI. Travel desk: this section is used for assistance of guest for
arranging vehicles for guest movements and for making train/
airplane reservation.
Back Office
II. ·Telephone operator: this section is used for attending all phone
calls land up in the hotel or for providing trunk dial facility to
guest.
a. Positive Analysis
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b. Negative Analysis
Interns are provided with the tasks that are more risky in nature. E.g.
they are left alone to type the name of arriving and departing guest so
that to merge in the welcoming and departure letter respectively. So it
may create the great problem if the name or room number goes
wrong
Food and beverage department are one of the main service oriented
and crucial department of the hotel. It renders the services of
prepared food items, beverages, and tobacco in a hospitable way
to the customer as per their demand. The food and beverage
department put forward the world class service of food and drink. The
services that food and beverages provide may be a coffee shop,
bars, lounges, specialty restaurants, banqueting, and room service
etc.
The F&B service department is one of the most important profit
oriented department in any hotel industry which plays a dominant role
in revenue production by providing varieties of prepare F&B in the
hospitality manner to the house and outhouse guest.
The food and beverage service is now being popular and is also
referred to as the hospitality catering industry
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I- Inviting guest to return again
C- Creating a warm atmosphere
E- Eye Contact
The fun café is the main restaurant of all. It is located near to the
main building lobby and reception overlooking the waterfall
garden. It serves an exciting selection of 31assorted flavors
from around the world. It has a multi-cuisine service given to any
guests of the hotels and the outsiders too.
The fun café has buffet displays ranging from vegetarian to non-
vegetarian guests. As it serves buffet breakfast, lunch as well as
dinner. Buffet breakfast is served only to the in-house guest. It also
serves the A la Carte menu It has the two sections as the smoking
and non-smoking zone but now the outlet is not divided for the
reason. TFC is the non-smoking zone and outside the restaurant
called the waterfall garden is the smoking zone.
Opening time:
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Restaurant opening time: 8:00pm to 11:00pm
c. Corner Bar
The corner bar is the only pub that the hotel has in its compound.
e. Service Bar
It is the only bar at the Radisson hotel which is located away from the
guest contact. It is at the inner corner of house where there is no
chance for any guest to get connected with like corner bar or lobby
bar. This bar is responsible for the supply of beverages at
TFC, OG and Room Service. This bar is also responsible
for providing welcome drinks to the in-house guest during their
arrivals.
Opening time: 7:00am to 11:00pm
f. Lobby Bar
The lobby bar is situated near the right side of the new wing lobby. It
has the capacity of 20 covers. Its standard timing is 11:00am to till
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10:00pm. The menu of the drinks is to be same as per the corner bar
menu. This bar provides happy hours at 5:30 pm to till 7:30 pm.
g. Coffee Shop
h. Terrace garden
Terrace garden is located on the fourth floor of the new wing with the
panoramic view of surrounding hills and the mountains. It serves
Soups, Salads, Sandwiches, grilled items between 12:00hrs to
22:00hrs.
i. Pastry Shop
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Snacks and drinks are served during happy hour in the club lounge
from 5:30pm to 7:00pm. The Club lounge plaza
has the 18 pax sitting capacity.
Stewarding Department:
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required number of client guest
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a. Chef de cuisine (Executive Chef):
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Co-ordinates with others department of the hotel
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Supervises the work of the kitchen
d. Chef de parties:
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Controls usage, eliminates wastage with a view to minimize
food cost
Exists
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Accountable for the proper care and handling of all
items entrusted to him ingredients, equipment etc.
1st commis to train and supervise 2nd and 3rd commis whenever
required
a. Main Kitchen
Pantry Section
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Chinese Section
Chinese section prepares Chinese food item for buffet, Lunch, dinner
and a la carte such as chicken chili, shredded tenderloin, lamb and
chicken, different kinds of noodles, tom yam kie soup etc. It
also responsible for Thai and Indonesian food items which is
available in TFC and Room service menu.
Continental Section
Bain Marie
Microwave Oven
Salamander
Infrared Heater
Indian Section
This Section is responsible for preparing Indian Dish as per the KOT
(Kitchen Order Ticket). Indian Section contains following main
equipment’s:
Ranges
Tandoor
Masala Grinder
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b. Banquet Kitchen
c. Olive Kitchen
The Olive Kitchen is the exclusive outlet of the Radisson. The Olive
Kitchen mainly focuses on a preparation of continental cuisine as the
name suggest. It produces and serves a high quality and
standard continental foods. The Olive Kitchen is just beside the
olive garden. It serves snacks for the guest. It is one of the most
precious outlets of the Radisson, which is totally different from other
outlet.
d. Butchery
e. Commissary
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The Commissary department is located side by side to the butchery
department. The commissary department is mainly working for the
main kitchen and staff cafeteria. Details checking of the raw
vegetable receive are done at the receiving area with respect to
its quality, quantity and order requisition. Then the raw
vegetables are stored in the cold room at 5degree centigrade
temperature. It daily prepares mise-end-place for main kitchen,
coffee Shop kitchen, and banquet kitchen and so on.
The Coffee Shop Kitchen is situated in the new building of the third
floor. In this building this is only one kitchen which is responsible for
preparing breakfast for the new wing guest, room service order are to
be make from this kitchen, Terrace garden menu items are also made
from this kitchen. This kitchen is responsible for preparing food items
for new buildings.
g. Bakery Kitchen
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staff. Equipment used in the bakery is;
Dough Mixture
Divider
Cooking Chamber
Hot range
Proving Chamber
Positive Analysis:
Negative Analysis:
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A fact should be considered that we people are there to learn to
build our career on the related field so some opportunity to
learn should be provided rather than limiting us on mise-end-
place and store carrying.
ANCILLARY DEPARTMENTS
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this position is substituted by another position known to be Material
Manager who looks after all purchasing and storing activities.
e. Engineering Department
f. Security
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Security is mainly responsible for the safety and security of the hotel
guests, visitors, and hotel employees. This may include patrolling the
hotel premises, monitoring equipment, and in general, ensuring the
security of guest, visitors, employees and their securities.
Engineering is responsible for the maintenance and the operation of
all machinery and equipment (including heating, air-conditioning, and
lighting.) it is also responsible for carrying out all carpentry,
upholstery and a small building, plumbing and other works of a hotel.
Room is a place which is sold to the guests either for day purpose or
night purpose where guests find complete privacy, security as
well as comfort. Each hotel has avariety of rooms to satisfy
the need of customer.
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Central Reservation
Embassy
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hours, Personalized stationery, And as always, with every
stay at Radisson, enjoy free internet and 100 percent guest
satisfaction.
b. Deluxe Room
Parquet Floor
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These rooms include a stylish bathroom, comfortable sofa, flat screen
television, mini bar, beautiful parquet and all of the amenities of a
superior room
d. Superior Room
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beds, bedside tables, drop down lights, a 21” television, mini bar,
work desk with chair and large windows that provide plenty of natural
lights. A stunning bathroom is attached to all rooms. Some superior
rooms are designed with parquet floors, while others are beautifully
carpeted.
Room 304 and 306, 404 and 406, 504 and 506, 604 and 606 704 and
706 are with the interconnecting door
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The beautiful outdoor swimming pool is located on the 5 th floor. RAD
Fitness Centre is a wonder place to relax, unwind and de-stress from
the rigors of daily life.
Hair Comb
Extension Number
Reception 7
Gym 1572
Cardio 1321
a. Steam bath
A steam bath is a steam filled room for the purpose of relaxation and
cleansing. It has a long history, going back to Greek and Roman
times, with various theories why it is beneficial. Many steam rooms
have different oils that create scents that fill the room, which help to
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relax, alter moods, ease muscle tension, cure and prevent cold and
flu symptoms, combat stress and clear the sinuses.
b. Sauna
c. Jacuzzi
Jacuzzi is the original name in the luxurious hot tubs and spas.
Positive Analysis:
Negative Analysis:
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Summary
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CONCLUSION
First of all I would like to thank the Hotel General Manager for
allowing and encouraging me to carry out my Internship Training
under his guidance. I also would like to thank all the staff who was
helping me to learn the basics of the industry and importance of team
play to achieve the daily tasks. It was a complete useful experience
working at Hotel Spirit Residency, Udaipur. The friendly Welcoming
staff and the space they have created for a trainee/intern allowed me
with full opportunities to learn and know myself as a worker. This
experience brought out my strength and also the areas I needed
to make up. It added more confidence to my Professional approach
built a stronger positive attitude and taught me how to work in Team
as a player. The primary objective of an internship is to gather a real
life
working experience and put their theoretical knowledge in practice.
This was my first real experience to work in a Hotel property. I was
quiet nervous about it. During my 3 months of training I have
developed a lot of confidence and courage in this industry. My
experience at the hotel was highly educative one. I went to different
departments of the hotel and got a lot of varied experience. I worked
in various departments of the hotel. In all these departments I get to
learn many things which will be helpful for me in my future. I also
learned the values and importance of this industry and experienced
that this is much superior field than most of the other field during my
training. As a human being, I noticed many changes in my attitude. I
am more confident and more likely to do any work now. During my
training, I thoroughly enjoyed the challenges that came along every
single day. I learned that this is just the beginning of the road and I
have to travel a long distance to be a successful person in this field.
But I must say that this experience will prove an objective in my
career in the hotel industry.
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