Document Title: Task 3 Simulated Practical Observation

Document Subtitle: SITXHRM003 Lead and manage people

 APPENDIX 1 – Team meeting Template

After giving a short introduction, present to your team the future events and planning
process that you have identified.
Steer this discussion into a brainstorming session.
Take paper and pen with you, or use a whiteboard, to jot down ideas as they are given.

At the
meeting, you are required to:
Clearly explain the organisation goals as per the organisation’s policy and procedure.
Discuss the risks you have identified and potential risk treatments
Seek ideas from the team about risks involved in the business expansion, as well as
treatment measures.
 Agree on the most important risks that should be included in the risk management
plan, as well as suitable risk treatments. At least five must be identified.

During the meeting, you will need to demonstrate effective communication skills including:
• Speaking clearly and concisely
• Using non-verbal communication to assist with understanding
• Asking questions to identify required information
• Responding to questions as required
• Using active listening techniques to confirm understanding

Close the meeting by thanking the participants for attending.

APPENDIX 1 – Team Goal Planning Template

4 scenarios for future events
1 New year party
2 Holi party
3 Anniversary party
4 Birthday party
Introduction Gagan, Sneha, mani,nishu
about events
Step description Resource required Person Set deadline
responsible
Decoration and photos Stuff for decoration Sneha Need someone
to fill balloons
Music system Dj nishu No
Food and buffet Food stalls and cake mani Need help to
prepare cake

Further Planning : make party professional

 Identify potential risks
Staff shortage

Risk treatment
Have to arrange 3 people to help team members

Notes of feedback from the team

Very good

Goals planed by: Gagan nagpal

APPENDIX 2 – Email to CEO

Write the email to CEO providing the information about planning for the event and getting
feedback on event planning.

The email must be grammatically correct and must be written in a formal manner.

To abc@gmail.com

From Gagannagpal.26.gn@gmail.com

CC About planning and feedback about event

Attachment I attach photos of event

Hi sir,
Good afternoon
First, on February 7th, I hosted a birthday party at the rooftop smoked garage. I extend invitations
to all members of the team as well as guests. As I discuss the assignment with team members
regarding the event, they all agree to take on different duties, such as decorating according to the
theme, arranging the music system, and taking care of the food and beverages. As a result, I
encouraged you to come check out the work and provide feedback.Thanks
Regards
Gagan

APPENDIX 3 – Implementation action plan

Step Actions By By Resource Progress
who? when s needed report/monitorin
? g
Invitation Send to all Gagan 28 Email or About the
guests and team feb phone gathering
members

Decoration and Select stuff for sneha 1 mar Balloons, Need someone
photo decoration party to fill air in
popper balloons
etc
Music system Select music nishu 2 mar Light Required extra
system electric boards

Food and beverages Food stalls, cake mani 3 mar Food Need help to
items and bake cake
cake
selection

APPENDIX 4 – Delegation Worksheet

Identifying strength and weakness of the employees
Name of the staff Strength Weakness

sneha She is experienced in decoration Weak point he cannot prepare good

food.

nishu She has good source of She is not experience in decoration

knowledge in DJ system

mani he has great taste in her hand he has no interest in music system
to prepare food and decoration

APPENDIX 5 – Email to teammates

Write the email to teammates providing the information about task delegation and deadline.
In your email communicate:
 Evaluate team member skills and choose the right person for the job
 Explain why you’re delegating
 Provide the right instructions
 Provide opportunities for individual development through resources and training
 Delegate responsibility and authority

Attach appendix 4 to this email

The email must be grammatically correct and must be written in a formal manner.

To Sneha,nishu,mani

From gagannagpal@gmail.com

CC Regarding duties

Attachment Appendix 4

Good day, team members!

Guys, good morning.
As you know, I sent you an invitation to an anniversary party. So do come, and we'll go over the
many party responsibilities with you. If you have any difficulties with any of the tasks, I will assign
a trainer to you so that you can learn everything. As we gathered for the debate, we wanted to
see who was an expert in the areas of decoration, music, food, and beverages. Please answer to
this email with your arrival date and time so that we can plan accordingly.
Thanks,
Regards
Gagan
 APPENDIX 6 – Coaching and mentoring session

As part of the mentoring component of this activity, you are required to encourage a
trusted, ongoing relationship to form between you. To do this, you should demonstrate
effective communication skills including:

Use open communication channel

Ask open ended questions
Use verbal and non-verbal communication techniques
Use active listening skill
Before concluding the meeting, ensure that the staff shows commitment carrying out the
tasks that you have assigned.

Develop a coaching and mentoring session for your staff meeting in (Appendix 6)

Name of the Gagan

staff
Position Chef

Issues Problem in kitchen fan

identified
Date 2/02/2022

Time 2:00

Detailed session notes for coaching and mentoring

Hello, sir. I am unable to cook due to a problem with the kitchen fan. Please plan something for
me and keep an eye on it.
Thanks.
Regards
 APPENDIX 7 – Recognition and Rewards for team achievements

Ensure you:
 Recognise their strengths
 Give credit to your team for their accomplishments
 Model the behaviour that you’d expect
 Assist with tasks and provide demonstrations and assistance to employee where
required
 Be transparent and approachable regarding tough decisions and feedback
 Motivate individuals of the team and the team as a whole to achieve optimum
performance

Name of the nishu

staff/team
Position/Department Team leader

Date 5/02/2022

Time 2:00

Overall performance of individual/team

Performing all tasks very carefully and always responsible and humble.

Types of rewards to individual/team

We are rewarded you with manager position.

APPENDIX 8 – Email to Individual/team for recognition and reward

Congratulate staff about their performances and achievement within organisation to reach
the goal within the timeline

Provide recognition and reward for individual and/or team for their performances

Email staff about performance and reward (Appendix 8)

To snehadhamija5006@gmail.com

From gagannagpal@gmail.com

CC Reward

Attachment Invitation card

Hello, Sneha.
Hello and good afternoon,
I hope you are feeling proud after hearing the wonderful news that we are going to promote you
to manager as a result of your hard work and responsibilities, which you have handled responsibly
and well. It's much appreciated. As a result, the entire management team decided to award you
the prize. As a result, on Feb 28, 2022, at 4 p.m., we will host an event at our restaurant. Please
join us if you haven't already.
Thanks,
Regards.
Gagan.