Invitation To Bid: New Rock Phosphate Silo Project

INDIAN FARMERS FERTILISER COOPERATIVE LIMITED
PARADEEP
NEW ROCK PHOSPHATE SILO PROJECT
INVITATION TO BID
For
New Rock Phosphate Silo Project
IFFCO – PARADEEP UNIT
INDIAN FARMERS FERTILISER COOPERATIVES LTD.
PARADEEP UNIT
Village Musadia, Distt. Jagatsinghpur, Odisha - 754142
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This I.T.B. Package comprises three (3) volumes:
1. Volume I: Instructions to Bidders and Form of Bid
2. Volume II: Form of Contract (Terms and Conditions),
3. Volume III: Technical Specification.
Volume I includes definitions of terms used, Instructions to Bidders, the Form of Bid and
Attachments 1 thru 5 which must be complied and filled by the Bidder and submitted as
part of its Bid.
On completion of successful discussions/clarifications/negotiations during proceedings

of the tender the Attachments (revised and updated) will become the Exhibits to the
Contract.
Volume II includes the Form of Contract containing the Terms and Conditions.
Volume III includes the detailed basis of design and detailed Work Scope/supply for the
Project as required by the Owner. The Specifications and Drawings which form the
remainder of Volume III are the minimum quality requirements of the Owner. This
Volume Consists of 03 Annexure.
1. Annexure-I Scope and Specification for construction of Rock Silo D

2. Annexure-II Detail specification for Civil and Structural Works
3. Proposed Layout.
Bidders have to submit all the three volume of Tender Document duly signed and
stamped as token of acceptance of all the terms and conditions along with deviation
sheet if any. In case there is no deviations mentioned in the bid/clause/Article , it will
be presumed that the ITB Conditions are acceptable to the bidder
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INDIAN FARMERS FERTILISER COOPERATIVE

LTD. PARADEEP
REQUEST FOR PROPOSAL (RFP)
Volume 1
Instructions to the Bidders
(June 14, 2021)
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TABLE OF CONTENTS
Volume/
DESCRIPTION
Attachments
1.0 of 3.0 INSTRUCTIONS TO BIDDERS
1.0 INTRODUCTION
2.0 COST OF BIDDING
3.0 BIDDING DOCUMENTS
4.0 CLARIFICATION OF BIDDING DOCUMENTS
5.0 AMENDMENT OF BIDDING DOCUMENTS
6.0 LANGUAGE OF BID
7.0 DOCUMENTS COMPRISING THE BID
8.0 BID PRICE
9.0 BID CURRENCIES
10.0 BID SECURITY/BID BOND
11.0 PERIOD OF VALIDITY OF BIDS
12.0 FORMAT & SIGNING OF BIDS
13.0 SEALING & MARKING OF BIDS
14.0 BID CLOSING DATE
15.0 LATE BIDS
16.0 MODIFICATION & WITHDRAWAL OF BIDS
17.0 OPENING OF BIDS
18.0 PRELIMINARY EXAMINATION OF BIDS
19.0 EVALUATION AND COMPARISON OF BIDS
20.0 OWNER RIGHT TO ACCEPT ANY BID AND TO
REJECT ANY OR ALL BIDS
21.0 LETTER OF INTENT
22.0 SIGNING OF CONTRACT
23.0 PERFORMANCE BOND
24.0 PROJECT SCHEDULE
ATTACHMENT-1 FORM OF ACKNOWLEDGEMENT
ATTACHMENT-2 BID BOND
ATTACHMENT-3 TECHNICAL & COMMERCIAL DEVIATIONS
ATTACHMENT-4 SUMMARY OF TERMS & CONDITION QUOTED
ATTACHMENT-5 SCHEDULE OF PRICES
Volume 2.0: Form of Contract (Enclosed Separately)

Volume 3.0: Minimum Technical Requirements (Enclosed Separately)
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Volume 1.0
INSTRUCTIONS TO BIDDERS
1.0 INTRODUCTION
Indian Farmers Fertiliser Cooperative Limited (hereafter referred as IFFCO or
Owner) is Asia's largest Cooperative and Country's biggest in producing and
marketing of fertilisers and is owned by 50 million farmers through 35,000
Cooperative societies spread throughout the country. At present, IFFCO is
having plants at Kalol, Kandla, Phulpur, Aonla and Paradeep.
IFFCO Paradeep Unit has six nos. of Silos for storage of solid raw materials (3
nos. for Rock Phosphate, 02 nos. for Sulphur and 01 no. for urea/ potash). All
the raw materials were transported from Jetty to Silos in the plant through 5.5 km
long cross country conveying system and out of which three are exclusively used
for storage of Rock Phosphate. Construction of New Rock Phosphate Silo along
with associated conveying system are required for enhancement of storage
capacity.
Owner has issued this RFP to undertake entire scope of work pertaining to the
set up of additional New Rock Silo including Basic & Detailed Engineering,
Material Procurement, Supply of proprietary items, Construction, Erection,
Testing, Overall Supervision, Pre-commissioning & Commissioning and
Guaranteed Test Run and any other works or services required till Final
Acceptance of the Project from experienced and reputed contractors.
This RFP is divided into three Volumes:
Volume I Instructions to the Bidders
Volume II Form of Contract
Volume III Minimum Technical Requirements
Any capitalized word or phrase used in RFP will have the meaning assigned in
Volume II (Form of Contract) or Volume III (Minimum Technical Requirements).
2.0 COST OF BIDDING
Bidder shall bear all costs associated with the preparation and submission of
the Bid, and IFFCO (hereafter referred to as Owner) will, in no case, be
responsible or liable for these costs, regardless of the conduct or outcome of the
bidding process.
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3.0 BIDDING DOCUMENTS
The Bidder shall carefully examine all instructions, attachments, terms and
conditions in the bidding documents, acquaint himself with the site conditions
and submit the Form of Acknowledgement as per Attachment-1 within 10 days
of receipt of the RFP. The invitation to Bid together with all its attachments thereto
shall be considered to be read, understood and accepted by the Bidder, unless
technical and commercial deviations are specifically stated by the Bidder as per
Attachment-3, to be submitted along with Techno-commercial un-priced bid.
Failure to furnish all information required by the bidding documents or submission
of a Bid not substantially responsive to the bidding documents in every respect
and insufficient no. of copies will be at Bidder's risk and may result in the
rejection of the Bid.
The Bidder shall submit certified copies of authority letter / Power of Attorney/
Board Resolution in favour of the authorized signatory(s) of the Bid. The Bidder's
name stated on the proposal shall be the exact legal name of the Bidder.
Bid by a Consortium must be signed by all members of the Consortium. In case

of Consortium, the exact legal names of all the members of the consortium shall
be stated and leader of Consortium shall be clearly indicated. In case of bids by
a Consortium, the bidder shall also submit a consortium agreement as evidence
of formation of the Consortium.
4.0 CLARIFICATION OF BIDDING DOCUMENTS

A prospective Bidder requiring any clarification shall obtain the same from Owner
in writing by Email or by letter so as to ensure submission of Bid on or before Bid
closing date. Bidders shall examine the RFP documents thoroughly and inform
the OWNER immediately of any apparent conflict, discrepancy or error. The
Owner will respond in writing to such queries, which are received within 2 weeks
from the date of issue of the bidding documents. Any such clarification will be
issued to all the Bidders irrespective of the fact if other Bidders have asked for it
or not. All clarifications issued by the Owner shall become an integral part of the
Bidding documents.
5.0 AMENDMENT OF BIDDING DOCUMENTS

5.1 At any time prior to the deadline for submission of bids, the Owner for any
reason, whether at its own initiative or in response to a clarification requested
by a prospective Bidder, may modify the bidding documents by amendment
thereto.
5.2 The amendment will be notified in writing by E-mail or letter to all prospective
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Bidders who have received the bidding documents and will be binding on them.
5.3 In order to afford prospective Bidders reasonable time in which to take the
amendment into account in preparing their bids, the Owner may, at their sole
discretion, extend the deadline for the submission of bids by a period Owner
deems fit.
5.4 The Owner may, at their discretion, extend the deadline for the submission of
bids by amending the bidding documents in accordance with articles 5.1 to 5.3
above, in which case all rights and obligations of the Owner and Bidders
previously subject to the deadline will thereafter be subject to the deadline as
extended.
6.0 LANGUAGE OF BID & THE UNITS
The Bid prepared by the Bidder and all correspondence / drawings and
documents relating to the Bid exchanged between the Bidder and the Owner
shall be written in English language, provided that any printed literature furnished
by the Bidder may be written in another language so long as accompanied by
English translation, in which case, for purpose of interpretation of the Bid, the
English translation shall govern. All units of measurement shall be in SI units /
Metric units.
7.0 DOCUMENTS COMPRISING THE BID

7.1 The bidder is required to make a proposal in a format as outlined below in
order to achieve the objective of maintaining a uniform proposal structure from
all bidders.
7.2 The Bids shall be submitted in the following manner in three parts in three
separately sealed envelopes, duly super scribed with Project Name and Bid
Document No.
BID BOND IN THE FORM OF BANK

GUARANTEE AS SPECIFIED IN BID
DOCUMENTS OR DEMAND DRAFT OR
PART-I
BANKERS CHEQUE (PAY ORDER) TOWARDS
EARNEST MONEY DEPOSIT (EMD) IN
ORIGINAL
PART-IIA TECHNICAL BID

PART-IIB UNPRICED COMMERCIAL BID
PART-IIC SCHEDULE OF DEVIATIONS
PART-III PRICE BID
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7.3 Part I of the Bid
Part I of the Bid shall contain BID BOND as outlined in Article-9.0. BID BOND
towards EMD in the form of BANK GUARANTEE/Demand Draft/Bankers
cheque (Pay order)/ shall be submitted in a separate cover to be marked with
“RFP Number, Bid due date & Part-I of the Bid – Bid Bond". The envelope
containing the BID BOND will be opened before opening of Envelope – Part II
The opening of Envelope- Part- II is dependent on the acceptance of Bid Bond
in the form of Bank Guarantee/Demand Draft/Bankers cheque (Pay order from
the issuing bank and its compliance with respect to BID BOND amount, format
etc.)
7.4 Part-II of the Bid
Part – II shall consist of following three sections:

7.4.1 Part–IIA: Technical Bid
Technical Bid shall include/indicate the following:

A) RFP No.Proj/ Rock Silo-D /001 Due Date
B) All the information of RFP-Minimum Technical Requirements (Volume III) and

other information requested in RFP- Technical Requirements (Volume III).
C) A copy of each page of Technical Requirements (Volume III) duly signed and
stamped by the authorized representative of the Bidder as token of
unconditional acceptance.
7.4.2 Part –IIB: Un-priced Commercial Bid

Un-priced commercial Bid shall include/indicate the following:
A) RFP No. Proj/ Rock Silo-D /001 Due Date

A) Summary of Terms and Conditions as per Attachment-4 are to be attached
with Techno-commercial un-price bid.
B) A list of all long lead items alongwith expected delivery schedules for each of
them.
C) List of all greenfield / brownfield / debottlenecking / revamp projects of storage
silo undertaken by the Bidder in last ten years alongwith the name of owners,
year of commissioning, capacity etc.
D) Blank copy of Schedule of Prices as per Attachment-5 duly stamped &
initialed on each page and indicating “Quoted/Not Quoted/Not Applicable”
against each head.
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E) A copy of each page of Volume I (Instructions to the Bidders) and Volume II

(Format of the Contract) duly initialed and stamped by the authorized
representative of the Bidder as token of unconditional acceptance.
F) Shutdown (in days) of existing conveying system of Owner required by the

Bidder for hooking up of New Rock Phosphate Silo Project.
G) Any other information required as per Commercial Part of RFP.

7.4.3 Part –IIC: Schedule of Deviations (if any)
Schedule of Deviations (if any) to the commercial and technical bid documents
as per Attachment-3. Technical and Commercial deviations must be listed
separately. Any deviation not listed in Attachment- 3 shall not be considered by
the Owner.
7.5 PART-III (Priced Bid):

PRICED BID in Original (without any copy) shall be submitted in a separate
sealed envelope (ENVELOPE-III) duly signed and stamped on each page super
scribing on the sealed envelope “Price Bid – Do not open”. This part shall not
contain any condition whatsoever failing which the Bids shall be liable to be
rejected. In case of any correction, the bidder shall put its signature and its stamp.
Eraser fluid will not be allowed for making any correction. Bid should include the
Bid price and other related costs, in accordance with Attachment- 5.
8.0 BID PRICE
8.1 The Bidders shall complete the price schedule form as attached to these
documents as per RFP failing which the Bid may be rejected.
8.2 The quoted prices shall be inclusive of any and all taxes applicable in India or
any country of the world where any part of the Project / Work has to be executed.
Prices shall be written in both words and figures. In the event of difference, the
prices in words shall be valid and binding. Unit prices shall be considered correct
in the event of any discrepancy with regard to total price.
9.0 BID CURRENCY
Bidders may quote in Indian Currency ₹ (INR).
10.0 BID SECURITY / BID BOND
10.1 Upon submission of the Bid by the Bidder the Bid Bond Guarantee will become
effective. The Bid Bond shall be for Rs. 5 Lakhs (Rupees Five Lakhs only) in the
form of an irrevocable bank guarantee. Format for Bank Guarantee for Bid Bond
shall be as per form enclosed at Attachment-2.
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10.2 This Bond shall be subject to the conditions described therein and shall be valid
from the date of submission of the Bid until one twenty (120) days after the
validity period or any extended Validity Period. (See Attachment 2).
10.3 The associated unconditional bank guarantees shall be payable in Indian

Rupees (INR).
10.4 The Bank Guarantee must not be subject to taxes, charges, any expense and
must be payable to the Owner at first demand irrespective of any objection by
the Bidder and without any need of judicial settlement. It is the responsibility of
the Bidder to ensure that the bank guarantee complies with all of the applicable
conditions and regulations.
10.5 The Bid bond submitted by all such Bidders whose bids are found compliant and
who satisfy the eligibility conditions towards Bid bond shall be retained with
Owner. Bidder by submitting its bid pursuant to this RFP shall be deemed to have
acknowledged and confirmed that Owner will suffer loss and damage on account
of withdrawal of its Bid during the Bid validity period. No relaxation of any kind
on Bid bond will be given to any Bidder. After award of the Contract and
furnishing of the Performance Bank Guarantee in accordance therewith, the Bid
bond will be returned to the selected Bidder.
10.6 In the case of the unsuccessful tenders, the Bidder's Bid Bond will be returned
at the end of the validity period or upon Owner entering into an unconditional
Contract with another bidder whichever is the sooner. The Bid Bond shall accrue
to the Owner should a Bidder withdraw its Bid before the end of the validity period
without any notice or legal process by the Owner.
10.7 Forfeiture of BID BOND
Without prejudice to any other right or remedy of Owner, Owner shall forfeit the
Bid Bond as mutually agreed genuine pre-estimated compensation / damages to
Owner in the following cases:
i) If a Bidder withdraws his Bid during the period of Bid validity specified
by the Owner in RFP
OR
ii) In the case of a successful Bidder, if the Bidder fails:

a) To sign the purchase order, OR
b) To furnish performance Bond.
11.0 PERIOD OF VALIDITY OF BIDS
11.1 Bids shall be kept valid for at least 120 days from the technical and unpriced
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commercial bid opening date. A Bid valid for a shorter period may be
considered as non-responsive and liable to be rejected by the Owner.
11.2 The Owner may solicit the Bidder's consent to an extension of the period of
validity. The Bidders shall do best endeavors to extend the validity of the Bids as
per request of the Owner. The request and the responses thereto shall be made
in writing through a letter or by Courier/Email. A Bidder having been granted
the request, will neither be required nor permitted to alter the Bid.
11.3 Bidders shall quote firm prices, valid for entire period of execution of Project
including extensions, if any . A bid submitted with escalation shall be treated as
non-responsive and rejected.
12.0 FORMAT AND SIGNING OF BIDS
12.1 The Bidder shall submit required copies of the Bid clearly marking each "Original
Bid" and "Copy of Bid", as appropriate. In the event of any discrepancies between
them, the original shall govern.
12.2 The original and all copies of the bid shall be typed or written in indelible ink with
consecutively numbered pages and shall be signed and stamped by the bidder
or a person or persons duly authorized to sign on behalf of the bidder to bind the
bidder to the purchase order. All pages of the bid, except for unamend printed
literature, shall be stamped and initialed by the person signing the bid. The name
and position held by each person signing must be typed or printed below the
signature.
12.3 The Bid shall contain no interlineations, erasures or overwriting except as
necessary to correct errors made by the Bidder, in which case such corrections
shall be initialed by the person or persons, signing the Bid.
12.4 The bidder shall also submit three scanned copies of the complete Bid
documents (excluding Part – III Price Bids) in form of a computer readable and
searchable CD or DVD/ Pen drive.
13.0 SEALING AND MARKING OF BIDS
13.1 The Bidders shall submit the offer in three inner envelops as indicated below
which shall be sealed in one outer envelope:
(i) Envelope- I (BID BOND)

The 1st inner envelope shall contain Bond as required and shall be super-
scribed with (BID PART-I – BID BOND) and RFP NO Proj/ SAP-III /001
Due Date
(ii) Envelope -II (Technical & Un-priced Commercial Bid)
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The second inner envelope should contain 1 (one) original plus 5 copies
of technical Bid together with un-priced commercial Bid and deviations
statement if any. This envelope should be clearly marked (BID PART-II -
TECHNICAL & UNPRICED COMMERCIAL BID) and RFP NO Proj/ SAP-
III /001 Due Date
Envelope-II shall contain the documents in three different sections as

specified in Para 7.0.
(iii) Envelope -III (Price Bid)

The third inner envelope should contain Price Bid in Original only.
The cover should clearly be marked (BID PART-III- PRICED BID – Do
Not Open) and RFP NO Proj/ SAP-III /001
Bidder shall ensure that the Prices are submitted strictly as per Format,
failing which Bid is liable to be rejected.
(iv) Cover Envelope

All the above said three envelopes (Envelope-I, II & III) shall be sealed
and kept in a separate envelope called “Cover Envelope”. Cover
envelope shall super scribe clearly that Envelope-I, II & III are kept
inside.
13.2 Cover Envelope shall be sealed properly. Same shall be addressed to:
D. Chakraborty
JGM (Materials)
India Farmers Fertiliser Cooperative Ltd.
Vill-Musadia, Paradeep
Distt.- Jagatsinghpur
Odisha-754142, Odisha
India
Phone: (06722) 224041/ 224162
and bear the title

"IFFCO PARADEEP NEW ROCK PHOSPHATE SILO PROJECT "
RFP NO. Proj/ Rock Silo – D /001 Due Date
“DO NOT OPEN BEFORE...................... “ (Bid closing date to be
mentioned by the Bidder)
The Cover envelope shall also indicate the name and address of the bidder
so as to enable the Owner return it un-opened in case it is received late /
cancellation of Tender as the case may be.
13.3 If the cover envelope is not sealed and marked properly as is required in Para
13.2 above, the Owner will assume no responsibility for the Bid-misplacement or
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pre-mature opening.
14.0 BID CLOSING DATE

The Bid Closing Date is 28th June 2021.
Bid documents must be submitted no later than 12:00 pm Indian Standard time,
on the Bid Closing Date. Owner shall be entitled to extend the Bid Closing Date
at the request of one or more Bidders or otherwise as Owner may deem fit.
15.0 LATE BIDS
Any Bid received after the Bid Closing Date / deadline for submission of bids
indicated on main body of Invitation to Bid or any other date extended in writing
may be rejected.
16.0 MODIFICATIONS AND WITHDRAWAL OF BIDS

16.1 The Bidder may modify or withdraw the Bid after its submission, provided that
written notice of the modification or withdrawal is received by the Owner prior to
the deadline prescribed for submission of bids.
16.2 A withdrawal notice may also be sent by Courier or email but followed by a
signed confirmation copy, post marked not later than the deadline for submission
of bids.
16.3 No Bid may be withdrawn / modified in the interval between the deadline for
submission of bids and the expiration of the period of Bid validity specified by
the Bidder on the Bid form.
17.0 OPENING OF BIDS
17.1 BID PART-I-BID BOND and BID PART-II-TECHNICAL & UNPRICED
COMMERCIAL BID shall be opened on the next Business Day of Bid Closing
Date.
17.2 The envelope of Bid Bond shall be opened first. Technical and Unpriced
Commercial Bid of only those Bidders, whose Bid Bonds are found acceptable
will only be opened subsequently.
17.3 BID PART–III–PRICED COMMERCIAL BID of only those Bidders whose
technical and unpriced commercial bids are accepted by the Owner will be
opened at a date to be notified later by the Owner.
18.0 PRELIMINARY EXAMINATION OF BIDS

18.1 The Owner will examine the bids to determine whether they are complete,
whether any computational errors have been made, whether required Bid Bond
has been arranged to be furnished by the issuing bank, whether the documents
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have been properly signed, whether validity of the Bid is in conformity with RFP
and whether the bids are generally in order.
18.2 If a discrepancy is found in the Bidder's Bid between the numerical figures and
those shown in words, the Owner shall be entitled to rely on those shown in
words. If an arithmetical error is found in any money sum in the Bid, the adopted
procedure will be the following:
“The lowest number of the sum which is provided for in the Bid and the sum
which will result from a new calculation will be deemed to be correct.”
18.3 Prior to the detailed evaluation, the Owner will determine the substantial
responsiveness of each Bid with reference to the bidding documents. For
purpose of this article a substantially responsive Bid is one, which conforms to
all the substantial terms and conditions of the bidding documents without any
substantial deviations. The Owner determination of a Bid's responsiveness is to
be based on the contents of the Bid itself, without recourse to extrinsic evidence.
Any decision of the Owner regarding substantial responsiveness will be final and
binding on all bidders. The Bid not meeting any one or all of the following criteria
may be rejected:
(a) Time Schedule (Beyond period of 03 months from desired Completion

Date)
(b) Financial Stability / strength of the Bidder (Solvency certificate to be

produced for 10% of the Quoted Contract Value)
(d) Substantial deviation in Scope of Work and Terms & Conditions of ITB
(e) Non acceptance of Performance Security Deposit
(f) Bid Security / EMD
(g) Bid Validity
(h) Major deviation in Guarantees / Warranty Clause
(i) Non-acceptance of Price Reduction Clause
18.4 A Bid determined as substantially non-responsive is liable to be rejected by the

Owner and may not subsequently be made responsive by the Bidder by
correction of the non-conformity.
18.5 The Owner may waive any minor informality or non-conformity or irregularity in a
Bid, which does not in their opinion constitute a deviation.
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18.6 Under two stage bidding system, after a preliminary screening based on both
technical and un-priced commercial evaluation, Bidders will be short-listed. In the
event that any clarifications are required, then such clarifications shall be
obtained from such short listed Bidders only. Based on the clarifications, the
technically acceptable Bidders shall be asked to confirm the revised price or
modification to the previous price if any, in a sealed cover, on a prefixed date
and time which shall be communicated to the Bidder.
19.0 EVALUATION AND COMPARISON OF BIDS

19.1 The Owner will normally evaluate and compare only those bids, which are
determined to be substantially responsive pursuant to Article 20.
19.2 Commercial Evaluation
The Bidder must provide with its Bid as part of their Attachment-3 a detailed
response to the conditions of the Contract describing any changes they would
propose in order for it to be the basis of a final contract document. The Owner
will evaluate these responses to confirm that the response does not conflict
with the Owner's Contract or the terms and conditions of the Contract. A Bid
which does not substantially comply commercially will be rejected.
19.3 Technical Evaluation
The Bidder must provide with its Bid as part of their Attachment-3 a detailed
response to the t e ch n i c a l re q u i r e m e n t s a s g i ve n i n vo lu m e I I I o f t h e
R F P . The Owner will evaluate the Bid to determine whether it complies with all
technical requirements as given in Volume III of the RFP. A Bid which does not
substantially comply technically will be rejected.
19.4 Evaluation of Price Bids
Evaluation of the price bids will be performed using the principles of NPV of the
lifecycle costs, not merely the quoted LSTK price. Owner shall consider following
factors while evaluating the bids:
 Price of Spares (SP): The price of two years spares, provided as part of bid,
shall be loaded on the bid price.
 Project Schedule: Owner desires that the Guaranteed Completion Date is

achieved within 16 months from the effective date of the Contract. In case
the Bidder quotes a higher period, Owner shall load 0.5% of the LSTK price
for each week or part thereof.
Project Schedule Factor fSch = |(Proposed period – 24 months)| *Basic Bid
Price * 2/100
 Payment Security: If the Bidder desires any payment security, Owner shall
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load 0.5% as the cost of such payment security;
 Payment Terms: If the Bidder desires deviation in payment terms from the
terms as per tender document, Owner shall load @10% interest rate per
annum; and
 Any other deviation taken by the Bidders: Appropriate loading shall be

done.
With the above mentioned loading factors, the LSTK bid price for each vendor
shall be recalculated for the price evaluation of the bid as per the following
formula:
Effective bid price = Basic Bid Price + SP + fSch + Other loading Factors
20.0 OWNER’s RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS
Notwithstanding anything to the contrary contained herein, the Owner reserves
the right to accept or reject any Bid, and to annul the bidding process and reject
all bids, at any time prior to award of LETTER OF INTENT, without assigning any
reason and without incurring any liability to the affected Bidder, or Bidders, or of
any obligation to inform the affected Bidder, or Bidders of the grounds for the
Owner action.
21.0 LETTER OF INTENT (LOI)

21.1 The Owner will award the Project to the successful bidder whose Bid has been
determined to be substantially most responsive and has been determined as the
lowest evaluated Bid after the final negotiation held with (if deemed necessary
by Owner) the most competitive bidder.
21.2 Prior to the expiration of the period of Bid validity, the Owner will notify the
successful Bidder by email or letter to be confirmed by letter that the Bid has
been accepted and a "Letter of Intent (LOI)" will be issued.
21.3 The successful bidder on receipt of "Letter of Intent" shall convey his acceptance
by return e-mail/ courier and to be confirmed by letter within 7 day failing which
it will be deemed that LOI is accepted unconditionally.
21.4 Delivery period/schedule shall be counted from the date of "issuance of Fax/
Letter of Intent".
22.0 SIGNING OF CONTRACT

Owner will send two copies of the Contract as per Volume II to the successful
Bidder. Within seven days of the receipt of the same, the authorized
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representative of the successful Bidder shall sign and stamp on all pages and
return one copy to the Owner as a token of his unconditional acceptance failing
which Owner has the right to cancel/withdraw the purchase order and forfeit the
Bid Bond. The Effective Date of the Works shall be the date of issuance of the
Letter of Intent by the Owner.
23.0 PERFORMANCE BOND

Within 15 days of the Award of LOI by the Owner, the successful Bidder shall
furnish to the Owner the Security Cum Performance Bond equivalent to 10% of
the contract price in the form of a bank guarantee as per Tender Document.
24.0 PROJECT SCHEDULE

Contractor shall submit its own Project Schedule covering various milestones
and activities. While preparing their Project Schedule, Contractor will consider
the following factors:
 Guaranteed Completed Date will be achieved on or before 16 months from

the Effective Date .
 Proposed Project Schedule shall be based on worldwide experience of

project execution of similar plants and own data bank of Contractors.
 The Project Schedule shall also consider the site conditions, other local
factors and their own resources while preparing the schedule and ensure
that the proposed Project Schedule is reasonable, achievable and the most
optimum.
 While making the Project Schedule, Contractors will plan various

interdependent activities in such a way that unproductive losses during pre-
commissioning and commissioning phase are the lowest possible.
 The proposed Project Schedule shall be the most optimum because while
evaluating the bids commercially, Mechanical Completion Period and Time
taken in Final Acceptance shall also be considered.
 OWNER has shown below the desired completion time for major activities
counting from the Effective Date of Contract for reference.
Page 17 of 27
PARADEEP
Item Target
Project Execution start of activities Day 0
Completion of Basic Engineering 2nd Month
Completion of Detailed Engineering 4th Month
Completion of Construction & Erection 14th Month
Hookup, Mechanical Completion and 15th Month

Commissioning
Acceptance of the Complete Syatem 16th Month
Page 18 of 27
PARADEEP
ATTACHMENT-1
FORM OF ACKNOWLEDGEMENT
Form of Acknowledgement (to be typed on Bidder's letterhead)
Ref No:
Date:
JGM (Materials)
India Farmers Fertiliser Cooperative Ltd.
Vill-Musadia, Paradeep
Distt.- Jagatsinghpur
Odisha-754142, Odisha
India
Phone: (06722) 224041/ 224162
Attention: Mr D. Chakraborty
Re: IFFCO Paradeep Rock Silo Project
Dear Sir,
1. We acknowledge receipt of the c o m p l e t e RFP Package consisting of Volume 1,
Volume 2 and Volume 3 for the above contract and express our interest and desire
to participate in the bidding. We confirm that we will be bound by all the provisions
of this RFP
Please issue future addenda or notices to:
Name of Contact :
Address :
Telephone No. :
Fax Number :
E-mail address :
2. *We acknowledge receipt of the RFP Package for the above contract but regret to
inform you that we do not intend to participate in the bidding.
The RFP package is herewith returned intact and we confirm that we have not make
any copies (digital or otherwise) of the RFP package.
Yours faithfully
(Signed by responsible person)
Page 19 of 27
PARADEEP
*Company to type either statement '1' or '2' and return the Form of Acknowledgement
within ten (10) days of receipt of the RFP Package.
Page 20 of 27
PARADEEP
ATTACHMENT-2
BID BOND
PROFORMA FOR BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(To be executed on a non-judicial Stamp Paper of Rs 100/-)
IN CONSIDERATION of Indian Farmers Fertiliser Cooperative Limited (Vill:

Musadia, Paradeep, Dist: Jagatsinghpur-754142, Orissa) having its registered office at
IFFCO Sadan, C-1, District Centre, Saket Place, New Delhi - 110 017 (hereinafter called
‘the Society’ which expression shall unless repugnant to the subject or context includes
its successors and assigns) having agreed to exempt _____________________
(hereinafter called ‘the said Tenderer(s)’ which expression shall unless repugnant to the
subject or context includes his successors and assigns) from the demand under the
terms and conditions of tender No. _____ for ________ hereinafter called ‘the said
Tender’ of such Earnest Money for the due fulfillment by the said Tenderer(s) of the
terms and conditions contained in the said tender ________ for ______ ________
on production of Bank Guarantee for Rs.______(Rupees______________only) We
___________________________ Bank hereinafter referred to as ‘the Bank’ do hereby
undertake to pay to the company an amount not exceeding Rs._________ (Rupees
________ only) against any loss or damage caused to or suffered or would be caused
to or suffered by the said Society by reason of any breach by the said tenderer(s) of any
of the terms and conditions contained in the said tender (the decision of the Society as
to any such breach having been committed and loss suffered shall be binding on us).
2. WE ________________ Bank do hereby undertake to pay the amounts due

and payable under this Guarantee without any demur merely on a demand from the
Society stating that the amount claimed is due by way of loss or damage caused to or
would cause to or suffered by the Society by reason of any breach by the said
Tenderer(s) of any of the terms and conditions contained in the said tender or by reason
of the said Tenderer’s failure to keep the tender open. Any such demand made on the
Bank shall be conclusive as regards amount due and payable by the Bank under this
Guarantee. However, our liability under this guarantee shall be restricted to an amount
not exceeding Rs.___________ (Rupees ____________ only).
3. WE ______________ (Bank) further agree that the guarantee herein contained

shall remain in full force and affect during the period that would be taken for the
finalisation of the said tender and that it shall continue to be enforceable till the said
tender is finally decided and order placed on the successful tender(s) and/or till all the
dues of the Society under/or by virtue of the said tender have been fully paid and its
claims satisfied or discharged or till a duly authorised officer of the Society certified that
the terms and conditions of the said tender have been fully and properly carried out by
the said Tenderer(s) and accordingly discharges the guarantee. Unless a demand or
claim under this guarantee is made on us in writing on or before the __________, we
shall be discharged from all liability under this guarantee thereafter.
Page 21 of 27
PARADEEP
4. WE _____________________________________ Bank, lastly undertake not to

revoke this guarantee during its currency except with the previous consent of the
Society in writing.
Dated _________ day of ________ 200_____
The place of Jurisdiction for settlement of dispute relating to this Bank Guarantee shall
be Jagatsinhpur(Orissa)
CORPORATE SEAL FOR BANK
Note: To include 6 months claim period over and above the period mentioned in the
paragraph for the validity of the Bank guarantee in the tender.
Page 22 of 27
PARADEEP
ATTACHMENT-3
TECHNICAL & COMMERCIAL DEVIATIONS
RFP NO. __________________________
BIDDER REF NO NAME OF BIDDER _______________
BIDDING DOCUMENT REFERENCE

SL. DOCUMENT PAGE ARTICLE/ SUBJECT DEVIATION
NO NO. NO. PARA NO.
NOTE: 1. If unavoidable, Bidder may stipulate deviations to the requirements of the Bidding
Document only in this format.
2. Bidder shall furnish Technical and Commercial deviations, if any, separately.
3. Any deviations stated elsewhere in the bid shall not be taken into account
and may render the bid non-responsive and liable to be rejected.
STAMP & SIGNATURE OF THE BIDDER : _____________________
NAME OF THE BIDDER : _________________________
DATE : _____________________________________
Page 23 of 27
PARADEEP
ATTACHMENT-4
SUMMARY OF TERMS & CONDITION QUOTED
(BIDDER MUST CONFIRM/COMMENT POINT BY POINT)
RFP NO:
PROJECT: IFFCO Paradeep New Rock Phosphate Silo Project
BIDDER’S NAME: BID NO.:
WE CONFIRM/CLARIFY AS FOLLOWS:
BIDDERS’S
CONFIRMATION /
S. NO. DESCRIPTION ACCEPTANCE/
COMMENTS
PRICE QUOTED AS PER THE SCHEDULE OF
1. YES/
PRICES AT ATTACHMENT- 5
2. TERMS OF PAYMENT YES/
3. BID BOND AS PER ATTACHMENT-2 IN RFP FURNISHED/NOT

FURNISHED
BANK GUARANTEE AS PER FORMAT IN RFP
i) FOR ADVANCE PAYMENT AS PER
EXHIBIT-1 OF VOLUME-II ‘FORM OF
4. CONTRACT’ OF RFP AGREED
ii) FOR PERFORMANCE BOND AS PER AGREED
EXHIBIT-6 OF VOLUME-II ‘FORM OF
CONTRACT’ OF RFP
EFFECTIVE DATE SHALL BE DATE OF ISSUE
5. AGREED
OF LOI.
OBTAINING ALL GOVERNMENT APPROVALS
REQUIRED FOR THE PROJECT (OTHER THAN
6. THE ENVIRONMENTAL PERMIT) IN YES
CONTRACTOR’S NAME AS WELL AS IN
OWNER’S NAME
Page 24 of 27
PARADEEP
COMPLETION PERIOD
MONTHS FROM
i) MECHANICAL COMPLETION
EFFECTIVE DATE
7. OF CONTRACT
MONTHS FROM
ii) PRELIMINARY ACCEPTANCE EFFECTIVE DATE
OF CONTRACT
i) DAMAGES FOR DELAY IN COMPLETION AS ACCEPTED
PER CLAUSE
8.
ii) DAMAGES FOR SHORTFALL IN MEETING
ACCEPTED
THE GUARANTEES
ACCEPTED/
9. GUARANTEE/WARRANTIES AS PER RFP DEVIATIONS
GIVEN
SEPARATELY
10. BID VALIDITY : MONTHS CONFIRMED
THE OFFER IS AS
TECHNICAL CONFORMITY WITH TECHNICAL PER RFP. NO
11. SPECFICATION (STRIKE OUT WHICHEVER IS DEVIATION OR
NOT APPLICABLE) DEVIATIONS AS
PER
ATTACHMENT-3
ACCEPTED/
12. ALL OTHER TERMS AND CONDITIONS AS PER DEVIATION AS
THE RFP. PER ENCLOSED
ATTACHMENT-3
ACCEPTED/
CONFORMITY WITH VOLUME-II ‘FORM OF
DEVIATION AS
13. CONTRACT’ OF THIS RFP (STRIKE OUT
PER ENCLOSED
WHICHEVER IS NOT APPLICABLE)
ATTACHMENT-3
14. BAR CHART COVERING ALL MAJOR SUBMITTED

ACTIVITIES OF THE PROJECT
15. REFERENCE LIST OF SIMILAR PROJECTS ENCLOSED
16. NAME, DESIGNATION EMAIL AND TELEPHONE

NOS. OF CONTACT PERSON FOR THIS RFP
STAMP & SIGNATURE OF THE BIDDER:
Page 25 of 27
PARADEEP
NAME OF THE
BIDDER:
DATE:
Page 26 of 27
PARADEEP
ATTACHMENT 5
SCHEDULE OF PRICES
Enclosed seperately
Page 27 of 27

Invitation To Bid: New Rock Phosphate Silo Project

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INDIAN FARMERS FERTILISER COOPERATIVE LIMITED

INDIAN FARMERS FERTILISER COOPERATIVES LTD.

Village Musadia, Distt. Jagatsinghpur, Odisha - 754142

This I.T.B. Package comprises three (3) volumes:

1. Volume I: Instructions to Bidders and Form of Bid

2. Volume II: Form of Contract (Terms and Conditions),

3. Volume III: Technical Specification.

On completion of successful discussions/clarifications/negotiations during proceedings

1. Annexure-I Scope and Specification for construction of Rock Silo D

INDIAN FARMERS FERTILISER COOPERATIVE

REQUEST FOR PROPOSAL (RFP)

Instructions to the Bidders

(June 14, 2021)

Volume 2.0: Form of Contract (Enclosed Separately)

This RFP is divided into three Volumes:

Volume I Instructions to the Bidders

Volume II Form of Contract

Volume III Minimum Technical Requirements

2.0 COST OF BIDDING

3.0 BIDDING DOCUMENTS

Bid by a Consortium must be signed by all members of the Consortium. In case

4.0 CLARIFICATION OF BIDDING DOCUMENTS

5.0 AMENDMENT OF BIDDING DOCUMENTS

7.0 DOCUMENTS COMPRISING THE BID

BID BOND IN THE FORM OF BANK

PART-IIA TECHNICAL BID

PART-IIC SCHEDULE OF DEVIATIONS

PART-III PRICE BID

7.3 Part I of the Bid

Part – II shall consist of following three sections:

Technical Bid shall include/indicate the following:

B) All the information of RFP-Minimum Technical Requirements (Volume III) and

7.4.2 Part –IIB: Un-priced Commercial Bid

A) RFP No. Proj/ Rock Silo-D /001 Due Date

E) A copy of each page of Volume I (Instructions to the Bidders) and Volume II

F) Shutdown (in days) of existing conveying system of Owner required by the

G) Any other information required as per Commercial Part of RFP.

7.5 PART-III (Priced Bid):

8.0 BID PRICE

Bidders may quote in Indian Currency ₹ (INR).

10.0 BID SECURITY / BID BOND

10.3 The associated unconditional bank guarantees shall be payable in Indian

ii) In the case of a successful Bidder, if the Bidder fails:

11.0 PERIOD OF VALIDITY OF BIDS

(i) Envelope- I (BID BOND)

(ii) Envelope -II (Technical & Un-priced Commercial Bid)

Envelope-II shall contain the documents in three different sections as

(iii) Envelope -III (Price Bid)

(iv) Cover Envelope

and bear the title

14.0 BID CLOSING DATE

15.0 LATE BIDS

16.0 MODIFICATIONS AND WITHDRAWAL OF BIDS

18.0 PRELIMINARY EXAMINATION OF BIDS

(a) Time Schedule (Beyond period of 03 months from desired Completion

(b) Financial Stability / strength of the Bidder (Solvency certificate to be

(e) Non acceptance of Performance Security Deposit