AAO UNA Amn nere em >: Cle bee | Pica Ceara} Rev. No. 00, August 14, 2020 | Post-Lockdown RESTART MANUAL Gael atl We) BU) MITIGATION OF COVID-19 CO ee Bl eet Cee M UC abcd VNR VIGNANA JYOTHI INSTITUTE OF ENGINEERING AND TECHNOLOGY Vignana Jyothi Nagar, Pragathi Nagar, Nizampet (S.0.), Hyderabad TS 500 090, india Nosed eee ces end tes eee ce ec 180 9001-2016 Certified; QS | GAUGE ‘Diamond" Rated; NIRF 2020: 127th Rank Engineering (151~200 Band Overall)About Centre for Presencing and Design Thinking Established in 2017, the objective is to promote VJ Philosophy and Presencing™ in the Education Sector and to align Presencing™with Design Thinking for Global Societal Impact. The Faculty Members of CP&DT have completed PG Diploma in Innovation and Design Thinking from EMERITUS Institute of Management (Singapore) in collaboration with Massachusetts Institute of Technology (USA), Tuck School of Business (USA), and Columbia Business School (USA) and have also attended various Design Workshops at NID- Ahmedabad and the conferences by World Design Organisation. The Institute has incorporated Design Thinking into the UG curriculum as two mandatory, interdisciplinary courses across all engineering disciplines. CP&DT, driven by an urge towards “Transformation of Self and Society’, designs its activities being mindful of the 17 |. Sustainable Development Goals identified by the United Nations Organisation. A List of Chief Contributors Prof B Chennakesava Rao Prof C Kiran Mai Prof N Sandhya Dr Chakravarthula Kiran Ms K Archana Bhange Dr Jyotsna Dr'N Aruna Kumari Prof BD V Chandra Mohan Rao MrB Goutam Ms T Jyotsna VJ MEDISCINE™ Logo Design: Ms G Vaishnavi, Mr K Samrat Surya Posters Design: Ms G Vaishnavi, Ms T Geethika, Mr K Samrat Surya, Mr K Vedavrath, Mr K Sai Kamal, Dr Chakravarthula Kiran, Ms G Ramya, Mr Ch Sumanth Acknowledgements Prof Shivraj Narayan, Drs Kanchana, Mr $ Murali Mohan, Dr Chalapathi Rao, DrP V Siva Kumar, Ms K KeerthiPriya, Prof S Shyam Sunder Rao, Dr B Prathyusha, Prof B V R Ravi Kumar, Dr P Padmavathi, Prof Ch Nageshwar Rao, Dr P Raghavaiah, Prof M Venkata Ramana, Prof K Anuradha, Prof E Venkata Ramana, Prof R Manjula St, Prof A Mallika, Prof Poonam Upadhyay, Prof L Padmasree, Dr T Nireekshana, Prof D Pardha Saradhi,DrT Rajani, MrT Naga Teja, Ms Y Bhanustee, Prof M Rajasekar, Dr G Radhika, Ms Tejaswi Potluri, Dr K Madhavi, DLV Rajani Kumari, Dr 6G Sreerama, Dr B Ashok, Dr D Sudha Rani, Dr Rachel Irdaya Raj, Mr K Ashok, Mr K Prudhvi Kumar, Dr K Neelaveni, Ms Prativa Rani Saha, Dr Thirmal, Prof N Mangathayaru, Mr G Suman Kumar, Mr B Bharath Kumar, Mr K Ramesh, MsV Swapna Copyright © 2020 VNR Vignans Jyoti Institute of Engineering and Technology. Al ights reserved.VJ PHILOSOPHY “It is the Philosophy of Vignana Jyothi that Education is a Process of ‘PRESENCING’ that leads, both individually and collectively, to one’s deepest capacity to sense and shape the future. Based on a synthesis of direct experience, leading edge thinking and ancient wisdom, it taps into ‘SERENDIPITY’ and deeper levels of ‘LEARNING’ for discovering new possibilities” - Dr.D.N.Rao, President Donation of & 40,00,000 towards Chief Minister's Relief Fund of Telangana State to combat COVID-19, handed over to Sri K T Rama Rao, Minister of IT and Panchayat Raj, by the President, Vice President, and Joint Secretary of Vignana JyothiStrategy for Prevention and Mitigation of COVID-19 ‘VI MEDISCINE™ nee Expansion Representational Images M Mask e-Resources (Use of =| Asrooye Sen pp, y = Prominetatrctene | pare cyasetu Activities online) D Distancing i m 1 Isolation y Screening through Thermal Scanning Ee f c Cleantiness and Santsaton | to” ¥ Immunity (through AYUSH procedures) Neighbourhood ~ Care for the Needy Empathy and Engagement (for COVID-19 Warriors, Self, Family; No job firing/ layotts) Designed by CenTRE FOR PRESENGING AND DESIGN THINKING VNRVJIET“The ultimate measure of a man is not where he stands in moments of comfort and convenience, but where he stands at times of challenge and controversy." ~ Martin, Luther King,Jr The COVID-19 pandemic scenario is transforming our lives in every aspect across. the globe, From a fast-track mode, we all were compelled to take a pause to understand this demanding scenario to rethink, reimagine, reinvent, and reconnect. ourselves with the global community. Within days, collaborative and creative strategies were implemented allowing us to reorganise our family life as well as social interactions and reach out to the needy during this crisis. These strategies allowed us to serve interests not only of individual but also of humanity and contribute to the wellbeing of communities at large. In these uncertain times and in an uncharted state of affairs, itis crucial to explore new paths to sustain, thrive, and increase resilience of organisations and vulnerable communities. ar eee Vignana Jyothi (VJ) withits philosophy rooted in ancient wisdom, decidedto combat and mitigate COVID-19 by taking steps driven by collective action. In a step to respond to the spread of the COVID-19 virus, VI Centre for Presencing and Design Thinking (CP&DT) is leading the path ahead with commitment to design and conceive a manval forinstitutional resilience and an enhanced ability to embrace tools and practices to ‘adapt to short-andlong-term goals in the present scenario. ‘A Post-Lockdown Restart Manual: Framework for Prevention and Mitigation of COVID-19 envisioned and formulated as a set of foundational guidelines, guiding not only VJ institutions but also institutions mentored by VNR Vignana Jyothi Institute of Engineering and Technology (VNRWIET) under AICTE's Margadarshan and UGC’s Paramarsh schemes. Devised with the theme VJ MEDISCINE™ imbibing PM Sri Narendra Modi’s Saptapadi and 3 P's: Premises, People, Processes as core elements: the manual addresses many questions and provides solutions to anticipated anxieties: Institutional Pandemic response, transition to a safe, on-campus education, emotional and mental well-being of stakeholders, reorientation of attitudes, and adaptive reorientation to virtual learning by the learners and teachers. VJ MEDISCINE™, coined with a thought process towards Prevention and Mitigation - through a mix of Scientific Essentials/Requirements & Social Responsibilities — addresses the next biggest challenge, building future work capabilities and making work portable and flexible across educational organisations. ‘As Peter Drucker famously observed, "The greatest danger n times of turbulenceisnot turbulence itself, but to act with yesterday's logic.” Higher education leaders must take decisive action to help ensure their organisations are resilient Restarting academic activities is not just opening doors and letting students and staff continue with a pre COVID-19 mindset; VJ management is aware of its responsibilities towards students and staff and will restart academic activity ONLY when every safety precaution prescribed by current normsis implemented To redefine and reshape the road ahead, a critical review and revisualisation of the mission of the organisation as well as the stakeholders is critical. This detailed Framework isnot just a Manual but also a well-crafted step-by-step foundation to rebuild trust and confidence among its people. The various steps and processes detailed in the Manual provide one-stop solutions for small/ big organisations torestart their activities ensuring safety as the topmost priority At Vu, teachers are eagerly waiting to impart knowledge and students are waiting to give wings to their imagination in their classrooms, laboratories, and workshops. With confidence and a strong will, we at VJ are certain that this Manual would enable us to take the path ahead and reopen our institutions with complete safety. Itis crucial to establish a ’New Normal" to foster arich student experience by adhering to VJ MEDISCINE™. The greatest challenge of this time is to care for the needy; empathise and engage with people, communities, and nature. In these turbulent times, itis important toreasses our humanity, prioritise and connect with the world following the underlying philosophy Vasudhaika Kutumbam’ that all beings on earth belong to a single family reflecting the principle of the fundamental unity and interconnectedness of alllife Let us Unlock and Restart wi Greater PotentialTable of Contents PARTICULARS Page No. Introduction 1.1 Purpose 1 1.2 Scope 2 1.3. Theme: VJ MEDISCINE™ 2 1.4. 3P-3L Methodology 4 1.5 The "New Normal” 4 Elements of Framework 2.1 Core Elements ~ 3 P's 7 2.2 Premises 7 2.3 People 12 2.4 Processes 4 2.5 Other Elements 16 Core Elements and Generic SOPs: Layer 1 3.1. Processes 19 3.2 Premises 20 33. People 20 Premises Segmentation, Modelling of 3-P Grids and Mapping of SOPs: Layer 2 4.1 Premises 2 42 People 23 4.3. Processes 25 4.4 Grid and “Fitness to Restart” Certification a Generation of 3-P Framework for the Institution and SOPs: Layer 3 5.1 Integration of all 3P-Grid Documents into one Institutional Framework Document 30 5.2. Award of “Fitness to Restart’ Certificate 30 5.3 Isolation and Emergency Procedures 33 Internal and External Social Outreach: Strategies and Guidelines 6.1 Strategies for Handling Anxiety and Panic among VJ Stakeholders 36 62 Beyond Classrooms and Campus: Guidelines for Supporting Society and the Needy 39 ‘Systems, Training, and Integration with ISO 9001 7.1 Systems 46 7.2 Training 49 7.3. Links to ISO 9001:2015 Standard 51 7.4 Forms and Formats 52.8 Audit and “Fitness to Restart” Certification 8.1 Audit of Documentation and Data Level 8.2 Audit of Implementation and Effectiveness 83. “Fitness to Restart” Certification at Institutional Level 9 The New Normal and The Road Ahead 9.1 The “New Normal’: Academics 9.2. The “New Norma 9.3. The Road Ahead: VJ Transformation Administration ‘Annexure A: Standard Operating Procedures (SOPs) for 3 P Elements ‘Annexure B: Safe 3-P Grid Zone Documents (Access through QR Code) ~«- (Ete iss te ‘Annexure C: Approved Posters aus Annexure D: Material Safety Data Sheets ‘Annexure E: Frequently Asked Questions (FAQ) ‘Annexure F: Forms and Formats Additional Documents Related to “ReStart” 1 COVID-19 Impact and Strategies Manual 2 Online Teaching, Learning, and Evaluation Framework 53 55 58 59 68 80 Al BI ca Da e1 Fa1. INTRODUCTION Background Today world is dealing with a severe pandemic, damaging the health, wealth, and wellbeing of entire humanity. Before most nations could take cognizance of the novel Coronavirus (2019-nCoV, or SARS-CoV- 2), COVID-19 (Corona Virus Disease 2019) has spread around the globe. Seven months since the detection of the first case, the modalities of infection and its effects on health and wellness stil remain uncertain, Furthermore, anxiety, panic, and fear rise around the globe due to the pandemic scenario, adding to the physical illness that can be caused by the viral infection, What started as a “pneumonia of unknown cause” detected first in Wuhan City, Hubei Province, China in December 2019 has now led to over 1.83 crore cases globally at the rate of nearly 2 lakh cases every day at the beginning of August 2020. What is even more alarming is the rising trend of mortality rate from an initial 2-3 % to around 5 % by the end of June 2020, though it has reduced to about 3.7 % by the end of July 2020. (Source: JHU Dashboard). Though some countries could contain the pandemic or completely eradicate it, on a global scale, it still appears impossibleto stop the rise of new cases. News media around the world have been presenting the quick-changing facts and findings and social media is facilitating wider communication but is also to be blamed for mixing factuality and falsity in the process. The Centre for Disease Prevention (CDC) in the USA has been dynamically updating their portal with information about the various ways in which the viral infection can transmit while Indian Council of Medical Research (ICMA) has published Frequently Asked Questions (FAQ) to address special concems of people with comorbidities such as hypertension, diabetes, and heart diseases. Many Private healthcare institutions have provided elaborate advisory too Atthis time, no existing medicine or vaccine can work effectively took cure or prevent COVID-19 and there is 1no definite way to save a patient, although extensive research is being conducted around the world Therefore, itis important that the onus is on individuals and on organisations to create safe environments for oneself and others around them. 1.1 Purpose Nearly all the nations in the world have been affected by the pandemic and the world has been trying to get back to normaley. Organisations have been trying to get back into the normal operational rhythm of workflow, but various precautionary, preventive, and curative measures have become inevitable, thereby imposing a New Normal for daily ives. New practices had to be developed to replace and/or align with old practices so that containment, prevention, and mitigation of COVID-19 can be ensured at the workplace and inthe Society at large, In this connection, it has become imperative for academic institutions also to adapt themselves to face the 'Post-Pandemic New Normal’ with appropriate preparedness, Vignana Jyothi, a Hyderabad-based non-profit society that runs 7 academic institutions including primary school to post-graduate and doctoral programmes, has determined to proactively create a reproducible and scalable framework as a social responsibility. This framework must ensure, for itself and the institutions mentored by the VNR Vignana Jyothi Institute of Engineering and Technology (VNRVJIET) under the AICTE's Margdarshan and UGC's Paramarsh schemes to revamp to the new situations in addressing the impact of COVID-19, Ifthe coronavirus crisishas broughthome anything, itis that we — each of us, separately and together — can change the system. Itis a powerful demonstration of our current global condition of interconnectedness — "We are Many, We are One,” Now we need to slow the spread of the virus, to flatten the curve, to avoid the massive, unnecessary suffering of those among us who happen to be the elderly, the uninsured, the working apoor who live from pay-cheque to pay-cheque, the people who are alone and without any safety net. Self- isolation and social distancing are not about an individual; they are about protecting the people who are especially vulnerable, In short: People's behaviour changes the system. People’s mindful behaviour is needed to avoida breakdown of the system. 1.2 Scope This Manual is the outcome of an effort to create a framework to prevent and mitigate COVID-19 in academic institution premises, in a way that is replicable, customisable and scalable, for any academic institution globally. The institutions mentored by VNRVJIET under AICTE’s Margdarshan scheme and the UGC's Paramarsh scheme could especially benefit from this Manual. However, the applicability must be determined on a case to case basis by the respective organisations only and the authors of the Manual, Vignana Jyothi or its institutions may not be considered responsible for the same. The Manual is further intended to reorient and restructure existing operations of an academic institution to align with the Post- Pandemic New Normal, while following the advisory from organisations such as the CDC, ICMR, other local regional, national governments and regulatory bodies. Thus, this Manual may not be considered as a primary source of reference for operations, functions, and processes beyond the scope of the presented Standard Operating Procedures (SOPs). In addition, it is important to note that the Manual shall be dynamically updated along with any changing advisory as above, at the earliest practicable convenience. This ReStart Manual follows the 3-P format (Premises, People, and Processes) in identifying the functions as well as activities and creating the SOPs in a process-oriented manner. Each element of the presented framework considers the 3 P’s as may be applicable, and the SOP is conscientiously designed with implementation in mind and to ensure a smooth transition for operations in the academic environment. It has been considered that academic institutions have existing SOPs and/or routine practices and procedures and that the proposed frameworks an approach that considers the post pandemicnew normal The Manual has been prepared with diligence being mindful of the fact that educational institutions have stakeholders of widely diverse demographics who may have physical and virtual interactions among themselves. The process of preparation of this Manual has consciously considered the fact that educational institutions and all stakeholders must acknowledge with open mind that the world is teaching new lessons and is inherently urging them to learn new ways of implementing the established as well as best practices and change organisational cultures drawing inspirations and insights from the changing dynamic in the "VUCA" World or the world filled with Volatility, Uncertainty, Complexity, and Ambiguity. An inherent purpose of the Manual is also to build hope through empathy and sustain it collectively within educational institutions and spread the hope through the stakeholders across the society, while re- enculturating for the New Normal As rightly pointed out by Satya Nadella in his book “Hit Refresh’, “With every new start, even in our browser when we hit refresh, some of what's on our browser and, some of what's on the page stays the same”. We may be willing to accept a computer-generated diagnosis or legal decision, but we wil still expect a human to be ultimately accountable for the outcomes. Finding answers for the present pandemic situation has set us on anintrospective journey to discover and uniquely contribute to society to bring back the soul of liveliness in every neighbourhood. 1.3 Theme VNR Vignana Jyothi institute of Engineering and Technology (VNRVJIET), a NAAC A+ accredited, UGC- autonomous educational Institution, has the distinction of original thinking and works with the philosophy of “Society and Happiness first - even before GDP and Growth" imbibing the spirit of "Share and Care and Respect for Ancient Wisdom” among the stakeholders, Accordingly, it included both Prevention as well as Mitigation measures of COVID-19 before resumed as the pandemic could be coming back with a vengeance, and hence, we have to create safe and effective environs for the educational institute's life and to retum to normalcy. SS‘The impact that COVID-19 has created around the world and in every aspect of our daily lives, has compelled everyoneto follow three basic things for its prevention: + Mask everywhere (Me) + Distancing (oi) + Cleanliness & Sanitisation (Cine) Considering these three basic things, the acronym "MeDiCine” was coi same end of prevention and mitigation of COVID-19. ied by Vignana Jyothi towards the Also influenced and inspired by the "Saptapadi’ programme stated by our Honourable Prime Minister on April 15,2020 and our philosophy of Society & Happiness, Share & Care and bringing back Ancient wisdom, we have enhanced the model "MeDiCine” to "VJ MEDISCINE™”, aligned with the essence of 7 steps of SAPTAPADI - Lockdown ine, Download/Install Aarogya Setu app, Boost Immunity, Care-Help- ‘Support, Help the Needy, Respect COVID warriors, and Avoid Layoff, emphasizing with ‘S' in the centre for Saptapadi. Hence, the final logo (Figure 1.1) and the acronym (Table 1.1) are designed and the word "VJMEDISCINE" is trademarked PA) MEDL@* CINE Figure 1.1: VJ MEDISCINE™ Logo Table 1.1: Expansion of the term VJ MEDISCINE™ \VJ MEDISCINE™ Reference mo | Mask fA wy ¥ Expansion Representational Images e-Resources (Use of Aarogya E Setu app, Promotion of all ‘Academic Activities online) AarogyaSetu D Distancing ' Isolation Screening through Thermal ‘Scanning c Cleanliness and Sanitisation Immunity (through AYUSH procedures) Neighbourhood ~ Care for the Needy Empathy and Engagement E (for COVID-19 Warriors, Self, Family; No job firing/ layoffs)1.4 3P-3L Methodology The coronavirus disease 2019 (COVID-19) pandemic is posing a special challenge worldwide in reopening the educational institutions. Reopening and normal functioning of these institutions may be delineated by strategies that involve containment and mitigation practices. A 3-P framework is developed as a powerful strategy to set out the significant elements and integrate them as part of prevention and mitigation practices. The methodology evolves from 3 layers thus integrating all the prevention and mitigation practices executed through VJ MEDISCINE™ theme, Although every institute is organised differently, the elements Premises, People, and Processes form the central functions of higher education. The functional processes for the people and the premises have been defined already for every institute. COVID-19 outbreak demanded additional guidelines to be laid down for reopening the institute. The3-P frameworkis evolved by integrating 3 differentlayers (3-L) as elucidated below: 1. Layer constitutes the elements of 3 P's (Premises, People and Processes) Premises are part of the environment wherein the functional operations of the institute are executed, The outbreak of the virus calls for the preparedness for COVID-19 free premises assuring safe environment for people to execute their daily routine tasks. + People are an integral part of the Institute and their habits and practices play a significant role in curtailing the spread of COVID-19. + Athemebased VJ MEDISCINE™ process provides collective action to fight against the pandemic. 2. Layer2constitutes the Grids wherein the elements coalesce + Segmentation of Premises is done to implement the processes effectively + Theformat and modelling of the P Grid documents are articulated. + The grid layout establishes the mapping of the different elements defined at Layer 1 to consolidate the functional requirements. + Standard Operating Procedures (SOPs) are mapped to the different elements defined at Layer 1 toconsolidate functional requirements. 3. Layer3 constitutes the3-P Framework The grids developed and built at Layer 2 are blended into a 3-P framework at the Institute level that defines an event driven process assuring safe and virus free environment. + 4P-3L methodology is a powerful tool that serves as a successful platform for prevention and mitigation of the virus. 1.5 The“New Normal” The world as we knew it has changed considerably during the pandemic, and our ways of life changed in more ways than we thought nitially The Elisabeth Kubler-Ross model of change (Figure 1.2) does represent the plight of the Global Society ~ from (i) trying to maintain status quo between January and March 2020, and then (i) a disruption instigated by the lockdown of various countries including India during the months of March and April, followed by (i) exploration of various options and opportunities during May, and eventually (iv) rebuilding the economies and getting closer to routine lifestyles since June 2020. As the model indicates, the populace has reacted to the change like the Kubler-Ross model predicted ~ through (') shock and denial during the first phase, (i) anger and fear as our personal, professional, and social lives got disrupted, and (il) acceptance as we realised that we did not have many options and that the world continued to explore opportunities and impacts. Now in August 2020, as we reach the final phase of the Change Curve, we need to realise that rebuilding requires alot of commitment, SsPositive Impact Negative Stage 1 2 3 4 Stage Status Quo Disruption Exploration Rebuilding Reaction ‘Shock, Denial ‘Anger, Fear Acceptance Commitment Figure 1.2: “Change Curve” ~ Kubler-Ross Model, originally published in “On Death and Dying” by Dr Elisabeth Kubler-Ross, 1969 ‘The four phases of lockdown and the ongoing, phased unlock procedures have given India ample time to ponder over the need to recover, recuperate, rethink, revisit, reform, refine, reorient, recalibrate, rejuvenate, and re-intensify thoughts and efforts before restarting personal, social, and professional lives. The "New Normal’ is here to stay — it requires considerable enculturation, though. Thankfully, the Ancient Wisdom of Indiahasa lot to offerin terms of guidingus: recta eH | Fromignoranceto Truth, area sate | From darkness toLight, age me From death to Immortality a TORT TER: Let Peace preval! These lines are very close to the interpretation of the Kubler-Ross model for change, in the same sequence seeking guidance as we experience (i) denial of truth towards truth, (i falling into the valley of darkness symbolic of anger and fear, (i) rising up through exploration to prevail and persist, and (iv) attain Peace through committed effort towards rebuilding a world of Truth, Brightness, and Immortality Peace is more clearly defined in another Santi mantra aa wduaq eta: Nevelveconenerey wa wy ree: | Maynonefall ll a8 sant eT May all see auspiciousness all over ar afagenT | Maynone ever fee sorrow ae eae: ena: eT: Let Peace prevail! aThis Peace is precisely what the world is yearning for today. Such an assuring state of affairs is only possible when all efforts are concerted and conscientious. The New Normals an opportunity forall of us to introspect and impose upon ourselves an unwavering intention to prevent and mitigate further negative impacts of the pandemic. The New Normalis laden with new information - about the virus, its strains, the way it spreads, itsimpact on physical health and mental wellbeing, the care and precautions for prevention and mitigation, and so on. At personal level, the New Normal urges behavioural change through acceptance and commitment towards rebuilding our lives shedding our vices and the usual urges that suggest us against it. Ata social level, the New Normal requires a 180° shift in our thoughts and actions in terms of interactions, which originate from personal level awareness and cautionary actions stemming out of it. At an organisational level, there is a necessary urge to introspect if the Vision, Mission, Goals, and Objectives are still relevant in their current form or if any reorientation is necessary, while acknowledging the changed Organisational Behaviour and while ensuring appropriate Change Management at operational frame of reference. The motivation to prepare this Manual thus originates from a commitment and determination to ward off further negativity and standstill situation that the pandemic has brought upon us, while not compromising the safety and wellbeing of any of the stakeholders of Vignana Jyothi, "Be the change that you want to see in the world”, said Mahatma Gandhi. The current crisisis a clarion call to the world that we all must reorient and upgrade our social as well as technological systems, production and services to prepare ourselves and the global society to face impending pandemic situations of the future, by efficiently using digital technologies to democratise access to health and education so as to pave apath to a sustainable future. As pioneers in academic excellence, Vignana Jyothi mustered the determination needed to be a forerunner in bringing the change through self-indulgence. With a firm belief that change must be initiated proactively and promulgated widely, Vignana Jyothi hopes to inspire and support other peer academic institutions travelling down the same path. Empathy and due diligence are at the core of the efforts that went into compiling this Manual as a comprehensive guidebook that replaces fear, anxiety, and panic existing in our minds and environments with hope, happiness, and enthusiasm. References 1. _https://systems jhu.edu/research/public-health/ncov/ 2. _ https://www cde, gov/coronavirus/2019-ncov/prevent-getting-sick/how-COVID-spreads.htm! 3. _https://www iemr.gov.in/pdf/COVID/faqs/FAQs_English pdf 4, _ttps://hyderabad.apollohospitals.com/novel-coronavirus/2. ELEMENTS OF FRAMEWORK A framework provides a skeletal structure on which specific activities are planned and executed. The Prevention and Mitigation (P&M) of COVID-19 in the Institute campus requires a well-designed framework that is both necessary and sufficient to support the diverse activities of the Institute and its stakeholders. This Chapter provides a list of all the essential elements of such a framework, based on the 3P-3L methodology outlined in Section 1.4 2.1 CoreElements — 3P’s ‘The Framework is envisioned as a “Stack of Grids", with each "Grid" containing three elements, viz., Premises, People, and Processes. These elements, termed “3 P's”, are considered as the Core Elements of. the Framework, The 3 P’s are considered central or “core” to the framework because every activity at the Institute is linked to a particular area of the premises, where certain users are involved in certain interactions, Thus the 3-P approach also provides the scalability from a very specific locat-level to the Institute-level 2.2 Premises ‘The Institute premises are divided into 9 Zones, which are further segmented functionally and/or based on the operations; the institute's hostels are considered as additional Zone, ie. Zone 10, since they are located outside the Institute campus. The zoning and segmentation of the Premises not only facilitates decentralised supervision but also helps to identify and locate the various COVID-19 Prevention and Mitigation Equipment are located on the premises. 2.2.1 Campus Mapand Zones The Campus Map and the 9 different Zones are shown in Figure 2.1. Zone 10 is also mentioned in the figure though itis located outside the Institute campus. It may be noted that all unmarked open areas are also considered as part of Zone 1. Academic Units on the Campus are divided into sub-zones for more efficient management. A list of Zones and Sub-zones along with the respective supervisors is listed in Table 2.1 Common Facilities such as Corridors, Staircases, Elevators, Drinking Water Facilities, Toilets, and Washrooms are documented exclusively as Campus Facilities, and listedin Table 2.2,‘Aej-ur inofe| ja1S0H yum sau0z pue dew sndueg -1-z e1n6i4nduteg :2-Z aunBiy‘Table 2.1 : Campus Zones, Sub-Zones and their Supervisors, S.No. Grid Zone Code 1 Zone/ Sub-zone 3P Grid Zone-1- Open Areas. Name of the Supervisor K Brahmananda Rao 3P Grid Zone- 2 Parking Dr A Ramesh. 3 4 3P Grid Zone- 3 - Bus Disembarking 3P Grid Zone- 4 Sports: Dr’M Venkata Ramana DrG Sreerama 3P Grid Zone-5- Canteen, Dining Areas and SAC. Dr BV R Ravi Kumar 6 6a 3P Grid Zone - 6a - Sheds and E Block Mr. K Ranjeet Kumar 7 6b 3P Grid Zone 6b- Sheds MiP Narendra I Zone 7 [DFT Sunil Kumar 8 7a 3P Grid Zone - 7a - A,B, C Blocks -Level-1 Mr S Murali Mohan 5 Toa Grid Zone=7b~A. B,C Blocks -Level? Dr PV Siva Kumar 10 Te 3P Grid Zone - 7c - A, B Blocks - Level-3 Dr ¥ Chalapathi Rao Ti[ 7d a Grid Zone-7d~ B, CBlocks=Level3 Mi D Srilaxmi 12) Te SP Grid Zone-7e-A,B Blocks-Levels Dre Shiva Prasad 13[__7f__ 8 Grid Zone-7f -B, C Blocks -Level4 MrP Pavan Kumar 14[ Tq 8 Grid Zone-79- B block- LevelS MirP Venkateswara Rao 15 8a 3P Grid Zone - 8a - PG Block- Level-1 Or Y Sagar 16 8b 3P Grid Zone - 8b - PG Block- Level-2 Or Ranjan Senapati 17 [8 | 8P Grid Zone- 80=PG Block- Level3 DFA Giriprasad Te| 8d | aP Grid Zone ad-PG Block- Levela MM Gangappa 19[ 8 | SP Grid Zone- 8ePG Block Level5 MrM Victor Samael 20 9a__| 3P Grid Zone- 9a-D Block Level] MrT Naga Teja 21 ‘9b | 8P Grid Zone- 9b-D Block Level Mr Veerendra Gopi 2 9¢__| SP Grid Zone- 9D Block Levels Mr Suresh 23 ‘9d__| 3P Grid Zone 9d-D Block Levels MrAN Brahmeswara Rao 24 9e__| 3P Grid Zone- 9e-D Block Level Dr Shaik Amjad 25 9f | 3P Grid Zone- 9f -D Block Level6 MrM Ravi Kanth 26 10 3P Grid Zone- 10 - Hostels Dr.Ch Nageshwara Rao 27 TSP AllGrid Zones Facilities 1 - Staircases & | Dr T Lakshmi Viveka Elevators 28 2 | SPAllGrid Zones Facilities 2 - Toilets & Rest _| DrB Ashok Rooms 2 3 | SP All Grid Zones Facilities 3 - Drinking water_ | MrP VS Gopi Raghunadh facilities Table 2.2: List of Facilities and Supervisors 1 | Staircases, Elevators | Dr T Lakshmi Viveka 2 | Tollets/ Restrooms DrB Ashok 3 [ Drinking Water Facilities | Mr P VS Gopi Raghunadh rs2.2.2 Premises Segmentation The 10 zones of the Institute Premises are segmented into functional groups and subgroups as ndicatedin Table2.3. Table 2.3: Premises Groups and Subgroups # | Group ID Group F1: Rooms, Halls, etc. 1) Fl Rooms and Halls: Administrative Offices; Faculty Rooms; Classrooms; Tutorial Rooms; Examination Halls; Meeting Halls; Waiting Halls/ Spaces; Seminar Halls; Auditoriums; Professional Society Chapter Rooms; Counselling Centres; Janitor Rooms; Security Check-posts/ Key Storage Areas; ATM Centre; Cash Counters; Student Service Centre; Stationery Mart 2) FIZ Laboratories & Workshops: Academic Laboratories, Research & RCC Laboratories, Centres of Excellence ~ Laboratories, Weekend Project Laboratory; Academic Workshops, Research Workshops, Project Workshops. 3] FI ‘Special Purpose Initiative: VJ Hub, Centre for Presencing and Design Thinking (CPADT), NSS/ VNRSF Rooms, 4| Fa Libraries S| Fis Corridors, Staircases, Elevators 6) FIG ‘Student Health Centre, Drinking Water Facilities, VJ AYUSH Counters 7| FIT Storerooms, Electrical Rooms, Generator Room, UPS Rooms, Panel Rooms, Network & Telecom Exchange Rooms, Stock Rooms 3) Fi Toilets and Washrooms: Group F2: Dining and Cooking Facilities 9] F2t Canteen, Open Food Courts, Cafeteria (Coffee Day), Dining Areas & Lunchrooms, Kitchen Areas, Food & Beverage Counters, Wash Areas Group F3: Playgrounds and Open Areas 10] F31 Open Playgrounds, Open Grounds, Open-to-Sky Squares, Sitout Areas, Walkways, Roads, Backyards Group Fé; Indoor Games & Recreational Facilities TW) Faq Recreational Facilities: Indoor Game Courts, Game Rooms & Meditation/ Voga | Room, Student Activity Centre, Crescendo Music Club Room 12) Fad Fitness Gymnasium Group F5: Residence Facilities 13) F5.1 ‘Guest Rooms (in Sports Complex), Hostel Rooms: Group F6: Transportation Facilities 14) F6.1 Buses & Mini-buses; Private Vehicles (2-wheeler); Private Vehicles (4-wheeler); Bus Stops; Covered Parking Spaces; Open Parking Spaces Note: All premises must be maintained as per SOPs listed in Section 2.4. 2.2.3 Equipment Required Equipment required are functionally classified into prevention, mitigation, diagnostic, and awareness categories. This equipment are associated with the Premises since the placement of the equipment is an integral part of the strategy for diagnosis, creating awareness, prevention, and mitigation. Choosing the appropriate equipment and placing it suitably on the Premises Zone or Sub-zone is one of the responsibilities of the concerned Supervisors. Table 24s a comprehensive list of the Equipment Required for COVID-19 P&M. $$$ $$Table 2.4: Equipment Required # Equipment Diagnostic Equipment E01 | IR Handheld Thermometer E02 | Pulse Oximeter E03 | Thermal Scanner- Type 7 E04 | Thermal Scanner - Type 2 jention Equipment E04 | UV-€ Disinfection Systems/ Devices E05 | 1% Hypo Sprayer (Indoor) E06 | 2% Hypo Sprayer (Outdoor) E07 | Hand Sanitisation Station E08 | Hand Sanitiser Dispenser E09 | Liquid Hand-Soap Dispenser E10 | Modifications to Faucets E11 | Modifications to Sinks E12 | Modifications to Water Coolers yn Equipment E13 | Hot Water Dispensers. E14 | VJ AYUSH Counters ‘Awareness Equipment E15 | Digital Signages and Monitors E16 | Poster Display Stand - Category 1 E17 | Poster Display Stand - Category 2 E18 | Poster Display Enclosure - Category 1 E19 | Poster Display Enclosure - Category 2 2.3 People People visiting the Institute premises are classified based on the frequency of their visit and their interaction with the institute or its stakeholders. People on the campus play a prominent rolein keeping the premises safe and well-maintained at all levels. People are also the obviously most-affected entities in case of unhygienic conditions, The use of various consumables necessary in the combat against COVID-19. depends on the number of users and thus consumables required are associated with the people element. 2.3.1 Users and Beneficiaries Table2.5 lists the Users and Beneficiaries of the Framework, owing to their presence onthecampus. Table 2.5: Users and Beneficiaries # People Regular Users Faculty Staff Students ‘Alumni VJ Hub Users Electrical Maintenance Personnel Site Maintenance Personnel Food and Dining Areas Personnel Healthcare Support Personnel =‘Academic Support 10 | Recruiters 11 | Delegates 12 | Resource Persons Visitors 13 | VJ Members. 14 | Parents and Guardians 15 | Potential Students and Parents 16 | Vendors 17 | Other Visitors (Specify) External Services Personnel 18 | Outsourced Maintenance Personnel 19 | Water Supply Personnel ‘COVID-19 Prevention Warriors 20 | Commander-1 (Zonal Supervisor) 21 | Commander? (Sub-zonal Supervisor) 22 | Systems Auditor1 23 | Systems Auditor2 24 | Systems Auditors 25 | Housekeeping Personnel 26 | Water Maintenance Personnel 27 | Security Personnel People with Sp 28 | Specially Abled People 29 | Children and Babies (Créche) Needs Note: All people must follow SOPs listed in Section 2.4 2.3.2 Consumables Required Consumables required at the Institute for COVID-19 P&M arellstedin Table2.6. Table 2.6: Consumables Required # Consumables per month C1 | Mask (Surgical Mask) C02 | Reusable Gloves (Nitrile) 03 | Rubber Gioves (for use in cleaning) 04 | Polythene Gloves (onestime use only) C05 | Face Shields (006 | PPE (Body Suit) COT | Liquid Hand-Soap Solution 08 | Hand Sanitiser Solution | C09 | 1% Sodium Hypochlorite (Hypo) Solution | C10 | 2% Sodium Hypochlorite (Hypo) Solution C11 | Surface Sanitiser Spray C12 | Surface Cleaning (Wet) Mop C13 | Surface Cleaning (Ory) Cloth C14 | Surface Cleaning Brush C15 | Paper Napkin Rolls C16 | Hand Tissues C17 | Tissue Wipes for Disinfection C18 [ Floor Mop & Bucket I$2.4 Processes ‘The various P&M measures are themed as "VJ MEDISCINE™", analogous to the PM's Saptapadi. These processes may be new, or they may substitute or modify existing processes in the pre-COVID-19 period 2.4.1 List of Preventive & Mitigative Measures Table2.7 lists the P&M measuresas per the VJ MEDISCINE™ theme. Table 2.7: P&M Measures ‘VJ MEDISCINE™ oy Reference pad M Mask and Gloves E E-Resources D Distancing H Isolation s Screening through Thermal Scanning c Cleanliness & Sanitisation 1 immunity Enhancement through AYUSH and traditional practices N Neighbourhood and Care for the Needy E Empathy and Engagement 2.4.2 List of Standard Operating Procedures (SOPs) Standard Operating Procedures (SOPs) are developed based on the 3 P's: Generic SOPs based on VJ MEDISCINE™ theme for Processes as well as for Premises and for People. Table 2.8 lists the Generic ‘SOPs for Processes and Guidelines based on VJ MEDISCINE™ theme, while Table 2.9 lists SOPs for Premises and Table2.10 ists SOPs for People. Table 2.8: SOPs for Processes # ‘A. SOPs for Processes (VJ MEDISCINE™) T [ SOP for wearing Mask and Gloves ‘2. SOP for Wearing Mask b.__ SOP for Wearing Gloves 2 | SOP for eSupport ‘a.__ SOP for e-Support through Aarogya Setu .__ SOP for e Support through Online Teaching, Learning and Evaluation Process ‘SOP for Distancing ‘SOP for Isolation | ‘SOP for Screening through Thermal Scanning | ‘SOP for Cleanliness ‘@.__ SOP for Routine Cleaning b.__ SOP for Disinfection .__ SOP for Sanitisation | SOP for Immunity Enhancement through AYUSH and Traditional Practices ‘SOP/ Guidelines for Neighbourhood and Care for the Needy 9 | SOP/ Guidelines for Empathy and Engagement of the Elderly, COVID-19 Warriors, and Co-workers $$$Table 2.9: SOPs for Premises # 3-P Ref. | B. SOPs for Premises F. Premises. FI Rooms, Halls, etc, 1 F1.1 | Roomsand Halls 2 F1.2 | Laboratories and Workshops 3 F1.3 | Special Purpose initiatives: CPADT, VJ Hub, NSS/ VNRSF Rooms 4 Fi4 | Libraries 5 F1,5 | Corridors, Staircases, Elevators 6 F1.6 _ | Student Health Centre, Drinking Water Facilities, J AYUSH Counters 7 F1.7 | Storerooms, etc 8 F1.8 | Toilets andWashrooms 9 F2 Dining and Cooking Facilities io | FB Playgrounds and Open Areas Fa Indoor Games & Recreational Facilities 11 | F41 | Recreation Facilities 12 | F42 | Fitness Gymnasium 13 | FS (On-Campus solation Facilities 14 | Fe Transportation Facilities is fF Hostel Facilities- Supplement Table 2.10: SOP for People # ‘3-P Ref. | C. SOPs for People PI People Group 1 16 [Pia | RegularUsers 17 [P12 | Academic Support 18 [P13 | Visitors 19 [P14 | ExternalServices Personnel 20 (| P2 ‘COVID-19 Prevention Warriors 2 [Pa ‘Specially Abled People 22 | Pa Children and Babies 23 fal ‘Academic Activities: Online Classes, Conferences, Meetings =?2.5 OtherElements This Section lists othermiscellaneous elements of the Framework. 2.5.1 Posters ‘The posters that have been approved for useto create awareness about COVID-19 arelistedin Table2.11 Table 2.11: List of Awareness Posters of different themes # Poster Theme Designer ] POT | A2_| Dos and Don's Ms. Ramya Gujula P02 | _A2_| General Precautions (English) Office of Director, PH & FW, Govt. of TS P03 | A2_| General Precautions (Telugu) Office of Director, PH & FW, Govt. of TS| P04 | _A2_| Saptapadi Ms. Ramya Gujjula P05 | A2_| Saptapadi Mr. Samrat Surya Kolipaka P06 | _A3_| Saptapadi Mr. Vedavrath Konda POT | _A3_| Saptapadi Ms. Vaishnavi G Pos | _A3_| Saptapadi ‘Mr. Sai Kamal Kasanagottu P09 |_A3_| Keep Premises Clean Dr. Chakravarthula Kiran P10 |_A3_| Procedure to Wash hands Dr. Chakravarthula Kiran P11 | _A3_| Reminder to Sanitise hands, Dr. Chakravarthula Kiran | Pi2 | A3_| Keep Hands Clean Dr. Chakravarthula Kiran P13 | A2_| Home Quarantine Ms. Geethika T P14 |_A2_| Home Quarantine (Telugu) Ms, Geethika T& Mr. Sumanth Ch P15 | A2_| Importance of Mask Ms. Geethika T P16 |_A2_| Importance of Mask (Telugu) Ms. Geethika T& Mr Sumanth ch | PIT |_A2_| No Anxiety, No Panic! Ms. Geethika T P18 | A2_| No Anxiety, No Panic! (Telugu) Ms. Geethika T& Mr. Sumanth Ch P19 | A2_| Prevention of COVID-19 Mss. Geethika T | P20 | _A2_| Prevention of COVID-19 (Telugu) Ms. Geethika T& Mr. Sumanth Ch P21 | _A2_| Symptoms of COVID-19 Ms. Geethika T P22 | _A2_| Symptoms of COVID-19 (Telugu) Ms. Geethika T& Mr Sumanth Ch p23 | az | COVID-19 Overview, Prevention, Ms. Geethika T Mitigation P24 | A2 | COVID-19Basic Guidelines Ms, Geethika T p25 | az | COVID-19 Advisory for Health and Ms GeethikaT Wellness 2.5.2 Additional Resources The Institute has taken steps to provide additional resources for P&M activities against COVID-19, These include: + WW AYUSH Counters and Kiosks which provide hot steam forinhalation and AYUSHtea, + Isolation Facility toisolate any individuals feeling symptoms of sickness while on the campus, and + Anambulance on standby, fortransit of any infected individuals to appropriate medical facilities 2.5.3 “Fitness to Restart” Certificate: Design Areas/Premises defined for set activities that are fit to restart are given a certificate to indicate the same, following due audit. Figures 2.3 and 2.4 are the designed certificate samples at Grid-level and Framework- level, indicating the grades given by the auditors. SSWaeore cine VNR VIGNANA JYOTHI INSTITIUTE OF @® ENGINEERING & TECHNOLOGY mises S> ZONE 44 Is FIT FOR USE AND cafefE START THE APPROVED ACTIVITIES Se 19 Pi Prof B Chennakesava Rao Valid until 24” fagust 2024 Figure 2.3: “Fitness to Restart” Certificate ~ Sample at Grid-level 2Waeoie cine VNR VIGNANA JYOTHI INSTITIUTE OF ENGINEERING & TECHNOLOGY This is to certify that COVID-19 Preventio, the Institute are methodically checked across, CiET MEETS P&M REQUIREMENTS AND ‘CAN RESTART THE APPROVED ACTIVITIES we Principal Prof C D Naidu Valid until 08% Aagast 2021 Figure 2.4: "Fitness to Restart” Certificate ~ Sample at Framework-level NN3. CORE ELEMENTS AND GENERIC SOPS: LAYER 1 The 3 P's (Process, Premises and People) that form Layer 1 are considered self-sufficient and are associated to devise various grids addressed as Layer 2 in Chapter 4, The 3 P’s are considered central or ‘core' to the framework because every activity at the Institute is linked to a particular area of the Premises, where certain People are involved in a predefined Process, Layer 1 defines the core elements and also emphasizes on the various Processes to be followed at the Premises element and sub-element level with the guidelines for people to implement for PEM of COVID-19. 3.1 Process \VJ MEDISCINE™ theme is treated as the process that needs to be implemented in the campus for P&M of COVID-19. The VJ MEDISCINE™ theme is articulated in a way to support and provide safe premises during this pandemic, The process defined here in alignment with the VJ MEDISCINE™ theme, provides the guidelines for people to follow so as to eliminate panic, anxiety and apprehensions about the pandemic, thus paving way for efficiency and productivity. The processes based on the VJ MEDISCINE™ theme are articulated in the Annexure A. 3.1.1 Preventive and Mitigative Measures (VJ MEDISCINE™) "VJ MEDISCINE™" is devised with a deliberation towards Prevention and Mitigation: through a Mix of Scientific Essentials/Requirements; Social Responsibilities /Requirements. Prevention and mitigation of COVID-19 in workplaces requires effective procedures for gauging and governinga risk. This theme offers a simple and synergic approach for P&M of COVID-19. The VJ MEDISCINE™ targets to develop preparedness to mitigate the risk and take measures to protect the safety and health of employees, students and all the other stakeholders involved with the organisation 3.1.2. Standard Operating Procedures (SOPs): Detail A standard operating procedure (SOP) is a set of step-by-step directives prescribed by an organisation to guide the staff, faculty, students, housekeeping, security, and stakeholders to execute the complex routine operations. Planning and preparedness is required to restart post pandemic activities and demands safety, efficiency, hygiene, as well as socially, and emotionally supportive environment. SOPs have been defined at Premises level with respect to elements and sub elements and also at People level. The SOPs relevant for process (VJ MEDISCINE™) are detailed in Annexure Aas listed below: 3.1.2.1 SOP for wearing Maskand Gloves a. SOP forWearing Mask b. SOP forWearing Gloves 3.1.2.2 SOP for e-Support through Aarogya Setu 3.1.2.3 SOP for Distancing 3.1.2.4 SOP forlsolation 3.1.2.5 SOP for Screening through Thermal Scanning 3.1.2.6 SOP for Cleanliness, 3.1.2.7 SOP for Immunity Enhancement through AYUSH and Traditional Practices 3.1.2.8 SOP/ Guidelines for Neighbourhood and Care forthe Needy 3.1.2.9 SOP/ Guidelines for Empathy and Engagement a3.2 Premises Premisesis one of the core elements of 3P’s, The objectiveis to ensure safe premises for executing the work within the campus by assuring hygienic environment and eliminating the spread of corona virus with the application of VJ MEDISCINE™ theme at the premises level. To restart academic activities, post COVID-19, preparation is key to an organised, effective, and efficient campus with relevant planning and procedures. Tobring back the faculty and students to the campus gradually in batches preparedness towards hygienic conditions and safe premises must be prominently visible, A set of SOPs have been prescribed in Annexure A forthe premises andis listed below for safe, hygiene and risk-free campus. 3.2.1. Premises GroupF1: Rooms, Halls, etc. 3.2.1.1. Roomsand Halls 3.2.1.2 Laboratories and Workshops 3.2.1.3. Special Purpose Initiatives: CPADT, VJ Hub, NSS/VNRSF 3.2.1.4 Libraries 3.2.1.8 Corridors, Staircases, Elevators 3.21.6 StudentHealth Centre, Drinking Water Facilities, VJ AYUSH Counters 3.2.1.7 Storerooms 8 Toilets and Washrooms 3.2.2 ing and Cooking Facilities 3.2.3 Premises Group F3: Playgrounds and Open Areas 3.2.4 Premises Group F4: Indoor Games & Recreational Facilities 3.2.4.1 Recreation Facilities 3.2.4.2 Fitness Gymnasium and Sports Facilities, 3.2.5 Premises Group FS: On-Campus Isolation 3.2.6 Premises Group F6: Transportation Facilities 3.2.7 Premises Group F7: Hostel Facilities — supplement 3.3. People People use the premises and need to adhere to the guidelines of the process. This section has been specifically created to describe the procedures for gradual resumption of institute functioning, entry and exit of all stakeholders of the college during the COVID-19 pandemic conditions. It may be noted that the number of students that need to be brought back is quite high and requires meticulous planning and procedures, Strict guidelines/procedures must be followed by all the stakeholders so that no outbreak ‘occurs due to any lapses on the part of people. The people are responsible for the effective implementation ofthe guidelines as listed below and detailed inthe Annexure A, 3.3.1 PeopleGroup1 3.3.1.1 RegularUsers 3.3.12 Academic Support 33.13 Visitors 3.3.1.4 External Services Personnel 3.3.2. COVID-19Prevention Warriors 3.3.3 Specially AbledPeople 3.3.4 Childrenand Babies The 3 core elements of Process, Premises and People are treated independently in this chapter and form Layer 1 without any interconnection. In the following chapter these three core elements are connected to form various grids as Layer st4, PREMISES SEGMENTATION, MODELLING OF 3-P GRIDS AND MAPPING OF SOPS: LAYER 2 4.1 Premises The Institute Premises is considered the primary core element among the 3 P's in the context of designing the framework for Prevention and Mitigation of COVID-19. The Institute premises is assumed to be an independent element based on which the other two elements namely People and Processes are defined The choice of Institute premises as the basis for functioning of Prevention and Mitigation activities for handling COVID-19 appears to be appropriate as People and processes are common for all the premises, The Premises, as an element serves as a platform for the activities that are conducted by the people, both of which are subject to change based on therequirement whilethe premisesis acommon anda vital element for the COVID-19 Prevention & Mitigation 4.1.1 Bringing Premises Segments into Context The institute Premises are segmented into Zones and Sub-zones based on similarity in facilities provided to carty out various activities and functions on the premises. In terms of design, Premises Segmentation brings form and function together and sets the context, Section 2.2.2 outlines the various premises segments as functional groups of facilities. Hence, segmentation helps to identify and classify the various processes that are performed by different people in each segment. Each Premises Zone/Subzone has different functional segments, that are grouped together by related activities. The segmentation also forms the base for categorizing correlated set of processes such as cleaning, disinfecting, and sanitising the premises using various procedures for different segments as applicable. Since the entire premisesis zoned, each zone/ sub-zone is referred to as Segment. Hence, the Institute level framework is built using layered approach through integration of all grids that forms the final Layer 2 with each grid having all 3 P's defined across the premises. 4.1.2 Premises Plan/ Layout ‘The Premises Plan/ Layout is considered a necessary part of scaling up an element to a grid. ithelps the Premises Zonal/ Sub-zonal Commander(s) assess the application of VJ MEDISCINE™ theme to their Zone/ ‘Sub-zone and plan the placement of Diagnostic, Prevention, Mitigation, and Awareness equipment aslisted in Section 2.2.3, Aminiature of the Premises Plan/ Layout is accordingly included in the 3-P Grid document. 4.1.3 Computing Floor Areas and Surface Contact Areas and Consolidation for use in 3-P Grid Documentusing the Standard Format Each facility group F1-F6 and subgroups therein (Section 2.2.2) are identified by their physical stretch or area, The area helps assess the consumables required for P&M measures at the premises segment and also strategise the placement of the equipment to facilitate VJ MEDISCINE™ procedures on the segment. The cleaning, disinfection, and sanitisation routine also require identifying surface areas of contact, to arrive at the frequency of the routine. The Commanders for each Premises Zone/ Sub-zone shall empirically estimate the surface contact area in each case — as a percentage of floor area, depending on the constituents of each premises segment. Table 4.1 is a sample of the standard format, considering Facility Group 1 asan example. soTable 4.1: Template for Computing Floor Areas and Surface Contact Areas (Sample) Group F1: Rooms, Halls, etc. Rooms and Halls: Administrative Offices; Faculty Rooms; Classrooms; Tutorial Rooms; Examination Halls; Meeting Halls; Waiting Halls/ Spaces; Seminar Halls; Auditoriums; Professional Society Chapter Rooms; Counselling Centres; Janitor Rooms; Security Check-posts/ Key Storage ‘Areas; ATM Centre; Cash Counters; Student Service Centre; Stationery Mart Seared Se cee rent TG rl) sentir roy ota) FL2 Laboratories & Workshops: Academic Laboratories, Research & RCC Laboratories, Centres of Excellence ~ Laboratories, Weekend Project Laboratory; Academic Workshops, Research Workshops, Project Workshops FILS ‘Special Purpose Initiative: VJ Hub, Centre for Presencing and Design Thinking (CPADT), NSS/ VNRSF Rooms far Libraries FILS Corridors, Staircases, Elevators FILS ‘Student Health Centre, Drinking Water Facilities, VJ AYUSH Counters FLT Storerooms, Electrical Rooms, Generator Room, UPS Rooms, Panel Rooms, Network & Telecom Exchange Rooms, Stock Rooms far Toilets and Washrooms Group F1: Total Areas 4.1.4 Generation of Required Equipment using the Template The equi Table 4.2: Equipment required for Premises Segment (Sample) ipmentlisted in Section 2.2 3is quantifiedin each Premises Zone/ Sub-zoneasindicatedin Table 4.2. COVID-19 Prevention and Mitigation Equipment z Equipment ay. | # Equipment ay. Diagnostic Equipment E10 | Modifications to Faucets EOI_ [IR Handheld Thermometer E11 | Modifications to Sinks £02 | Pulse Oximeter E12 | Modifications to Water Coclers £03 | Thermal Scanner Type 1 on Equipment 04 | Thermal Scanner Type 2 E13 | Hot Water Dispensers Prevention Equipment E14 | VJAYUSH Counters EO] UV Disinfection Systems/ Deviees Awareness Equipment £05 | 1% Hypo Sprayer (Indoor) E15 | Digital Signages and Monitors £06 _| 2% Hypo Sprayer (Outdoor) E16 | Poster Display Stand - Category 1 cor | Hand Sntisstion £17 | PosterbspayStand-categoy 2 £08. | Hand Sanitser Dispenser E18 | Poster Display Enclosure Category 1 £09 | Liquid Hand-Soap Dispenser E19 | Poster Display Enclosure Category 2 Ss4.1.5 Premises Plan/ Layout with Equipment Placement The equipment quantities listed are required for each of the premises segment which are partly justified by indicating their placement on the premises plan/ layout. This layout along with equipment shall also servea functional purpose of indicating where one can find the P&M equipment on the premises and helps in auditing ofimplementation and effectiveness. A sampleis shown in Figure 4.1 © Sanaiang Staton Pedatoperates tng fr Onking water © - Neccopenetnny re an Figure 4.1: Sample Premises Plan/ Layout with Equipment Placement 4.2 People People using a premises segment are significant. in determining the type, frequency, and level of interaction on the premises, Further, the consumption of materials for various P&M activities is governed by the number of people using the premises segment 4.2.1 Computing Number of Users and Beneficiaries as per Template for People Table 4.3 indicates the template for computing the number of users and beneficiaries based on their frequency of visit and/or categories of special interest, as indicated in Section 2.3.1,Table 4.3: Template for People People No. (Avg. per Day) Regular Users Faculty Staff Students Alumni VJ Hub Users Electrical Maintenance Personnel Site Maintenance Personnel Food and Dining Areas Personnel wle)slofalalolr|— Healthcare Support Personnel Academic Support Recruiters Delegates Resource Persons 13 VJ Members 14 Parents and Guardians 15, Potential Students and Parents 16 Vendors i Other Visitors (Specify) External Services Personné el 18 Outsourced Maintenance Personnel 19) Water Supply Personnel ‘Commander-1 (Zonal Supervisor) ‘Commander-2 (Sub-zonal Supervisor) ‘Systems Auditor-1 Systems Auditor-2 ‘Systems Auditor-3 Housekeeping Personnel Water Maintenance Personnel Security Personnel ‘Specially Abled People4.2.2 Generation of Required Consumables using the Template Table 4.4 lists the template for consumables for the grid, as indicated in Section 2.3.2. Table 4.4; Consumables Required in a Premises Segment # Consumables per month ary. or_| Mask (Surgical Mask) C02_| Reusable Gloves (Nitrile) €03_| Rubber Gloves (for use in cleaning) C04 _| Polythene Gloves (one-time use only) 05 _| Face Shields C06 _| PPE (Body Suit) (CO7_| Liquid Hand-Soap Solution C08 _| Hand Sanitiser Solution C09_| 1% Sodium Hypochlorite (Hypo) Solution C10 _| 2% Sodium Hypochlorite (Hypo) Solution Ci1_| Surface Sanitiser Spray C12_| Surface Cleaning (Wet) Mop C13_| Surface Cleaning (Dry) Cloth C14 _| Surface Cleaning Brush C15 _| Paper Napkin Rolls C16 _| Hand Tissues C17_| Tissue Wipes for Disinfection C18 | Floor Mop & Bucket 4.3 Processes As outlined in Section 2.4 the routine processes at all premises are replaced or modified and new processes are added, as a part of P&M measures at the Institute. 4.3.1 Mapping of VJ MEDISCINE™ SOPs on to the Premises and People ‘The SOPs based on the VJ MEDISCINE™ theme are mapped to the Premises and People, so that every individual using different ‘segments of each premises zone can identify the applicable SOPs and comply, Table 4.5 indicates the SOP grid thus generated with the mapping of generic SOPs to the Premises and People.4.4 Gridand “Fitness to Restart” Certification The integration of all the above components into a 3-P Grid presents the big picture about the 3 P’s at Layer 2. The Annexure B including all Grid Zones and Layouts may be accessed by scanning the QR Code below. A sampleis shown in Figure 4.2. 4.4.1 Generation of 3-P Grid Document with related SOPs The Commanders of each Premises Zone/ Sub-zoneindicate the required SOPs as per the mapping and pick the SOPs applicable for their3-P scenario. Thus, a total of 26 sub-zones and facilities lead to atotal 29 3-P Grids, which integrate into the 3-P Framework (Layer3) Table 4.6: Details of the zones, sub-zones, and facilities at the Institute 1 [Open Areas 2__ [Parking 3_[Bus Disembarking 4 [Sports 5 _ |Canteen, Dining Areas, SAC 6a JAEL, E-Block. Zone 6: AEL, VJ Polytechnic, Sheds 6b _ [Sheds 7a_ [Level 7 _[Level2 7c _ |Level 3- Right Wing (ECE) Zone 7: Engineering Blocks A,B,C | 74 _|Level 3-Left Wing (EIE) 7e_|Level4- Right Wing (EEE) 74__|Level 4- Left Wing (H&S) 7g_|Level 5 8a__[level? a Level2 Zone 8: PG Block a Levels 8d [Level se Level ga__[Level 9b [Level sc Level 3 sd [Level se [Level of [Levelé Zone 10: Hostels, 10 _ [Hostels 0 1 _|Staircases, Elevators | 2__|Teilets/ Restrooms 3__ [Drinking Water Fa eS——E eee ajduies quawnoog pus o£ :z'v @in6l4 aoas oa 98 We sor aS (1177 919014 9 “A“V) VL -ANOZ ANID: 6rAIAOD 40 WY 4 NOH MIOMAVA dE ADOTONHOAL GNV ONIIGANIDNA 4O SLLMLLISNI IH.LOAL VNVNDIA BNA4.4.2Audit and Fitness to Restart The Institute premises (including the hostel) are zoned and segmented appropriately as outlined in the Section Premises 4.1. A thorough audit process ensures that each Premises Zone/ Sub-zone — which includes all the premises segments therein ~ is ready to be restarted, Auditing is done in a duly designed process at data level as well as execution level to doubly confirm that the 3 P's at Layer 1 are scaled up to Layer 2 appropriately and that the Equipment and Consumables required for P&M activities at Layer 2 are accounted for and strategically placed based on the 3-P data for the particular premises zone/ sub-zone. Once the execution audit is also performed and the compliance gets a satisfactory grade confirming atleast acceptable levels of safety, quality, necessity, and sufficiency of the 3 P’s and SOPs, the said premises is deemed fit to restart. Thus, as the last check before functionalisation of the premises, audit plays a very important role in the process of restarting the Institute. Each and every Premises Zone/ Sub-zone that is deemed Fito Restart” receive a Certificate as shown in Figure 4.3, which must be displayed prominently at various strategic and scattered locations on the Premises Zone/ Sub-zone. The Layer 3 audit and fitness to restart can only be possible after all constituent grids of Layer 2 receive acceptable certification for Fitness toRestar. Weore ce ‘VNR VIGNANA JYOTHI INSTITIUTE OF ENGINEERING & TECHNOLOGY FITNESS TO RESTART This is to certify that COVID ap Prevention & Mitigation activites atthe Institute re ‘methodealy checked for the Premises Zore/Sub-rone ____ on ‘by the designated COVID-19 PB M Audie Team. The grades awarded are BBL] WL] eel Premises People Processes ZONE/SUB-ZONE __ |S FIT FOR USE AND CAN RESTART THE APPROVED ACTIVITIES Coordinator, coviD-19 P&M Prof® Cheanakesave Rao Velid unt Figure 4.3: Template of ‘Fitness to Restart’ Certificate Be5. GENERATION OF 3-P FRAMEWORK FOR THE INSTITUTION AND SOPS: LAYER 3 5.1 Integration of 3P-Grids into Institutional 3P-3L Framework The entire institute premises is segmented into zones and sub-zones as mentioned in Section 4.1 and are further referred to as 3P grids with each grid having a group of related facilities, people and processes. Collection of all such 3-P grids forms the Layer 2. In order to develop the framework at institute level, 3P grids at layer 2 which are stil independent premises specific frameworks are integrated to form Layer 3 for Prevention and Mitigation of COVID-19. Hence Layer 3 helps in developing strategic framework for the institute as a whole. This will define the various processes that are to be assimilated by all the stakeholders todefine an event driven process assuring safe and virus free environment. An institutional framework thus developed will cater to the necessities of all the of diverse cadres within the institute while building a standardised procedure. The data collected from the Commanders of each Grid (Premises Zone/ Sub-zone) indicate the physical floor and contact areas in the premises, COVID-19 Prevention and Mitigation equipment, number of people expected in those premises per day and corresponding estimate of consumables required as per the mapping, Thus, a total of 26 sub-zones and 3 facilities leading to a total 29 3-P Grids, are available for integration into one institute level 3-P Framework as Layer 3 (Figure 5.1). A consolidated report thus prepared will give an estimate of the total number of equipment, consumables and budget to be allocated by the institute, The number of people expected to be present at the institute can be assessed which can help in better management of crowd and implement strategies for creating a safe and infection free premises, 5.2 Award of ‘Fitness to Restart’ Certificate The data provided by COVID-19 commanders as the 3-P Grid documents for the Zones, Sub-zones and facilities will be audited for data and execution by the COVID-19 Prevention & Mitigation Audit Team. The Data Audit Team checks each Zone/Sub-zone carefully for the approval of equipment and consumables required along with floor area, contact areas, number of people expected and SOPs to be followed. The Execution Audit Team then checks for the availability of required consumables, facilities and suggest changesif any, in them. Areport thus prepared by the Audit Team defines the Fitness’ of the Zone/Sub-zone by grading and certifying the Zone/Sub-zone. A consolidated report of all such audit reports prepared forall segments of the entire premises of the institute at Layer 2 is consolidated to prepare 3-P document at Layer3as showninFigure5.1 When all the 29 Grids (26 Premises Zones/Sub-zones and 3 Facilities) comply to the requirements mandated by the COVID-19 Prevention & Mitigation team, the Fitness to Restart’ certificate will be awarded totheinstitute. The template of the ‘Fitness to Restart certificates available as mentioned in Figure 5.2 for reference. Integration of all 3P girds available at layer 2 to form Institute framework——E eee Jano" aynyysuy ye waUNd0g YiomaWIeELY dE :1'5 asnBI (VAT AANLUSND SINOZ THY - 61-GIAOD 40 WY d HOI MIOMAWVALA dL ADOTONHOA1L CNV NFASINIONG JO ALALLLSNI THLOAL VNVNOIA UNA,Worn oS cre VNR VIGNANA JYOTHI INSTITIUTE OF o BY ENGINEERING & TECHNOLOGY This is to certify that COVID-19 Prevention & Mitigation activities at the Institute are methodically checked across all the Premises Zones on by the designated COVID-19 P&M Audit Team. The grades awarded are wo eo remises People Processes VNRVJIET MEETS P&M REQUIREMENTS AND CAN RESTART THE APPROVED ACTIVITIES Coordinator, Principal COVID-19 P&M. : m 2 Prof B Checliake:ovaiaem Prof C D Naidu ¥ rate: Valid until ey Figure 5.2: Template of ‘Fitness to Restart’ Certificate5.3 Isolation and Emergency Procedures 5.3.1 Background Coronavirusis atype of virus thatis known to cause certain infections within the respiratory tract of human beings ranging from the common cold to more severe conditions like Severe Acute Respiratory Syndrome (GARS). Viruses are microscopic organisms that are invisible to the naked eye and even smaller than bacteria, They are genetic materiale. the RNA or DNA covered by a protein coat. Viruses are incapable of surviving and reproducing on their own. Viruses replicate inside the cells of other organisms, thereby causing certain infectious diseases. Severe Acute Respiratory Syndrome Coronavirus-2 (SARS-CoV-2) or COVID-19 (Coronavirus Disease 2019)is an acute respiratory and communicable disease. Most people who are infected with the COVID-19 virus will experience minor to moderate respiratory illness and recover without needing special treatment. The best way to prevent transmission is to be informed about the COVID-19 virus, the disease it causes, and the way it spreads. One can protect oneself and others from infection by washing hands frequently using an alcohol-based sanitiser and not touching the face. While anyone can get infected with the virus, it is seen that persons with certain underlying medical conditions like diabetes, hypertension, cardiovascular disease, cancer and chronic respiratory diseases like asthma or chronic obstructive pulmonary disease are more prone to developing severe symptoms and complications. Similarly, elderly persons are also at ahigh risk of severe infection. There is no definitive treatment for the disease at present so clinical management is focusing on the management of symptoms like fever and breathing difficulties. Supportive care with oxygen therapy, fluid management, etc. has been seen to be effective for hospitalized persons with COVID-19. At the moment, there is no approved antiviral therapy for the treatment of COVID-19. Treatment is primarily the ‘management of symptoms. 5.3.2 Isolation Isolation refers to the separation of people who are ill and suspected or confirmed of COVID-19. All suspect, cases detected in the containment/buffer zones (tll a diagnosis is made), will be kept in isolation in a designated facility to be further referred to as Isolation Center tll such time they are tested negative. Hence Isolation Center must have dedicated medical care beds and special medical equipment for managing the respiratory ailments. In case the Institute cannot provide any such facility, anearest tertiary care facility in Government / private sector must be identified for emergency purposes. A minimum distance of 1 meter needs to be maintained between adjacent beds at Isolation Center and they must wear atriple layer surgical mask. Healthcare personnel must be equipped with PPE and other logistics such as hand sanitiser, soap, water etc. and also confirm that every healthcare staff is trained in correct method for washing hands, respiratory etiquettes, donning/doffing & proper disposal of PEs and bio-medical waste management. At all times doctors, nurses and paramedics working within the Isolation Center must wear three-layered surgical mask and gloves. The medical personnel working in isolation area must wear complement of PPE {including N95 masks). The support staff engaged in cleaning and disinfection must also wear the complement of PPE. Environmental cleaning should be done twice daily, which includes damp dusting and floor mopping with Lysol or other phenolic disinfectants and cleaning of surfaces with hypochlorite solution 5.3.2.1 Setting up isolation facility/ward An isolation facility aims to regulate the airflow within the room so that the amount of airborne infectious particles is reduced to a level that ensures the cross-infection of people within a healthcare facility. The following facilities must be made available at Isolation Center + Removeall non-essential furniture and make sure that the remaining furniture is simple to wash and doesnot conceal or retain dirt or moisture within or aroundit. SEBeds must be placed witha spatial separation of a minimum of 1 meter (3 feet) from each other. Preferably the Isolation Centre should havea separate entry/exit. Isolation Center shouldbeina segregated area which isnot frequently visited by outsiders, There should be door entry with changing room and nursing station. Enough PPE should be available in the changing room with waste disposal bins to collect used PPES. Used PPEs should be disposed off as per the medical guidelines. Appropriate waste bags must be placed in a bin. it must be ensured that used (.e. dirty) bins remain inside the isolation rooms. Place vessels for sharps disposal inside the isolation room/area and dispose bio-medical waste as, per the medical guidelines. Personal hygiene must be maintained. Noreritical patient-care equipment (e.g. stethoscope, thermometer, blood pressure cuff, and sphygmomanometer) should beused for singleuse. Any patient-care equipment that is required to be shared by others should be thoroughly cleaned and disinfected before use. ‘An appropriate container must be placed with a lid outside the door for equipment that needs disinfection or sterilization. Appropriate hand washing facilities tobe ensured and hand-hygiene supplies made available. Ensure adequate room ventilation. if the room is air-conditioned, ensure 12 air changes/ hour and filtering of exhaust air, Isolation rooms need desirable negative pressure for patients requiring aerosolization procedures (intubation, suction nebulization). These rooms may have standalone air-conditioning, These areas should not bea part of the central air-conditioning. If air-conditioning isn't available negative pressure could even be created by putting up 3-4 exhaust, fans driving the air out of the space. Avoid sharing of a kit, but if unavoidable, make sure that reusable equipment is appropriately, disinfected Ensure regular cleaning and proper disinfection of common areas, and adequate hand hygiene by patients, visitors and caregivers. Preserve appropriate equipment essential for cleaning or disinfection inside the isolation room or area and ensure thorough daily cleaning of the isolation Visitors should be restricted /disallowed tothe isolation facility. For unavoidable entries, they ought touse PPE consistent with the hospital quidance and willbe instructed on its proper use and in hand hygiene practices before entry into the isolation room/area, Allhealth staff involved insolation process should be trained for the use of PPE. Arrange a telephone or other method of communication within the isolation room or area to enable patients, relations or visitors to speak with health-care workers, This may reduce the number of times the workers need to don PPEto enter theroom or area. a5.3.2.2 Wearing and removing Personal Protective Equipment (PPE) Before entering the isolation room or area: Collect all equipment needed; Performhand hygiene with an alcohol-based hand rub (preferred when hands aren't visibly soiled) or soap and water; Put on PPE in the order that ensures adequate placement of PPE items and prevent self- contamination and self-inoculation while using and taking off PPE; for example, the order in which PPEmust be arranged ishand hygiene, gown, mask or respirator, eye protection and gloves. Leaving the isolation room or area Either remove PPE within the anteroom or, if there is no anteroom, confirm that the PPE won't, contaminate either the environment outside the isolation room or area or other people. Remove PPE in a manner that prevents self-contamination or self-inoculation with contaminated PPE orhands. General principles are: Remove the most contaminated PPE items first; Performhand hygiene immediately afterremoving gloves; Remove the mask or particulate respirator last (by grasping the ties and discarding in a rubbish bin); Discard disposable temsin a closed rubbish bin; Put reusable items in a dry (e.g, antiseptic) closed container; an example of the order in which to, take off PPE when all PPE items are needed is gloves (if the gown is disposable, gloves are often, peeled off alongside gown upon removal), hand hygiene, gown, eye protection, mask or respirator, andhand hygiene Perform hand hygiene with an alcohol-based hand rub (preferably) or soap and water whenever un- glovedhands touch contaminated PPE items 5.3.2.3 Transportation of Isolated Members Transportation of isolated members for further diagnostic or treatment purpose to a hospital requires. following precautions to beimplemented: Infected or colonized areas of the patient's body must be covered for contact isolation, The transport personnel must remove existing PPE, cleanse hands and transport the patient on a wheelchair, bed or trolley, applying clean PPE to move the patients and when handling the patient at, the destination, The destination unit should be contacted and notified before the transfer to make sure suitable accommodation on arrival tis preferred that the patient is transported through staff and repair corridors, not public accessed corridors during planning stages. Institutions can assist the transfer of infectious patients by allotting isolated corridors and advantageously placed lifts capable of separation from other lifts. ‘The nominated lift could also be isolated from public and staff transit through access control measures and cleaned following transit of the infectious patient, Design can also incorporate a delegated floor for horizontal bed transfers of infectious patients, faraway from busy clinical areas. The designated floor could also be located at mid-level within the hospital ‘A mixture of nominated lifts, corridors and a bed transfer floor would assist in the movement of infectious patients through the hospital and minimize the danger of the spread of infection. a6. INTERNAL AND EXTERNAL SOCIAL OUTREACH: STRATEGIES AND GUIDELINES The COVID-19 pandemic has heightened uncertainty over the economy, employment, finances, relationships, physical and mental health. As a human being, one wishes to be safe and secure. Fear and uncertainty cause stress, making one feel anxious and powerless aver the direction of the life, It takes time to adapt to changing lifestyle such as working from home, temporary unemployment, home-schooling of children, and lack of physical contact with other family members, friends, and colleagues. Itis times like this that remind us that each of us has something to contribute and the importance of coming together as a ‘community, prioritizing the health and safety of self and family. As the Academic Year 2020-'21 commences, the higher education institutions across the globe are examining educational delivery, operational changes, and financial considerations in the wake of the coronavirus crisis, While time will tell how severe mobility restrictions and social distancing guidelines are in the upcoming academic year, proactive strategic planning and preparation is crucial. Contingency planning, risk management, and flexible strategies will be critical components of an institute's roadmap. While the campus is currently closed for the students, a plan is devised and documented to prepare for the new academic year to support the VJ fraternity during these tumultuous times. 6.1 _ Strategies for Handling Anxiety and Panic among VJ Stakeholders The coronavirus crisis has rapidly reshaped how universities operate, teach, communicate, and recruit, Asa result, the global higher education sector is facing unprecedented challenges and demands a plan of action toaddress operational and financial feasibility. VNRVJIET implements a range of measures to address the challenges presented by the coronavirus crisis. 6.1.1 Strategy for Counselling, Sharing and Caring More than the pandemic, the information floating around on market and economy, created stress in every family. The uncertainty in the education sector, the fear of layoff and the health issues worsened the living conditions of mankind. Information from multiple sources aggravates the anxiety quotient. The following are the manoeuvres planned for implementation considering the diverse and complex challenges to ‘overcome, for ensuring student and faculty safety. 6.1.1.1 Posters Information from reliable sources (Center for Disease Control (CDC) USA, Central and State Government and video / audio clips of people who recovered from COVID-19) is collected and posters in English and local language (Telugu) are prepared. Posters will be displayed across the campus in the key areas as well as the local communities in and around the institute (Panchayats, offices, Supermarkets, etc.) Kiosks will be created for information dissemination in the institute and in the neighbourhood to give a wide publicity on the precautions and mitigation process. This information enables to visualize the benefits and motivate the people towards a conscious living and provide a safe environment.e0SEs Sossod Bobo aw Omoosswy Figure 6.1: "Do not panic!": COVID-19 Prevention Poster in Telugu 6.1.1.2 Student Motivation The campus experiences matter for the success of a student, Studies have shown that students who feel more integrated with their campus, as a member of the campus community, have a higher probability of succeeding academically and socially, Campus life gives students lot of autonomy, space and opportunity to explore various aspects of their identities, to learn from success, mistakes and failures, and to reflect on how their decisions, success and mistakes affect others. This magnified learning enhances not only the current but also the lives they will ead. In the present situation, there will not be any on-campus activity and all learnings happen online. While a student is deprived of the campus experience, their anxiety on future, leadsto stress and depression Figure 6.2: Awareness Poster to educate and ease up students SeOnline Counselling and Motivational Lectures will be arranged at regular intervals to boost up their morale and confidence. While itis possible to muster enough energy and determination to maintain this tempo fora little while, very few people are capable of changing their life in one fell swoop. Motivation is a continuous process andinspiring talks will be scheduled forhealthier results. 6.1.1.3 Faculty and Student Stimulus Faculty members play a massive role in the delivery of a world-class student experience, both inside and ‘outside the classroom. In the wake of the COVID-19 pandemic, colleges and universities across the world have moved their face-to-face courses and programmes online with lightning speed. This impacts faculty, staff and learners while shifting to the modern teaching tools and adapt the new methodology for delivery. Therush for adaptability creates a fear of losing job ifnot done effectively, as the economy levelshavecome down. Thus itis pertinent to implement comprehensive training for faculty members and prepare them fora blended teaching practice that combines online and traditional methods. Motivational lectures to create confidence during the paradigm shift will be arranged regularly for a lifetime of flourishing through meaningful work. 6.1.1.4 Teaching and Learning As universities across the globe make a mass move to digital platforms and tools, with the students’ growing willingness to utilize online learning and blended leaming over recent years, the following factors should be taken into consideration for improving the online learning and teaching experience. 1. Compassion: Faculty members must be mindful of the stress that students undergo in these unprecedented times and demonstrate compassion. 2. Clarity: Courses with clear expectations and detailed, well-structured content to be posted on a learning management system (LMS). 3. Structured: An organised class with clear connections between student learning outcomes, class activities and assessments are essential. 4. Multifacetedness: Multifaceted courses provide students with many ways to learn and to interact with the content, the instructor, and other students ~ such as synchronous and asynchronous classes, breakout rooms, discussion boards, jam boards, and Google Slides ~ tendto keep students’ attention more effectively Flexibility: Flexibility is the key in case of due dates, learning outcomes, or attendance. Engagement: Involving and engaging students throughout the learning process is crucial when teaching online, This could be done through increased communication, pols, live discussions, or other activities. Many structural and organisational changes can be made depending on whether the institution chooses to deliver classes online, in-person, ora combination of the two. 6.1.1.5 VJAYUSH Counters Immune system does a remarkable job of defending against disease-causing microorganisms (virus). Inthe wake of the COVID-19 outbreak, enhancing the body's natural defence system (immunity) plays an important role in maintaining optimum health, It is advisable to take preventive measures which boost immunity, The Union Ministry of AYUSH has recommended self-care guidelines for preventive health ‘measures and boosting immunity with special reference to respiratory health. Afew of these guidelines are’ Drink warm water throughout the day. 2. Drinkherbal tea/ decoction (Kadha) made from tulsi (basi), dalchini cinnamon), kélimirch (black pepper), Sonthi (dry ginger) and munagaaku (drumstick leaves) once or twice a day. Add jaggery (natural sugar) and/or fresh lemon juice, ifneeded. 3. Steaminhalation with fresh pudina (mint) leaves or ajwain (ajowan caraway seeds) once ina day. 4, Daily practice of Yogasana, Préndyéma and meditation for atleast 30 minutes, ccFigure 6.3: VJ AYUSH Counter at VNAVJIET The VJ AYUSH counters will stream hot water, AYUSH drink and steam continuously for the VNRVJIET fraternity. Share and Care for the needy ~ these counters will also be the source of employment for the needy during the crisis of unemployment, Our staff kin in the neighbourhood will be given the priority for sourcing these counters The global higher education sector has proved to be increasingly agile and resilient in recent months, weathering the coronavirus crisis and creating creative solutions to complex challenges. This creativity and flexibility will be essential in the coming months as universities begin to reopen. A range of impressive initiatives have already been proposed to combat the risks of the coronavirus and institutions will only improveaslessons are learned and insights shared 6.2 Beyond Classrooms and Campus: Guidelines for Supporting Society and theNeedy Psychological research into healthcare opened the door to understand people's emotional reactions when experiencing events perceived as life-threatening. This is the case of the current outbreak of the Coronavirus disease (COVID-19) that has recently been declared "a public health emergency of international ‘concern (PHEIC)" by the World Health Organisation (WHO). The response to an influenza pandemic might generate remarkable stress and emotional turmoil. This outbreak marks a vital moment where healthcare systems can endorse an “epidemic of empathy” aimed at bringing science and humanism together. Today, we are allcalledto rebuild a sense of community and the ties that bind us together as human beings, Do not panic or be anxious about COVID-19 handling itisin your hands! The current situation is that every individual is going through the same phase and nobody is alone. No matter, how helpless we are, there are doable steps to deal with uncontrollable circumstances, alleviate anxiety, and face the unknown with more confidence. 6.2.1 Guidelines for supporting Society and Needy: Empathy and Engagement During a healthcare crisis, an empathetic style of communication is the most effective when attempting to push the population to take preventive actions orto avoid harmful behaviours. An empatheticresponse, and the relative efforts in responding sensitively to others, has been associated with a more frequent adoption of recommended health precautions during a pande The Vignana Jyothi (VJ) family has always been proactive in extending ts support to theneedy during crisis, In appreciation of the efforts of Government of Telangana State in combating the pandemic, the VJ family donated an amount of 240 lakhs to the Chief minister relief fund (Figure 6.4).. SS1 us Figure 6.4: Dr, D N Rao hands over a cheque for an amount of £40,00,000 to the Government of Telangana State Minister of IT, Mr. KT Rama Rao. Also seen in the picture are Mr. K. Durga Prasad, Joint Secretary of Vignana Jyothi (left) and Mr. D. Suresh Babu, Vice President of Vignana Jyothi (right) The students and faculty members have visited the nearby localities and distributed food and groceries for the daily wage labour. Hand sanitisers and facemasks were distributed and awareness programmes on staying safe and well during the pandemic were organised within local mandals/ panchayats by students, while emphasising particularly on care and wellbeing of elderly and children. The various student clubs at the Institute, particularly student members and alumni of NSS Units VNRVJIET and VNR Student Force {VNRSF), have reached out to various marginalised and multiply marginalised communities and families and supported them to live through the crisis. The Evolve Mental Wellness Club has coordinated with NSS Units VNRVJIET and the Campus Counsellor to conduct webinars for students and faculty regarding Mental Wellness, Health, and Balance during the lockdown and loss of social lives. Table 6.1 lists some of the significant community outreach activities carried outby students and alumniof the Institute, Table 6.1: Community Outreach activities undertaken by students and alumni of VNRVJIET # Locality Beneficiary Group Nature of support T_| Mittavada, 78 tribal families Distributed ration and Khammam district, TS essentials 2 | Sirasanapalle, 7 tribal families Distributed ration and Khammam district, TS essentials 3 | Tekuluru, 51 tribal families Distributed ration and Srikakulam district, AP essentials 4 | Karumenakonda, 6 tribal families Distributed ration and East Godavari district, AP essentials 5 | Moghalralakuppa, ‘tribal families, Distributed ration and East Godavari district, AP essentials © | Chintur, 29 tribal families Distributed ration and East Godavari district, AP essentials 7 | Ratnapuram, 9 tribal families Distributed ration and Nalgonda district, TS essentials & | Narsingapeta, 8 tribal families Distributed ration and East Godavari district, AP essentials 9 | Gudluru, 130 tribal families Distributed ration and Prakasam district, AP essentials rs# Locality Beneficiary Group Nature of support 10_| Hyderabad and 120 transgender households | Distributed ration and Rangareddy districts, TS essentials TT | Hyderabad and 180 families of daily wage _| Distributed ration and Rangareddy districts, TS | workers, immigrant essentials labourers 12 | Hyderabad Tribal families affected Fundraising during the crisis 13_| Miyapur Be the Change organisation | Fundraising Promotions 14 | Hyderabad ‘Society for Health, Education | Money Donation for people and Economical progress | affected by COVID-19. (SHEEP) Foundation 15 | Zoom Sessions ‘Students and faculty Sensitisation sessions with transgender community Té | Social Media Women “Awareness campaign on Menstrual health on ‘Women's day 17_| Social Media Birds, dogs, and pets “Awareness on importance of feeding animals and birds 78 | Social Media College students and staff _| Webinar on Mental Health and Wellness during lockdown 19, | Social Media Thalassemia Patients Promoting blood donation 20 | Social Media Patients needing blood Gathering information of Blood donors and updating NRVJIET Donor Database J Figure 6.5: Reaching out to shelter homes to Figure 6.6: Reaching out to local address the needs of inmates communities to address the needs The best way to get past this anxiety is to focus on what we can do each day to make a small difference. Take steps toreduce personal risk (and the isk unknowingly spreads to others), such as: Wear Mask everywhere and every time Wash hands frequently (for at least 20 seconds) with soap and water or a hand sanitiser that contains at least 60% alcohol Avoid touching eyes, nose, andmouth Avoid crowds and gatherings of 10 ormore people Maintain 6-feet distance Support yourimmune system, sleep well Follow all recommendations from health authorities An information brochure outlining the procedures for Prevention and Mitigation of COVID-19 are presented inFigure6.7aand6.7b. CTT{uawiyea4y ‘suornesaig 6 -1A0O Jo} ainyoo4g UoNeUHOJUI“27°9 aunLy sonsieis. quawyeadl. suonneraid. 61L-GIAOD EEL Ew AAR E t=) soe > MAE r | a a Eee OREO Ee Re adra) Cra ea) Perey (Cre) Eka e PN enerDo not let coronavirus dominate every conversation. Itis important to take breaks from stressful thoughts about the pandemic to simply enjoy each other's company — to laugh, share stories, and focus on other things happening in our lives. Each one, has the opportunity to do the same ~ take an action driven by hope, small step that makes things abit better. Andif everyone does something that makes the world abitbetter, the collective work will make the world a lot better, for the people we love, for our communities and for society. Guidelines to combat the unknown and show empathy supporting the Society and Needy are: + Staying socially connected, while practicing social distancing write anote toa special friend or family memberyouhavenot spokento in awhile Reach out to neighbours, friends or family members who are unable to go out and buy groceries and offer to buy them and place them at their doorstep. Keep abreast of essential, up-to-date information. Propagate reliable, genuine and the most up-to-date wellness resources through posters and videos in the community. Remind people of these resources regularly by posting information about wellness resources. DOCS LET OFF STEAM TO.COOL FUMING VIRUS Figure 6.8: Creating awareness among stakeholders Keeping seniors and other vulnerable population safe through social distancing is absolutely vital as COVID-19 spreads, but tis also important to ensure they do not drift into social isolation. Common sources of stress for everyone during pandemics include a drop in meaningful activities, sensory stimuli, and social engagement. All these stress points are heightened for seniors. To help seniors keep safe and socially connected during the pandemics to: + Schedule Virtual family visits: Set up scheduled days and times to connect so that the senior have something tolook forward during the Pandemic. Be neighbourly, check in on seniors: Offering to shop for an elderly neighbour will not only protect them and reduce the potential for spreading the infection, it will also help ease any anxiety they might be experiencing about running out of supplies or venturing out to the grocery store themselves. Ensure to wash hands before touching or helping them, to efficiently keep infection at bay, during the physical interactions, and also wear amask, + Create awareness and encourage to use television for more than news. Suggest some alternatives that you also can watch and discuss later. + Setup book clubs or discussion groups: Media is a great escape, and many seniors can exercise their minds by subsequently having engaging conversations with others about books and ‘movies. Suggest that they listen to audio books or podcasts. Classics are a great source forthis exercise, as seniors may haveread these multiple times and have great recollections. st )Empathy is demonstrated to be a core element of an effective therapeutic relationship and to bea protective factor forhealth. Empathy generates vulnerability for stress-related symptoms such as compassion fatigue and professional emotional exhaustion and burnout. Taking care of friends and family can be a stress reliever, but it should be balanced with personal care. Helping others cope with their stress, by providing social support makes community stronger. ae Figure 6.9: Examples of Community Support ‘Accepting the change and adhering to the new regimes in our own hands. Itwill be the beginning of anew, and an alluring period in our lives. Wear a Mask everywhere and every time, Wash hands frequently, sani the surroundings, eat healthy, exercise, empathise and care for the needy in your neighbourhood. Small successes help us see the situation as less stressful and will help us handle the Pandemic with ease. Stay Indoors, Stay Safe. References 1. How Universities can Support and Protect Prospective and Current Students in the Upcoming ‘Academic year - QS document published in June 2020. (https://info.gs.com/rs/335-VIN- 535/images/How-Universities-Support-Protect-Prospective-Current-Students-Upcoming- Academic-Year-report pdf) 2. How Universities are Addressing the Coronavirus Crisis and Moving Forward - QS document published in July 2020 (https://info.qs.com/rs/335-VIN-535/images/How-Universities-are- ‘Addressing-the-Coronavirus-Crisis-and-Moving-Forward.pdf) 3. _https://www.healthshots.com/preventive-care/family-care/7-tips-that-will-help-you-minimize-the- riskof-COVID-19-among-elderly/ htips://utswmed.org/medblog/seniors-and-COVID-19/ httpsi//theconversation.com/lead-with-empathy-during-the COVID-19-crisis-135175 https://www. frontiersin.org/articles/10.3389/fpsyg.2020.01431 /full https://www.cde.gov/coronavirus/2019-ncov/daily-life-coping/managing-stress-anxiety.htm| https://www.health-harvard.edu/blog/coping-with-the-coronavirus-pandemic-for-people-with- anxiety-disorders-20200326193277. SYSTEMS, TRAINING, AND INTEGRATION WITH ISO 9001 In the context of post-lockdown restart, various existing systems and processes have been remodelled, replaced, or modified in orderto ensure the safety and well-being of the stakeholders. The training needs of the faculty, staff and security are identified and detailed procedure is listed in this chapter. The various clauses belonging to the P&M are integrated into the relevant chapters pertaining to Quality Manuals of VNR Vignana Jyothi institute of Engineering and Technology. This chapter deals with the linkages which are relevant to Prevention and Mitigation (P&M) in relevance to the Quality Management System, Quality Process in accordance to the ISO 9001: 2015. Itis mandatory that, ifthereis any conflict between theISO 9001:2015 and VJ MEDISCINE™, the ISO 9001:2015 shall prevail 7.1. Systems COVID-19 Prevention & Mitigation is a formalised system that documents processes, procedures and responsibilities for achieving quality policies and objectives. It helps in co-ordinating the various organisational activities to meet stakeholders’ requirements and improves its effectiveness and efficiency onacontinuous basis. The Roles and Responsibilities of COVID-19 Warriors such as Housekeeping, Medical/ Healthcare personnel, Data Auditors, Execution Auditors and Security personnel are detailed below. The organisation chart of VNRVJIET is shown in Figure 7.1. The organisation chart for monitoring COVID-19 P&M activities is linked to the institute's organisation chart through Figure 7.2. 7.1.1 Roles and Responsibilities of COVID-19 Warriors 7.1.1.1Housekeeping + Toensurethat they follow the process of VJ MEDISCINE™ + Toensurea safe virus free environment + Toleam, follow and practise cleanliness in the campus through the training programs, + Toensurehygieneinthe campus + Tomopthe rooms, laboratories, computerrooms ete. twice aday + Toensuredust-free surface, sanitise and disinfect open and closed areas + Toensurecleantinessin the toilets, wash areas etc. + Tofollowthe standard operating procedures of cleanliness inthe premises 7.1.1.2Medical / Healthcare Personnel + To follow established occupational safety and health procedures, avoid exposing others to health and safety risks and participate in safety and health training + Touse provided protocols to assess and treat patients + Totreat patients with respect, compassion, dignity and maintain patient confidentiality + To swiftly follow established public health reporting procedures of suspected and confirmed cases + Toputon, use, take offand dispose of PPE properly + Tofollow the standard operating procedures mentioned by medical health care centre 7.1,1,3Data Auditors + Toconduct independent audit of Premises-Zones and Sub-zones as wellas Facilities to collect. data pertaining to the Premises, People, and Processes. rsTo verify the data and compare notes with the respective Commander(s) and arrive at a reasonable justification for resolution of the data presented, including: ‘© built areas, open spaces and surface contact areas of various facilities/ Premises segments within the Premises Zone /Sub-zone equipment required for diagnosis, prevention & mitigation and awareness activities ‘equipment placement people using the Premises Zone / Sub-zone, regularly or occasionally consumables required for P&M activities ‘To prepare an audit report of findings in the stipulated format forthe designated Premises Zone /Sub-zone 7.1.1.4Execution Auditors To verify systems commissioningin designated Premises Zone(s) To verify implementation and effectiveness of the P&M activities in designated Premises Zone(s) To verify responsibility, accountability, and authority in implementation of P&M activities in designated Premises Zone(s) To prepare an audit report of findings in the stipulated format for the designated Premises Zone(s) 7.1.1 8Security Personnel 7.1.1,6Water M: To ensure that all visitors wear face masks including those entering in personal or Institute- owned vehicles Toensute visitors including al stakeholders do not have any visible symptoms of illness To measure the body temperature of all stakeholders every time the latter pass through designated checkpoints To record the details of every visitor at the main gate and/or at the main entrance of each building as maybe applicable Torecord the contact information of occasionalvisitors Todisallow andisolate any visitors with a temperature that is higher than normal andiinform the Chief Security Officer/ Vigilance Officer/ Dean-Administrationimmediately ‘Towear the designated PPE if directing symptomatic /sickindividuals to an Isolation facility on the campus Todirect all visitors to disinfect and sanitise theirhands with appropriate hand sanitising solution Todirectallvisitors to comply with physical distancing norms tall times onthe campus To ensure that visitors do not flock together and/or that they do not disregard physical distancingnorms on the campus Toensuretthat visitors keep wearing masks appropriately during their stay on the campus ‘Tomonitor sanitisation of vehicles parked on the campus To ensure that only those rooms used for any specific activity are opened only prior to the activity and are locked soon after the end of the said activity tenance Personnel Toensure that the drinking water areas are always clean and well-maintained Toavoid contamination: clean the cups / tumblers used for drinking water after every use To ensure clean water supply inall toilets / washrooms and at drinking water dispensers Toinform the respective Commanders in case of any concems or issues with regards to supply, maintenance, cleanliness, disinfection, sanitisation, or any other aspect of the operation of the facility SS‘ORGANIZATION CHART VNR VIGNANA JYOTHI INSTITUTE OF ENGINEERING ‘& TECHNOLOGY. [rm | one Figure 7.1: Organisation Chart of VNRVJIET Environment Heath & Safety Tear] rete |e 1 [pasion Facies | (enonment Heacare eles ‘ate Seer sepertes || aces Suber Supers caaione Piya Heath | trate] [Tounteeine ergy Team wanasee | |_"Siperazr oS co : : Ta Dostor Viens | [ See Sie] | Houskespn once rinse || Sa anteance || “greson! Personnel — a ee | [camp Courter came store || ausiore Figure 7.2 : Organisation Chart for Monitoring COVID-19 P&M Activities SN7.2. Training Housekeeping staff and security personnel are on the front lines of fighting this global pandemic, as they are responsible for deep cleaning, disinfecting, and scrubbing the surfaces and areas that are hosts of dangerous germs and viruses. Training housekeeping staff to use disinfectants safely and properly is of utmostimportance. Housekeeping services play an important role in the organisation. Every housekeeping personnel needs extensive training and must be certified to carry out specialised tasks within the system. Sanitisation and good hygiene practices are very much required for the Restart program for prevention and mitigation of COVID-19. The stakeholder’ wellbeing is extremely crucial for the smooth conduct of activities, It might be essential to create awareness of cleaning and sanitisation of areas and high contamination touch points through effective and continuous training. Stringent check on housekeeping activities at all levels in all premises is required. Staff are provided with special tools and chemicals for his/ her job functions, which include the use of germicidal cleaner in an outbreak situation. They have to be equipped with all the safety aids and PPE (Personal Protective Equipment). All staff handling COVID-19 safety measures within the campus need to wear good quality masks, gloves, caps and shoe covers assignedin their areas. 7.2.1 Information As a part of pandemic planning, Housekeeping services need to follow the steps mentioned below to combat COVID-19 within the institute premises, + Identify all potential ways of transmission. + Conduct a survey on all direct and indirect high-touch surface areas throughout the campus buildings. + Provide the designated staff and housekeeping personnel with additional training and instructions ‘on proper disinfection protocols. + Provide the designated staff and housekeeping personnel with “Protect Yourself” training so that they understand various ways of transmission and how best to protect themselves while cleaning and sanitising, + Toensure sufficient stock of cleaning and disinfection supplies. + Cleaning refers to the elimination of dirt and impurities containing germs from surfaces. Cleaning alone does not kill germs. But by removing the germs, it decreases their number and thus any risk of spreading infection. + Disinfection uses chemicals, for instance, EPA-registered disinfectants to ill germs on surfaces. This process doesn't necessarily clean dirty surfaces or remove germs. But killing germs remaining ona surface further reduces any risk of spreading infection, + If surfaces are dirty, they need to be cleaned using a detergent or soap and water before disinfection, 7.2.2 Procedures : Housekeeping staff should wear masks while entering, exiting and throughout their presence on the ‘campus. : Masks must beplaced on the face only afterhands are sanitised. + Thermal screening is done at the entry. If there are indicators or symptoms at the entry, security must not allow them into the campus. The safety supervisor/manager will then take the decision, where the concerned person is going to be isolated for offering medical support. + Cleaning staff must clean and sanitise all areas like offices, bathrooms, common areas, shared equipment (lke tablets, touch screens, keyboards, remote controls, and ATMs) employed by the persons, focusing exclusively on frequently touched surfaces, eeAllstaff must use alcohol-based hand sanitiser (ABHR) every 2hours. Service staff should also be trained to wash the restroom, washbasins etc. with aregularhousehold disinfectant solution containing 1% sodium hypochlorite. Surfaces should be rinsed with clean waterafter sufficient contact time with the chlorine. Service staff are to be trained in the preparation, handling, application, and storage of these products, mostly bleach, which can be at ahigher concentration than usual. When theuse of bleachis not suitable, solution containing70% alcohol can beused. Whenever possible, use only disposable cleaning materials. Discard any cleaning equipment made from cloths and absorbent materials, e.g. mop head and wiping cloths. When pertinent, disinfect properly with 1% sodium hypochlorite solution or consistent with manufacturer's instructions before using them. Housekeeping staff to routinely clean all frequently touched surfaces in the workplace, like keyboards, remote controls, desks, and doorknobs, Employers may provide disposable wipes so that workers can easily wipe down commonly used surfaces. Housekeeping Department should follow the additional standards listed below: 1, Housekeeping staffto weara ‘uniform’ for promptidentification, 2, Cleaning equipment like mops, brushes, brooms, and commercial cleaning equipment should beused with correct care and must adhere tothe manufacturer's guidelines 3. To examine correct usage and application of products/cleaning chemicals and create awareness of health and safety measures tobe taken by both staff and surrounding people. 4, Product usage knowledge like correct amounts to use will ensure products are effective and don't damage the surfaces they're getting used on. 5. Health and safety measures thus undertaken will act as a key toa long-standing establishment and its success to guard the workers, the students, faculty, staff and visitors entering the premises. The whole team should be periodically updated with the latest health and safety protocols. All the staff including housekeeping personnel are trained to follow the Standard Operating Procedures articulated based on the Ministry of Health and Welfare’s guidelines in the Restart Manual of the Institute for Prevention and Mitigation of COVID-19. 7.2.3. Designing and Delivering Training courses for Implementation of all SOPs The Purpose, Need, and Goals of the Training for effective implementation of all SOPsis shown in the Table 7 Table 7.1: Purpose, Need, and Goals of Training Purpose To get awareness and implementation of all SOPs Training Need_| To fill the gap between previous situation and current situation (COVID -19), to get desired outcome and implementation of SOPs in VNRVJIET. Training Goal | Understanding and applications of SOPs to keep workplaces safe, Prevention and Mitigation of COVID-19 ‘Audience Faculty, Staff, and Security so‘The Outline of the Training Module is shown in Table 7.2. Table 7.2: Outline of Training Module Duration ivi ‘Aid/References/ S.No.) (vinutes) Cea) Remarks 7 10 __| introduction, introduce the facilitator, Explain the relevance] Slides/Videos of the content and its purpose, Set goals, Give an overview 2 | 120 _| Explaining each SOP/ Practical exercise/ as a warm-up activity| Slides/Videos 3_|__ 15 «| Dealing with students/parents/visitors/Government Slides/Videos officials/stakeholders, all related to COVID-19 4_| 15 _ | Survey on Outcomes Test 5_| 15 | Practical Task Onjob Training 6 5 | Closure 1. Online Training: Video Conferencing Tool ~ 1week ~ Thour per day, regarding SOP. Offline training: Seminar Hall - 30 members perbatch including Security Personnel/Others 3. Other general training in the websites about COVID-19 Infection/ Prevention are: a. Emerging respiratory viruses, including COVID-19: Methods for detection, prevention, response and control: https://openwho.org/courses/introduction-to-ncov b. Infection Prevention and Control (IPC)for2019-nCoV: https://openwho.org/courses/COVID-19-1PC-EN ©. Free COVID-19 online courses on OpenWHO: https://www.who int/emergencies/diseases/novel-coronavirus-2019/training/online- training 7.3 LinkstolSO 9001: 2015 Standards ‘The Preventing & Mitigating (P&M) SOPs are linked to the various ISO 9001 Clauses such as Profile of the Institution, Leadership, Support, Operations, Examinations, Human Resources, and General Maintenance. 7.3.1. Profileof the Institut QMOTA Inthe Quality Manual (QM01A), under the profile ofthe institution, the “Preventing & Mitigating (P&M)" is to beaddedas 1.13. In P&M, the Operating Procedures on Mask, E-Resources, Distancing, Isolation, Scanning, Cleaning, Immunity, Neighbourhood, Empathy’ based on information available from Government and Health organisations for users in campus provide guidelines to slow down the spreading and break the chain transmission of COVID-19, The Operating Procedures for safety measures to be taken at various locations inthe institute prevents the transmission of COVID-19 by applying VJ MEDISCINE™ process. 7.3.2 Leadership, Organisational Chart: (M05, QMO5A Inthe QM, under leadership, Organisational Chart (QM05, QMOSA), the P&M is to be added / linked to Dean ‘Administration and Health Centre. HR Manager is the in-charge for House Keeping operations. Cleaning, Sanitisation and Disinfection will be linked. Rules and responsibilities should be mentioned accordingly. Organisational chart of the P&M section willbe linked tothe Institutional organisational chart. 7.3.3, Support: QMO7 Inthe Support clause of QMS (QMO7), the P&M willbe linked/ added, and the Dean Administration/ Director istheresponsible person, 7.3.4 Operations: (M08 In the QMS, under the clause of Operations (QM08), P&M procedures and the documents will be added / referred CTT7.3.5. Examinations & Evaluation: QP4 Inthe Process manual, Examinations and Evaluation Section (QP04), the Controller of Examinations makes the seating arrangement for the tests and releases the overall seating arrangement EX02 and room wise seating arrangement EXO3, one hour before commencement of the examination on day to day basis. The invigilation duties for the faculty members will be assigned by the respective HoD based on the requisition of the CoE from each department. The duty schedule for each session will be prepared by the CoE and willbe displayed on the notice board of the CoE, half an hour before the commencement of the Examination. The seating arrangement should be according to the distance prescribed by the P&M, COVID-19 physical distance specifications. The same instructions are provided to the invigilators to ensure the smooth conduct of exams as per COVID-19 / QPO4A, which s the prevention of COVID-19, The seating arrangement document EX02,to be planned accordingly 7.3.6 Human Resources Management: QP07 Training (QP07) needs should be identified by HR Manager/ Principal for the P&M and necessary training maybe given to the concerned staff. 7.3.7 GeneralMaintenance: QPO8A In General Maintenance (QPO8A),the P&M equipment are tobe added. 7.3.8 Transport: QP10 ‘The guidelines of COVID-19 should be followed such as “one seat- one candidate” with mask, sanitisation, disinfection, and regular cleaning of the bus ~ Faculty in-charge and Transport Manager is to control the things. 7.3.9. Seating Arrangementin Hostels and Canteen: In the Hostels (QP11), Canteen (QP12), seating arrangements for distance maintenance incoming and ‘outgoing should be monitored to prevent the spreading of COVID-19, 7.4 Formsand Formats Various Forms and Formats are designed to collect and manage the data. These are used for monitoring the various activities at grid level and institution level, The forms and formats are given in Annexure F and the listis presented in Table 7.3. Table 7.3: List of Forms and Formats S.No. Forms and Formats 7.4.1 _| Format for checking Equipment at Grid Level 7.4.2 _| Format for checking Consumables at Grid Level 7.43 _| Format for monitoring P&M Activities at Grid Level 7.4.4 _| Form for incident Notification 7.45 _| Format for Monthly incident Report Format for Performance Evaluation - Effectiveness of 746 SOPs 747 _| Student Safety Undertaking The existing systems and processes at VNRVJIET have been modified and the various clauses belonging to the P&M are integrated into the relevant chapters of ISO 9001:2015, The forms and formats for monitoring the various activities at Grid level and Institute level are designed for effective implementation of VJ MEDISCINE™ theme to ensure safety and well-being of the stakeholders. a