Details of Assessments

Based on a scenario given, student should be able to discuss and find a solution towards organizing records with the correct and systematic
Alphabetic Indexing Rules and Cross-References for personal and business names. This simulation assignment is to expose students in
performing a well-organized and systematic records management program in an organization. Answer all Part 1 and Part 2 to perform the
simulation. Both parts comprise of 60 marks (15%).

NAME: NUR ALIA NAJWA BINTI MOHD SAKRI GROUP: BA2323A SEMESTER: 20214

PART 1:
ARRANGING PERSONAL AND BUSINESS NAMES IN ALPHABETIC INDEXING ORDER (40 MARKS)

Instructions: Write or key the units of the filing segments in the colored Columns provided. Then write or key the number of each filing
segment in the colored Order Column to indicate correct alphabetic order for the names.
Order No. Filing Segment Key Unit Unit 2 Unit 3 Unit 4 Unit 5 Marks
9 1. SITI NUR IMAN SITI NUR IMAN ALYSSA SAHABUDIN
ALYSSA SAHABUDIN
10 2. TEUKU ZAKARIA TEUKU ZAKARIA TEUKU NYAK PUTEH
TEUKU NYAK PUTEH
1 3. 100 VISION TESCO 100 VISION TESCO PUNCAK ALAM
PUNCAK ALAM
8 4. SIGNATURE SNACK SIGNATURE SNACK SDN BHD
SDN BHD
4 5. ROBERT DE NIRO DENIRO ROBERT
2 6. MS. PENELOPE DANGELO PENELOPE MS
D’ANGELO
3 7. DATUK SERI ISMAIL DATUK SERI ISMAIL SABRI YAAKOB
SABRI YAAKOB
7 8. THE RUMA HOTEL RUMA HOTEL AND RESIDENCES THE
AND RESIDENCES
5 9. MALACCA STATE MALACCA STATED EDUCATION DEPARTMENT
EDUCATION
DEPARTMENT
6 10. REPUBLIC OF REPUBLIC OF GAMERS SHOP
GAMERS SHOP
 PART 2: PREPARING CROSS-REFERENCES OF NAMES (20 MARKS)

Instructions: When a record is likely to be requested by any of several names, an aid called a Cross-
Reference is prepared. A SEE ALSO cross-reference is prepared for all possible spellings. If the card isn’t
found under one spelling, the filer checks the SEE-ALSO card for other possible spellings. Prepare a cross-
reference for each of the following names by using either SEE or SEE ALSO.
No. Original Coded Filing Segment Cross-Reference
1. RNS Holidays Sdn. KOSAS / TRAVEL / AND / TOURS / SDN / BHD RNS / HOLIDAYS / SDN / BHD
Bhd. (changed its
name to Kosas SEE KOSAS TRAVEL & TOURS SDN BHD
Travel & Tours Sdn.
Bhd.)
2. Rigdon, Schumaker RIGDON / SCHUMAKER / AND / WOTHKE / SCHUMAKER / WOTHKE / AND / RIGDON /
& Wothke Workshop WORKSHOP WORKSHOP

SEE RIGDON SCHUMAKER AND WOTHKE

WORKSHOP

3. IKEA (Ingvar IKEA (INGVAR KAMPRAD ELMTARYD INGVAR / KAMPRAD / ELMTARYD /

Kamprad Elmtaryd AGUNNARYD) AGUNNARYD
Agunnaryd)
SEE IKEA

4. Mark – Ryan MARK / RYAN / WATERFRONT / STORE RYAN / MARK / WATERFRONT / STORE
Waterfront Store
SEE MARK RYAN WATERFRONT STORE
5. Felda Plantation FELDA / PLANTATION / SDN / BHD ( A FELDA / HOLDINGS / SDN / BHD
Sdn. Bhd. (a SUDSIDIARY OF FELDA HOLDINGS SDN
subsidiary of Felda BHD) SEE FELDA PLANTATION SDN BHD
Holdings Sdn.
Bhd.)
END OF SIMULATION ASSIGNMENT QUESTION