Setup and User Manual of Online

Payslip (SSHR)
1     Setup
1.1    Set Profile Option
Set Profile option to limit the number of Periods for which an employee can view Payslip
through Self Service Human Resource. Profile Option name is “HR: View Payslip from
Date for WEB (MM/DD/YYY)”. By default date is set to “01/01/1997”.

S
et Profile Option

1.2    Enter Payslip Information in Business Group

To enter payslip information:

1. In the Organization window, query the Business Group if it does not already appear
there. In the Organization Classifications region, select either Business Group or HR
Organization, choose others, and select Payslip Information
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nter Payslip Information

2. Click in a field of the Additional Organization Information window to open the Payslip
Information window.
3. Select the type of extra information to be displayed on the payslip. The choices are:

 Balance
 Element
 Message

Your selection determines which other fields you must complete in this window.

1.2.1      To enter Balance extra information:

1. Select a balance name.
2. Select a dimension.
3. Optionally, enter a display name for the balance.
4. Optionally, enter a message text.
5. Save your work.
 A
ddition of Balance on Payslip

1.2.2      To enter Element extra information:

1. Select the element you want to display.
2. Select the input value for the element.
3. Optionally, enter a display name for the element.
4. Optionally, enter a message text.
5. Save your work.

A
ddition of Element on Payslip

1.2.3      To enter Message extra information:

1. Enter a display name for the message.
2. Enter a message text. This message will be displayed on the employees’ online payslip.
3. Save your work.
 A
ddition of Message on Payslip

1.3    Entering Self-Service Preference Information

You enter self-service preference information to define whether documents such as the
online payslip are available in an online and/or paper version.

To enter Self-Service Preference information:

1. In the Organization window, query the Business Group or HR Organization if it does not
already appear there.
2. In the Organization Classifications region, select Business Group or HR Organization,
choose others, and select Self Service Preference.
3. Click in a field of the Additional Organization Information window to open the Self
Service Preference window.
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elf Service Preferences

4. Select the document type as Payslip Modeler.

5. Select whether you want the document to be available online.
6. Select whether you want the document to be available on paper.
7. For online payslips if you are providing payslips in PDF format, specify:

 The payslip template you wish to use.

 If you wish to append custom data to the generated XML, specify the custom
package/procedure in the XML Code field as follows: <custom package>.<custom
procedure>.
 The date these changes are to take effect.
 If both the fields are left blank, the application generates an OAF payslip.
 If you select a template and enter an effective date later than payment date, the
application generates an OAF payslip.
 If you select the template and enter an effective date earlier than or equal to payment
date, the application generates a PDF payslip.
 If you do not select a template and enter any date within the Effective Date, the
application generates an OAF payslip.
 If you select the template but do not enter an effective date, the application generates a
PDF payslip.

8. Select the template that you want to use for payslip modeling process, if you do not
want the application to use the default template.
9. Select the element set to exclude the elements from being selected when you run a
payslip modeling process.
10. Payslip Employer Address – Select either GRE/Legal Entity Address or HR
Organization Address (default) for display on the payslip.

 Note: You can configure this segment only at Business Group level.

11. Specify the Offset Criteria – Select either Payslip View Date or Date Paid to configure
the date to be used for displaying Online Payslips.. If this field is left blank or Payslip
View Date is selected then the online payslip will be displayed based on the Payslip
View Date defined for the payroll period. If Date Paid is selected then the payslip will be
displayed based on the Date Paid of the payroll run.

P
ayslip Modeler

12. Save your work.

Setup is Complete.

2    Generation of Online Payslip

Online Payslip will be available to view for employees on which Following processes
has been completed.

 Payroll Run
 PrePayments
 Payroll Archiver
 Cheque Writer

Steps involved in viewing payslips are;

1. Log in from User to whom employee is attached

2. Switch responsibility to “Employee Self Service”

Select Responsibility

3. Click on Payslip
 Go to “Payslip” Function

4. Payslip of Latest Period will appear

 Out
put of Payslip

5. Change period to view Payslip of different Pay Periods

Op
tion to Change Period

Thank you so much for reading.