PROCESS MANUAL RO-PM-03-08

METROPOLITAN WATERWORKS AND

SEWERAGE SYSTEM Revision Code: 0 Page 1 of 5
Regulatory Office

Section: RESOURCE MANAGEMENT PROCESSES Effectivity Date: January 2016

Subject: PREVENTIVE MAINTENANCE OF FACILITIES, EQUIPMENT, VEHICLES & IT (FEVIT)
INFRASTRUCTURE

1. PURPOSE:

To ensure that all office facilities, equipment, vehicles and IT infrastructure are maintained in
good condition at all times.

2. SCOPE:
This procedure starts with preparation of preventive maintenance plan and ends with
updating of records.
“This procedure does not include preventive maintenance for the whole MWSS Engineering
building and its major facilities, such as; centralized air-condition system, water/sewer
plumbing facilities, Fire sprinklers, power supply, telephone entrance box, etc.”

3. DEFINITION OF TERMS
N/A
4. REFERENCES:

ISO 9001:2008 Clause 6.3 Infrastructure

5. RECORDS
5.1 Maintenance Records
5.2 Preventive Maintenance Plans

PREPARED BY: REVIEWED BY: APPROVED BY:

SR. PROPERTY OFFICER and MIS- DM for Admin Department DA for Admin & Legal
DESIGN SPECIALIST A
 PROCESS MANUAL RO-PM-03-08
METROPOLITAN WATERWORKS AND
SEWERAGE SYSTEM Revision Code: 0 Page 2 of 5
Regulatory Office

Section: RESOURCE MANAGEMENT PROCESSES Effectivity Date: January 2016

Subject: PREVENTIVE MAINTENANCE OF FACILITIES, EQUIPMENT, VEHICLES & IT (FEVIT)
INFRASTRUCTURE

6. PROCEDURE:

ACTIVITY FLOW RESPONSIBLE DETAILS

Sr. Property Officer The Sr. Property Officer shall

START
MIS Design Specialist conduct an annual inventory &
evaluate conditions of the
following:
1. Office premises & facilities
2. Office equipment
Conduct inventory,
3. Communication equipment; and
inspection and evaluation 4. Vehicles
of the state or condition of The MIS-Design Specialist shall
FEV and IT Infra. conduct inventory of IT equipment
such as:
1. Computers (desktops & laptops)
2. Printers & peripherals
3. Routers
4. Network connections
5. Software; and
6. Audio visual equipment.

The Preventive Maintenance Plan

of the FEV and IT shall include the
Prepare Preventive Sr. Property Officer schedules, frequency and persons
Maintenance Plan MIS Design Specialist responsible for the implementation
of the preventive maintenance
activities of the following:

1. PM Plan for Office Premises

Facilities;
2. PM Plan for Office and
Communications Equipment
3. PM Plan for Vehicles and;
4. PM Plan for IT infra.

The Sr. Property Officer / MIS

Design Specialist shall perform;
Implement the Preventive
Maintenance Plan Sr. Property Officer 1. Conduct routine inspection
MIS Design Specialist checklist per plan;
2. Evaluate results of inspection;
3. Determine and schedule
preventive maintenance work;
A 4. Conduct maintenance work.

PREPARED BY: REVIEWED BY: APPROVED BY:

SR. PROPERTY OFFICER and MIS- DM for Admin Department DA for Admin & Legal
DESIGN SPECIALIST A
 PROCESS MANUAL RO-PM-03-08
METROPOLITAN WATERWORKS AND
SEWERAGE SYSTEM Revision Code: 0 Page 3 of 5
Regulatory Office

Section: RESOURCE MANAGEMENT PROCESSES Effectivity Date: January 2016

Subject: PREVENTIVE MAINTENANCE OF FACILITIES, EQUIPMENT, VEHICLES & IT (FEVIT)
INFRASTRUCTURE

ACTIVITY FLOW RESPONSIBLE DETAILS

The Sr. Property Officer and the

MIS Design Specialist shall
determine if the needed
Is there a Sr. Property Officer maintenance work can be done by
need for MIS Design Specialist RO personnel.
outsourced
If there is no available resource
service
within the organization, request for
provider? YES the procurement of external service
provider.

NO
Procure
External Refer to “Procurement Procedure”.
Provider

Sr. Property Officer; Existing RO personnel or building

Conduct Preventive MIS-Design Specialist; maintenance personnel or external
Maintenance Service Provider service provider shall perform the
preventive maintenance work.

RO personnel or Building
maintenance personnel to prepare
and submit Maintenance Checklist
Report.
External Service Provider to
B prepare and submit Service
Report.

PREPARED BY: REVIEWED BY: APPROVED BY:

SR. PROPERTY OFFICER and MIS- DM for Admin Department DA for Admin & Legal
DESIGN SPECIALIST A
 PROCESS MANUAL RO-PM-03-08
METROPOLITAN WATERWORKS AND
SEWERAGE SYSTEM Revision Code: 0 Page 4 of 5
Regulatory Office

Section: RESOURCE MANAGEMENT PROCESSES Effectivity Date: January 2016

Subject: PREVENTIVE MAINTENANCE OF FACILITIES, EQUIPMENT, VEHICLES & IT (FEVIT)
INFRASTRUCTURE

ACTIVITY FLOW RESPONSIBLE DETAILS

The Sr. Property Officer or the

MIS-Design Specialist and the end-
user will evaluate the completed
maintenance work. If acceptable,
he will recommend for acceptance
Is
NO Sr. Property Officer and approval/signature.
Maintenance
MIS Design Specialist
work
Acceptable?
If the completed maintenance work
of the outsource service provider is
not acceptable, identify which
YES Improve/ rectify
particular maintenance work
maintenance
should be improved/rectified.
work

Issue Inspection and Sr. Property Officer Prepare Inspection and

Acceptance Report MIS-Design Specialist Acceptance Report.

Sign Off Acceptance Sr. Property Officer/ Prepare Inspection & Acceptance
Report End-user Report for signature of Property
MIS-Design Specialist Officer/MIS-Design Specialist, End-
user and DM Administration.

PREPARED BY: REVIEWED BY: APPROVED BY:

SR. PROPERTY OFFICER and MIS- DM for Admin Department DA for Admin & Legal
DESIGN SPECIALIST A
 PROCESS MANUAL RO-PM-03-08
METROPOLITAN WATERWORKS AND
SEWERAGE SYSTEM Revision Code: 0 Page 5 of 5
Regulatory Office

Section: RESOURCE MANAGEMENT PROCESSES Effectivity Date: January 2016

Subject: PREVENTIVE MAINTENANCE OF FACILITIES, EQUIPMENT, VEHICLES & IT (FEVIT)
INFRASTRUCTURE

ACTIVITY FLOW RESPONSIBLE DETAILS

Sr. Property Officer/ Maintenance work completed shall

Update PM Plan End-user be incorporated in the PMP to
MIS-Design Specialist update record.

END

PREPARED BY: REVIEWED BY: APPROVED BY:

SR. PROPERTY OFFICER and MIS- DM for Admin Department DA for Admin & Legal
DESIGN SPECIALIST A