B.

Contents of Bidding Document

7. Sections of the 7.1 The Bidding Document consist of Parts 1, 2, and 3, which include all the Sections
Bidding indicated below, and should be read in conjunction with any Addenda issued in
Document accordance with ITB 8.
PART 1 Bidding Procedures
 Section I. Instructions to Bidders (ITB)
 Section II. Bid Data Sheet (BDS)
 Section III. Evaluation and Qualification Criteria
 Section IV. Bidding Forms
PART 2 Supply Requirements
 Section V. Schedule of Supply
PART 3 Conditions of Contract and Contract Forms
 Section VI. General Conditions of Contract (GCC)
 Section VII. Special Conditions of Contract (SCC)
 Section VIII. Contract Forms

7.2 The Invitation for Bids issued by the Purchaser is not part of the Bidding
Document.
7.3 The Purchaser is not responsible for the completeness of the Bidding Document
and its addenda, if they were not obtained directly from the Purchaser.
7.4 The Bidder is expected to examine all instructions, forms, terms, and
specifications in the Bidding Document. Failure to furnish all information or
documentation required by the Bidding Document may result in the rejection of
the Bid.
8. Clarification of 8.1 A prospective Bidder requiring any clarification of the Bidding Document shall
Bidding contact the Purchaser in writing at the Purchaser’s address indicated in the BDS.
Document/Pre- The Purchaser will respond in writing to any request for clarification, provided
Bid Meeting that such request is received within the time limit specified in the BDS prior to
the deadline for submission of Bids. The Purchaser shall forward copies of its
response to all Bidders who have acquired the Bidding Document directly from
it, including a description of the inquiry but without identifying its source. Should
the Purchaser deem it necessary to amend the Bidding Document as a result of
a clarification, it shall do so following the procedure under ITB 9 and 24.2.
8.2 The purchaser may organize a pre-bid meeting of Bidders at least fifteen (15)
days before the deadline for submission of Bids at the place, date and time as
specified in the BDS to provide information relating to Bidding Documents,
Technical specifications and the like matters. Should the purchaser deem it
necessary to amend the Bidding Document as a result of a clarification, it shall
do so following the procedure under ITB 9 and ITB 24.2.
9. Amendment of 9.1 At any time prior to the deadline for submission of the Bids, the Purchaser may
Bidding amend the Bidding Document by issuing addenda.
Document 9.2 Any addendum issued shall be part of the Bidding Document and shall be
communicated in writing to all who have obtained the Bidding Document
directly from the Purchaser.
9.3 To give prospective Bidders reasonable time in which to take an addendum into
account in preparing their Bids, the Purchaser may, at its discretion, extend the
deadline for the submission of the Bids, pursuant to ITB 24.2

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