Exercise Workbook For Student 34: SAP B1 On Cloud - AIS

SAP B1 on Cloud – AIS
EXERCISE WORKBOOK
FOR STUDENT 34
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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SAP Basic 9.1 printed on 7/8/2021 6:17 PM
Table of Contents
1. Basic Navigation 4
Exercise 1.1 4
Exercise 1.2 4
2. BP and Item Master Data 5
Exercise 2.1 5
Exercise 2.2 6
Exercise 2.3 7
3. Purchase Process 8
Exercise 3.1 8
Exercise 3.2 9
Exercise 3.3 10
Exercise 3.4 11
Exercise 3.5 12
4. Sales Process 13
Exercise 4.1 13
Exercise 4.2 14
Exercise 4.3 15
Exercise 4.4 16
Exercise 4.5 17
5. Inventory Management 18
Exercise 5.1 18
Exercise 5.2 19
Exercise 5.3 21
Exercise 5.4 23
Exercise 5.5 24
Exercise 5.6 25
Exercise 5.7 26
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Exercise 5.8 27
Exercise 5.9 28
Exercise 5.10 29
6. Accounting Cycle 30
Exercise 6.1 30
Exercise 6.2 31
Exercise 6.3 32
Exercise 6.4 33
Exercise 6.5 34
Exercise 6.6 35
Exercise 6.7 36
Exercise 6.8 37
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1. Basic Navigation
Exercise 1.1
Fill each blank with the appropriate words or terminologies that will make the statements correct.
1. The ______________ displays at the top of the screen. It contains the Windows standard menu (File,
Edit, W window, Help) as well as generic SAP Business One functions.
2. The _____________ is a collection of icon buttons that grant you easy access to commonly-used
functions.
3. Navigation in SAP Business One is done using the _____________. It arranges the functions of the
individual applications in a tree structure.
4. The users of SAP Business One are defined in the _____________ window.
5. Accessing SAP Business One on Cloud is done using _____________ like Google Chrome, Mozilla
Firefox or Safari.
Exercise 1.2
Identify the terminologies being described by each sentence.
1. This is a business management software that allows an organization to use a system

of integrated applications to manage the business. It aims to serve as a backbone for your whole
business.
2. This is also known as Internal Cloud, is a cloud based infrastructure operated exclusively for a single
organization with all data protected behind an internal firewall.
3. This is also known as External Cloud, is available to the public where data are created and stored on
third-party servers.
4. This is a key feature of cloud computing where resources can be accessed anywhere (except on
limitations set by company's internal control).
5. This the place where SAP, a European multinational software corporation, was founded in 1972.
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2. BP and Item Master Data

Exercise 2.1
Header
Code: CU00034
BP Type Customer
Name Christine
Group Large Accounts
General
Tel No: 87397856
Mobile Phone: 92093728645
E-Mail Christine@yahoo.com
Contact Person
Contact ID: CK-383
First Name: Rodel
Title: Mr.
Middle Name: Gonzalez
Last Name: Anderson
Address: Batanes
Telephone No: 92093809
E-Mail Rodel@gmail.com
Payment Term
Payment Terms: Net 30
Price List: Sales Price Student 34
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Add the information above on the Business Partner Master Data

Copy and paste the ADDED Business Partner Master Data here:
Exercise 2.2
Header
Code: SU00034
BP Type Vendor
Name Granger Firing Range
Group General Suppliers
General
Tel No: 65425220
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E-Mail granger@yahoo.com
Contact Person
Contact ID: CC-000
First Name: Cecilion
Title: Ms.
Middle Name: Johnson
Last Name: Smith
Address: Basilan
Telephone No: 65411203
E-Mail cecillion@gmail.com
Payment Term
Payment Terms: Net 30
Price List: Base Price
Add the information above on the Business Partner Master Data

Copy and paste the ADDED Business Partner Master Data here:
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Exercise 2.3
Item
Item No. Description Grou Unit Price
p
IM00166 32GB Flash Drive v3.0 Items 990
IM00167 FSP Hyper 700W Power Supply Items 3025
IM00168 Mobile Phone Joystick Game Controller Items 63
IM00169 Multi-Pattern Microphone Items 5495
IM00170 BenQ TK800 Projector Items 21500
Add the following items on the item master data:

Copy and paste the LIST of Item Master Data here:
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3. Purchase Process
Exercise 3.1
Perform the Purchasing Process (Purchase Order > Goods Receipt PO > AP Invoice> Outgoing
Payments) using the details below:
Input the required information, use the selection list when available:
Vendor: SU00034
Name: Granger Firing Range
Posting Date: Date Today
Item No: IM00166
Quantity: 51 each
Click Add to save the document. Screenshot the complete relationship
map.
Copy and Paste the screenshot of the RELATIONSHIP MAP here:
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Exercise 3.2
Vendor: SU00034
Item No: IM00166 and IM00169
Quantity: 52 each
map.
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Exercise 3.3
Vendor: SU00034
Item No: IM00167, IM00168 and IM00170
Quantity: 53 each
map.
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Exercise 3.4
Vendor: SU00034
IM00167, IM00168, IM00169 and
Item No: IM00170
Quantity: 54 each
Click Add to save the document. Screenshot the complete relationship map.
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Exercise 3.5
Vendor: SU00034
IM00166, IM00167, IM00168, IM00169 and
Item No: IM00170
Quantity: 59 each
Click Add to save the document. Screenshot the complete relationship map.
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4. Sales Process
Exercise 4.1
Perform the Sales Process (Sales Order > Delivery > AR Invoice> Incoming Payments) using the details
below:
Note: If the quantities of the items are insufficient, proceed with the Goods Receipt PO first in order for
the stock data to have sufficient quantity.
Vendor: CU00034
Name: Christine
Item No: IM00166
Quantity: 10 each
map.
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Exercise 4.2
below:
Vendor: CU00034
Name: Christine
Quantity: 11 each
map.
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Exercise 4.3
below:
Vendor: CU00034
Name: Christine
IM00167, IM00168 and
Item No: IM00170
Quantity: 12 each
map.
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Exercise 4.4
below:
Vendor: CU00034
Name: Christine
IM00167, IM00168, IM00169
Item No: and IM00170
Quantity: 13 each
map.
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Exercise 4.5
below:
Vendor: CU00034
Name: Christine
IM00166, IM00167, IM00168,
Quantity: 16 each
map.
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5. Inventory Management
Exercise 5.1
Add the following warehouses:
Warehouse Code WL1 WM1 WN1 WO1
Warehouse Name Ilocos Norte Apayao Ilocos Sur Pangasinan
Location Ilocos Norte Apayao Ilocos Sur Pangasinan
Street No. Potato Corona Sagidli Subukan
City Ilocos Norte Apayao Ilocos Sur Pangasinan
Country Philippines Philippines Philippines Philippines
Copy and paste the screenshot of WAREHOUSE LIST here:
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Exercise 5.2
1. Add the following items below managed by batches:
2. Create a Goods Receipt PO for the items below using your Vendor with 100 quantities per item.
3. Configure the items managed by batch at your own disposal
4. Create a Delivery of the items using your Customer with 10 quantities per item
Header
Item No. B00034
Description Fuji Film RTX50
Item Group Cameras
Unit Price 27,000
Manage Item By Batches
Management Method On every Transaction

Item No. B0034A
Description Arduino AR250-IN
Item Group Arduino
Unit Price 799
Manage Item By Batches
Copy and paste the screenshots (3) of the following:

1. ADDED ITEM MASTER DATA WINDOW here:
2. ADDED Goods Receipt PO
3. ADDED Delivery
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Exercise 5.3
Header
Item No. SN00034
Description ACER Nitro 2 (2019)
Item Group Laptop
Unit Price 37,999
Manage Item By Serial Numbers

Item No. SN0034A
Description ACER Aspire 5 A515-51G
Item Group Laptop
Unit Price 11,000
Manage Item By Serial Numbers
1. Add the following items below managed by Serial:
2. Create a Goods Receipt PO for the items below using your Vendor with 10 quantities per item.
3. Configure the items managed by Serial at your own disposal
4. Create a Delivery of the items using your Customer with 10 quantities per item
Copy and paste the screenshots (3) of the following:

1. ADDED ITEM MASTER DATA WINDOW here:
2. ADDED Goods Receipt PO
3. ADDED Delivery
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Exercise 5.4
Goods Receipt
Increase in inventory item because of freebies from suppliers
Item No: Quantity

IM00166 20
IM00167 20
Copy and paste the screenshot of processed Goods Receipt Window here:
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Exercise 5.5
Goods Receipt
Increase in inventory item due to unaccounted items in the warehouse
Item No: Quantity

IM00168 70
IM00169 60
IM00170 50
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Exercise 5.6
Goods Issue
Decrease in inventory item due to discovered theft in the warehouse
Item No: Quantity

IM00166 3
IM00167 2
Copy and paste the screenshot of processed Goods Issue Window here:
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Exercise 5.7
Goods Issue
Decrease in inventory item due to warehouse fire
IM00168 8
IM00169 7
IM00170 6
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Exercise 5.8
1. Create period and volume discounts for the following items
2. Create Sales Order to check whether the configured period and volume discounts of the items
will take effect
Item No. Period Period Discount Volume Volume Discount
IM00166
10 days 20% 30 20%
IM00167
Create Sales Order for CU00034 with items IM00166 and IM00167
Copy and paste the screenshot of Sales Order here:
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Exercise 5.9
will take effect
IM00168
15 days 10% 20 5%
IM00169
Create Sales Order for CU00034 with items IM00168 and IM00169
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Exercise 5.10
will take effect
IM00170 20 days 25% 30 20%
Create Sales Order for CU00034 with items IM00170
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6. Accounting Cycle
Exercise 6.1
Record the following transactions using the Manual Journal Entry:
On March 30, 20XX, the company issued ordinary share capital worth of P 500,000, payment received
and deposited on its GBP Bank Account 1
Dr. GBP Bank Account 1 P 500,000
Cr. Ordinary Share Capital P 500,000
Copy and paste the screenshot of the TRANSACTION JOURNAL REPORT here:
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Exercise 6.2
Record the following transactions using the Manual Journal Entry:
On April 15, 20XX, the company recorded a Salary Expense worth of P 250,000, paid for through the
company’s GBP Bank Account 1.
Dr. Salaries and Wages P 250,000
Cr. GBP Bank Account 1 P 250,000
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Exercise 6.3
Create the following entries in journal entry through the journal vouchers.
On April 10,20XX, the company will pay a total of P 15,000 from the Petty Cash fund for transportation
related expenses. This transaction is still subject to supervisor’s approval.
Dr. Travel Costs – Other P 15,000
Cr. Petty Cash Fund P 15,000
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Exercise 6.4
Generate the General Ledger as of the date of the latest transaction.
Copy and paste the screenshot of the GENERAL LEDGER here:
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Exercise 6.5
Generate the Trial Balance as of the end of the year.
Copy and paste the screenshot of the TRIAL BALANCE here:
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Exercise 6.6
Generate the Balance Sheet as of the end of the year.
Copy and paste the screenshot of the BALANCE SHEET here:
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Exercise 6.7
Generate the Income Statement as of the end of the year.
Copy and paste the screenshot of the INCOME STATEMENT here:
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Exercise 6.8
Perform Period End Closing for the year 20XX.
Copy and paste the screenshot of the closing entries generated by the system using TRANSACTION
JOURNAL REPORT here:
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SAP B1 on Cloud – AIS

1. This is a business management software that allows an organization to use a system

2. BP and Item Master Data

Add the information above on the Business Partner Master Data

Mobile Phone: 94521321645

Add the information above on the Business Partner Master Data

Add the following items on the item master data:

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

Copy and Paste the screenshot of the RELATIONSHIP MAP here:

Warehouse Code WL1 WM1 WN1 WO1

Warehouse Name Ilocos Norte Apayao Ilocos Sur Pangasinan

Location Ilocos Norte Apayao Ilocos Sur Pangasinan

Street No. Potato Corona Sagidli Subukan

City Ilocos Norte Apayao Ilocos Sur Pangasinan

Country Philippines Philippines Philippines Philippines

Copy and paste the screenshot of WAREHOUSE LIST here:

Copy and paste the screenshots (3) of the following:

Copy and paste the screenshots (3) of the following:

Increase in inventory item because of freebies from suppliers

Item No: Quantity

Increase in inventory item due to unaccounted items in the warehouse

Item No: Quantity

Decrease in inventory item due to discovered theft in the warehouse

Item No: Quantity

Decrease in inventory item due to warehouse fire

Item No. Period Period Discount Volume Volume Discount

Copy and paste the screenshot of Sales Order here:

Item No. Period Period Discount Volume Volume Discount

Copy and paste the screenshot of Sales Order here:

Item No. Period Period Discount Volume Volume Discount

IM00170 20 days 25% 30 20%

Create Sales Order for CU00034 with items IM00170

Copy and paste the screenshot of Sales Order here:

Dr. GBP Bank Account 1 P 500,000

Cr. Ordinary Share Capital P 500,000

Dr. Salaries and Wages P 250,000

Cr. GBP Bank Account 1 P 250,000

Dr. Travel Costs – Other P 15,000

Cr. Petty Cash Fund P 15,000

Copy and paste the screenshot of the GENERAL LEDGER here:

Copy and paste the screenshot of the TRIAL BALANCE here:

Copy and paste the screenshot of the BALANCE SHEET here:

Copy and paste the screenshot of the INCOME STATEMENT here:

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