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Chapter 1
Chapter 1
of Accounting
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PRESIDENT RAMON MAGSAYSAY STATE UNIVERSITY
COLLEGE OF ACCOUNTANCY AND BUSINESS ADMINISTRATION
NOT FOR SALE
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Evaluators:
Course Overview
Introduction
This course is designed to provide a basic understanding of financial accounting and covers
various financial accounting topics, including basic accounting theory, accounting principles,
procedures to record business transactions, measurements of assets and liabilities and
preparations for financial statements. More importantly, students will learn how accounting
information assists financial statement users in facilitating their decision making.
The main objective of the course Fundamentals of Accounting is to help students understand
fundamental accounting concepts and principles, as well as to develop the capability to perform
the basic accounting functions: the recognition, valuation, measurement and recording of the
most common business transactions and the preparation of accounting statements.
At the end of the semester, 75% of the students have attained 80 % proficiency level for being
aware of their purpose for communication and their audience locally and globally.
Course Details:
The University LMS will be used for asynchronous learning and assessment. The link and class
code for LMS will be provided at the start of class through the class’ official Facebook Group.
Edmodo
Google Classroom
University LMS
Major examinations will be given as scheduled. The scope and coverage of the examination
will be based on the lessons/topics as plotted in the course syllabus.
Module Overview
Introduction
This module will mainly discuss accounting as a language of business and understanding the
basic accounting concepts and principles that will help you analyze business transactions. It
defines accounting and describe its nature, explain the functions of accounting in business
transactions and decisions requiring the need for accounting. The module also identifies the
forms of business organization by nature of ownership and reviewing the types of business
according to activities with example. In addition, this module includes questions, activities and
exercises to test your understanding.
Table of Contents
Fundamentals of Accounting
Chapter 1
Chapter 1
Accounting and Its Environment
Introduction
Accounting has evolved, as in the case of medicine and law, in response to the social and
economic needs of society. As business and society become and more complex, accounting
develops new concepts and techniques to meet the ever-increasing needs to financial
information. Without such information, many complex economic developments and social
programs may never have been undertaken.
Accounting is relevant in all walks of life, and it is absolutely essential in the world of business.
Accounting is the system that measures business activities, processes that information into
reports and communicates the results to decision-makers. Accounting quantifies business
communication. For this reason, accounting is called the language of business.
No business could operate very long without knowing how much it was earning and how much
it was spending. Accounting provides the business with this information and more. So,
accountants can be called the scorekeepers of business. Without accounting, a business
couldn’t function optimally; it wouldn’t know its financial situation. Also, a sound
understanding of this language will bring about a better management of the financial aspects of
living. Personal financial planning, education expenses, car amortization, business loans,
income taxes and investments are based on the information system that we call Accounting.
Specific Objectives
Duration
Lesson Proper
I. INTRODUCTION
1.1 DEFINITION AND NATURE OF ACCOUNTING
Accounting is …
A service activity. Its function is to provide quantitative information, primarily
financial in nature, about economic entities that is intended to be useful in making
economic decisions. (Statement of Financial Accounting Standards No. 1, “Basic
Concepts and Accounting Principles Underlying Financial Statements of Business
Enterprises” (Manila: Accounting Standard Council, 1983), par.1)
The art of recording, classifying and summarizing in a significant manner and in terms
of money, transactions and events which are, in part at least, of a financial character,
and interpreting the results thereof.
Sole Proprietorship. This business organization has a single owner called proprietor
who generally is also the manger. Sole proprietorships tend to be small service-type
(e.g. physicians, lawyers and accountants0 business and retail establishments. The
owner receives all profits, absorbs all losses and is solely responsible for all debts of
the business. From the accounting viewpoint, the sole proprietorship is distinct from its
proprietor. Thus, the accounting records of the sole proprietorship do not include the
proprietor’s personal financial records.
The main branches of accounting and their brief descriptions are discussed as follows:
Management
Information need: income/earnings for the period, sales, available cash, production cost
Decisions supported: analyze the organization's performance and position and take
appropriate measures to improve the company results. Sufficiency of cash to pay dividends
to stockholders; pricing decisions
Employees
Information need: profit for the period, salaries paid to employees
Decisions supported: job security, consider staying in the employ of the company or look
for other employment opportunities
Owners
Information need: profit or income for the period, resources or assets of the business,
liabilities of the business
Decisions supported: considerations regarding additional investment, expanding the
business, borrowing funds to support any expansion plans.
TAKE NOTE!
Accounting information is presented to internal users usually in the form of management
accounts, budgets, forecasts and financial statements. This information will support
whatever decision of the internal users.
EXTERNAL USERS
External users are individuals and organizations outside a company who want financial
information about the company. These users are not directly involved in managing and
operating the business. The two most common types of external users are potential investors
and creditors.
Creditors (such as suppliers and bankers) use accounting information to evaluate the
risks of granting credit or lending money. Also included as external users are
government regulatory agencies such as Securities and Exchange Commission (SEC),
Bureau of Internal Revenue (BIR), Department of Labor and Employment (DOLE),
Social Security System (SSS), and Local Government Units (LGUs).
Tax Authorities (BIR): for determining the credibility of the tax returns filed on
behalf of a company.
Customers: for assessing the financial position of its suppliers which is necessary for
them to maintain a stable source of supply in the long term.
TAKE NOTE!
Internal users of accounting information are those who are involved in planning,
organizing and running the business. They need more detailed information on a timely
basis in order to support their decisions. Examples of these internal users are managers,
employees and owners.
The external users of accounting information are those individuals or organizations
outside a company who are interested in its financial information. Examples of these
external users are potential investors, suppliers and government agencies.
Accounting is as old as civilization itself. It has evolved in response to various social and
economic needs of men. Accounting started as a simple recording of repetitive exchanges. The
history of accounting is often seen as indistinguishable from the history of finance and
business.
In the late 1800s, chartered accountants from Scotland and Britain came to the U.S. to audit
British investments. Some of these accountants stayed in the U.S., setting up accounting
practices and becoming the origins of several U.S. accounting firms. The first national U.S.
accounting society was set up in 1887. The American Association of Public Accountants was
the forerunner to the current American Institute of Certified Public Accountants (AICPA).
In this period rapid changes in accounting practice and reports were made. Accounting
standards to be observed by accounting professionals were promulgated. Notable practices
such as mergers, acquisitions and growth of multinational corporations were developed.
A merger is when one company takes over all the operations of another business entity
resulting in the dissolution of another business. Businesses expanded by acquiring other
companies. These types of transactions have challenged accounting professionals to develop
new standards that will address accounting issues related to these business combinations.
Nowadays, investors seek investment opportunities all over the world. To remain competitive,
businesses everywhere feel the need to operate globally. The trend now for accounting
professionals is to observe one single set of global accounting standards in order to have
greater transparency and comparability of financial data across borders.
Business entity principle – a business enterprise is separate and distinct from its
owner or investor.
Examples:
If the owner has a barber shop, the cash of the barber shop should be reported
separately from personal cash.
The owner had a business meeting with a prospective client. The expenses that come
with that meeting should be part of the company’s expenses. If the owner paid for gas
for his personal use, it should not be included as part of the company’s expenses.
When preparing financial statements, you should assume that the entity will continue
indefinitely
Time period principle – financial statements are to be divided into specific time
intervals.
Examples:
Philippine companies are required to report financial statements annually.
The salary expenses from January to December 2015 should only be reported in 2015.
Monetary unit principle – amounts are stated into a single monetary unit
Examples:
Jollibee should report financial statements in pesos even if they have a store in the
United States.
IHOP should report financial statements in dollars even if they have a branch here in
the Philippines
period.
Materiality principle – in case of assets that are immaterial to make a difference in the
financial statements, the company should instead record it as an expense.
Example:
A school purchased an eraser with an estimated useful life of three years. Since an
eraser is immaterial relative to assets, it should be recorded as an expense.
TAKE NOTE!
Financial statements should meet the common needs of most users. However, financial
statements do not provide all the information that users may need to make economic
decisions, since they largely portray the financial effects of past events and do not
necessarily provide non-financial information.
Elements of Financial Statements: The financial statements portray the financial effects of
transactions and other events by grouping them into broad classes according to their
economic characteristics. These broad classes are termed the elements of financial
statements.
The elements directly related to the measurement of financial position in the balance sheet
are assets, liabilities and equity. The elements directly related to the measurement of
performance in the income statement are income and expenses. Detailed discussion of the
elements of financial statement can be found in Chapter 2.
References/Additional Resources/Readings
Ballada, Win (2019): Basic Financial Accounting and Reporting 2019 Issue – 22nd Edition
Ballada, Win (2017): Fundamentals of Accountancy Business & Management 1 & 2, 20th
Edition
Website: accountingtoday@newsletters.sourcemedia.com
Online Journals: Accounting Horizons and Journal of Emerging Technologies in Accounting
(American Accounting Association)
Activity Sheet
ACTIVITY NO. 1
I. Essay
Instruction: Discuss the following questions.
II. Matching
Instruction: Match the following words with their definition.
Assessment
Each question will be graded based on this five (5) point rubric.
LEVEL DESCRIPTION
Minimal effort.
Minimal grammar mechanics.
3 - Fair
Fair presentation.
Few supporting details
Somewhat unclear.
Shows little effort.
2 - Poor Poor grammar mechanics.
Confusing and choppy, incomplete sentences.
No organization of thoughts.
In what particular portion of this learning packet, you feel that you are struggling or lost?
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To further improve this learning packet, what part do you think should be enhanced?
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NOTE: This is an essential part of course module. This must be submitted to the subject
teacher (within the 1st week of the class).