Process Document – Receipt TML – PCBU, Hinjawadi Pune

Process start

Vehicle reports at security gate

Receive challan, check buyer signature

and allocate MI No

Check whether
materials came from
vendor, TML plant or
SPD warehouse

TML Plant
SPD WH

Unloading of Vendor Unloading of

Materials Materials
1. Create inbound delivery, GIN & print VL31N
two copy of CRDO tag at main gate MIGO (101)
Against
2. Document handed over to receipt Inbound Create GR for
Create GR for person Delivery Single items at
Multiple items at 3. Unloading of materials Receipt
Receipt Section 4. Checking of MI No, truck No., Section
CRDO tag is not materials qty, qty confirmation with CRDO tag is
printed as challan printed
multiple items
MIGO (101)
MIGO (101) Against
Against Check Challan with SAP details of supplier Outbound
Outbound code, Part No.; P.O., Invoice No., Qty Delivery
Delivery

Are all No Check with buyer

details and clear the error
Correct?
MIGO If required GR is
(102, 101) reverse and make
Yes correct GR

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Process Document – Receipt TML – PCBU, Hinjawadi Pune

Count Physical Qty for 100%

Correctness within 24 Hours

Inform Vendor, Inform Vendor,

Transporter through Excess Is Qty Short Transporter through
Buyer Ok? Buyer

Yes

Buyer advice
Buyer advice Missing Fulfill short qty For SPD WH
Return vendor fulfill
missing Invoice invoice short qty.
provided
Short Close
FOC GIN
GIN Short
Return to
vendor
MIGO Create GIN Short Close GIN
(101) for Excess
FOC MIGO GR is reversed
Qty (102, 101) and GIN Made for
MIGO Excess Qty Received Qty
(511) Posted in SAP
on FOC Basis
Block short
qty by Mvt
344 in sloc
0001
707/708 Mvt. for
acceptance Else MPI
Return to Vendor adjustment, to be
Out of SAP considered for PI Variances
Materials performance
Received with
final GR tags

SPD WH Check whether TML Plant

materials came
from vendor, TML
plant or SPD
warehouse

Vendor

B Qty confirmation D
MB02 posting in SAP

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Process Document – Receipt TML – PCBU, Hinjawadi Pune

Vendor

C
SPD WH TML Plant
B
D
Consumable sloc 0003 Check Materials
are saleable or
consumable?

Saleable

CRDO Sticker copy along with Material

Sample and inspection lot no. on
stickers offer to QA for inspection

Conditional Yes Have QA Primary Rejection

accepted as per
their
specification?
Accept
Send rejected material
Accept as it is for Mix of LH/RH QA confirmation along with report and
& do 309 Mvt to correct stock.
Excise Invoice to the
GR Qty is split in 2 Part No. for QA11, YQVM3 (321) receipt Dept for return to
UC
vendor
Minor errors rectified by vendors
at site & then QA Accepts
QA11 (122)
J1IS Rej Inv
QA11 (321), MB1B (309)

Parking of Invoices for Payment

(Finance Documentation) MIRA
Dispatch

Bar Coded ID Label Printing ZWMMST

(Except Consumable Items)

SPD WH material is already

Affixed with ID Labels Excise cenvat posting J1IEX
(Finance Documentation)

Forward material to Unit Consolidation for further activity

Background SAP program to convert ZB_PP_ZAPB2250

all MPN GINs to IPN (309)

U
C

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Process Document – Receipt TML – PCBU, Hinjawadi Pune

Transaction Matrix of Receipt Department

GR Type Receipt
Quality Excise Vendor
Delivery (BOF/STO) Quality
Assurance Posting Payment
Sr. Creation Vendor or TML Confirmation
Receipt Type Posting (CENVAT) Posting
No. Stock Transfer in SAP

VL31N MIGO MB02 YQVM3 J1IEX MIRA

Posting Order  1 2 3 4 5 6

Vendor Ancillary /
1 Yes Inbound Delivery Yes Yes Yes Yes
Tools

2 Vendor Packing Yes Inbound Delivery Yes No Yes Yes

TML Shop Made (STO) Outbound

3 No No No Yes No
Delivery

TML Shop Made Tools Purchase Order /

4 No No No Yes No
Item Sr. No.

TML Shop Made EPU Purchase Order /

5 No No No Yes No
Item Sr. No.
Yes for ID &
MRP
6 Stationery Yes Inbound Delivery Yes No No for Yes
Other
Stationery

POP (Product on
7 Yes Inbound Delivery Yes Yes Yes Yes
Promotion)

FOC Vender No. /

8 No No No No No
Invoice No.

TML Invoice No.

9 Customer Return VA02 Order Type ZSRE No No No No
PGR (651 Mvt.)

Posting Order  Pre posted 3 4 5 1 2 (MIRO)

Import Yes by
10 Yes Inbound Delivery Yes Yes Yes
finance

Note: 1) Yes – Involves Transaction, No – Transaction Not Required

2) Default Sloc for Packing Materials / Stationery is 0003
3) Default Sloc for Customer Return is 9001
4) Default Sloc for others is 0001

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