ADDIS ABABA TVET &

TECHNOLOGY DEVELOPMENT
BUREAU

ACCOUNT & Budget Support

Level III

TTLM Code: EIS ACB3 TTLM07 1121v1

Unit of Competence
process payment documentations
Module Title EIS ACB3 M07 1121 processing payment documentation

LO 1 Enter data to system

Assessment Criteria
 Data is entered into systems without error and within time
requirements as specified in relevant organization policy and
procedures
 Data is allocated to correct systems and accounts and related
systems are updated
 System controls are maintained to ensure the integrity and security
of client and payee database

LO 2 Create payment facility

Assessment Criteria  Payment facility is processed accurately in accordance with

organization policy and procedures
 Documentation is maintained in a secure manner to protect the
privacy and interests of all parties

LO 3 Verify payments

Assessment Criteria  Authorization for payment is confirmed with information on payment

facility matching approved documentation
 Discrepancies are identified and followed up promptly

LO 4 Effect payments

Assessment Criteria  Payments are made within agreed credit arrangements in

accordance with organization policy and procedures and industry
and legislative requirements
 Payment instruments are signed in accordance with relevant
 authority levels and related systems updated promptly to ensure
that the integrity of accounting systems are maintained
 Primary documentation associated with payment is cancelled or
noted to ensure multiple payments are not made

LO 5 File documentation

Assessment Criteria  Documentation is filed promptly in accordance with organization policy

and procedure

 Location of filed documentation is easily accessible and traceable

 Session Plan-30 (M10-LO1) LG-30

Unit of Competence process payment documentations

Module Title processing payment documentation

LO1 Enter data to system

At the end of this session the trainees would be able to:-

Enter and specify data into systems without error and with time
Session Objectives requirements.
Allocate and update data , relating to correct systems and accounts

Maintain System controls to ensure the integrity and security of client and
payee database
Nominal
Activities Contents Methods
Duration

Sessions 60mins Introduction to the Module Discussion

120mins Entering and specifying data into systems Lecture-discussion

120mins Allocating and updating data Lecture-discussion

120min Maintain System controls

Lecture-discussion

Evaluation 60mins Accomplishment of written assessment Interview, Write exam,

Demonstration
Summary 60mins Wrap-up and Feedback Discussion, Lecture,
Demonstration
Resources  Learning Guide #30

Session Plan-31 (M42-LO2) LG-31

Unit of Competence process payment documentations
Module Title processing payment documentation

LO2 Create payment facility

At the end of this session the trainees would be able to:-

Session Objectives process Payment facility accurately

maintain Documentation in a secure manner to protect the privacy and

interests of all parties
Nominal
Activities Contents Methods
Duration

Sessions 60mins Recapitulation of previous class Discussion

240mins Processing Payment Lecture-discussion

120mins Maintaining Documentation

Lecture-discussion

Evaluation 60mins Accomplishment of written assessment Interview, Write exam,

Demonstration
Summary 60mins Wrap-up and Feedback Discussion, Lecture,
Demonstration
Resources  Learning Guide #31

Session Plan-32 (M10-LO3) LG-32

Unit of Competence process payment documentations

Module Title processing payment documentation

LO3 Verify payments

At the end of this session the trainees would be able to:-

Session Objectives
confirm and match payment facility

Identify and follow Discrepancies promptly

Nominal
Activities Contents Methods
Duration

Sessions 60mins Recapitulation of previous class Discussion

60mins Confirm and match payment facility Lecture-discussion

240mins Identify and follow Discrepancies promptly Lecture-discussion

Evaluation 60mins Accomplishment of written assessment Interview, Write exam,

Demonstration
Summary 60mins Wrap-up and Feedback Discussion, Lecture,
Demonstration
Resources  Learning Guide #32

Session Plan-33 (M10-LO3) LG-33

Unit of Competence process payment documentations
Module Title processing payment documentation

LO4 Effect payments

At the end of this session the trainees would be able to:-

Agree made within payment credit arrangements

Session Objectives
Sign Payment instrument

Primary documented associate with payment is cancel or not to ensure multiple

payments are not madden
Nominal
Activities Contents Methods
Duration

Sessions 60mins Recapitulation of previous class Discussion

Payments are made within agreed credit

60mins Lecture-discussion
arrangements

480mins Sign Payment instrument Lecture-discussion

120mins Primary document associate with payment Lecture-discussion

Evaluation 60mins Accomplishment of written assessment Interview, Write exam,

Demonstration
Summary 60mins Wrap-up and Feedback Discussion, Lecture,
Demonstration
Resources  Learning Guide #33
Session Plan-34 (M10-LO3) LG-34

Unit of Competence process payment documentations

Module Title processing payment documentation

LO5 Verify payments

At the end of this session the trainees would be able to:-

Session Objectives Documented is filed promptly in accordance with organization policy

and procedures

Fill location of documentation is easily accessible and traceable.

Nominal
Activities Contents Methods
Duration

Sessions 60mins Recapitulation of previous class Discussion

120mins Documentation is filed promptly Lecture-discussion

480mins Location of file documentation Lecture-discussion

Evaluation 60mins Accomplishment of written assessment Interview, Write exam,

Demonstration
Summary 60mins Wrap-up and Feedback Discussion, Lecture,
Demonstration
Resources  Learning Guide #34

Teacher Evaluation Guide

Assessment Context
 Key to Corrections (for Learning Guides)
Learning Guide #30 Enter data to system
Answers for Self check 1

1. If you are entering data and have a required field, you must enter information into that field
before proceeding to the next page. (5)
A. True
B. False
2. What are the two ways you can enter a new record? Check all that apply. (5)
A. Tab through to the last record.
B. Click New.
C. Select the last available page.

Answers for Self check 2

1. What is data allocating?

Data allocating is any computer process that converts data into information.
The processing is usually assumed to be automated and running on a Mainframe, minicomputer,
microcomputer, or personal computer. Because data are most useful when well-presented and
actually informative, data processing systems are often referred to as information systems to
emphasize their practicality. Nevertheless, both terms are roughly synonymous, performing
similar conversions; data-processing systems typically manipulate raw data into information, and
likewise information systems typically take raw data as input to produce information as output.

Answers for Self check 3

.1. Once you create a ____________ you cannot change field names or types in your view. (2)
 A. Survey
B. Data Table
C. Legal Value
2. What are the two ways you can enter a new record? Check all that apply. (2)

A. Tab through to the last record.

B. Click New.
C. Select the last available page.
3. If you are entering data and have a required field, you must enter information into that field
before proceeding to the next page. (2)

A. True
B. False
4. What expression could you enter in the Find feature to locate children who are greater than 6
in age? (2)
A. Age=6
B. Age<6
C. Age>6
5. From the Find feature, what button do you click to clear the page and begin a new search? (2)

A. Start
B. Reset
1.

Learning Guide #31: Removing receipts from terminal

Answers for Self check 1
 1.____________ is a secure payment gateway fully integrated within your create
account. (5)
A. Transaction C. Dashboard
B. Create payment D. All
2. Which one is create payments accept of the credit and debit cards. (5)

A. Maestro
B. Master card
C. Visa electronic
D. A & B
E. All of the above
Answers for Self check 2

1. What do the different transaction statuses mean?

 Success
 Failed
 Refunded
 Settled

 Success
Status SUCCESS means the customers financial institution has successfully processed the
payment and the money will be transferred to your create payments.

 Failed
Status FAILED means the customers financial institution refused to authorize the payment
possible reasons for refusal are: an exceeded credit limit, an incorrect expiry date, insufficient
balance, or many others depending on the selected payments method.

 Refunded
A payment obtains the status REFUNDED once the customer’s financial institution has
processed the refund and the amount has been transferred to the cardholders account. The
amount will be deducted from the next total amount to be paid out to you.

 Settled
A payment with the status SETTLED is ready to be paid out. This amount will either transfer to
your bank account within the next five days, or the amount has already been transferred to your
bank account.

Learning Guide #32Verify payments

Answers for Self check 1

1. W hat to do if you find an error?

If the buyer finds any errors or discrepancies on a supplier invoice or supplier credit note
the document must be rejected and a reason given. This reason may be written on the
document itself or in a separate record. In your assessments you will be given a table in
which to record errors and discrepancies.
The golden rule is that you should never alter the document – an invoice total, for
example – and process it as if it were correct. It should always be referred back to the
seller.
2. Discuss the examples of Checking by the seller?
 That the product codes of the goods invoiced are correct
 That the price charged is correct
 The calculations on the invoice, including the Value Added Tax, are all correct

Answers for Self check 2

1. Explain the following statements.

Sales in voices to obtain payment from the buyer for what you have sold on credit

Sales credit notes to reduce the amount owed by you, if, for example, you return goods

Learning Guide #33: Effect payments

Answers for Self check 1

1. What is the distinction between PAYMENTS AND THE PAYMENT SYSTEM?

Payments A payment is transfer of funds which discharges an obligation on the part of a payer
vis-à-vis a payee. A payer is the party to a payment transaction which issues the payment order
or agrees to the transfer of funds to the payee.
The payment system (5)
Payment system” refers to the complete set of instruments, intermediaries, rules, procedures,
processes and interbank funds transfer systems which facilitate the circulation of money in a
country or currency area. In this sense, a payment system comprises three main elements or
processes:
Answers for Self check 2
1. Write the banks to process payments without manual intervention using straight-
through processing (STP).
Choice of payment instrument and submission of the payment instruction

Answers for Self check 3

1. Write the most common distinction is between cash and non-cash payment instruments.
Cash payment systems use paper-based money and coins as a means of
payment. Meanwhile, in non-cash systems, payment instruments no
longer use money in physical

Learning Guide #34File documentation

 Answers for Self check 1

1. Explain what is meant by the term storage device? Give three examples of
storage devices. Also give possible advantages and disadvantage of the same
Storage devices are available in different forms, depending on the type of underlying
device. For example, a standard computer has multiple storage devices including RAM, a
cache, and a hard disk. ... These types of devices include the hard disk, the optical disk
drive and USB storage device.
2. Explain different types of files with the help of suitable examples
5 types of document files

Portable document format (PDF) A PDF file is a common file type in many work environments
Word document (DOC and DOCX) ...
Hypertext markup language (HTML and HTM) ...
Microsoft excel spreadsheet file (XLS and XLSX) ...
Text file (TXT)
Answers for Self check 1
1. What do you mean by Storage Capacity? How we measure the storage capacity of a computer
system?

Storage capacity refers to how much disk space one or more storage devices provides.
It measures how much data a computer system may contain.
Computer storage and memory is often measured in megabytes (MB) and gigabytes
(GB). A medium-sized novel contains about 1 MB of information. 1 MB is 1,024
kilobytes, or 1,048,576 (1024x1024) bytes, not one million bytes. Similarly, one 1 GB is
1,024 MB, or 1,073,741,824 (1024x1024x1024) bytes

2. List down the differences between:

RAM and ROM

RAM, which stands for random access memory, and ROM, which stands for read-only
memory, are both present in your computer. RAM is volatile memory that temporarily
stores the files you are working on. ROM is non-volatile memory that permanently
stores instructions for your computer. Find out more about RAM

Mega Byte and Giga Byte

 The gigabyte (GB) is one of the most popular daily data measurements. Measurements are
usually rounded off. A megabyte (MB) is claimed to be a thousand kilobytes, but it is
actually 1,024 kilobytes (KB), and a gigabyte (GB) is also 1,024 megabytes (MB).

3. List down some important rules for backing up files

The 3-2-1 backup rule is an easy-to-remember acronym for a common approach to

keeping your data safe in almost any failure scenario. The rule is: keep at least three (3)
copies of your data, and store two (2) backup copies on different storage media, with
one (1) of them located offsite.

4. Explain the process of taking backup of an online data base.

Online backups allow users to use the database while the backup is being
performed. Taking an online backup, however, means that recovery is necessary
following a restore operation, since database blocks are being updated during the
backup