MS-Word - Mail Merge

Aim: Creating Mail Merge using Step-by-step Mail Merge Wizard

PROCEDURE:

Step-1: Select Mailings  Start Mail Merge  Step-by-step Mail Merge Wizard

Step-2: The first step of wizard is to deal with the type of output. It shows options
as letters. E-mail messages, Envelopes, Labels and Directory.

Step-3: Select the type as ‘Letters’ and click on next

Step-4: It shows three options as ‘use current document’, ‘start from a template’
and ‘start from existing document’. Select ‘Use current document’ and click
next

Step-5: The next step of wizard shows options as ‘Use an existing list’, ‘Select from
outlook contacts’ and ‘Type a new list’. Select the option ‘Type a new list’
and click on ‘Create’. It shows ‘New address list’ dialogue box.

Step-6: Click on ‘Customize columns’ button and highlight the unwanted field
name and click delete. Add any required fields if necessary.

Step-7: Type the data and click on new entry button to create another record.
Using the same process, create few records and then click OK button to give
a file name (.mdb) and save the list.

Step-8: Click on next. Type the letter. Select Mailings  Insert Merge Field 
Select a field and click on insert button. Likewise, insert the remaining
fields also in their position in the letter.

Step-9: Select the main document and prepare the remaining part of the letter then
click on ‘Complete the merge’ in mail merge wizard

Step-10: Click on edit individual letter to merge to a new document. Select the
option ‘all’ and click OK. You can also specify the range of records to merge
only the records 2 to 4 specify 2 in ‘from’ box and 4 in ‘to’ box.

OUTPUT:
 Tirupati,
20-06-2021.

From
P Sreenivasulu Reddy
M.D.
Swiss Solutions
Tirupati.

To
«FirstName»
«Address2»
«City»
«PostalCode»

Sub: Interview Call Letter.

Dear «FirstName»,
This is to inform you that your name has been short listed for the post of Programmer. Please attend
the interview on 30-06-2021. Two copies of Biodata and all the testimonials, along with a photo have
to be carried.

Wishing for your best luck.

Yours truly,

P Sreenivasulu Reddy
 Tirupati,
20-06-2021.

From
P Sreenivasulu Reddy
M.D.
Swiss Solutions
Tirupati.

To
B Kiran kumar
11-12-13 RR Street
Tirupati
517502

Sub: Interview Call Letter.

Dear B Kiran kumar,

This is to inform you that your name has been short listed for the post of Programmer. Please attend
the interview on 30-06-2021. Two copies of Biodata and all the testimonials, along with a photo have
to be carried.

Wishing for your best luck.

Yours truly,

P Sreenivasulu Reddy
 Tirupati,
20-06-2021.

From
P Sreenivasulu Reddy
M.D.
Swiss Solutions
Tirupati.

To
Gopal Bhushan Shinday
123-45/678 Broadway
Chennai
321654

Sub: Interview Call Letter.

Dear Gopal Bhushan Shinday,

This is to inform you that your name has been short listed for the post of Programmer. Please attend
the interview on 30-06-2021. Two copies of Biodata and all the testimonials, along with a photo have
to be carried.

Wishing for your best luck.

Yours truly,

P Sreenivasulu Reddy