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Core HR with SAP SuccessFactors Employee Central (JB1_HU) PUBLIC
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Test Script PUBLIC

SAP S/4HANA Cloud - 25-12-21
Core HR with SAP SuccessFactors Employee Central

(JB1_HU)
Table of Contents
1 Purpose
2 Prerequisites
2.1 Additional Manual Configuration
2.2 System Access
2.3 Roles
2.4 Master Data, Organizational Data, and Other Data
2.5 Business Conditions
3 Overview Table
4 Test Procedures
4.1 Bank Data Replication
4.1.1 View Bank Data
4.2 Company Code Replication
4.2.1 Maintain Company Code
4.2.2 View Legal Entity Data
4.3 Cost Center Replication
4.3.1 Maintain Cost Center
4.3.2 View Cost Center Data
4.4 Employee Workforce Data Replication
4.4.1 Hire New Employee
4.4.1.1 Monitor Employee Data Replication
4.4.1.2 View Employee Basic Data
4.4.2 Hire New Contingent Worker
4.4.2.1 Monitor Contingent Worker Data Replication
4.4.2.2 View Contingent Worker Data
4.4.3 Maintain Additional Information (Optional)
4.4.3.1 Maintain Address Information
4.4.3.2 View Address Information
4.4.3.3 Maintain Payment Information
4.4.3.4 View Payment Information
4.4.3.5 Maintain Service Cost Level
4.4.4 Employee Photo Replication
4.4.4.1 Maintain Employee Photo
4.4.4.2 View Employee Photo
4.5 Employee Availability Information Replication
4.5.1 Maintain Employee Time Information
4.5.2 View my Updated Time Data
4.5.3 Request Time Off on Behalf of Employee
4.5.4 View my Absence Data
5 Appendix
5.1 Process Integration
5.1.1 Succeeding Processes

1 Purpose
The integration between SAP S/4HANA Cloud and SAP SuccessFactors Employee Central supports transfer of employee data (including contingent workers). It includes basic data, such as em-
ployee name and ID, and contact details, such as workplace address, e-mail, and telephone information.
This integration package requires preconfigured systems following SAP Best Practices. There are data model restrictions and preconditions to set up this integration. If you want to use a productive
SAP SuccessFactors Employee Central system, please contact SAP.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the predefined scope of the solution. Each process step, report, or item is covered in its
own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the process but are needed for testing are marked accordingly. Project-specific steps must be
added.
Values in this test script (decimal notation, date formats, and so on) are presented in U.S. standard notation. If your test system is set up to use a different notation, enter values as appropriate.

2 Prerequisites
This section summarizes all the prerequisites for conducting the test in terms of systems, users, master data, organizational data, other test data and business conditions.
Testing in a 3-System Landscape
In a 3-system landscape (with SAP Central Business Configuration as your configuration environment), changes to software and business configuration are applied to your systems independently of
one another. It is therefore your responsibility to manage the active business configuration in your systems and synchronize configuration data in your SAP S/4HANA Cloud system landscape. A
synchronization is required, for example, after you've enhanced the scope, extended configuration, or adopted new or changed content from content updates or upgrades. For more information, refer
to the product assistance in the SAP Help Portal
Before testing, if you want to use all software features described for the process steps, reports, or items in this document, we recommend the Business Process Configuration Expert in your organiza-
tion has upgraded the configuration content and deployed the configuration data to your system landscape.
If the decision is not to upgrade the configuration content in your test or production system, you can run regression tests of software changes using the procedures in the previous test script version
(see the following link ).
2.1 Additional Manual Configuration

Before you can test this scope item, you must have completed the additional configuration steps that are described in the Set-Up Instructions for this scope item. These configuration steps are specific
for your implementation and include mandatory settings that are not delivered by SAP and must be created by you. For more information, refer to the Set-Up Instructions for this scope item on SAP
Best Practices Explorer (https://rapid.sap.com/bp/#/browse/scopeitems/<enter the scope item ID>).
2.2 System Access

The test takes place in the following systems:
System Details
SAP SuccessFactors Employee Accessible via SAP SuccessFactors Employee Central web-based portal. Your system administrator provides you with the URL to access the various apps
Central assigned to your role.
SAP S/4HANA Cloud Accessible via SAP Fiori launchpad. Your system administrator provides you with the URL to access the various apps assigned to your role.

2.3 Roles
Create business roles using the following business role templates delivered by SAP and assign them to your individual test users.
Alternatively, if available, you can use the following spaces delivered by SAP. You create a space with pages containing predefined essential apps and assign it to the business role. You then assign
this business role to your individual users.
For more information, refer to How to Create a Business Role for the Administrator in the product assistance for SAP S/4HANA Cloud.
Name (Role ID (Role Template) Name (Launchpad ID (Launchpad Space) Log On

Template) Space)
Configuration SAP_BR_BPC_EXPERT Configuration Expert SAP_BR_BPC_EXPERT
Expert - Busi- - Business Process
ness Process Configuration
Configuration
Cost Accountant SAP_BR_OVERHEAD_AC- Cost Accountant - SAP_BR_OVERHEAD_AC-

- Overhead COUNTANT Overhead COUNTANT
Cash Manage- SAP_BR_CASH_SPE- Cash Management SAP_BR_CASH_SPE-

ment Specialist CIALIST Specialist CIALIST
Master Data Spe- SAP_BR_BUPA_MASTER_ Master Data Special- SAP_BR_BUPA_MASTER_

cialist - Business SPECIALIST ist - Business Partner SPECIALIST
Partner Data Data
Administrator - SAP_BR_ADMINISTRA- Administrator - Data SAP_BR_ADMINISTRA-

Data Replication TOR_DATA_REPL Replication TOR_DATA_REPL
Administrator - SAP_BR_ADMINISTRA- Administrator - HR SAP_BR_ADMINISTRA-

HR Info TOR_HRINFO Info TOR_HRINFO
Administrator SAP_BR_ADMINISTRA- Administrator SAP_BR_ADMINISTRA-

TOR TOR
Employee SAP_BR_EMPLOYEE Employee SAP_BR_EMPLOYEE Test user: <Person Id from EC>; Password: <password>
Log on as ADMINISTRATOR / <password> and add the employee role to the
user, as shortly sketched below:
● Go to the Maintain Business Users app
● Search for user name <Person Id from EC>. In the result list, flag the
checkbox in the row containing this user name. Select Edit in the lower part of
the screen.
● On the Business Users screen, select Add Business Roles in the lower part of the
Name (Role ID (Role Template) Name (Launchpad ID (Launchpad Space) Log On
Template) Space)
screen. The Add Business Roles dialog box opens. Search for the business role
ID SAP_BR_EMPLOYEE. In the result list, flag the checkbox next to this role
and choose OK, then select Save.
Employee Central System
Business Name Log On

User
HR Manager As defined under role-based permissions in SAP SuccessFactors Employee Central; for testing purpose, use the supe- Test user: <superuser>, Password: <pass-
ruser role. word>
2.4 Master Data, Organizational Data, and Other Data

The organizational structure and master data of your company have been created in your system during activation. The organizational structure reflects the structure of your company. The master
data represents materials, customers, and suppliers, for example, depending on the operational focus of your company.
Use your own master data or the following sample data to go through the test procedure.
Master Data Valu Details Comments

e
SAP S/4HANA: Company 2110 Company code HU SAP SuccessFactors Employee Central: value is mapped to legal entity ID.
Code
2.5 Business Conditions

Before you can test this scope item, the following business conditions must be met.
Business Condition
1 Company codes have been defined in the SAP S/4HANA Cloud system and replicated to SAP SuccessFactors Employee Central. That means that the four-character ID value of a legal en-

Business Condition
tity in SAP SuccessFactors Employee Central and the corresponding company code must be equal. If you want to replicate a cost center to Employee Central, a legal entity for the corre -
sponding company code must already exist in SAP SuccessFactors Employee Central. Likewise, to replicate an employee to SAP S/4HANA Cloud, a company code for the corresponding
legal entity must exist in SAP S/4HANA Cloud.
2 Cost centers have been defined in the SAP S/4HANA Cloud system and replicated to SAP SuccessFactors Employee Central.
3 Bank master data have been defined in the SAP S/4HANA Cloud system and replicated to SAP SuccessFactors Employee Central.
4 Legal entities, cost centers, and bank data must be replicated from SAP S/4HANA Cloud to SAP SuccessFactors Employee Central before hiring an employee.
5 Employee master data must be replicated to SAP S/4HANA Cloud, so that employee time data replication works.

3 Overview Table
The scope item Core HR with SAP SuccessFactors Employee Central (JB1) consists of several process steps provided in the table below.
Bank Data Replication
Process Step Business Transaction/App Expected Results

Role
View Bank Data HR Manager SAP SuccessFactors Employee Central The data of the new bank is displayed.
[page ] 11
Legal Entity Replication
Process Step Business Role Transaction/App Expected Results

Maintain Company Code [page ] Configuration Expert - Business Process Configuration SAP Fiori launchpad You've created a company code.
13
View Legal Entity Data [page ] HR Manager SAP SuccessFactors Employee Central The data of the new legal entity is displayed.
14
Cost Center Replication

Maintain Cost Center [page ] Cost Accountant - Overhead SAP Fiori launchpad You've created a cost center or you've updated an existing one.
16
View Cost Center Data HR Manager SAP SuccessFactors Employee Central The data of the new cost center and the updated cost centers is displayed.
[page ] 19

Employee Data Replication

Hire New Employee [page ] HR Manager Company Instance A new employee has been added and has the status Active as of the hiring date.
21 URL
Monitor Employee Data HR Manager Company Instance The HR Manager has verified successful replication and possibly identified failed replication requests. Their correc-
Replication [page ] 26 URL tion leads to a delta replication of the changes to SAP S/4HANA Cloud.
View Employee Basic Data Administrator - SAP Fiori launch- The basic data of the employee has been viewed after initial replication.
[page ] 28 HR Info pad
Contingent Worker Data Replication
Process Step Business Role Transaction/ Expected Results

App
Hire New Contingent Worker HR Manager Company In- The data for a newly hired contingent worker has been entered into the system and the status is Active as of the hiring
[page ] 30 stance URL date.
Monitor Contingent Worker HR Manager Company In- Possibly existing unsuccessfully processed replication requests have been identified. After the errors have been cor-
Data Replication [page ] 35 stance URL rected, a new delta replication of the changes in the contingent worker data is triggered.
View Contingent Worker Data Administrator - SAP Fiori The data of the contingent worker has been viewed.
[page ] 36 HR Info launchpad
Additional Information

Maintain Address Information [page HR Manager Company Instance The home address of an employee has been maintained.
] 40 URL
View Address Information [page ] Master Data Specialist - Business Partner SAP Fiori launchpad The updated home address of the employee has been viewed.
42 Data

Maintain Payment Information HR Manager Company Instance An employee's payment information has been maintained.
[page ] 44 URL
View Payment Information [page ] Administrator - HR Info SAP Fiori launchpad The payment information of the employee has been viewed after initial replica-
46 Master Data Specialist - Business Partner tion.
Data
Employee Availability Information Replication
Process Step Business Transaction/App Expected Results

Role
Maintain Employee Time Information [page ] 53 HR Manager Company Instance The missing fields related to time information have been maintained.
URL
View my Updated Time Data [page ] 55 Employee SAP Fiori launchpad The updated time-related data has been viewed.
Request Time Off on Behalf of Employee HR Manager Company Instance The HR Manager has requested time off on behalf of the employee.
[page ] 56 URL
View my Absence Data [page ] 58 Employee SAP Fiori launchpad The updated absence data has been viewed.

4 Test Procedures
This section describes the test procedures for each process step that belongs to this scope item.
4.1 Bank Data Replication

When you create a bank in SAP S/4HANA Cloud, it is replicated automatically to SAP SuccessFactors Employee Central. This section describes how to check a newly created bank in SAP Success -
Factors Employee Central for correctness.
4.1.1 View Bank Data
Purpose
The Administrator checks if the bank has been created correctly in SAP SuccessFactors Employee Central. Only initial replication of bank master data is supported. There are editable fields on SAP
S/4HANA Cloud for which this replication scenario would replicate value changes to banks in SAP SuccessFactors Employee Central.
Procedure
Test Test Step Instruction Expected Result Pass / Fail /

Step # Name Comment
1 Log On Log on to SAP SuccessFactors Employee Central as an HR Manager.
2 Go to Adminis- From the Home dropdown in the upper left corner, choose Admin Center.
tration Center
3 Go to Manage On the Admin Center screen, go in the Company Processes & Cycles portlet to Employee Files and choose Manage
Data Data.
4 Search New On the Manage Data screen, in the Search field, select Bank from the dropdown list. In the blank field next to the The result is displayed
Bank search field, search and select the new bank you've created in SAP S/4HANA Cloud and which has been replicated to beneath the Search port-
Step # Name Comment
SAP SuccessFactors Employee Central. let.
5 Check New Check if the new bank has been replicated correctly from SAP S/4HANA Cloud. For details on the field mapping be-
Bank Data tween SAP S/4HANA Cloud and Employee Central, refer to the table below.
The replication scenario fills only five fields of the SAP SuccessFactors Employee Central bank object, as listed in the mapping table below. All other fields in the SAP SuccessFactors Employee
Central bank object can be maintained manually in SAP SuccessFactors Employee Central without being overwritten or impacted in any way by the replication scenario.
Once all banks have been replicated successfully to the SAP SuccessFactors Employee Central system, you can validate the replicated bank data to make sure it is synchronized between SAP Suc -
cessFactors Employee Central and SAP S/4HANA. For this, check the list of banks in SAP SuccessFactors Employee Central and compare it with the list of banks in SAP S/4HANA Cloud.
The replicated bank object fields map to the SAP S/4HANA Cloud bank API fields as follows:
Fields in S/4HANA Cloud Fields in SAP SuccessFactors Employee Cen- Description/Comment

API tral
BankCountry bankCountry BANKS
BankName bankName
BankInteralID routingNumber SuccessFactors Employee Central validations shall be switched off.
NA effectiveStatus There is no source value. The replication writes the hard-coded target value A.
NA externalCode Combination of BANKS and BANKL (routing number is not mandatory for replica-
tion).
4.2 Company Code Replication

In the following sections, the procedures for executing the company code replication from SAP S/4HANA Cloud to SAP SuccessFactors Employee Central are described. The high-level process is as
follows: a company code is created in SAP S/4HANA Cloud. The new company code is then replicated automatically to SAP SuccessFactors Employee Central, where the corresponding legal entity
is created and can be checked for correctness.

4.2.1 Maintain Company Code
Purpose
The Configuration Expert - Business Process Configuration creates one or several company codes. The newly created company code(s) are transferred to SAP SuccessFactors Employee Central.
The replication of a company code fails if a legal entity for the same company code has been created manually in SAP SuccessFactors Employee Central with a different start date than 01/01/1900.
Procedure
Depending on your configuration environment for SAP S/4HANA Cloud, choose one of the following options:
Configure Your Solution
Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Configuration Expert - Business Process Configuration. The page containing the SAP Fiori
apps associated with your role is dis-
played.
2 Access SAP Open the Manage Your Solution (F1241) app. Check that you have selected the local version for which
Fiori App you want to create a company code. Then, open the Configure Your Solution app.
3 Access Configu- In the Configure Your Solution app, under application area Organization and subapplication area Organi- The Configuration Steps for setting
ration Item zation, open the Organization configuration item. up an organizational structure are
displayed.
4 Access Configu- Open Configuration Step Organizational Structure with SSCUI ID 100066.
ration Step
5 Add a Company On the left-hand side pane, navigate to Country. Choose Add to add a company code unit to this country. A new company code has been cre-
Code Enter the 4-digit alphanumeric ID of the new company code. Select the source company code which serves ated as a copy of an existing com-
as a copy template. Choose OK. pany code.
6 Edit Company Go back to the Configuration Steps of your Organization configuration item. Open configuration step The required data adjustments of the
Code Master Company Code Master Data with SSCUI ID 100135. Modify the newly created company code as required new company code have been made.
Data and save your changes.
SAP Central Business Configuration:

Step # Comment
1 Log On Log on to the project experience in SAP Central Business Configuration. The SAP Fiori launchpad displays.
2 Open Organiza- In the Product-Specific Configuration phase, navigate to the Configuration Activities tab and search for:
tion Organization.
Choose the line item in the search result to see more details about this configuration activity.
Choose the Go to Activity button to navigate directly to the SAP S/4HANA Cloud system. Log on to the
SAP Fiori launchpad as a Configuration Expert - Business Process Configuration.
3 Access Configu- Open Configuration Step Organizational Structure with SSCUI ID 100066.
ration Step
4 Add a Company On the left-hand side pane, navigate to Country. Choose Add to add a company code unit to this country. A new company code has been cre-
Code Enter the 4-digit alphanumeric ID of the new company code. Select the source company code which ated as a copy of an existing company
serves as a copy template. Choose OK. code.
5 Edit Company Go back to the Configuration Steps of your Organization configuration item. Open configuration step The required data adjustments of the
Code Master Company Code Master Data with SSCUI ID 100135. Modify the newly created company code as required new company code have been made.
Data and save your changes.
4.2.2 View Legal Entity Data
Purpose
The Administrator checks if the legal entities have been created correctly in SAP SuccessFactors Employee Central. Only initial replication of company code master data is supported. There are no
editable fields in SAP S/4HANA Cloud for which this replication scenario would replicate value changes to legal entities in SAP SuccessFactors Employee Central.
Procedure

Step # Name Comment

Step # Name Comment
2 Go to Adminis- From the Home dropdown in the upper left corner, choose Admin Center.
tration Center
3 Go to Manage On the Admin Center screen, go in the Company Processes & Cycles portlet to Employee Files and choose Manage
Data Data.
4 Search New On the Manage Data screen, in the Search field, select Legal Entity from the dropdown list. In the blank field next The result is displayed
Legal Entity to the search field, search and select the new legal entity you have created in SAP S/4HANA Cloud and just replicated to beneath the Search port-
SAP SuccessFactors Employee Central. let.
5 Check New Le- Check if the new legal entity has been replicated correctly from SAP S/4HANA Cloud. For details on the field mapping
gal Entity Data between SAP S/4HANA Cloud and SAP SuccessFactors Employee Central, refer to the table below.
The replication scenario fills only five fields in the Employee Central legal entity object, as listed in the mapping table below. All other fields in the SAP SuccessFactors Employee Central legal en -
tity object can be maintained manually in SAP SuccessFactors Employee Central without being overwritten or impacted in any way by the replication scenario.
Once all company codes have been replicated successfully to the SAP SuccessFactors Employee Central system, you can validate the replicated company code data to make sure it is synchronized
between SAP SuccessFactors Employee Central and SAP S/4HANA Cloud. For this, check the list of legal entities in SAP SuccessFactors Employee Central and compare it with the list of company
codes in SAP S/4HANA Cloud.
The replicated legal entity object fields maps to the SAP S/4HANA Cloud company code API fields as follows:
Fields in S/4HANA Cloud Fields in SAP SuccessFactors Employee Cen- Description/Comment

API tral
NA startDate There is no source value. The replication defaults this date to 01/01/1900. It is a business key field.
CompanyCode Legal Entity ID It is a business key field.
CompanyCodeName Legal Entity Name This field is not translatable in SAP S/4HANA Cloud.
NA Status There is no source value. The replication writes the hard coded target value A.
Country Country

4.3 Cost Center Replication
In the following section, the procedures for executing the cost center data replication from SAP S/4HANA Cloud to SAP SuccessFactors Employee Central are described. The high-level process is
as follows: once the initial replication is completed, you can change the existing cost center data in SAP S/4HANA Cloud. The changes are then replicated automatically to SAP SuccessFactors Em -
ployee Central, where they can be checked for correctness.
Whenever there are multiple SAP S/4 HANA Cloud systems, you need to make sure that the cost center IDs delivered to Employee Central are unique across your system landscape.
4.3.1 Maintain Cost Center
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID <X.XX> Tester Name Testing Date Enter a test date.
Business
Role(s)
Responsibility <State the Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
Purpose
The Cost Accountant - Overhead maintains one or several cost centers by performing one of the following activities:
● creating a new cost center in an already replicated cost center hierarchy
● updating an already replicated cost center, including name and description in different languages.
Note In both cases, a delta replication is triggered. The newly created cost center within the hierarchy or the updates of an existing cost center are transferred to SAP SuccessFactors Employee Cen -
tral.

Procedure
Note In this procedure, the assumption is that the new and the changed cost centers belong to the same controlling area.
Test Test Step Name Instruction Expected Result Pass /

Step # Fail / Com-
ment
1 Log On Log on to the SAP Fiori launchpad as a Cost Accountant The page containing the SAP Fiori apps associated with your role is dis-
- Overhead. played.
2 Access SAP Fiori App Choose the Manage Cost Centers (F1443A) tile.
3 Create New Cost Center Choose Create located in the upper right corner of the A new screen, New Cost Center, opens in addition to the cost center
screen. search screen.
4 Enter Basic Information of In the New Cost Center section of the screen, make the
New Cost Center following entries:
Cost Center: <cost center ID>.
Valid From: <validity start date>.
Valid To: defaults to system high date; adapt if appropri-
ate, else leave as is.
Name: Enter a cost center name.
Description: Enter a cost center description.
Person Responsible: Enter the cost center manager.
Cost Center Category: Select from value help.
5 Enter Organizational Unit Data In the Organizational Units section, make the following
of New Cost Center entries:
Standard Hierarchy Node: Select from value help.
Company Code: 2110
Functional Area: Select from value help.
Profit Center: Select from value help.
6 Save New Cost Center Choose Save.
7 Exit the Opened Cost Center Close the opened cost center panel. You return to the cost center search screen.

Step # Fail / Com-
ment
8 Search Cost Center to be On the cost center search screen, in the Standard section, All cost centers matching your search criteria are listed in the results sec-
Changed enter search criteria and choose Go. tion of the cost center search screen. In case no search criterion is en-
tered, all cost centers are listed.
9 Select Cost Center to be In the list of results, open the cost center you want to A new screen with the cost center master data opens in addition to the
Changed change. cost center search screen.
10 Update Cost Center Data Select Edit in the upper part of the cost center panel.
Modify, for example, the description and choose Save.
11 Exit Cost Center Edit Screen Close the open cost center panel. You return to the cost center search screen.
12 Search Cost Center for Multi- On the cost center search screen, in the Standard section, All cost centers matching your search criteria are listed in the results sec-
ple Language Maintenance enter search criteria and choose Go. tion of the cost center search screen. If no search criterion is entered, all
cost centers are listed.
13 Select Cost Center for Multiple In the list of results, open the cost center you want to A new screen with the cost center master data opens in addition to the
Language Maintenance change. cost center search screen.
14 Expand Translation and Long In the open cost center, go to the Translation section. A table is displayed containing the languages in which the name, de-
Text Section scription, and possibly, long text description of the chosen cost center
are listed.
15 Maintain Cost Center Name Choose Edit in the upper part of the cost center panel and The system confirms that data has been saved. The data maintained in
and Description in Multiple make the following entries: multiple languages is visible in the Translation section.
Languages Language Key: For example, DE
Cost Center Name: enter the translated name as appropri-
ate.
Cost Center Description: add as appropriate.
Optionally, you can add a Long Description via the cor-
responding button.
Repeat this for other languages as required, for example
Chinese, French, Spanish, and Portuguese. When done,
choose Save.
16 Exit Cost Center Edit Screen Close the open cost center panel. You return to the cost center search screen.

4.3.2 View Cost Center Data
Test Administration
Business
Role(s)
Purpose
The Administrator checks if the cost center updates have been replicated correctly to SAP SuccessFactors Employee Central.
Procedure

Step Fail /
# Com-
ment
2 Go to Administra- From the Home dropdown in the upper left corner, choose Admin Center.
tion Center
3 Go to Manage Data On the Admin Center screen, go in the Company Processes & Cycles portlet to Em-
ployee Files and choose Manage Data.
Note You can add this link to your favorites if you right-click it. You can then
choose the link from the My Admin Favorites portlet on the Home page, or from the
My Favorites portlet on the Admin Center screen.

Step Fail /
# Com-
ment
4 Search New Cost On the Manage Data screen, in the Search field, select Cost Center from the drop- The result is displayed below the Search portlet: on the right
Center down list. In the blank field next to the Search field, search and select the new cost part of the screen, a portlet with the current details of the
center you have created in SAP S/4HANA Cloud and just replicated to SAP Suc- chosen cost center is displayed. On the left part of the
cessFactors Employee Central. screen, the History portlet for this cost center is displayed.
5 Check New Cost Check if the new cost center has been replicated correctly from SAP S/4HANA
Center Data Cloud.
6 Search Updated On the Manage Data screen, in the Search field, select Cost Center from the drop- The result is displayed below the Search portlet: on the right
Cost Center down list. From the blank field next to the Search field, search and select the cost part of the screen, a portlet with the current details of the
center you have changed in SAP S/4HANA Cloud and just replicated to SAP Suc- chosen cost center is displayed; on the left part of the screen,
cessFactors Employee Central. the History portlet for this cost center is displayed.
7 Check Updated Check if the changed data, for example, the description, has been replicated cor-
Cost Center Data rectly from SAP S/4HANA Cloud.
8 Search Cost Center On the Manage Data screen, in the Search field, select Cost Center from the drop- The result is displayed below the Search portlet: on the right
Updated with Mul- down list. From the blank field next to the Search field, search and select the cost part of the screen, a portlet with the current details of the
tiple Language De- center for which you have maintained the description in multiple languages in SAP chosen cost center is displayed, on the left part of the screen,
scription S/4HANA Cloud and just replicated to SAP SuccessFactors Employee Central. the History portlet for this cost center is displayed.
9 Check Multiple
Language Descrip- Select the View Translations icon next to the Description field.
tion of Cost Center In the dialog box, verify that the translations of the cost center description you per-
formed in SAP S/4HANA Cloud have been replicated correctly. When done, choose
Done.
4.4 Employee Workforce Data Replication
Test Administration

Business
Role(s)
The following sections deal with employee workforce-related data replication from SAP SuccessFactors Employee Central to SAP S/4HANA Cloud. You find details on how to enter hiring data for
a newly hired employee, how to verify that data replication was processed successfully, and how to proceed if the replication fails.
One section is dedicated to contingent workers. Companies can hire contingent workers to deliver services on a non-permanent basis. The contingent workers are often known as independent profes-
sionals, temporary-contract workers, or labor hires. After the work order, to which the contingent worker is assigned, has ended, the status of the contingent worker turns inactive in the system. Nev-
ertheless, the contingent worker can be reactivated by assigning him or her to other work orders.
At high level, this process is as follows: hiring data of new employees and contingent workers is entered into the SAP SuccessFactors Employee Central system. This data is then replicated automati -
cally to SAP S/4HANA Cloud, where it can be checked for correctness. As the employee and contingent worker data must always be up-to-date, changes of employee's master data records can be
performed in SAP SuccessFactors Employee Central. These changes are then replicated automatically as delta changes to SAP S/4HANA Cloud, where they can be checked for correctness.
During his or her life cycle at the company, the employee or contingent worker might be terminated. For this, termination-specific data is entered SAP SuccessFactors Employee Central. This data is
then replicated automatically to SAP S/4HANA Cloud, where it can be checked for correctness. It might occur that a terminated employee returns to the company. In this case, rehiring data of the re -
hired employee is entered into the SAP SuccessFactors Employee Central system. This data is then replicated automatically to SAP S/4HANA Cloud, where it can be checked for correctness. Simi -
larly, every change in the employee data including changes in personal information, job classifications, or organizational information are replicated as delta load. That means that only employee data
that has changed in SAP SuccessFactors Employee Central since the last synchronization is replicated to SAP S/4HANA Cloud.
For more details on hiring and terminating employees and contingent workers, please refer to the documentation on SAP Help Portal. Go to SAP Help Portal and search for SAP SuccessFac-
tors Employee Central. Once you've arrived at the product page, enter a search term, for example, Managing Employment in Employee Central.
Note The batch job, which has been scheduled in SAP S/4HANA Cloud on a regular basis, extracts and replicates the employee master data from SAP SuccessFactors Employee Central to SAP S/
4HANA Cloud.
4.4.1 Hire New Employee
Test Administration
Business
Role(s)

Purpose
The HR manager enters hiring data for a newly hired employee. This data includes legally mandated, company-specific, and personal data for the employee.
Prerequisites
Before you start hiring any employee, make sure that the following information has been replicated.
● Company codes are replicated from SAP S/4HANA Cloud to SAP SuccessFactors Employee Central legal entities.
● Cost centers are replicated from SAP S/4HANA Cloud to SAP SuccessFactors Employee Central.
● Bank master data from SAP S/4HANA Cloud is replicated to SAP SuccessFactors Employee central banks.
● Generic objects from SAP SuccessFactors Employee Central are replicated to SAP S/4HANA Cloud organizational objects.
● New Hire Employee Manager is replicated from SAP SuccessFactors Employee Central to SAP S/4HANA Cloud.
Procedure
Test Test Step Instruction Expected Result Pass /

Step Name Fail /
# Com-
ment
2 Go to Admin From the Home dropdown, select Admin Center.

Center Screen
3 Add New Em- In the Manage Employees portlet of the Admin Center screen, choose Update User Informa- You are directed to the My Employee File - Add New
ployee tion > Add New Employee . Employee screen.
Note You can add Add New Employee to My Favorites and start the process from there.
4 Enter Identity On the Identity section, make the following entries:

Information for Hire Date: select from calendar help
New Employee
Step Name Fail /
# Com-
ment
Company: Company Code 2110
Event Reason: New Hire (HIRNEW)
In the Name Information block, make the following entries:
First Name: enter as appropriate, for example, Max
Middle Name: enter as appropriate
Last Name: enter as appropriate, for example, Mustermann
Suffix: select from the dropdown list, if appropriate
Salutation: enter as appropriate, for example, Mr.
Birth Name: enter as appropriate
In the Biographical Information block, make the following entries:
Date Of Birth: select from calendar help
Country Of Birth: select from dropdown if appropriate
In the Employee Information block, make the following entries:
Person ID: enter as appropriate, should not be longer than 20 characters and letters should be
capital
Note It is recommended to use a number range having as prefix EC in order to easily find the
employee after replication to SAP S/4HANA Cloud.
Note Person ID is an external field, which is used to identify the employee as a person. The in-
ternal Person ID field is used to identify the employee in technical communication from Em-
ployee Central to SAP S/4HANA Cloud. Both the internal and external Person IDs are for-
warded to SAP S/4HANA Cloud. The external Person ID is used as the ID of the employee
for display and search in SAP S/4HANA Cloud.
5 Continue Choose Continue. The Personal Information section in the Add New Em-
ployee screen is expanded.
6 Enter Personal In the Personal Information section, make the following entries:
Information for Gender: select from dropdown, for example, Male
New Employee
Marital Status: select from dropdown
Title: select from dropdown if appropriate
Preferred Name: enter if appropriate

Step Name Fail /
# Com-
ment
Nationality: select from dropdown
Note Only stable information, such as gender, title, and preferred name are made available in
SAP S/4HANA Cloud. Therefore, the personal information stored in SAP S/4HANA Cloud is
not time-dependent, since relevant changes in the future are not expected.
7 Enter Contact In the Email Information block, select the (+) Add link. The editable fields show up and you
Information for can enter following information:
New Employee Email Type: select Business from dropdown
Email Address: enter as appropriate
Note For testing purposes, we recommend that you add your own valid email address as email
address, in order to receive an email from the system with the logon data to the SAP Success-
Factors Employee Central instance.
Is Primary: defaults to Yes; adapt if appropriate.
Note The other available email types are not relevant for integration with SAP S/4HANA
Cloud.
In the Phone Information block, select the (+) Add link. The editable fields show up and you
can enter following information:
Phone Type: select Business from dropdown
Country Code: enter +36
Area Code: enter as appropriate, for example, (0)1
Phone Number: enter as appropriate
Extension: enter if appropriate
Is Primary: defaults to Yes; adapt if appropriate.
Note Phone information relevant for SAP S/4HANA Cloud is Business and Cell. These
two phone types are replicated to SAP S/4HANA Cloud and made available there as part of
the employee workplace address together with the email of type Business.
8 Continue Choose Continue. The Job Information section in the Add New Employee
screen is expanded.
9 Enter Organiza- In the Organizational Information block, make the following entries:
tional Informa- Company: value Company Code 2110 is defaulted; leave as is
tion for New
Step Name Fail /
# Com-
ment
Employee Business Unit: select from dropdown
Division: select from dropdown
Department: select from dropdown
Location: select from dropdown
Cost Center: select from dropdown
Caution The Cost Center field must be filled! It will be required in order to staff the employee
on a project in SAP S/4HANA Cloud. It is also needed by the employee for recording times in
timesheet, especially for non-project related tasks.
Timezone: defaulted based on the value entered in the Location field.
10 Enter Job Infor- In the Job Information block, make the following entries: Depending on the propagation rule configured in your
mation for New Supervisor: select name of supervisor of new employee from dropdown instance, the following fields will be auto-populated
Employee from the value you have chosen for the Job Classifica-
Note In case of the first employee in the instance, select No Manager.
tion: Job Title, Local Job Title, Pay Grade, Regular/
Job Classification: select from dropdown Temporary, and FTE.
Standard Weekly Hours: defaulted based on the value entered in the Location field
Working Days Per Week: enter as appropriate, for example, 5
Select the Show <#> more fields link and make the following entries:
Cost Level: Enter value 1
Cost Level is a custom field and you must choose the value that is configured.
11 View Employ- In the Employment Details block, note that original start, seniority start, and service dates de-
ment Details of fault to the hire date entered in the Identity section.
New Employee Note The Is Contingent Worker field is set to No and is read-only.
12 Continue Choose Continue. The Compensation Information section in the Add

New Employee screen is expanded.
13 Enter Compen- In the Compensation Information block, make the following entries:
sation Informa- Pay Group: select from dropdown
tion for New
Employee
14 Submit Data Choose Submit or Continue. The system generates a success message, informing
you about the hire date of the new employee. You may
Step Name Fail /
# Com-
ment
choose to view the employee’s profile, add hiring data
of another new employee, or simply return to the home
page.
The system automatically sends a welcome-email from
your email account to the new employee, containing
logon information for the same.
15 View Employee Choose the View profile of <new employee name> link. You are directed to My Employee File > new <em-
Profile ployee name> > Personal Information section.
16 Verify Data Verify the data displayed in the employee profile. For example, in the Job Information subsec- The new employee has the Employee Status Active.
tion, check value of the Employee Status field.
4.4.1.1 Monitor Employee Data Replication
Test Administration
Business
Role(s)

Purpose
The HR Manager monitors the success or failure of the creation of the master data record as well as employee workforce assignment of the newly hired employee in the SAP S/4HANA Cloud sys-
tem. Therefore, check the replication status for each employee to see if there are any failed replications.
To access the AIF interfaces, you need to create a role and assign the corresponding business catalog to this role. See SAP Note 2942866.
Procedure

Step # Fail /
Comment
1 Log On Log on to the SAP Fiori launchpad as a user with the role that you've created as de-
scribed in in SAP Note 2942866.
2 Go to Message Choose from the dropdown menu Message Monitoring.

Dashboard Open the Overview Message Monitoring (F4515) app.
3 Select the Monitor- In the Interface Monitor, select values for From (Date/Time) and To (Date/Time) in
ing Data order to limit the time range for the monitoring records.
Choose Go to obtain the messages corresponding to this time range.
In the Result List card, select Worker Integration - /WFD - WFD_WORKER-1 in the
Namespace / Interface and choose Error or Success.
4 Check Status of In the Message Monitoring screen, in the Log Messages panel, you see now all You’ve checked the correctness of the replication of
Worker Data Repli- worker replication log messages for your selected time range. Error messages and your employee and were able to resolve any errors
cation success messages are included. which have occurred along the way.
Filter for the Log Messages belonging to the worker you’ve hired. These messages
can be displayed by selecting the corresponding message line.
You can filter based on the External Person ID. This corresponds to the person ID en-
tered when hiring the employee in your source system. Filter for the Log Messages
belonging to the worker you’ve hired.
Choose the corresponding Log Message for this data message in the Log Message.
Resolve any errors you find.

4.4.1.2 View Employee Basic Data
Test Administration
Business
Role(s)
Purpose
The Administrator - HR Info views the basic data of the employee that has been replicated from SAP SuccessFactors Employee Central. This data includes name information, organizational informa -
tion, and communication information.
Procedure

Step Fail /
# Com-
ment
1 Log On Log on to the SAP Fiori launchpad as Administrator - HR Info.
2 Search for Em- In the upper right corner of the screen, select the Search (magnifying glass) icon.
ployee From the dropdown menu, choose Apps and select Employee Workforce.
Search In: Employee Workforce: enter <full name> or <*full name parts*> or <Person ID> of
the employee and choose the Search Icon.
3 Select Employee On the Search Results screen, choose the Person ID of the employee whose data you want to view. You’re directed to the employee's
fact sheet.
Step Fail /
# Com-
ment
4 View Identity and In the page header, check that the identity and personal information are correctly transferred. For example,
Personal Informa- check the employee's first name, last name, and person ID as maintained in the source system.
tion
5 View Communi- In the General Information section, in the Contact Data subsection, verify the correctness of the following repli-
cation Details cated data:
● Check that the phone information of type Business has been correctly transferred. This is visible in the
Phone field.
● Check that email address of type Business has been correctly transferred. This is visible in the Email
field.
6 View Employ- In the Employments section, verify the correctness of the following replicated data:
ment Details ● Company Name
● Start Date/End Date: hire date/system high date.
● Job Code
● Job Title
● Manager: (this field has to contain the value of the field Supervisor from the source system).
● Cost Center
● Verify that the Employment Status is Active.
The current valid company, manager, and employment status of the employee are visible also in the General In-
formation section, in the Basic Data subsection. The current valid cost center to which the employee is assigned
is visible also in the Accounting subsection of the General Information section.
Note The fields displayed in the Employments section can be adjusted. To do so, choose the Settings icon on
top of the Employments table, flag the appropriate checkbox, and choose OK.
7 View Controlling Go to the Controlling Information tab. Check that the Service Cost Level
Information (Ser- and Description as maintained in
vice Cost Level) the source system have been cor-
rectly replicated.
8 View Payment Go to the Payment Information tab. The Payment Information tab is
Details displayed, containing several sec-
tions.
9 View Detailed Check that the routing number, bank, and account number as maintained in the source system have been cor-
Step Fail /
# Com-
ment
Payment Informa- rectly replicated into the fields Bank Key, Bank Name, and Bank Account. If necessary, check also other fields
tion if they were replicated. Check the validity period. Dependent on the payment method and country/region cho-
sen, different fact sheet fields may have been filled with values.
The Payment Methods field contains the value T, meaning bank transfer.
The Payment Methods field contains the value C, meaning bank check.
4.4.2 Hire New Contingent Worker
Test Administration
Business
Role(s)
Purpose
The HR manager enters master data for a new contingent worker. This data includes personal data, company-specific data, and work-order-related data for the contingent worker.
Prerequisites
Before you start hiring any contingent worker, make sure the following information has been replicated or created in relevant systems.

● Company codes are replicated from SAP S/4HANA Cloud to SAP SuccessFactors Employee Central legal entities.
● Cost centers are replicated from SAP S/4HANA Cloud to SAP SuccessFactors Employee Central.
● Generic objects from SAP SuccessFactors Employee Central are replicated to SAP S/4HANA Cloud organizational objects.
● Suppliers in SAP S/4HANA Cloud are created and available in SAP SuccessFactors Employee Central as vendors. See below for instructions on how to create a vendor in SAP SuccessFactors
Employee Central.
● New hire contingent worker manager is replicated to SAP S/4HANA Cloud.
Create Vendor in SAP SuccessFactors Employee Central
For the work-order information of the contingent worker, it is a prerequisite to have a vendor in SAP S/4HANA Cloud. Otherwise, the replication of the contingent worker data from SAP Success-
Factors Employee Central to SAP S/4HANA Cloud will fail. To create a vendor in SAP SuccessFactors Employee Central, proceed as follows:
1. Log on to the SAP Fiori launchpad as Master Data Specialist - Business Partner Data.
2. Open Manage Business Partner - Credit Profile (UKM_BP).
3. On the left part of the screen, select the Find tab and make following entries in the search fields:
Find: select Organizations from dropdown.
By: select Supplier Number from dropdown.
Select Start.
4. In the search result list, double-click on the supplier of interest. To ensure it is a supplier, check that the dropdown menu Display in BP role contains at least one of the roles Supplier or Supplier
(Fin.Accounting). Take note of the supplier ID (visible in the read-only field Business Partner on top of the screen), and name (visible in the Name section of the Address tab), and validity start
date (visible for example in Address tab > Communication > Address Valid From ) of the supplier; you will need them in order to create the appropriate vendor in the SAP SuccessFactors Em-
ployee Central system, if not already maintained there.
The vendor information can be created in SAP SuccessFactors Employee Central as follows:
● Log on to Employee Central and navigate to Home > Admin Center .
● In the Company Processes & Cycles portlet of the Admin Center screen, select Employee Files > Manage Data .
From the Create New dropdown, select VendorInfo. Fill the upcoming fields with the same data as the vendor created in SAP S/4HANA Cloud . Choose Save.
Procedure

Step Fail /
# Com-
ment
1 Log On Log on to Employee Central as an Administrator - HR Info.
2 Go to Admin From the Home dropdown, select Admin Center.

Center Screen
Step Fail /
# Com-
ment
3 Add Contingent In the Manage Employees block of the Admin Center screen, choose Update User Information
Employee > Add Contingent Worker .
Note You can add Add Contingent Worker to My Favorites and start the process from there.
4 Enter Identity In- In the Identity Information section, make the following entries:
formation for Start Date: select from calendar help
Contingent Em-
Company: Company Code 2110
ployee
In the Name Information block, make the appropriate entries for following fields:
First Name: enter as appropriate
Middle Name: enter as appropriate
Last Name: enter as appropriate
Salutation: select from dropdown
In the Employee Information block, make the following entry:
Person Id: enter as applicable; should not be longer than 20 characters and letters should be
capital.
5 Continue Choose Continue. The Personal Information section in the Add Contin-
gent Worker screen is expanded.
6 Enter Contact In- In the Contact Information block of the Personal Information section, select the (+) Add link
formation for below the email table header. The editable fields show up and you can enter following informa-
Contingent tion:
Worker Email Type: select Business from dropdown
Email Address: enter as appropriate
Is Primary: defaults to Yes; adapt if appropriate
Note The other available email types are not relevant for integration with SAP S/4HANA
Cloud.
7 Continue Choose Continue. The Contingent Worker Assignment Information

section in the Add Contingent Worker screen is ex-
panded.
8 Enter Organiza- In the Organizational Information block, make the following entries:
tional Informa- Company: value Company Code 2110 is defaulted; leave as is
Step Fail /
# Com-
ment
tion for Contin- Make entries as appropriate for the following fields:
gent Employee Business Unit: select from dropdown
Division: select from dropdown
Department: select from dropdown
Location: select from dropdown
Cost Center: select from dropdown
Caution The Cost Center field must be filled in order to be able to staff the contingent worker
on a project in SAP S/4HANA Cloud.
Timezone: defaulted based on value entered in the Location field.
9 Enter Job Infor- In the Job Information block, make the following entries: Dependent on the propagation rule configured in
mation for Con- Supervisor: For example, enter the manager of the business unit, or simply No Manager. your instance, some fields will be auto-populated
tingent Worker from the value you have chosen for the Job Classifi-
Job Classification: select from dropdown cation.
Standard Weekly Hours: defaulted based on value entered in field Location
Working Days Per Week: enter as appropriate, for example 5
Select the Show <#> more fields link and make the appropriate entries.
10 Continue Choose Continue. The Work Order Information section in the Add
Contingent Worker screen is expanded.
11 Enter Work Or- In the Work Order block, make the following entries:
der Information Work Order ID: enter as appropriate
for Contingent
Work Order Name: enter as appropriate
Worker
Owner ID: enter name parts
Note The individual responsible for work orders. This can be a procurement specialist, supervi-
sor, or a manager.
Supplier: select from dropdown, the vendor as existing in SAP S/4HANA SAP.
Caution For the employee class Freelancer, the value contained in the Supplier field is not
transferred to SAP S/4HANA Cloud!
End Date: select from calendar help the date on which the engagement of the contingent worker
ends in the work order.
Note Starting one day after this date the work order turns inactive and the contingent worker
Step Fail /
# Com-
ment
will no longer be active in the system.
12 Submit Data Choose Submit or Continue. The system generates a success message, informing
you about the hire date of the new contingent
worker. You may choose to view the profile of the
contingent worker, add data of another employee, or
simply return to the home page.
The external person ID has been generated automati-
cally by the system.
13 View Contingent Choose View profile of <contingent worker name>. You are directed to My Employee File > new contin-
Worker Profile gent worker name> page, containing two sections:
Personal Information and Employment Information.
In the Header, above the name, the Contingent
Worker symbol is displayed.
14 Verify Data Verify the data displayed in the different sections: The contingent worker has Employee Status Ac-
● In the Job Information subsection of the Employment Information section, check that value tive.
of field Employee Status is Active.
● In the Organizational Information subsection of the Employment section, select the pending
future change in the Job Information (<Date>) link. In the upcoming Change History: Orga-
nizational Information Changes dialog box, view the details of the two records created with
appropriate events and event reasons: Start Contingent Worker and End Contingent
Worker. In the record related to event End Contingent Worker, check that value of field
Employee Status is Terminated and the effective date of that change is one day after the
date maintained in field End Date in the Work Order block.
Note Alternatively, you can select the Pending future change in Job Information (<Date>)
link in the Job Information subsection of the Employment Information section, and check
above mentioned details.

4.4.2.1 Monitor Contingent Worker Data Replication
Test Administration
Business
Role(s)
Purpose
The HR Manager monitors the success or failure of the creation of the master data record as well as employee workforce assignment of the newly hired contingent worker in the SAP S/4HANA
Cloud system. Therefore, check the replication status for each contingent worker to see if there are any failed replications.
To access the AIF interfaces, you need to create a role and assign the corresponding business catalog to this role. See SAP Note 2942866.
Procedure

Step # Fail /
Comment
1 Log On Log on to the SAP Fiori launchpad as a user with the role that you've created as de-
scribed in in SAP Note 2942866.
2 Go to Message Choose from the dropdown menu Message Monitoring.

Dashboard Open the Overview Message Monitoring (F4515) app.
3 Select the Monitor- In the Interface Monitor, select values for From (Date/Time) and To (Date/Time) in
ing Data order to limit the time range for the monitoring records.

Step # Fail /
Comment
Choose Go to obtain the messages corresponding to this time range.
In the Result List card, select Worker Integration - /WFD - WFD_WORKER-1 in the
Namespace / Interface and choose Error or Success.
4 Check Status of In the Message Monitoring screen, in the Log Messages panel, you see now all You’ve checked the correctness of the replication of
Worker Data Repli- worker replication log messages for your selected time range. Error messages and your employee and were able to resolve any errors
cation success messages are included. which have occurred along the way.
Filter for the Log Messages belonging to the worker you’ve hired. These messages
can be displayed by selecting the corresponding message line.
You can filter based on the External Person ID. This corresponds to the person ID en-
tered when hiring the employee in your source system. Filter for the Log Messages
belonging to the worker you’ve hired.
Choose the corresponding Log Message for this data message in the Log Message.
Resolve any errors you find.
4.4.2.2 View Contingent Worker Data
Test Administration
Business
Role(s)

Purpose
The Administrator - HR Info views the data of the contingent worker as replicated from the source system. This data includes information related to name, communication, organization, and vendor,
if applicable.
For each contingent worker replicated from the source system, a business partner of role Service Performer is created in SAP S/4HANA Cloud. In addition, a relationship between the contin-
gent worker and the vendor maintained in the work order in the source system is automatically created in SAP S/4HANA Cloud.
Procedure

Step Name Fail /
# Com-
ment
1 Log On Log on to the SAP Fiori launchpad as Administrator - HR Info. The page containing the Fiori apps associated with your role is displayed.
2 Search Con- On the top-right corner of the screen, select the Search (magnifying In the Search Results screen, the system proposes a list of employees matching
tingent glass) icon. In the two editable search fields on top of the screen, make your search criteria. For each employee, a short overview of organizational de-
Worker following entries: tails is given, like company code, cost center, and organizational unit to which
All: select Employee Workforce from dropdown they’re assigned. Also the job title, person ID as entered in the source system,
and manager, if entered. The contingent workers are marked accordingly.
Search In: Employees: enter <full name> or <*full name
parts*> of the contingent worker and choose Enter.
3 Select Con- In the Search Results screen, choose the <ID number> of the employee You’re directed to the factsheet.
tingent whose data you want to view.
Worker
4 View Iden- In the page header, check that the identity and personal information at-
tity and Per- tributes are correctly transferred. For example, check the contingent
sonal Infor- worker's first name and last name, and their external person ID as gener-
mation ated and replicated from the source system.
5 View Com- In the Contact Data subsection of the General Information section, check
munication that:
Details ● The email address of type Business has been correctly transferred.
This is visible in the Email field
● The phone information of type Business has been correctly trans-
ferred. This is visible in the Phone field.

Step Name Fail /
# Com-
ment
6 View Con- In the Accounting subsection of the General Information section, view
trolling In- the current cost center to which the contingent worker is assigned.
formation
7 View Vendor In the Contingent Worker subsection of the General Information section,
Information the potential relationship of the contingent worker to a vendor is visible.
In case the contingent worker is a ServicePerformer, a relationship
between the contingent worker and the vendor entered in the work order
in the source system is automatically created in SAP S/4HANA Cloud.
Verify that the Vendor field contains the appropriate supplier as main-
tained in the work order in the source system.
8 View Em- In the Employments section, verify if the following data was correctly
ployment replicated:
Details ● Company Name
● Start Date/ End Date/ Hire Date of Work Order
● Job Code
● Job Title
● Manager (this field needs to contain the value of the field Supervisor
from the source system)
● Cost Center
● Verify that the Employment Staus is Active
The current valid company, manager, and employment status of the em-
ployee are visible also in the General Information section, in the Basic
Data subsection. The current valid cost center to which the employee is
assigned is visible also in the Accounting subsection of the General In-
formation section.
Note The fields displayed in the Employments section can be adjusted.
To do so, choose the Settings icon, on top of the Employments table, se-
lect the appropriate checkbox, and choose OK.

4.4.3 Maintain Additional Information (Optional)
Test Administration
Business
Role(s)
Purpose
The information contained in the employee file must be up-to-date, so the HR Manager creates new records and adapts existing ones as appropriate in SAP SuccessFactors Employee Central. The
following sections describe the maintenance procedure for several types of employee data.
Note The additional information can also be maintained during the hiring process of an employee.
Caution Maintenance of employee data is relevant only for active employees!
Note Every change in the employee data is replicated as a delta load, that is, only employee data that has changed in SAP SuccessFactors Employee Central since the last synchronization is repli -
cated to SAP S/4HANA Cloud. The frequency of these replications depends on the schedule that has been set for the batch job in SAP S/4HANA Cloud.
Procedure for selecting an employee
For maintaining employee information, the HR Manager needs to select the employee first. In order not to overload the procedure for each step with details to searching and selecting the employee,
we describe it in detail below:
Test Test Step Instruction Expected Result Pass / Fail

Step Name / Com-
# ment
1 Log On Log on to SAP SuccessFactors Employee Central as an HR

Step Name / Com-
# ment
Manager.
2 Search for In the People Search field on the upper right corner of the The system proposes a list of employees matching your search criteria.
Employee screen, enter the name (or name parts) of the employee whose
data you want to maintain. For example, Max Mustermann
3 Select Em- Choose in the list of employees the appropriate employee. You are directed to the Employee Files page, on which the employee's existing data
ployee record is divided into several sections: Personal Information, Employment Information,
and Payment Information. The default view is the Personal Information section.
In addition, if Time Off is enabled in your SAP SuccessFactors Employee Central in-
stance, the Time Off section is also visible.
4 Continue Continue with the procedure as described in:

Maintain Address Information [page ] 40
Maintain Payment Information [page ] 44
4.4.3.1 Maintain Address Information
Test Administration
Business
Role(s)

Purpose
The HR Manager maintains the address information of the employee as necessary. He or she updates the existing home address data for a specified employee.
The employee home address is replicated to the SAP S/4HANA system and made available in the vendor created for the employee. The home address can be maintained time-dependently in SAP
SuccessFactors, but only the current address is shown at the vendor. This is achieved through a scheduled job in SAP S/4HANA Cloud handling maintenance of addresses into the future in SAP Suc-
cessFactors.
Note If granted the appropriate edit permissions, employees can maintain their own address information.
Note The home address is country-specific. Depending on the country selected, different fields are to be filled.
Procedure

Step # Fail /
Comment
1 Edit Address In- In the Address Information subsection of the Per- The Home Address dialog box is displayed.
formation sonal Information section, select the Pencil icon
next to the Addresses block.
2 Enter Effective In the Home Address dialog box, enter an effective

Change Date date of change.
When would you like your changes to take effect:
select using the calendar icon.
3 Create New In the Home part of the dialog box, make the fol-
Home Address lowing entries:
Record Note The home address is country-specific. De-
pending on the country selected, different fields are
to be filled.
Country: Hungary, leave as is
Care of: create entry as appropriate
Postal Code: enter as appropriate, for example,
1031
City: enter as appropriate, for example, Budapest
District: enter as appropriate
House Number/Cadastral Survey Number: enter

Step # Fail /
Comment
house number as appropriate, for example, 140
Building:: enter as appropriate
Staircase: enter as appropriate
Floor: enter as appropriate
Door: enter as appropriate
Extra address line: enter as appropriate, for exam-
ple, Lepence utca
4 Save Data Choose Save. A system message confirms that the data has been saved. The data is visible in the em-
ployee’s file. If the changes are effective on a future date, select the Pending future change in
Home Address (mm/dd/yy) link to view the changes.
Note If you need to correct an existing home address rather than entering a new effective dated home address, proceed as follows:
● In the Address Information subsection of the Personal Information section, select the Clock icon next to the Addresses block.
● In the Change History part of the upcoming dialog box, select the record you want to correct and choose Edit.
● In the Edit History of Home Address on <effective start date> dialog box, leave the date as is and make the appropriate correction. When done, choose Save.
4.4.3.2 View Address Information
Test Administration
Business
Role(s)

Purpose
Note This information isn’t relevant for terminated employees.

For each employee replicated from the source system, a business partner is created in SAP S/4HANA Cloud.
The Master Data Specialist - Business Partner Data views the address information of the employee as replicated from the source system. The factsheet of the created business partner is used.
Procedure

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as a Master Data Specialist - Business Partner
Data.
2 Open the App In the Business Partner Master section, choose the Manage Business Partner Master
Data (F3163) tile.
3 Search Employee In the search screen, select values for the business partners to be selected, for example: In the search results panel, the system proposes a list
Last Name: enter the <last name> of the employee. of Business Partners matching your search criteria.
First Name: enter the <first name> of the employee.

Choose Go.
4 Select Employee In the search results panel, choose the record of the business partner whose data you The details of the selected business partner are
want to view. shown in a fact sheet.
5 Go to Address Go to the Address tab. Select the Address Details section there.
6 View Detailed Ad- Choose the Address Details record with the validity data range you want to display.
dress Information
7 View Address In- Go to the Address tab and choose See More. The the data maintained in Employee
formation Central for the Home Address is displayed. Check the correctness of the replicated
data.

4.4.3.3 Maintain Payment Information
Test Administration
Business
Role(s)
Purpose
The HR Manager maintains payment information of the employee. This data is then replicated to the SAP S/4HANA Cloud system where it is required for controlling payout of expenses.
In the following, the maintenance of pay type Main with payment method Bank Transfer is described.
To ensure that the entered payment information is sent to your SAP S/4HANA Cloud system, you first have to enter the Home Address of an employee. If granted the appropriate edit permissions,
employees can maintain their own payment information.
Procedure

Step # Fail /
Comment
1 Edit Payment Information Go to the Payment Information section and select the Pencil icon next to the Payment Informa-
tion block.
2 Enter Effective Date Enter effective date of change

When do you want your changes to take effect?: select using calendar icon
3 Add New Record Select the Add link in the lower left corner of the Payment Information dialog box. The fields for adding new data be-
come editable below the already ex-
Step # Fail /
Comment
isting record.
4 Create New Payment Infor- In the Payment Information block, select the (+) icon. The editable fields show up and you can
mation Record enter the following information:
Pay Type: select Main Payment Method from the dropdown list
Payment Method: select Bank Transfer (05) from the dropdown list.
Note Dependent on the payment method chosen, different editable fields will be displayed for
entering values.
Purpose: enter the purpose of the transfer, if appropriate
Bank Country: select Hungary (HU) from dropdown if not defaulted upon entering Payment
Method field.
For maintaining the other relevant fields, you have three options:
Option 1:
Bank: select from dropdown list.
Make sure to select a bank which exists also in the SAP S/4HANA Cloud system, otherwise the
replication of payment data will fail. See the note at the beginning of this section.
Account Owner: enter the employee’s name
Routing Number: defaulted from the bank chosen in the Bank field.
Account Number: enter as appropriate.
Business Identifier Code: defaulted from the bank chosen in the Bank field.
Option 2:
Account Owner: enter employee’s name
Business Identifier Code: enter as appropriate, for example, GIBAHUHB.
IBAN: enter as appropriate, for example, HU54500700100113369800.
Option 3:
Account Owner: enter employee’s name
IBAN: enter as appropriate, for example HU28820800000258006100
For all three options:
Currency: select Hungarian Forint (HUF) from dropdown if not defaulted; currency and
country should be aligned.

Step # Fail /
Comment
5 Save Data Choose Save. The system displays a success mes-
sage.
6 View Payment Information If the newly added payment information is effective starting today, select in the Payment Infor-
Record mation block the See more link and check if the data is visible as expected.
7 View New Future Dated If the newly added payment information is effective on a future date, select in the Payment In-
Payment Information Record formation block the Clock icon.
(Optional) In the Change History part of the upcoming Payment Information: Changes dialog box, select
the appropriate record and check if the newly added payment information is displayed as ex-
pected.
4.4.3.4 View Payment Information
Test Administration
Business
Role(s)
Purpose
Note This information is not relevant for terminated employees.

Procedure to view payment information in SAP Fiori launchpad

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as an Administrator - HR Info. The page containing the SAP Fiori apps
associated with your role is displayed.
2 Search Employee Select the search (  ) icon.

From the dropdown menu select Employee-Workforce.
Search in: Employee-Workforce: enter <full name> or <*full name parts*> or <Person ID> of the
employee and choose the  .
3 Select Employee In the Description section, double-click the <employee name> link of the employee whose data you
want to view, for example, Max Mustermann.
4 View Payment Go to the Payment Information tab.
5 View Detailed Pay- Check that the routing number, bank, and account number as maintained in SAP SuccessFactors
ment Information Employee Central have been correctly replicated into fields Payment Method, Bank Key, and Bank
acct.
Check the validity period.
6 Check Payment Check that the Payment methods field contains the value I (ISO PAIN001: Credit Trans-
Method fer).
4.4.3.5 Maintain Service Cost Level
Test Administration
Business
Role(s)

Purpose
In the Customer Factsheet, you can review the controlling information for the active employments along with the validity dates. You can also maintain the Service Cost Level information along with
the validity start date.
Procedure

Step # Comment
1 Log on Log on to SAP S/4HANA Cloud via the SAP Fiori Launchpad as Ad- The page containing the Fiori apps associated with your
ministrator HR Info. role is displayed.
2 Access the Search Choose the magnifier icon to access the Search in the SAP Fiori The Search environment is expanded.
Launchpad.
3 Open Drop down From the dropdown menu next to the free text search field, choose
Employee-Workforce.
4 Search for an Employee Enter a valid ID of an employee workforce and choose the magnifier The search results are displayed in a list view.
Workforce icon to start the search.
5 Select an Employee Work- Choose an employee workforce in the result list by selecting the high- The Employee Fact Sheet shows up.
force lighted ID.
6 Switch to Controlling Infor- Select the Controlling Information tab. Controlling Information is displayed.
mation tab
7 Add a new Service Cost Choose Service Cost Leveland Edit. Enter the following values: Controlling Maintenance Information is displayed.
Level ● Service Cost Level (use value help)
● Start Date
8 Save your Edits Choose Save. The created Service Cost Level is displayed in the Con-
trolling Information.

Result
You’ve assigned a Service Cost Level to an Employee Workforce.
4.4.4 Employee Photo Replication

In the following sections, you find details on how to execute the employee (or contingent worker) photo replication from SAP SuccessFactors Employee Central to SAP S/4HANA Cloud. The high-
level process is as follows: after executing the initial replication, all photos are replicated to SAP S/4HANA Cloud. If any changes are applied to the existing photos in SAP SuccessFactors Em-
ployee Central, the changes are replicated automatically to SAP S/4HANA Cloud, where they can be checked for correctness.
Note The process steps described in this chapter are also relevant for contingent workers.
The process steps described in this chapter are not relevant for terminated employees.
4.4.4.1 Maintain Employee Photo
Test Administration
Business
Role(s)
Purpose
The HR Manager maintains photos of employee and contingent workers. This may refer to:
● adding a photo for an employee or contingent worker who does not have any photo yet
● exchanging an already replicated photo

Note In all these cases, a delta replication is triggered.
Prerequisites
● The employee must have been replicated to SAP S/4HANA Cloud before photos can be replicated.
Procedure
Note Even though in the following only "employee" is mentioned, the procedure is valid for contingent workers, too!

Step # Name / Com-
ment
1 Log On Log on to SAP SuccessFactors Employee Central as an
HR Manager.
2 Search Em- In the People: Search field in the top right corner of the
ployee without page, enter the name (or name parts) of the employee for
Photo whom you want to add a photo.
3 Select Em- Choose an employee from the list, for example, Max You are directed to the Employee Files page in the employee's existing data record is di-
ployee Mustermann. vided into several sections. The default view is the Personal Information section.
4 Go to Header Select the Header button (Pencil icon) in the right upper A callout containing the Edit Profile Picture button is displayed.
Edit Mode corner of the screen.
5 Edit Photo Choose the Edit Profile Picture button.
6 Add Photo Continue with one of the two options below: The uploaded photo is visible in the Profile Header of the employee or contingent
Option 1: Select the Select image file link, select the file worker.
with the appropriate photo, and upload it.
Option 2: Open the folder containing the photo you want
to upload, and move the photo from the folder into the
pictogram.
For both options, use the Zoom in or Zoom Out icons to
adjust the photo into the pictogram. When done, choose
Save.

Step # Name / Com-
ment
7 Search Em- In the People: Search field in the top right corner of the
ployee with page, enter the name (or name parts) of the employee for
Photo whom you want to exchange a photo.
8 Select Em- Choose an employee from the list. You are directed to the Employee Files page, in which the employee's existing data
ployee record is divided into several sections. The default view is the Personal Information sec-
tion.
9 Go to Header Select the Header button (Pencil icon) in the right top cor- A callout containing the Edit Profile Picture button is displayed.
Edit Mode ner of the screen.
10 Edit Photo Choose the Edit Profile Picture button. The Edit Profile Picture dialog box is displayed, where you have the options to upload a
new picture or delete the existing one.
Note Deletion of a photo is not supported by the middleware. Therefore, if you remove
the employee's photo in SAP SuccessFactors Employee Central, his or her last photo
transferred to SAP S/4HANA Cloud is still visible in the factsheet.
11 Exchange Select the Upload New Picture button, select the file with The new photo is visible in the Profile Header of the employee or contingent worker.
Photo the appropriate photo, and upload it.
Use the Zoom In or Zoom Out icons to adjust the photo
into the pictogram. When done, choose the Save button.
4.4.4.2 View Employee Photo
Test Administration
Business
Role(s)

Purpose
The Administrator - HR Info views the employee (or contingent worker) photo as replicated from SAP SuccessFactors Employee Central.
Procedure
Note Even though in the following only "employee" is mentioned, the procedure is valid for contingent workers, too.

Step # Comment
1 Log On Log on to the SAP Fiori launchpad as an Administrator - HR Info. The page containing the Fiori apps associated with
your role is displayed.
2 Search Employee In the upper right corner of the screen, select the Search (magnifying glass) icon. In the Search Results screen, the system proposes a
In the two editable search fields, make the following entries: list of employees matching your search criteria.
All: Employees For employees with a photo, this photo is visible as
Search In: Employee Search: enter <full name> or <*full name small icon in the search result list.
parts*> of the employee and press Enter.
3 Select Employee with In the Search Results screen, choose the <employee name> link of the employee
New Photo whose initial photo has been uploaded, for example, Max Mustermann.
4 View Newly Up- Check that the photo is displayed below the employee's name in the page header.
loaded Photo
5 Select Employee with Search and select the employee whose photo has been updated in SAP Success-
Updated Photo Factors Employee Central.
6 View Exchanged Check that the photo is displayed below the employee's name in the page header.
Photo

4.5 Employee Availability Information Replication
The following sections describe how to replicate employee availability data from SAP SuccessFactors Employee Central to SAP S/4HANA Cloud.
At high level, this process is as follows: the HR manager adapts time information as appropriate: he or she adds missing or corrects existing data for employee, posts time off for the employee, or
adapts the work schedule of an employee starting a particular date. All this data is replicated as delta change of the availability information to SAP S/4HANA Cloud, where it can be checked for cor -
rectness.
Prerequisite
● Time Off is enabled in your SAP SuccessFactors Employee Central instance and time-off configuration has been set up!
Note This section is not relevant for contingent workers!
Note The batch job, which has been scheduled in CPI on a regular basis, extracts and replicates the employee time data from SAP SuccessFactors Employee Central to SAP S/4HANA Cloud. The
changed records for a period from earliest retro date until last run until date (which is the latest availability information in SAP S/4HANA Cloud) are transferred. Additionally, there is a 2-day period
forecast data transferred, meaning Last Run Until + 2 days.
4.5.1 Maintain Employee Time Information
Test Administration
Business
Role(s)
Purpose
For project managers, it is important to know when and for how many hours employees are available, so they can plan and staff their projects. Therefore, the HR Manager must maintain employee
time information in SAP SuccessFactors Employee Central.
Note The time information can also be maintained during the hiring process of an employee.

Prerequisite
The employee must have been replicated to SAP S/4HANA Cloud before time-related data can be replicated.
Procedure

Step # Comment
2 Search Employee In the People: Search field in the top right corner of the page, enter the name (or name parts) of the em-
ployee.
3 Select Employee From the list of employees, choose the appropriate employee. You are directed to the Em-
ployee Files page.
4 Go to Job Informa- Go to the Employment Information section. In the Job Information subsection, select the Clock icon next to
tion History the Job Information block.
5 Select Record to be In the Change History part on the left side of the Job Information Changes dialog box, select the record you
Maintained want to correct (most likely the New Hire record) and choose Edit.
6 Enter Data In the dialog box, make following entries:

When would you like your changes to take effect?: hiring date is defaulted; leave as is
Go to the Job Information part of the dialog box and make following entries:
Time Profile: select XX_Generic_Profile(XX_Generic_Profile) from dropdown
Holiday Calendar Code: select Federal Holidays (XX) (XX_Federal_Holidays) from drop-
down
Work Schedule: select from dropdown
Note Pay attention to the Standard Weekly Hours and FTE fields: the values should fit to the value of the
Work Schedule field. Adapt them if appropriate.
7 Save Data and Close Choose Save. You return to the Job Information Changes dialog box. There, choose the X (Cancel) icon.
Dialog Box

4.5.2 View my Updated Time Data
Test Administration
Business
Role(s)
Purpose
The employee checks if the time-related fields, which have been added in the job information during hiring, have been updated as expected in the SAP S/4HANA Cloud system.
Procedure

Step # Fail /
Comment
1 Log On Log on to the SAP Fiori launchpad as an Employee. The page containing the Fiori
Note Make sure thats the employee has the required role assigned. apps associated with your role
is displayed.
2 Access Appropriate Open Manage My Timesheet (F1823).

Fiori App
3 View Time-Related Search for the appropriate calendar week, for which your time information starts being valid, by using the
Data Navigate to Previous Week symbol located next to the <calendar week> on top of the timesheet.
For each day, check that the <target working time> contains the number of working hours as main-
tained in the Work Schedule field in Employee Central.
Step # Fail /
Comment
Check if the public holidays, if any in the shown calendar week, are recognizable as such: they should be
shaded (similar as Saturdays and Sundays) and the <target working time> for these days should be
0:00.
4 View Time-Related Check if the time-related information is correct for other calendar weeks, too. For this, use the Navigate to
Data for Other Calen- Previous Week or Navigate to Next Week symbol located next to the <calendar week> on top of the
dar Week timesheet. Check the time-related information as described in test step #3.
4.5.3 Request Time Off on Behalf of Employee
Test Administration
Business
Role(s)
During each calendar year, the employees can request time off, for example vacation. During this period, they cannot be staffed on a customer project. Therefore, it is important that they plan their
vacation in a timely manner to ease the planning and staffing in customer projects.
Absences are called in SAP SuccessFactors Employee Central time off.
For time types, accrual rules can be defined and assigned. The time type for which an accrual rule has been defined and assigned to is Vacation. Time off of this type can be requested only if enough
balance is in place.
Under certain circumstances, an employee might need to apply for time off, but cannot do it him- or herself – for example, because he or she cannot access the system. Then, the HR manager can re -
quest time off on behalf of the employee. In this case, the time off is posted directly and no approval from the employee’s supervisor and possibly of the assigned Administrator - HR Info is needed.
Note Before changing the availability information of the employee by requesting vacation, it is recommended to note down the availability information of the employee as existing in SAP S/4HANA
Cloud before and after the changes are carried out. With this, you can verify if the replication works properly.

Prerequisites
The fields Time Profile, Holiday Calendar Code, and Work Schedule, located in the Job Information block of the employee's master data record in SAP SuccessFactors Employee Central must have
been filled.
Procedure

Step Name Fail /
# Com-
ment
1 Log On Log on to Employee Central as an HR Manager.
2 Search Em- In the People: Search field in the top right corner of the page, enter the name
ployee (or name parts) of the employee for whom you want to request time off.
3 Select Em- Choose in the list of employees the appropriate employee. You are directed to the Employee Files page.
ployee
4 Go to Time Go to the Time Off section. In the Upcoming Time Off block, select the Ad- The Time information for <employee name> screen is displayed. The
Records minister Time link. Time Records section is defaulted.
Screen
5 Request Time Select + New Absence, which is located in the right corner above the Time
Off on Behalf Records (#) table.
of Employee
6 Enter Request Make the following entries regarding the time off request:
Details Time Type: select Vacation from dropdown
Start Date: defaults to today’s date; select appropriate value from calendar help
End Date: defaults to today’s date; select appropriate value from calendar help
Requesting: value is defaulted automatically based on the dates entered and is
read-only
Comment: add explanation to request, if necessary
7 Submit Re- Choose Submit. The system displays a success message. The request is automatically
quest approved and is visible for the HR manager in the Time Records (#)
section of the Time information for <employee name> screen. The

Step Name Fail /
# Com-
ment
balance is updated automatically in the employee master data.
8 View Updated On the Time information for <employee name> screen, go to the Time Account
Time Account section. View the details in the Account Postings block. For this, select the Past
Balance Postings (#) or Future Postings (#) link and verify for Posting Type Leave
Booking in the Amount column the number of days taken.
Verify also the appropriate values in the Balance Before and Balance After col-
umns.
9 Go Back to Choose the arrow-left button on top of the Time information for <employee
Employee name> screen. You return to the Employee Files page.
Files page Go to the Time Off section. In the Upcoming Time Off block, details to the
time off you requested on behalf of the employee are visible.
In the Time Off Balances as of Today block, the available balance of different
time types as of today is visible.
Note To change or cancel the time off request, choose in the Time Records (#) table on the Time information for <employee name> screen the Edit link located next to the Status of the request. In
the upcoming Edit Absences dialog box, proceed as follows:
● To change the request, make the appropriate adaptions and choose the Submit button.
● To cancel the request, choose the Cancel Request button.
4.5.4 View my Absence Data
Test Administration
Business
Role(s)
Purpose
If the HR manager has requested time off for an employee on behalf of that employee (as described in section Request Time Off on Behalf of Employee [page ] 56), the absence of the employee is
replicated to the SAP S/4HANA Cloud system and will be visible on the employee's timesheet.
The employee views if his or her absence is reflected correctly in the timesheet.
Procedure

Step Name Fail /
# Com-
ment
1 Log On Log on to the SAP Fiori launchpad as an Employee. The page containing the SAP Fiori apps associated with your role
Note Make sure that the employee has the required role assigned. is displayed.
2 Access Ap- Open Manage My Timesheet (F1823). The My Timesheet screen is displayed, containing the time sheet
propriate for the current calendar week. On the bottom of the time sheet, for
Fiori App each day the <recorded working time> versus <target
working time> are given.
Saturday and Sunday are shaded.
3 View Ab- Search for the appropriate calendar week, in which your leave starts, by using the
sence Data Navigate to Next Week symbol located next to the <calendar week> on top of the
timesheet.
Check that for each day you are going to be absent, the number of absence hours dis-
plays shaded in the calendar. For example, if you have a work schedule of 8 hours
per day, verify that 8 hours display shaded. Also, check that for these days, the
<target working time> is 0:00.
If your leave spans over more than one calendar week, use the Navigate to Next
Week symbol to view the data for the appropriate calendar weeks.

5 Appendix
5.1 Process Integration

The process to be tested in this test script is part of a chain of integrated processes.
5.1.1 Succeeding Processes

After completing the activities in this test script, you can continue testing the following business processes:
Process Business Condition

Customer Project Management - Project- For Professional Services organizations, after the data of the employee and/or contingent worker has been replicated successfully to SAP S/4HANA
Based Services (J11) Cloud, the employee/contingent worker can be staffed on customer projects.
Time Recording - Project-Based Services For Professional Services organizations, the employee can record the time he or she has worked on different tasks.
(J12)

Typographic Conventions
Type Style Description
Example Words or characters quoted from the screen. These include field names, screen titles, pushbuttons labels, menu names,
menu paths, and menu options.
Textual cross-references to other documents.
Example Emphasized words or expressions. www.sap.com/contactsap

EXAMPLE Technical names of system objects. These include report names, program names, transaction codes, table names, and
key concepts of a programming language when they are surrounded by body text, for example, SELECT and IN-
CLUDE.
Example Output on the screen. This includes file and directory names and their paths, messages, names of variables and param-
eters, source text, and names of installation, upgrade and database tools.
Example Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documenta-
tion.
<Exam- Variable user entry. Angle brackets indicate that you replace these words and characters with appropriate entries to
ple> make entries in the system.
EXAMPLE Keys on the keyboard, for example, F 2 or E N T E R .
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These materials are provided by SAP SE or an SAP affiliate company for in-
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Core HR with SAP SuccessFactors Employee Central (JB1_HU) PUBLIC

Purpose Error: Reference source not found 1

Test Script PUBLIC

Core HR with SAP SuccessFactors Employee Central

Core HR with SAP SuccessFactors Employee Central (JB1_HU) PUBLIC

Core HR with SAP SuccessFactors Employee Central (JB1_HU) PUBLIC

2.1 Additional Manual Configuration

2.2 System Access

Core HR with SAP SuccessFactors Employee Central (JB1_HU) PUBLIC

Name (Role ID (Role Template) Name (Launchpad ID (Launchpad Space) Log On

Cost Accountant SAP_BR_OVERHEAD_AC- Cost Accountant - SAP_BR_OVERHEAD_AC-

Cash Manage- SAP_BR_CASH_SPE- Cash Management SAP_BR_CASH_SPE-

Master Data Spe- SAP_BR_BUPA_MASTER_ Master Data Special- SAP_BR_BUPA_MASTER_

Administrator - SAP_BR_ADMINISTRA- Administrator - Data SAP_BR_ADMINISTRA-

Administrator - SAP_BR_ADMINISTRA- Administrator - HR SAP_BR_ADMINISTRA-

Administrator SAP_BR_ADMINISTRA- Administrator SAP_BR_ADMINISTRA-

Employee Central System

Business Name Log On

2.4 Master Data, Organizational Data, and Other Data

Master Data Valu Details Comments

2.5 Business Conditions

Core HR with SAP SuccessFactors Employee Central (JB1_HU) PUBLIC

Core HR with SAP SuccessFactors Employee Central (JB1_HU) PUBLIC

Bank Data Replication

Process Step Business Transaction/App Expected Results

Legal Entity Replication

Process Step Business Role Transaction/App Expected Results

Cost Center Replication

Process Step Business Role Transaction/App Expected Results

Core HR with SAP SuccessFactors Employee Central (JB1_HU) PUBLIC

Process Step Business Role Transaction/App Expected Results

Contingent Worker Data Replication

Process Step Business Role Transaction/ Expected Results

Process Step Business Role Transaction/App Expected Results

Core HR with SAP SuccessFactors Employee Central (JB1_HU) PUBLIC

Employee Availability Information Replication

Process Step Business Transaction/App Expected Results

Core HR with SAP SuccessFactors Employee Central (JB1_HU) PUBLIC

4.1 Bank Data Replication

4.1.1 View Bank Data

Test Test Step Instruction Expected Result Pass / Fail /

Fields in S/4HANA Cloud Fields in SAP SuccessFactors Employee Cen- Description/Comment

BankInteralID routingNumber SuccessFactors Employee Central validations shall be switched off.

4.2 Company Code Replication

Core HR with SAP SuccessFactors Employee Central (JB1_HU) PUBLIC

Test Test Step Name Instruction Expected Result Pass / Fail /

SAP Central Business Configuration:

Core HR with SAP SuccessFactors Employee Central (JB1_HU) PUBLIC

4.2.2 View Legal Entity Data

Test Test Step Instruction Expected Result Pass / Fail /

Core HR with SAP SuccessFactors Employee Central (JB1_HU) PUBLIC

Fields in S/4HANA Cloud Fields in SAP SuccessFactors Employee Cen- Description/Comment

CompanyCode Legal Entity ID It is a business key field.

Core HR with SAP SuccessFactors Employee Central (JB1_HU) PUBLIC

4.3.1 Maintain Cost Center

Customer project: Fill in the project-specific parts.

Core HR with SAP SuccessFactors Employee Central (JB1_HU) PUBLIC

Test Test Step Name Instruction Expected Result Pass /