Dr.

Willmar Schwabe
Group of Companies
System Specification [PP] [Planning-SOP,Demand Management & MRP] Code: PP03
(Process) Version: 001
[SAP] Date: 21.02.2015
Page: 1 of12

Change to Previous Version

Initial Generation

Filing Original:
Distribution List: No Distribution

Approval
Function Name Date Signature Function Name Date Signature
Author Nanhe Babu

Quality Assurance Mr. Sunil

Vishwakarma
Process Owner Mr.Unnikrishnan
System Owner Mr.Sanjay Agrawal
Mr. S. Tyagi

This document contains proprietary material and is released by a company of Dr. Willmar Schwabe Group of Companies on a confidential basis. It may not - even in part - be copied, published or forwarded to third parties - including authorities - without
express permission. Dr. Willmar Schwabe GmbH & Co. KG, Karlsruhe, is authorized to exercise and enforce all rights pertaining to this document.
Dr. Willmar Schwabe
Group of Companies
System Specification [PP] [Planning-SOP,Demand Management & MRP] Code: PP03
(Process) Version: 001
[SAP] Date: 21.02.2015
Page: 2 of12

Table of Contents

1 Process Assessment...............................................................................................................................................................................................3

2 Glossary..................................................................................................................................................................................................................3

3 Process Overview / Graphical Illustration of the Process.......................................................................................................................................3

4 Process Description................................................................................................................................................................................................8
4.1 Triggering Process / Requirements.........................................................................................................................................................................8

4.2 Process Description................................................................................................................................................................................................8

4.3 Subsequent Process.............................................................................................................................................................................................12

This document contains proprietary material and is released by a company of Dr. Willmar Schwabe Group of Companies on a confidential basis. It may not - even in part - be copied, published or forwarded to third parties - including authorities - without
express permission. Dr. Willmar Schwabe GmbH & Co. KG, Karlsruhe, is authorized to exercise and enforce all rights pertaining to this document.
Dr. Willmar Schwabe
Group of Companies
System Specification [PP] [Planning-SOP,Demand Management & MRP] Code: PP03
(Process) Version: 001
[SAP] Date: 21.02.2015
Page: 3 of12

1 Process Assessment

This Process is GxP relevant

non GxP relevant

2 Glossary

3 Process Overview / Graphical Illustration of the Process

This document contains proprietary material and is released by a company of Dr. Willmar Schwabe Group of Companies on a confidential basis. It may not - even in part - be copied, published or forwarded to third parties - including authorities - without
express permission. Dr. Willmar Schwabe GmbH & Co. KG, Karlsruhe, is authorized to exercise and enforce all rights pertaining to this document.
Dr. Willmar Schwabe
Group of Companies
System Specification [PP] [Planning-SOP,Demand Management & MRP] Code: PP03
(Process) Version: 001
[SAP] Date: 21.02.2015
Page: 4 of12

This document contains proprietary material and is released by a company of Dr. Willmar Schwabe Group of Companies on a confidential basis. It may not - even in part - be copied, published or forwarded to third parties - including authorities - without
express permission. Dr. Willmar Schwabe GmbH & Co. KG, Karlsruhe, is authorized to exercise and enforce all rights pertaining to this document.
Dr. Willmar Schwabe
Group of Companies
System Specification [PP] [Planning-SOP,Demand Management & MRP] Code: PP03
(Process) Version: 001
[SAP] Date: 21.02.2015
Page: 5 of12

This document contains proprietary material and is released by a company of Dr. Willmar Schwabe Group of Companies on a confidential basis. It may not - even in part - be copied, published or forwarded to third parties - including authorities - without
express permission. Dr. Willmar Schwabe GmbH & Co. KG, Karlsruhe, is authorized to exercise and enforce all rights pertaining to this document.
Dr. Willmar Schwabe
Group of Companies
System Specification [PP] [Planning-SOP,Demand Management & MRP] Code: PP03
(Process) Version: 001
[SAP] Date: 21.02.2015
Page: 6 of12

This document contains proprietary material and is released by a company of Dr. Willmar Schwabe Group of Companies on a confidential basis. It may not - even in part - be copied, published or forwarded to third parties - including authorities - without
express permission. Dr. Willmar Schwabe GmbH & Co. KG, Karlsruhe, is authorized to exercise and enforce all rights pertaining to this document.
Dr. Willmar Schwabe
Group of Companies
System Specification [PP] [Planning-SOP,Demand Management & MRP] Code: PP03
(Process) Version: 001
[SAP] Date: 21.02.2015
Page: 7 of12

This document contains proprietary material and is released by a company of Dr. Willmar Schwabe Group of Companies on a confidential basis. It may not - even in part - be copied, published or forwarded to third parties - including authorities - without
express permission. Dr. Willmar Schwabe GmbH & Co. KG, Karlsruhe, is authorized to exercise and enforce all rights pertaining to this document.
Dr. Willmar Schwabe
Group of Companies
System Specification [PP] [Planning-SOP,Demand Management & MRP] Code: PP03
(Process) Version: 001
[SAP] Date: 21.02.2015
Page: 8 of12

4 Process Description
4.1 Triggering Process / Requirements
Demand Management is the starting process of planning where plan (Active / Inactive) can be maintained. These plans then acts as inputs to MRP and other
subsequent processes. Demand management plans takes inputs from Sales Operation and planning, maintained manually based on the past sales or expecting
future market demand. Inactive plans are used for simulative analysis and active plans are the input operative MRP.

4.2 Process Description

Process Description Risk Analysis
No. Process Step Description Room / Re- T-Code Reference Possible Failure (F) / D O I RA

RPN

Cat.
sponsibility / to SSF Consequence (C)
Record
1. Enter Planned In- Planned independent Required will be maintained monthly for Planner MD61 F: 0 0 0 0 - Not GxP rel-
dependent Re- each product. Monthly plan then can be split week wise. Active evant
C:
quirements version of Planned Independent Requirements is considered for
Material Requirement Planning. Yearly plan can be maintained
as inactive version in demand management.Data will be trans-
ferred from inactive version to active version.
Prerequisits settings in Material Master :
Sr.
Input View Input Filed Input data
No
1 Material Mas- MRP Type PD
ter – MRP TB : Daily
2 View 1 Lot Size
 LM
Material Mas-
3 ter – MRP Strategy Group 40
View 3
4 Material Mas- Availability 02
ter – MRP Check
This document contains proprietary material and is released by a company of Dr. Willmar Schwabe Group of Companies on a confidential basis. It may not - even in part - be copied, published or forwarded to third parties - including authorities - without
express permission. Dr. Willmar Schwabe GmbH & Co. KG, Karlsruhe, is authorized to exercise and enforce all rights pertaining to this document.
Dr. Willmar Schwabe
Group of Companies
System Specification [PP] [Planning-SOP,Demand Management & MRP] Code: PP03
(Process) Version: 001
[SAP] Date: 21.02.2015
Page: 9 of12

No. Process Step Description Room / Re- T-Code Reference Possible Failure (F) / D O I RA

RPN

Cat.
sponsibility / to SSF Consequence (C)
Record
View 3 Consumption
5 2
mode

Bwd consump-
6 30
Material Mas- tion per.
ter – MRP
View 3 Fwd consump-
7 30
tion per.
Mixed MRP in-
8 1
dicator
Material Mas-
Individual/coll.
9 ter – MRP 2
- Optional
View 4
10 Material Required material
Requirement
11 Plan Name
Plan
MD61 – PIR
12 Creation Version Active
Planning Hori- Required from – to
13
zon date
Planning Pe- Month/ Day /Week
14
riod format

2. Material Require- Material Requirement planning will be done daily in background Planner MD01 F: 0 0 0 0 - Not GxP rel-
ment Planning to adjust the stock and requirements situations. evant
C:
MRP takes requirements from Planned Independent Require-
ments & Sales Order and Generate Planned Order for In-house
Produced Products (Finished And Semi Finished Goods ) and
Purchase Requisition for externally procured materials . MRP
This document contains proprietary material and is released by a company of Dr. Willmar Schwabe Group of Companies on a confidential basis. It may not - even in part - be copied, published or forwarded to third parties - including authorities - without
express permission. Dr. Willmar Schwabe GmbH & Co. KG, Karlsruhe, is authorized to exercise and enforce all rights pertaining to this document.
Dr. Willmar Schwabe
Group of Companies
System Specification [PP] [Planning-SOP,Demand Management & MRP] Code: PP03
(Process) Version: 001
[SAP] Date: 21.02.2015
Page: 10 of12

No. Process Step Description Room / Re- T-Code Reference Possible Failure (F) / D O I RA

RPN

Cat.
sponsibility / to SSF Consequence (C)
Record
will consider receipt from stock in hand (unrestricted, under
Quality Inspection), Firmed Planned Orders, running Process
Orders and Purchase orders.

3. Planned Order Planned generated form Material Requirement Planning will be Planner MD04/ F: 0 0 0 0 - Not GxP rel-
Conversion converted to process Order partially / full quantity based on the COR7/ evant
C:
daily production plan. COR7_
PC/
COR8
4. Purchase Requisi- Purchase Requisitions generated from Material Requirement Will be cov- F:
tions Conversion Planning will be converted to Purchase Order based on the ered in MM C:
Stock situation. module
5. Sales Operation Planning and Capacity Planning
6. Define Rough cut For evaluating capacity load on Planning/bottleneck resource, Planner MC35 F: 0 0 0 0 - Not GxP rel-
capacity profile rough cut capacity planning evant
C:
7. Evaluate Capacity Capacity Requirements at Planning resource can be evaluated Planner MC88 F: 0 0 0 0 - Not GxP rel-
requirements at to check if the plan is feasible. evant
C:
planning resource
8. Transfer plan to Once Capacity at Planning resource is evaluated and plan is Planner MC75/ F: 0 0 0 0 - Not GxP rel-
Demand manage- freezed, rough cut plan can be transferred to demand manage- MC74 evant
C:
ment ment
9. Capacity check af- Capacity of Firmed Plan after MRP and for current process or- Planner CM01/ F: 0 0 0 0 - Not GxP rel-
ter MRP run ders can be checked for reporting purpose. CM50 evant
C:
10. Consumption Based Planning
11. Consumption There are materials which will be planned based on consump- Planner MD01 F: 0 0 0 0 - Not GxP rel-
Based Planning tion. These are low value and high usages items. These may or evant
C:
may not be part of Bills of Material. Generally consumables are
planned under this category. There are two types of consump-
tion based planning can be used Manual reorder point calcula-
tion and other is Automatically reorder qty calculation
This document contains proprietary material and is released by a company of Dr. Willmar Schwabe Group of Companies on a confidential basis. It may not - even in part - be copied, published or forwarded to third parties - including authorities - without
express permission. Dr. Willmar Schwabe GmbH & Co. KG, Karlsruhe, is authorized to exercise and enforce all rights pertaining to this document.
Dr. Willmar Schwabe
Group of Companies
System Specification [PP] [Planning-SOP,Demand Management & MRP] Code: PP03
(Process) Version: 001
[SAP] Date: 21.02.2015
Page: 11 of12

No. Process Step Description Room / Re- T-Code Reference Possible Failure (F) / D O I RA

RPN

Cat.
sponsibility / to SSF Consequence (C)
Record

For activating consumption based planning.

Following are the important parameters to be maintained in Ma-
terial master.
MRP Type: VB/VM
Lot Size : FX / HB /WB/TB
Reorder Qty :
Minimum Lot Qty:
Planned Delivery time:

Planning for Non Scheme / Slow moving Items ( Dilutions / MT fillings)

12. Create Planned  A program will be customized to generate planned order for Planner ZPP10 ZSSF_PP10 F: 0 0 0 0 - Not GxP rel-
Order for Selected Finished –Dilutions / MT Filling. This material will be identi- evant
C:
Finished –Dilu- fied with separate MRP controller (310: Liquid – Slow Mov-
tions / MT filling ing, 410: MT-Slow Moving). Program will option to run in
auto (scheduled Background job) and manual.
 Planned Order Qty = Open Sales Order + Last 3 months
Sales – Open Process Order (Created / Released /Partial
Delivered)-Stock excluding Return and rejection location.
 Program selection will have Multiple MRP controllers and
single Plant.
Planning for Scheme (Entire Product Range) / Fast moving Items
13. Enter Planned In-  Manual upload program will be developed for uploading Planner ZPP11 ZSSF_PP11 F: 0 0 0 0 - Not GxP rel-
dependent Re- PIR from excel. evant
C:
quirements  Inactive version of plan will be maintained for keeping plan
as history
 Active Version will be considered for MRP.

14. Plan Variance Re-  Plan Variance Report Inactive and Active Plan. ZPP14 ZSSF_PP14 F: 0 0 0 0 - Not GxP rel-

This document contains proprietary material and is released by a company of Dr. Willmar Schwabe Group of Companies on a confidential basis. It may not - even in part - be copied, published or forwarded to third parties - including authorities - without
express permission. Dr. Willmar Schwabe GmbH & Co. KG, Karlsruhe, is authorized to exercise and enforce all rights pertaining to this document.
Dr. Willmar Schwabe
Group of Companies
System Specification [PP] [Planning-SOP,Demand Management & MRP] Code: PP03
(Process) Version: 001
[SAP] Date: 21.02.2015
Page: 12 of12

No. Process Step Description Room / Re- T-Code Reference Possible Failure (F) / D O I RA

RPN

Cat.
sponsibility / to SSF Consequence (C)
Record
port C: evant

4.3 Subsequent Process

Material Requirement Planning / Production Execution.

This document contains proprietary material and is released by a company of Dr. Willmar Schwabe Group of Companies on a confidential basis. It may not - even in part - be copied, published or forwarded to third parties - including authorities - without
express permission. Dr. Willmar Schwabe GmbH & Co. KG, Karlsruhe, is authorized to exercise and enforce all rights pertaining to this document.