EVENTS RISK ASSESSMENT

PLY IN A CHANGING WORLD-A 25 KATHLEEN DRIVE, INNES

NAME OF THE EVENT LOCATION(S)
COMMUNITY VENTURE PARK
RESPONSIBLE OFFICER: LEELA BRAZIER DATE: 24/06/22

A risk assessment is the process of estimating the potential effects or harm of a hazard to determine its risk rating. By determining the level of risk, event organisers
can prioritise risks to ensure systematic elimination or minimisation.

Currently Event Organisers must also assess the risks associated with exposure to COVID-19 and implement control measures to manage those risks.

A list of risks has been provided in the template below. For the risks relevant to your event, you’ll need to provide a list of controls implement to minimise
or eliminate these risks.

These examples are not exhaustive and will need to be tailored to your event.

EVENT RISK REGISTER

RISK
HAZARD CONSEQUENCE CONTROLS ACTIONED BY REVIEW
RATING
Adverse weather effects the
event including:  Adverse weather causes  Provide an alternate
 Extreme Heat injury or illness to staff, destination. Rebecca Miles
contractors or attendees  Keep an active watch on Director or Leela
 Wind
1  Event forced to stop due to weather. Possible Brazier June 2023
 Rain
weather such as extreme  Provide places of safety. Educational
 Electrical Storm
heat, rain, lightening  Cancel and reschedule if Leader
 Heat
 Minor flooding of the area. necessary.
 Smoke / Haze
 Where electrical cords are
needed provide enough Rebecca Miles
Electrical cords or other  Staff or contractors’ trip on matting/tape etc to cover and Director or Leela
obstacles not secured hazard causing injury make safe.
2 Possible Brazier June 2023
appropriately creating trip  Members of the public trip on  Watch your step signs. Educational
hazards hazard causing injury  Reminders from staff if an Leader
area is more prominent.

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EVENTS RISK ASSESSMENT
RISK
HAZARD CONSEQUENCE CONTROLS ACTIONED BY REVIEW
RATING
 Provide plenty of disposal
points. Rebecca Miles
 Potential cuts and lacerations
 Housekeeping task Director or Leela
to hands & feet of staff,
3 Broken glass, litter etc announce to please keep Possible Brazier June 2023
contractors and members of
your shoes on through out Educational
public
event. Leader

 Keep an active eye/ear on

weather and cancel if Rebecca Miles
 Injury to public, staff and
necessary. Director or Leela
Infrastructure eg jumping contractors
4  Make sure all infrastructure Unlikely Brazier June 2023
castle, marquees  Dropping, falling, collapsing
has a secure clearance Educational
and blowing away
(safety officer). Leader

 One vehicle at one time to Rebecca Miles

 Injury to public, staff and
Vehicle accident onsite and enter. Director or Leela
contractors
5 motor vehicles within event  All to happen before and Rare Brazier June 2023
 Damage to vehicle and
space after the event, not during. Educational
assets Leader
 Announce at the beginning of Rebecca Miles
 Bodily injury and trauma to the event as a housecleaning
Armed or dangerous Director or
6 staff, contractors and task, measures that need to Rare June 2023
intruder anyone that
members of the public be taken. knows the centre

 Announce at the beginning of Rebecca Miles

 Trauma and injury to staff, the event as a housecleaning Director or
7 Bomb Threat contractors and members of task, measures that need to Rare June 2023
anyone that
the public be taken. knows the centre

 Announce at the beginning of Rebecca Miles

 Trauma and injury to staff, the event as a housecleaning Director or
8 Fire contractors and members of task, measures that need to Rare June 2023
anyone that
the public be taken. knows the centre
9 Staff and contractors do not  Increased risk of community  Announce at the beginning Possible Rebecca Miles June 2023
maintain adequate personal transmission of COVID-19 of the event as a Director or any
hygiene.  Member(s) of the public or housecleaning task, responsible
measures that need to be person of the

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EVENTS RISK ASSESSMENT
RISK
HAZARD CONSEQUENCE CONTROLS ACTIONED BY REVIEW
RATING
taken.
staff contract COVID-19
 Provide well maintained and centre.
resulting in Illness or death
visible areas of sanitation.
 Increased risk of community Rebecca Miles
 Regular cleaning and
Regular cleaning of facilities transmission of COVID-19 Director or any
disinfecting of facilities.
10 and equipment not completed  Member(s) of the public or Unlikely responsible June 2023
 Housekeeping reminders at
during event. staff contract COVID-19 person of the
the beginning of the event.
resulting in Illness or death centre.
 Reminders during
housekeeping measures at
 Increased risk of community the beginning of the event. Rebecca Miles
transmission of COVID-19  Keep stalls and chairs at Director or any
Physical distancing not
11  Member(s) of the public or safe distances. Likely responsible June 2023
maintained.
staff contract COVID-19  Remind staff to look for person of the
resulting in Illness or death these rules being broken centre.
and clean change
accordingly.
 Attendees don’t comply with
COVID-19 requirements  Make sure the media and Rebecca Miles
COVID-19 risks and controls  Increased risk of community promotional partners relay Director or Leela
12 not communicated prior to transmission of COVID-19 the necessary information Unlikely Brazier June 2023
event.  Member(s) of the public or for COVID-19 in relation to Educational
staff contract COVID-19 the event. Leader
resulting in Illness or death

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EVENTS RISK ASSESSMENT
RISK POLICY / APPETITE REFERENCE

LIKELIHOOD TABLE CONSEQUENCE TABLE

LIKELIHOOD Minimal Minor Moderate Major Severe

Injury or illness that results in

hospitalisation or temporary
Probable occurs in disability.
most
Halt of event requiring
LIKELY circumstances Major Likely Low Medium High High Extreme
investigation and outside
assistance (eg Worksafe, Police,
ambulance).
Major financial loss.

Injury or illness that results in

medical treatment.
Could occur at
some time Temporary halt of event
POSSIBLE Moderate Possible Minimal Low Medium High High
requiring outside assistance (eg,
ambulance, police, fire)
High financial loss.

Injury or illness that requires first

Not expected to
occur aid treatment only.
UNLIKELY Minor Unlikely Minimal Low Low Medium Medium
Temporary halt of event.
Medium financial loss.
Exceptional
circumstances No injury or an injury that does
RARE only Minimal not require treatment. Rare Minimal Minimal Minimal Low Low
No financial loss.

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EVENTS RISK ASSESSMENT
RATING DESCRIPTION
rated risks are accepted by the Event Organiser and require no
MINIMAL
action, monitor.
rated risks are tolerated by the Event Organiser and managed
LOW
by routine procedures.
MEDIUM rated risks are managed by event management team.
rated risks are monitored by senior event management
HIGH
team/organising committee
EXTREM
Immediate action required
E

Specific collection statement

The personal information requested on this form is being collected by City of Greater Geelong for the purpose of processing your event application. If the personal
information is not collected, we will be unable to support your event. We will not disclose your personal information without your consent, except where required to do
so by law. Our privacy policy is available on our website. If you wish to alter any of the personal information you have supplied to City of Greater Geelong, please contact us by
sending an email privacy@geelongcity.vic.gov.au or call 5272 5272.

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