PROCESS Process

SORAYA L. TAHA
YASIR A. CASAN
REQUESTING OFFICE/DIVISION Supervising Administrative Officer ACCOUNTING SECTION
Administrative Officer III
(Budget Officer IV) 1.Budget staff receives the ORS, duly
signed by the Head of the Requesting
Office, including copies of DV/Payroll,
START Checks the purpose and Contract/Purchase Order (PO) and other
T availability of allotment Signs the Section B of END
SDs from office/personnel concerned.
the ORS
Verifies completeness of the documents.
If complete, records the same in the
Requesting Office logbook maintained for the purpose and
prepares the Obligation forwards the documents to the Budget
Request and Status along Staff for processing. If incomplete,
with supporting returns the documents to the Requesting
documents Is the allotment Office for completion.
available? Is 1. Obligation Request
transaction and Status 2. Receives the ORS and its SDs from the
obligated for the 2. DV/Payroll
3. Contract/Purchase Staff concerned. Verifies availability of
purpose?
Order allotment based on the appropriate
1. Obligation Request 4. Other supporting RAOD. If allotment is not available,
and Status documents
returns the documents to the
2. DV/Payroll
3. Contract/Purchase NO YES office/personnel concerned.
Order
4. Other supporting 3. If allotment is available, assigns
documents number on the ORS based on the Control
HOLD/ Return to
Logbook maintained for the purpose.
Requesting Office
Records the amount obligated based on
the ORS in the ‘Obligation’ column of the
RAOD. Initials in Section B of the ORS and
Legend
forward all copies of the documents to
the Head of the Budget Division/Unit for
Assigns number on the ORS
and indicates the date and the signature.
fund cluster
4 Reviews the ORS and SDs. If in order,
signs the certification in Section B of the
ORS. Forwards the ORS and SDs to the
Budget Staff.

Records in the logbook and 5. Forwards the ORS and SDs to the
release
Accounting Division/Unit for processing
of the claim. Retains original copy of the
ORS for maintenance/monitoring of
obligation status.