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Performance and Reward Management Kmbnhr04
Performance and Reward Management Kmbnhr04
KMBNHR04
Unit 5: Compensation: Method of pay and Allowances, Pay structure: Basic Pay, DA, HRA,
Gross
Pay, Take home pay etc. Incentive schemes; Methods of payment: Time and piece rate.
Fringe
benefits & other allowances: Overtime, City compensatory, Travelling etc. Regulatory
compliance: Introductions, Wage and Pay commissions, Overview of minimum wages Act-
1948 and Equal Remuneration Act-1976. Profit Sharing options; Case Studies.
The term ‘compensation’ refers to all forms of financial returns and tangible
benefits that employees receive as part of the employment relationship.
In the era of globalization, where the business environment has become
increasingly complex and challenging, structuring an effective compensation
package to attract and retain talent is an important function of organizational
effectiveness.
Compensation may achieve several purposes assisting in recruitment, job
performance, and job satisfaction.
Some of the types of compensation given to employees are:-
1. Financial Compensation
2. Non-Financial Compensation
3. Primary Compensation
4. Incentive compensation
5. Job Evaluation
6. Wages and Salary Administration
7. Incentives
8. Bonus
9. Fringe Benefits
10. Social Security Measures.
Additionally, there are some types of compensation which are particularly
prevalent to the Indian Industries. They are:-
1. Basic Pay
2. Dearness or Cost of Living Allowance
3. Incentive Payments
4. Performance-Based Remuneration
5. Bonus
6. Fringe Benefits and Miscellaneous Cash Allowances.
Types of Compensation
Compensation refers to as a wide range of financial and non-financial
rewards given to employees for their services rendered to the organization. It
is paid in the form of wages, salaries and employee benefits such as paid
vacation, insurance, maternity leave, free traveling facility, retirement
benefits, etc.
There are some direct and indirect components of the Gross Salary or the CTC such as:
A. GROSS SALARY:
Direct Components of the Gross Salary:
i. Basic Salary (also referred to as the basic as most calculations such as HRA, etc. are based on
your Basic Salary).
The basic salary is the designated income of an employee. It is the fixed amount that comes
before any reductions and additions of bonuses. Your location may impact the basic salary
amount as well as your designation in the organization. The rest of the components are
completely based on your basic salary This part of the salary is fully taxable. For example, 12%
of your Basic Salary is your Provident Fund contribution.
ii. Allowances:
There are various monetary allowances that are provided over and above the basic salary to the
employees. HRA, Leave travel allowance, medical allowance, transport allowance, child
education allowance, meal allowance and special allowances, etc. form a part of the employee
salary structure. The Government employees also get the benefit of a dearness allowance over
and above the same.
1. House Rent Allowance or HRA
Employees who live in rented accommodation can claim House Rent Accommodation for the
actual rent paid to the landlord. The rent cant is partially and fully exempted from taxes. This
amount is fully taxable if there is no rent paid by the employee.
The HRA is the least of the following calculations:
a. Actual HRA received by the company
b. Actual rent paid less than 10% of the salary
c. 50% of Basic Salary + Dearness Allowance (for people living in metro cities) and 40% of Basic
Salary + Dearness Allowance (for people living in non-metro cities)
2. Leave Travel Allowance or LTA
This allowance is provided for 2 domestic travels by air, train, bus or car in a block of 4 specified
calendar years. This amount is payable only for an actual journey of self and dependent family,
with an approved leave from the organization for travel purposes. Only the travelling expenses
can be exempt from taxes and not costs for hotel accommodation, food, sightseeing, etc.
3. Phone or wifi Allowance
Costs of the landline, including broadband and wifi as well as mobile expenses, are reimbursed
against actual bills.
4. Vehicle Allowance
This allowance is provided to staff to help them cover the costs of driving their own cars to work
from home.
5. Special or other allowances
This is a set sum of money paid by employees to assist employees in meeting particular goals.
Special Allowances include everything from Child Education Allowances and Hostel Allowance
to Transportation Allowance.
3. The Indirect Components of the Gross Salary:
i. Overtime payment
This is a bonus offered in exchange for office work completed outside of normal working hours.
ii. Bonus
A fixed amount of money is provided in exchange for a year of service to the company.
iii. Performance linked incentive
For the employee’s outstanding work within the pay interval, a bonus is given.
iv. Meals or meal coupons or accommodation provided by the employer
During ordinary working hours, the business can provide a meal, meal ticket, or lodging to
employees as a personal benefit.
v. Salary Arrear
Employees might also choose to grant arrears from their salary as a payment in advance.
vi. Health and wellness benefits
The organization can also take initiatives to preserve and improve their employees’ health and
overall well-being.
vii. Utility bills such as electricity, gas, water, telephone, etc. are paid by
the employer
Employees’ utility bills might also be reimbursed or paid directly by the company.
viii. Travel and food reimbursements
The corporation reimburses expenses incurred during business travel or food purchased during
business meetings.
Payment of Wages
Wage payment system consists of the pay structures and the methods used to
motivate and reward work force for their contribution to the goals of the
organisation.
There are mainly two system of paying wages to employees viz., Time
wage system and Piece wage system which are explained below:
System # 1. Time Wage:
Time wage system is also called day wage system is a system in which wages
are paid on the basis of time spent by the worker like per day, week or month
instead of output produced or amount of work done. Here presence of
employee is more important than performance of employee.
Merits or Advantages:
(i) Simple and easy – This method is simple and easy to calculate
remuneration by both workers and employers as unit of output produced need
not be counted and recorded.
(ii) Improves quality of work – This method ensures improved quality of
work as there is no pressure on workers to speed-up production and there is
every scope for the workers to show their talent and skill.
(iii) Economical – Clerical work in computation of wages is minimum and
there is no necessary of keeping records for the units produced and hence it is
less expensive.
(iv) It assures fixed remuneration to workers – As remuneration is paid on the
basis of time spent rather than unit produced, workers get fixed remuneration
for the number of days they have attended irrespective of the amount of work
done.
(v) Encourages beginners – It encourages beginner or learner to learn best
method of doing work as their earnings are not related to unit produced.
Demerits or Disadvantage:
Time wage system suffers from the following demerits:
(i) No distinction between efficient and inefficient employees – This system
does not make any difference between efficient and inefficient employees as
efficient and hardworking employees receive the same remuneration at par
with inefficient employees.
(ii) This system is a punishment to efficient employees – Efficient and
hardworking employees do not get extra remuneration in spite of their extra
effort and performance. Therefore, this system does not attract and encourage
hardworking and efficient employees.
(iii) No increase in production – Under this system remuneration is paid on
the basis of time spent by the workers rather than unit produced and hence
there is no pressure to speed up production which in turn may result decrease
in production.
(iv) Difficult to calculate labour cost – As remuneration is paid on the basis
of time spent and not on the basis of unit produced, calculation of labour cost
per unit is difficult.
(v) Low productivity and high supervision cost – As the system does not
offer any incentive to efficient and hardworking employees, productivity of
labour becomes low unless close supervision is used which in turn increases
cost of supervision.
(vi) Difficult to ascertain the merit – As all employees are treated at par, there
is no basis for finding the merit of different employees.
(vii) Difficult to fix the basis of promotion – As it is difficult to find out the
merit of employees, it is also difficult to fix the basis of promotion. If the
employees are promoted on the basis of seniority, it may affect on the morale
and efficiency of young and hardworking employees.
Fringe Benefits
Fringe benefits are the additional benefits offered to an employee, above the stated
salary for the performance of a specific service.
Fringe benefits are benefits in addition to an employee’s wages. So, any monetary benefit an
employer offers in exchange for an employee’s services that does not include their salary is a
fringe benefit.
CCA or City Compensatory Allowance is offered by companies to their employees to help them bear
the high cost of living in metropolitan areas or large cities. It is usually offered to employees of Tier 1
cities however, it may be offered in Tier 2 cities also as per the employer’s discretion. There is no
exemption limit for CCA, hence it is fully taxable as per the Income Tax Act.
Project Allowance
It is the allowance paid by the employer to the employees who are engaged in a specific project to
compensate for the expenses incurred due to their engagement in the project. Project allowance is
usually a temporary allowance and fully taxable for the employees.
Overtime Allowance
Overtime allowance is the amount paid by the employees for working overtime, i.e. beyond their
normal working hours. In most cases, the overtime rate is higher than the normal rate received by
employers. Any overtime allowance received by the employee is fully taxable.
Entertainment Allowance
It is an amount paid by an employee to its employees for the purpose of hospitality of the customers.
Tax treatment of entertainment allowance is different for Government employees as compared to
other employees. Entertainment allowance, if received, is fully taxable for private sector employees.
Government employees can claim tax exemption for the entertainment allowance under section 16
(ii) but only upto the least amount among the following:
Any amount received as medical allowance is fully taxable. Medical allowance is a fixed part of your
monthly salary structure that gets paid irrespective of actual medical expenditure.
Other Allowances
Other allowances such as telephone allowance, holiday allowance, interim allowance, etc. received
by the employees are fully taxable as per the Income Tax Act.
Regulatory compliance
Regulatory compliance is a matter that is very specific to the industry in which a given company
or organization is operatingIf we look at a bank for instance, we might assume that they need to
be compliant with banking-related regulations and stop there.
Pay Commission
Members of the regulatory bodies (excluding the RBI) set up under the Acts of
Parliament
Chaired by Shri Jaganath Das was set up in August 1957 and report
submitted after two years
Second Pay
Pay scales revised by merging 50% of the Dearness Allowance with
Commission
basic Pay and it recommended Rs 80 as the minimum remuneration
(Basic Pay of Rs 70 and DA of Rs 10)
Chaired by Shri Raghubir Dayal was set up in April 1970 and report
submitted in March 1973
Fourth Pay Chaired by Shri P N Singhal was set up in June 1983 and report
Commission submitted in three phases within a period of 4 years
New Structure: Present system of pay bands and grade pay has been dispensed
with and a new pay matrix has been designed. Grade Pay has been subsumed in
the pay matrix. The status of the employee, hitherto determined by grade pay,
will now be determined by the level in the pay matrix.
Fitment factor: A fitment factor of 2.57 is being proposed to be applied
uniformly for all employees.
Military Service Pay: Unlike earlier where Military Service Pay (MSP) was
payable to all ranks upto and inclusive of Brigadiers and their equivalents will
now be admissible only to Defence forces personnel. MSP is a compensation for
military service and it is recommended to enhance MSP for various categories
Cadre review: Systemic change in the process of Cadre Review for Group A
officers recommended
Disability pension for armed forces: Slab based system for disability pension
regime is recommended to existing percentile based disability pension regime
Introduction
Indian constitution has defined ‘Living wage’ as the level of income which helps the worker in
securing a basic standard of living. This further includes comfort, good health,
dignity, education etc.
It also provides for contingencies which might arise all of a sudden. Fair wage helps in maintaining
a level of employment. It even tries to increase the same by considering the industry’s ability to bear
this expense.
The total number of hours for which a labourer works in a normal day needs to comprise of
at least one or more interval periods.
The remaining day’s payment rate should not be below the overtime rate.
An employees wage rate should include the respective rates of different work performed by
him and for the specified number of hours at each task if he is engaged in two or more
scheduled employments.
The appropriate government will appoint inspectors for examining the matter in detail.
An employer is liable to maintain records pertaining to the work, wages and receipts of
employees.
Wages paid to disabled workers and to the dependent family of the employer.
Un-scheduled industries.
Penalties & Offences
The Central Act treats all violation of the working hours, minimum wages and similar conditions as
an offence. These are punishable by penalties which can take the shape of 10000 INR fine or five
years of imprisonment.
Introduction
The chief motive of the Equal Remuneration Act 1976 is to provide for payment of
remuneration to men and women on a uniform basis. In order to avoid discrimination
against women and to treat the women in a fair and just manner, this act is brought
into force.
Every employer covered under this act shall pay the employees remuneration in
cash/kind at a rate which shall not be less favourable to the other gender if the work is
the same or of similar nature. Same work or work of similar nature would mean if the
work is performed under similar conditions either by a man or woman it would
require the same skill, effort and responsibility. If there are any differences in the
skill, effort and responsibility required from a man when compared to a woman the
same is not important to the employment.
2. In case the remuneration payable before the commencement of this act was
different due to discrimination then going forward the higher(in case of two
rates) or highest(in case of more than two rates) rate shall be payable. However
the same shall not apply to the remuneration payable for the services rendered
before the commencement of the act
3. While employees are recruited for work which is the same or of similar nature
no discrimination shall be directed towards women unless any law prohibits the
same. This provision is also extended to activities after recruitment i.e
promotion, training or transfer. The reservations made towards Scheduled Castes
or Scheduled Tribes, ex-servicemen, retrenched employees or any other class or
category of persons will not be affected by this provision.
Offence Penalty
Employer omits/fails to -maintain the register -produce the Maximum: Rs 10,000 OR
register and other relevant documents -give evidence -give Maximum Imprisonment: 1
any information month OR Both
Business’s profitability
Employee’s regular wages and bonuses
Amount set by the business
With a profit-sharing plan (PSP), employees receive an amount based on the company’s earnings
over a specific period of time (e.g., a year). Generally, an employee receives a percentage or
dollar amount of the business’s profits either in cash or company stock. Many businesses offer
profit sharing as a retirement benefit for employees.
If an employer does not make a profit during the time period (e.g., year), they do not have to
make contributions that year.
Typically, a business offers a PSP to help instill a sense of ownership in its employees. The goal
of a small business profit-sharing plan is to reward employees for their contribution to the
company’s success and incentivize employees to keep reaching goals.
Types of PSPs
There are a few different types of profit-sharing plans to choose from. They all follow the same
concept: an employer sharing a portion of their profits with employees.
Pro-rata: All employees receive the same contribution amount from the employer (e.g., percentage or
fixed dollar). This is the most common type of PSP.
Non-comparability / cross-testing: Employers can contribute to different groups of employees (e.g.,
full-time employees) at different rates.
Age-weighted: Takes age and salary into consideration. Employers can offer older employees a higher
percentage than younger employees because they are closer to a retirement age. With an age-weighted
plan, the longer someone stays with the business, the more their employer contribution rate increases.
This type is specific to PSPs used as retirement plans.